Seven Mills  

Primary School  

    

Staff Handbook  

  

September 2019         

Contents  

 

Contents  Page 

Staffing, Roles and Responsibilities  1 

Term Dates  4 

The School Day and Assemblies  5 

Day to Day Procedures  7 

Time Keeping, Sickness and Leave of Absence  9 

Safeguarding   11 

Behaviour   13 

Health and Safety  15 

Curriculum  18 

Assessment and Feedback  20 

Classroom Expectations  22 

Financial Procedures  23 

 

        

  

1 

Staffing  

Headteacher 

Tom Foster 

 

Deputy Headteacher/SENCO  

Matthew Tranter  

 

Assistant Headteachers 

Amy Hughes   Jodie Taylor 

 

Year Group  Teacher  Support Staff  LSA 

Nursery  Shopna   Eleanor, Fahima (am), Kimberley, Chloe 

 

Reception  Connie  Kim  Kellie & Diane 

Year 1  Alison  Sara  Shah, Alana 

Year 2  Jodie  Katie   

Year 3  Emma  Annie  Joanne (am) 

Year 4  Ghazala  Tracey   

Year 5  Sabina  Naima   

Year 6  Rosie  Victoria  Shahana (am) 

 

PPA/Support Teachers 

Laura (0.6) 

 

All Other Staff 

Bursar/office manager 

Nazma   Premises site manager 

John 

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Data Manager and Finance Officer 

Karen  Administrative officer 

Shirley 

Attendance officer/family support  

Momothaj  Family support worker (Thursday only) 

Rashina 

Midday Supervisors  Jennifer Hamida Sultana Debbie Sandra 

Cleaners  Juliet Kamrul Gulsun 

Kitchen Team  Rose Juliet Sue Jesmin 

   

 

Subject Leadership  Line Management/Appraisal 

Curriculum/Assessment  Amy  SLT  Tom 

English  Rosie  EYFS  Matthew 

Maths  Jodie  Years 1 - 3  Jodie 

Science  Sabina  Years 4 - 6  Amy 

Computing  Matthew  Support staff  Matthew 

History  Connie  Office manager  Tom 

Geography  Connie  Admin team  Nazma 

RE  Ghazala  Premises  Tom/Nazma 

Art  Emma  Cleaners  John 

DT    Midday supervisors  Tom 

PE  Tom     

Music  Laura     

PSHE       

French       

 

3 

Term Dates  

Autumn Term: 

Term 1  02 September 2019 – 18 October 2019 (35 days) 

Half Term  21 October 2019 – 25 October 2019 

Term 2  28 October 2019 – 20 December 2019 (40 days)* 

Christmas Break  20 December 2019 – 03 January 2020 

Spring Term: 

Term 3  06 January 2020 – 14 February 2020 (30 days) 

Half Term  17 February 2020 – 21 February 2020 

Term 4  24 February 2020 – 03 April 2020 (30 days)* 

Easter break  06 April 2020 – 17 April 2020 

Summer Term: 

Term 5  20 April 2020 – 21 May 2020 (23 days) 

Half Term  22 May 2020 – 29 May 2020 

Term 6  01 June 2020 – 21 July 2020 (37 days)* 

INSET Days  Other Holidays 

Monday 2nd September 2019 

Tuesday 3rd September 2019 

Monday 6th January 2020 

Monday 20th July 2020 

Tuesday 21st July 2020 

May Day Bank Holiday Friday 8th May 2020 

Eid Holiday Friday 23rd May 2020 

Total = 195 days 

 

*At the end of Terms 2, 4 and 6 - school closes at 1:30pm 

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The School Day  

Time  Timetable 

7:00 am  School Opens 

8:40 am  Gates Open - teacher duty starts 

8:55 am  Bell RIngs and children line up  Soft start for EYFS 

Year 1 and 2 outside their classrooms Years 3 - 6 in the top playground by the KS2 climbing frame 

8:55 am  Registration - all registers to be completed on RM Integris 

9:00 am  Lessons begin 

10:30 am  Assembly (Monday - Thursday) 

10:45 am  Morning break - whole school 

11:00 am  Lessons begin 

12:00 pm  Nursery & Reception lunch 

12:15 pm  Key stage 1 lunch 

1:15 pm  Reception and Key stage 1 afternoon session begins 

1:30 pm  Key stage 2 afternoon session begins 

2:30 pm  Key stage 1 playtime 

2:45 pm   Final session for Key stage 1 

3:20 pm  Nursery finishes for the day 

3:30 pm  School finishes, gates opened Reception to Year 4 to be dismissed to parents from classroom 

