winshuttle plant+maintenance+webinar+presentation
TRANSCRIPT
SAP Plant Maintenance Made Easier… May 25th, 2011; 8am Pacific Daylight Savings Time
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Your Speakers Today
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Brandi Czerniewski, Business Analyst, ConocoPhillips
Marc Rouhana, Product Manager, Winshuttle
Clinton Jones, Product Manager, Winshuttle
Kristian Kalsing, Product Manager, Winshuttle
Host - Jim O‟Farrell / Director, Winshuttle
Today‟s Agenda
• SAP Plant Maintenance Data Challenges(:10)
• Plant Maintenance process enhancement in the “real world”(:20)
• “Round Tripping” SAP PM transactions (:10)
• Enhance Plant Maintenance processing on an enterprise scale (:10)
• Q&A (:05)
Please use the GoTo Meeting Question & Answer Panel to ask your questions during the webinar
Please participate in our surveys during the webinar speaker transitions
We will be sending the presentation and a white paper on SAP Plant Maintenance Data Challenges to all of the attendees today at the conclusion of the webinar.
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Five Plant Maintenance Data Management Challenges
1. Managing frequent changes to master data.
2. Performing complex data transformations
3. Working across multiple SAP modules
4. Maintaining data integrity in the field
5. Providing analysis for continuous
improvement
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Less Data is Not the Answer… • In an attempt to minimize these challenges
– Some orgs enter only a portion of their maintenance data
• 2010 Survey of 700 Maintenance Managers
– 100% work order tracking =„s SAP PM Satisfaction “Good
to Excellent”
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Winshuttle…
Tackling SAP PM Data Management Head-on Simplify the User Experience (e.g. IQ01, IW31, IE01)
•Financial Data Entry Simplification
•Business Process Improvement (e.g. maintenance, period closing processes)
Mass Data Change or Mass Creation (e.g. IE02, IW52, IW22)
•Mass changes to SAP PM data
•Regular loads of new plant maintenance data from third parties
Data Conversion & Migration
•New SAP Implementation (upgrading PM systems from SAP 4.6C to ECC 6.0)
•Mergers & Acquisition (migrating computerized maintenance management systems - CMMS - to SAP)
Data Queries (e.g. PM Round Tripping, SQ01, SE16)
•Ad hoc Queries (equipment maintenance status, planned maintenance updates)
•Extraction for Plant Maintenance Data Maintenance
•Optimizing for Overall Equipment Effectiveness (OEE)
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Plant Maintenance process enhancement in the “real world”
Brandi Czerniewski, SAP Analyst, ConocoPhillips Thursday, May 26, 2011
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About ConocoPhillips
• Integrated Energy
Company
◦ Exploration & Production
◦ Refining, Marketing, Supply
& Transportation
◦ Natural Gas Gathering,
Processing & Marketing
◦ Chemicals & Plastics
• 29,900 Employees
• Operate in 30+ countries
Biography
• Hired in May 2006 as Analyst on TMT
Technology Integration Project
• SAP PM Analyst: August 2007 – March 2009
• SAP PS Analyst: March 2009 – Present
• K-State Recruiting Team
• Lead COP Bartlesville Women’s Network
ConocoPhillips SAP Business Model • Single SAP
Instance Worldwide
• Global
Implementation:
Bartlesville. EMEA,
AP
• SAP Modules:
– PM, PS, DMS
– PP, SD, MM
– AM, FI/CO, JV
– HR, BW, Portal
– & more…
ConocoPhillips Winshuttle Implementation
• Central
– License Management
– Reporting
– Template Storage
– Policies and Roles
• Transaction
– 5 Users
• 2 North America
• 2 EMEA
• 1 AsiaPac
• Runner Users
– Downstream
• Refining
• Transportation
– Upstream
– Corporate Staffs
Supporting Processes • License Approval
• Template Approval
– New
– Changes
• Template Testing
• Template Design &
Storage
Process Diagram G
ateke
eper
tran
sact
ionSH
UT
TLE
SAP S
upport
Busi
ness
Review
Request
Initiate
Request
Technical
Evaluation Possible?
Stop
No
Review
Request
Yes
Rejected
Create/Modify
Template
Test
Template
Test
Template
Continue
Stop
Approved
Publish &
Document
ConocoPhillips Winshuttle Statistics
• Loads run on 18 environments
• Used on 80 transactions – IE02, IL02, IL01, IP05, ME11
– MM06, IK01, PU90, FB03
– IW32, MI02, IE01, IMA2N
– CJ02, IA12, MM02
• 1,847,162 uploaded
• Saved 39,317 hours
Data updated as of 5/6/2011
MCBU SAP Data Cleanup • Plant Maintenance Master Data Clean
Up…
• 12 Sites in the “lower 48”
• 80K records per site
– Approximately 1.2M for entire project
• PM master data clean up
– (e.g. locations, equipment,
classes/characteristics)
• Resources
– 4 – 2 coordinating the third party system
– 1 user per site
– Brandi project managing the whole process
• Timing (Feb „11 – April „12)
– Time to collect data – format appropriately
– One site per month
– Test run prior to production deployment
• All Winshuttle 15
• Amalgamation of Company Codes in Canada
• Risks – Timing - 12 hour window
– Re-creation
– Users
• Complications – Time Zones
– Team Dependency
– Geography
• PM and MM data affected
Nexus Project
CA04
CA40
J601
DH01
Company Codes Planning Plant
CA3P
CA2P
CBB2
New
CAV2
CAV5
CBA5
CBA1
CAD2
CAD3
CAE1
New
Maintenance Plants
Testing Cycle for Project
• 6 months
– Gather Data
– Build
Templates
– Test and time
• 1 Hr Avg. per
File
• User Exits
• Timed Testing
Unique Process
• Sequential Order
• Work Orders – Created
– Released
– Technically Complete
• Task List Templates
• 32,000 records touched in PM
• 38,000 records touched in MM
Exploring New Areas
• Projects – DMS Integration
– MCBU Project
– JV Security Project
• Configuration – Company Code
Correspondence Setup
– Plant Code Setup
– SD Table Updates
• Data Extract Process
Round Tripping SAP Plant Maintenance Transactions Marc Rouhana/ Query Product Manager
Clinton Jones/ Transaction Product Manager Thursday, May 26, 2011
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Copyright Winshuttle 2011
Winshuttle enabled SAP Self-Service
Create Service Notification (IW31)
Kristian Kalsing/ Product Manager Thursday, May 26, 2011
Copyright Winshuttle 2011
Please ask your questions using the Go To Meeting “Question & Answer” box at anytime
Building forms with Winshuttle
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Create Web Service
Author Run
Record Map Publish
Create InfoPath Form
Select Design Publish
Host
Publish
Web
Service
Publish
Form
Select
Web
Service
Fill out and
submit
form
Governance Platform
Web Service Directory
SAP Credentials
Web Service Engine
InfoPath 2007/2010
SharePoint
2007/2010
Thank You / Q&A 1. White Paper “5 Data Management Challenges w. SAP
Plant Maintenance”
2. Presentation and Q&A to be mailed
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Jim O‟Farrell / Director, Marketing Thursday, May 26, 2011
Copyright Winshuttle 2011
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