Year 5 and 6 to be dismissed from top playground 

3:30 pm  Extra-curricular clubs 

4:30 pm  Clubs finish 

5:45 am  School closes,please vacate the premises so John can lock up 

 

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Assemblies  

Day  Assembly 

Monday  SLT Assembly 

Tuesday  Years 4 - 6 Music assembly/circle time for Years 1 - 3 

Wednesday  Years 1 - 3 Music assembly/circle time for Years 4 - 6 

Thursday  Class Assemblies (1 per year) or class teacher assemblies 

Friday (3:00pm)  Celebration assembly - two children to receive a certificate celebrating their learning - parents to be invited 

                    

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Day to Day Procedures  

Planning, Preparation and Assessment Time  

All teachers are entitled to 10% of their teaching and learning time to be used for                               planning preparation and assessment. Therefore, all teachers will be given a morning or                         an afternoon out of class. In addition to this, at Seven Mills, we believe that the pressures                                 on teachers are great so we will provide additional reflection time as set out below:  

● 1 additional lesson when music is being taught ● 1 additional lesson when BADU sports are teaching your class ● An additional half a day for the English and Science coordinators on a Friday                           

morning on alternate weeks ● An additional afternoon for ALL subject leaders covered by the Deputy                     

Headteacher on a weekly rotational basis ● Reflection time may be directed by your line manager 

 Some things to note about PPA:  

● You are allowed to take your PPA off site but this must be agreed with your line                                 manager prior to each occasion 

● If you have a morning session for PPA this will alternate to an afternoon session                             during the next term and vice versa 

● PPA for part time staff will be 10% of their working hours ● You may be required to attend planning and/or assessment meetings as part of                         

your PPA ● Reflection time is subject to change or cancellation at short notice and may not                           

be ‘paid back.’   

Google Apps for Education  Seven Mills is moving towards having as much of its work in the cloud as possible during                                 the 2019/20 academic year. We will ask for all new documents to be created in Google                               Drive, emails to be sent using Gmail and the calendar app will be used as the whole                                 school calendar. The move to Google, will aid collaboration on documents, the ability                         to store things securely in the cloud and will save on wasted paper as we try to print                                   less.  

INSET  INSET days are an important opportunity for all teachers and TAs to develop their own                             practice and plan for improving the school. This year we will have five INSET days as set                                 out in the term dates. As part of this we will be having 3 x twilight sessions over the year                                       

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so that we can make up for the two days that we are taking as INSET in July 2020.                                     Details to follow but these are for ALL staff. 

 Staff CPD meetings 

 Staff CPD will take place on a Tuesday at 3:45 - 5:00 pm and will usually take place in                                     the headteacher’s office.  The outline for staff CPD will be given to staff at the start of the academic year but are                                     subject to change depending on the training needs.  Meetings for support staff are TBC. In addition to this, there will be a weekly briefing to take place on a Friday at 8:30 am in                                       the staff room for ALL staff where the following week’s information will be shared. If you                               do not work on this day, it will be emailed to you.  

Duties  

All staff are required to do duties before school and at playtimes. Duties rotas will be                               available in early September and will be on Google Drive and in the staffroom. 

 Reporting to Parents 

 Teachers report formally to parents by:  

● parent consultation meetings in Term 2  ● parent consultation meetings in Term 4  ● written reports in July, with a ‘right to reply’ evening before the end of term  

 In order to ensure efficient communication, we request that all teachers are available                         to pass on a daily concern directly to parents. If there is an issue that can’t be resolved,                                   this can be escalated to the teachers direct line manager. Once these avenues have                           been explored, it can go up the chain to the deputy headteacher and finally the                             headteacher. Most issues can be resolved with a confidential chat to parents in the first                             instance and helps develop relationships with parents. 

      

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Timekeeping, Sickness and Leave of Absence  There is a core of directed hours (1265 per year) which teachers are required to work in                                 school under the direction of the headteacher, in accordance with statutory terms and                         conditions for teachers in state schools. At Seven Mills, this core of directed hours                           includes:  

● Teachers should be at school at least 15 minutes before the start of their duties,                             by 8.25 am at the latest. Any teacher working a half-day in the afternoon should                             similarly be in school by 1.00 pm. 

● Teachers should remain on school premises at least 15 minutes after the end of                           the school day, until 3.45 pm.  

● Weekly staff meetings ● Parent consultation meetings held in the autumn and spring terms, and one                       

evening in the summer term.  Punctuality Please make sure that sessions begin and end punctually, so that both breaks and                           lessons start on time. Please also make sure that if you are on duty, you arrive before the                                   children, so that children are never left unsupervised.   Clocking In and Out We will continue to monitor rigorously staff clocking in and out on the fob readers by the                                 main door in the hall and the main door next to the office. We have to make our                                   clocking in and out register accurate for fire safety reasons. This is also a mechanism for                               monitoring staff punctuality.  At Seven Mills we follow the Tower Hamlets sickness and leave policy. Here are a few                               key points to note:  

● If you are absent for work, you must ring the school office and leave a message                               prior to 7:30 am 

● Please phone in on a daily basis before 3 pm if you are off sick for longer than a                                     single day 

● On returning to work, please collect a return to work form, complete it and                           arrange to see the headteacher on the day you return for an informal chat 

● Persistent absence, long term sickness or a pattern of absence will lead to more                           formal absence meetings to support your return to work - see policy of details 

 Leave of absence other than for sickness may be granted in exceptional                       circumstances, but staff must fill out a request for leave form which can be found in the                                 office, 10 days before the date required. A paid request for leave may only be granted                               for the following circumstances: compassionate leave, personal events or emergencies,                   moving house, interviews for jobs, presentation of degrees, hospital appointments.   Any other reasons are at the discretion of the headteacher and governors and will be                             unpaid. 

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 Routine medical or dental appointments should be made outside of the school                       teaching day or during school holidays.  If you attend a school residential trip to France or Gorsefield, you are entitled to 1 day in                                   lieu which can be taken at any time as long as a minimum of 10 days notice is given.  Please see the draft Special Leave Policy for details taken directly for the Tower Hamlets                             and EPM model policies.  

  

    

         

    

   

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Safeguarding   Child Protection Safeguarding is everyone’s responsibility.   Tom Foster, Matthew Tranter and Amy Hughes are the school’s Designated                     Safeguarding Leads. Any concerns about a child or a family, or any disclosures made,                           must be passed on immediately to one of the Designated Safeguarding Leads.                       Currently, there are concern forms which must be used to record any concerns. These                           can be found on the safeguarding board by the office. These forms must be used so                               that all the necessary information is included. Please ensure that the day, date and                           time are recorded. Please also ensure that full names are used throughout the forms. If                             you need support completing a form, please speak to one of the Designated                         Safeguarding Leads.   Please follow the flowchart on the next page.  During the year, the safeguarding procedures will be transferred to CPOMS, where any                         concerns regarding the children can be logged. Training will be given to staff about                           how to use this online system to share sensitive information.   Please remember: we can never offer confidentiality to children if they want to disclose                           information to us. All staff receive safeguarding training on a regular basis, and there is                             an update at least annually on the government guidelines contained in Keeping                       Children Safe in Education. See the Child Protection Policy for more detailed guidance                         about best practice and statutory guidance.   Staff Safety For the protection of staff, no adult should ever be in a room alone with a child with the                                     door closed. If you have to speak to a child alone in privacy, ensure that the door to                                   the room is open – ideally with another adult just outside. If privacy is not required, make                                 sure that at least one another child is in the room.   Please refer to the Intimate Care Policy and the Positive Handling Policy for further                           information about providing intimate care and best practice around positive handling.         

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Behaviour  The behaviour policy will be reviewed early in the Autumn Term with staff.   At the start of the year, the School Council will determine the school’s annual behaviour                             expectations which will be introduced to the whole school in an assembly. The children                           will be ready, responsible and respectful.  Each class will also write a class charter at the start of the academic year. This will                                 ensure the children are ready, responsible and respectful. It will be phrased using                         positive language and will be agreed by the children in the class.   Please note that no children are to be sent out of class unsupervised. However, you                             may send a child to another teacher’s class with work to do, if that child needs                               removing from the classroom.  On the next page is the behaviour flowchart that will be used while the behaviour                             policy is reviewed. This must be adhered to by all staff, including midday supervisors.  CPOMS From September, CPOMS will be used as a way of recording and sharing information                           about children’s behaviour. This system will be introduced to staff and staff will be                           trained in how to share and access information on this system. This should make                           information sharing easier and more transparent.   Jewellery and Uniform  The only jewellery that is permitted in school is a watch and small stud/sleeper earrings.                             During PE lessons these should be removed by the child themselves and kept safe by                             the class teacher.   Toys on the Playground Toys and cards are not allowed to be brought in from home.   Mobile Phones If any child needs to bring a mobile phone into school for any reason (e.g. a sleep-over                                 away from home after school), the phone must be handed into the office and kept in                               the safe until the end of the school day. If children do not adhere to this rule, class                                   teachers must send the child with the phone to Tom or Matthew.   Scooters and Bicycles These are currently stored by the side of the annex.     

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Health and Safety   Individual Children – Health and Personal Issues Class teachers have an obligation to be fully informed about any health or safety issues affecting the individual children in their class. This information will be passed onto you as part of the handover meetings and will be included in the class overviews which you will receive.   This includes ensuring that you know the medical needs of the children in your class, as well as any safeguarding concerns. Please ensure that the medication is in date and that the care plans/consent is kept together with the medication in the medical boxes.   Supervision Children should never be left unsupervised during lesson times or playtimes. Children must not be sent out of class unsupervised during lessons. If a child needs to be removed from the lesson, please send them to another class with work. Refer to Section 5 for further clarification.    First Aid Procedures 

● First Aiders are listed by the staffroom on the medical display board ● First Aid equipment is stored underneath the lockers in the staffroom. Please 

notify Shirley if stock is running low ● If you leave the school site with the children, you must take a full First Aid kit with 

you and ensure that it is fully stocked ● First Aiders on duty must take with them a First Aid kit 

  If a child has any kind of injury, a qualified First Aider must check the child. If First Aid is needed, a First Aid accident form must be completed by the qualified First Aider who dealt with the injury. The class teacher must ensure that this form goes home on the same day. Please use your discretion and notify the parent/emergency contact in the event of a more serious injury.   Bodily fluids Any spillages of blood or vomit should be reported to the premises officer immediately. Please speak to the admin team to contact him. If he is not on site, please ensure that gloves are worn when the bodily fluids are cleaned up and that John is notified so that the area can be properly cleaned by the cleaning team.   Head Injuries All head injuries must be recorded in the Accident Book and an accident slip sent home. Please use your discretion about whether to phone the parents/emergency 

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contacts to explain the nature of the injury and any signs of concussion of which they should be aware.   Other accidents All accidents, including staff accidents, should be reported in the Accident Book and the green tear-off slip completed. If any adult or child attends hospital as a result of an accident in school, an Accident and Incident Reporting Form (AIRF) must be completed by the Deputy Headteacher and sent to the borough.   Asthma All children with asthma should have an asthma care plan prepared by the school                           nurse or other medical professional. This should be stored in the class medical box along                             with the medication. It must be labelled with the prescription label and be in-date. Staff                             must follow the asthma care plan when supporting a child with asthma.  If a child does not have an asthma care plan, please see the information below about                               supporting children with medication.   Medication At the school’s discretion, prescription medication can be administered to pupils, if no                         Healthcare Plan is in place. The school only administers prescribed medicines if these                         are in-date, labelled, provided in the original container as dispensed by a pharmacist                         and include instructions for administration, dosage and storage. If administering                   medicine, please ensure you complete a Form 2 (copies can be found in medical                           boxes or on the medical needs display). Before prescription medication can be                       administered, the parents/carers must meet with the Inclusion Lead to give parental                       permission (see Appendix 2) and dosage and triggers will be discussed. If there are                           longer-term medical needs, parental permission is sought by the Inclusion Lead to make                         a referral to the school nursing team so that a Healthcare Plan can be written with                               healthcare professionals. The Inclusion Lead reserves the right to decide that                     prescription medication may not be given if the staff have not been suitably trained to                             safely administer it.  All medication is stored in the class medical boxes with the care plan/consent form. Medication which has not been prescribed or which is not properly labelled, in-date                         and in the original container as dispensed by the pharmacist is not administered by the                             school. The only exception to this is travel sickness tablets. The member of staff who administers the medication, must record that medication has                         been administered using the appropriate medical form (see Inclusion Lead). Please see the policy for Medical Needs for additional guidance.   

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  Fire Drill There will be a fire drill at least each half term. Please make sure that your class team                                   and your class know your point of exit and the muster point. See signs and John for                                 details.   Healthy Eating Children in EYFS and KS1 receive free fruit every day. Children in Key Stage 2 may bring                                 fruit in from home for a playtime snack. If you see children eating anything else, please                               give it to the parents at the end of the day.   School Trips If you are arranging a school trip, you must have visited the site before completing the                               risk assessment. This must be approved before any letters are sent home to parents.                           Please ensure that you add your medical needs for specific children to your risk                           assessment. Amy is the named Outdoor and Adventurous Activities co-ordinator, but all                       trips are authorised by Tom and Amy using the Tower Hamlets online Evolve system for                             risk assessing trips.   Once a trip is booked, please inform Rose who needs a minimum two weeks’ notice.                             Children are entitled to a packed lunch from school, but many prefer to bring one in                               from home. Please ensure that you send the trip letter out informing parents of what a                               packed lunch from home should include.   PE Children must remove watches, ear studs or any other accessories before going into the                           hall. (In extreme cases of children not being able to get ear studs out, please cover and                                 speak to parents.) Please keep a register of children who do not have their PE kit in                                 school. A PE kit letter must be sent out if a child does not have the appropriate kit, as PE                                       is a statutory requirement of the curriculum. If a child does not have their PE kit on three                                   occasions, please arrange a meeting with the parent to discuss your concerns. This can                           be logged on CPOMS.   PE and Art Cupboards No children are allowed in the PE or Art cupboards. Staff are responsible for ensuring                             that all equipment is replaced neatly in the correct place after use.   Hot Drinks Travel cups with lids can be used to take hot drinks from the staffroom during breaks.                               Teachers are encouraged to model good practice to the children by using a drinking                           bottle with a sports top for drinking water during the school day.  

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Curriculum  Our curriculum follows the statutory guidelines from the 2014 National Curriculum, whilst                       remaining committed to the principle of a topic-based curriculum with lots of                       opportunity for creative, meaningful activities for the children.   During 2019-2020, we will be reinvigorating our curriculum to ensure we are providing                         the breadth and depth of curriculum necessary. We will be considering the aims of our                             curriculum and ensuring the quality of education is inspiring. More details can be found                           in the Draft Curriculum policy September 2019.  Planning Teachers create Long Term Plans for their year group as an overview. These make as                             many cross curricular links as possible. Each subject is on the plan and trips are planned                               for. One half term is a whole school topic. In 2019-2020, this will be Spring 2: Saving                                 Planet Earth.  From these, teachers create Medium Term Plans which provide an overview of the half                           term.   These are saved into the Shared Curriculum folder on Google Drive before the start of                             the half term. Subject leaders use these to monitor progression in their subjects.  Short Term Planning (weekly plans) are at the teacher’s discretion. These can be using                           a formal planning template, smartboard flipcharts, etc. Teachers should use their MTP                       to support progression over the half term, but all STP should be meaningful and                           supportive for individual teachers.  There is no expectation for teachers to produce daily plans.  Trips We aim to enrich the lives of our children and make the most of living in London. Trips or visitors are planned each half term. We aim to have trips from many curriculum areas.  Exercise Books In EYFS, we use: 

● Celebration Books In KS1 and KS2, we use: 

● English Book - Dark Blue lined booked. Wide lines in KS1 ● Maths Book - Green 1cm square KS1, Yellow 8mm square KS2 

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● Topic Book - Vivid blue, wide lined KS1, Pink lined books KS2 ● Art Sketchbook - Dark Blue Plain paper Y1-Y6 ● Reading Records R-Y6 (R-Y2 KS1 version, Y3-Y6 KS2 version) ● Homework Journals for Y6 

 Presentation We have high expectations of presentation in exercise books. All work has: 

● An underlined date (Short date in maths books. Long date in all other books) ● An underlined learning objective which is skills focused ● Margins drawn if needed ● Work completed in pen or pencil, depending on the purpose 

○ All maths learning is completed in pencil ○ Y6 should use pen for all other learning ○ Y4 and Y5 can begin to use pens if presentation is good (pen licence) 

For other guidance on presentation, please see the Presentation Policy 2015. This will be updated in 2019-2020.  Marking See Assessment section.  Homework Homework expectations are detailed in the Homework Policy 2018.    

            

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Assessment and Feedback  

Our assessment systems will be reviewed during 2019-2020. More details can be found in the Draft Assessment and Feedback policy September 2019.   At Seven Mills, we see assessment as an integral part of teaching and learning and it is                                 inextricably linked to our curriculum. The Education Endowment Foundation shows that                     high-quality feedback can provide an additional 8-months progress in pupil attainment                     per year, if used properly.   We use three broad overarching forms of assessment:  

1. day-to-day formative assessment (Assessment For Learning) 2. in-school summative assessment (Assessment Of Learning) 3. nationally standardised summative assessment 

Pupil Progress Meetings Following teacher assessment at the end of each term, pupil progress meetings will be                           held to discuss the learning of all pupils. Pupil progress against prior attainment is                           discussed, as well as children’s well-being, breadth and depth of knowledge,                     understanding and skill levels. 

Their aim is to support class teachers with pupil progress and identify underperforming                         children. Also, they provide an opportunity to analyse the impact of interventions and                         teaching strategies. Where possible, all adults involved with the children take part in the                           meetings, including TAs and LSAs. These meetings help support action planning for the                         following term. 

  Below is a proposed assessment cycle based upon the model set out by Tower Hamlets                             Education Partnership (This will be reviewed by SLT in the first two weeks):   

Term  Week (date)  Action 

Autumn 1  Week 6  Summative Assessment Week 

Autumn Half Term 

Autumn 2  Week 1  Moderation Staff Meeting 

Autumn 2  Week 2  Data submission 

Autumn 2  Week 3 & 4  Pupil Progress Meetings 

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Autumn 2  Week 5  Whole School Data Analysis 

Autumn 2  Week 6  Parents Evening 

Autumn 2  Week 7  MTP including Autumn gaps 

Christmas Holidays 

Spring 1  Week 2  Year 6 Assessment Week (mock SATS) 

Spring 1  Week 4  Summative Assessment Week 

Spring Half Term 

Spring 2  Week 1  Moderation Staff Meeting 

Spring 2  Week 2  Data submission 

Spring 2  Week 2  Year 6 Assessment Week (mock SATS) 

Spring 2  Week 3 & 4  Pupil Progress Meetings 

Spring 2  Week 5  Whole School Data Analysis 

Spring 2  Week 5  Parents Evening 

Spring 2  Week 6  MTP including Spring gaps 

Easter Holidays 

Summer 1  Week 3-5  Summative Assessment Week – Year 2/6 SATS 

Summer Half Term 

Summer 2  Week 1  Moderation Staff Meeting 

Summer 2  Week 2  Data submission 

Summer 2  Week 3 & 4  Pupil Progress Meetings (add gaps to MTP) 

Summer 2  Week 5  Whole School Data Analysis 

Summer 2  Week 6  Handover Meetings 

Summer 2  Week 6  MTP for September 

Summer 2  Week 7  Parents Evening 

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 Classroom Expectations 

 We believe that the classroom, which is the primary place of learning therefore, is                           paramount to good teaching and learning. Learning takes place in an environment                       where:   

● Classrooms and surrounding areas are tidy and well-organised. All staff take                     responsibility for this. 

● The classroom reflects all children’s achievements and the school’s expectations  ● There are working walls/displays and activities promote individual and                 

collaborative learning. Working walls include steps for success. ● Displays celebrate the diversity and wealth of cultural and different family                     

backgrounds. ● Resources are labelled, easily accessible and take into account the needs of                       

any EAL and SEND pupils within the class.  ● Classrooms are organised to accommodate individual, group and whole class                   

needs, including considering specific SEND needs (e.g. quiet areas for children                     with ASD, proximity to whiteboard for dyslexia/visual needs). 

● Classroom doors are clearly labelled with a photo of the staff and the year group ● Visual timetables are used in all classrooms. Individual visual timetables are used                       

for specific children, where needed. ● Teacher desks are tidy and well-organised as a model of good practice ● Book corners are a colourful and exciting place to promote reading for pleasure ● Only use display boards to put things up. Do not use blu-tac or staples on bare                               

walls. If you require support for attaching things, please see John. ● Children are healthy and safe 

  Each classroom is equipped with resources and books as appropriate to the age range.                           Specialist resources are stored in a central resource cupboard and are audited by                         curriculum coordinators. Consumables are replenished as necessary.   

     

 

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Financial Procedures  Staff Cash Handling Most cash transactions can take place directly with the office. If teachers collect                         money from children at the start of the school day (eg. for trips) this should be passed                                 on directly to the office after collection by an adult. Teachers and TAs are not normally                               required to hold cash, with a couple of exceptions below:   Pocket money on residential trips. This is kept in a cash box in a safe place by the trip                                     leader – generally speaking the leader’s own room. A written record of how much and                             when money is given out to children.   Charity collection. Teachers collect in money e.g. for own clothes day and then pass it                             on to the office. In such events, class lists will be kept in the office so that the admin                                     office can tick off the children’s donations as they are made.    Breakfast club. Sara holds a small balance of breakfast club money which covers                         day-to-day payments from children (recorded in the register) and running expenses.                     This money is paid into Nazma/Shirley every week, who keeps the account. Money is                           held in a cash box in a locked cupboard.   Children’s Personal Money. Children should be discouraged from bringing any cash into                       school with them, unless it is absolutely necessary. If children must bring money into                           school, it should be in a named purse or container and should be given to staff for safe-                                   keeping in a locked drawer.   Petty Cash Since September 2012 we have operated a for ‘petty cash’ purchases of small                         consumables as follows:   

● When class teachers wish to purchase small ‘consumables’ for class use they                       may do so using separate school fund petty cash slips, which are held by Karen                             in the office. Teachers should get receipts for any consumables they buy and                         Karen will issue petty cash slips and keep a record book showing how much                           each class has spent on these consumables. 

● Class teachers should not purchase books out of this fund, or anything which                         costs more than £30. Larger items should be ordered in advance through Nazma                         in the usual way. 

● The Bursar will only pay claims for petty cash if they are sent to her via a signed                                   ‘Petty Cash Payment Slip’ with a proper VAT receipt attached. Do please                       remember – a till receipt is not necessarily a valid VAT receipt. When you receive                             

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goods or services always check that the receipt you are given is a VAT receipt. A                               business must issue you one if you request it. See below. 

● ‘Petty cash’ constitutes any money up to £30. Anything above that will be                         reimbursed by cheque. 

● If you require food for cooking or continuous provision from Asda, please ensure                         you have emailed Karen by Thursday morning so it can be ordered directly and                           delivered on Fridays. 

● ALL STAFF ARE REMINDED THAT NO PURCHASES SHOULD BE MADE USING                     PERSONAL CREDIT CARDS. If totally unavoidable, a school credit card could be                       used, but this is not really desirable either.  

Residential Trips The office issues a written receipt to parents every time a payment is made. Payments                             are made directly to the office.   Ordering and Purchasing Some teaching staff manage budgets for their own specific curriculum areas or areas                         of other responsibility. Nonetheless, we expect any planned expenditure to be                     authorised before an order is placed with Tom/Matthew/Nazma. Nazma will then                     arrange for an order to be placed. Staff should not place their own orders; everything                             must go through Nazma, who puts it through the school’s system.   Tom and Nazma together regularly review the entire budget and spending against                       individual cost centres. Budgets may close at anytime at the prerogative of the                         Headteacher and Bursar.   Declaration of Business Interest All teachers and any other members of staff involved in the ordering and payment                           process will be asked to sign a ‘Declaration of Business Interest’ at the beginning of                             each academic year.   Ordering All orders must be placed via the Bursar to ensure there is no overspending of budgets,                               and that correct financial procedures are followed.   If you receive goods that you have ordered, please check the items off and return any                               despatch notes signed and dated (and also invoices if contained in the package)                         directly to Nazma/Karen as promptly as possible.  Goods on Approval If you have requested items such as books or computer software on approval for                           evaluation, you must make the Bursar aware of what they are when you ask for them                               and when the approval period expires. 

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  Goods should be evaluated without delay and if not required, returned promptly to the                           supplier. If they are to be kept, please inform the Bursar and headteacher of your                             decision and raise purchase orders straight away.   VAT Receipts The school can reclaim VAT on most items of expenditure, but only if you obtain a                               proper VAT receipt when purchasing goods. Obviously, some items such as books are                         zero rated, but in all cases it is important that you get a proper itemised receipt for the                                   money you have spent. By being able to reclaim VAT, we all benefit as our budget                               goes further.   A till receipt should contain the following information; 

● Supplier’s name and VAT registration number ● Description of goods/services ● Amount payable (including VAT) ● Date of supply ● Rate of VAT in force at the time of supply 

Photocopying and Printing 

In order to reduce the amount of money we spend on toners and to reduce the                               amount of wasted paper, all teachers will now have to print to the photocopiers by the                               admin office. If you need to print something in colour please speak to someone in the                               office and they will help you with your request. 

 

  

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