shared library management system - sconul owen.pdf · the ‘how’‐business case to procurement...
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Shared Library Management Systemlooking back and looking forward
Gareth OwenRheolwr RhaglenProgramme Manager
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Let’s talk ‐ questions
Martin Parr
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Looking backMartin Parr
– The ‘who’, the ‘why’ and the ‘how’ of the Shared LMS
– The ‘what for’ ‐ benefits achieved
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The ‘Who’ ‐WHELF
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The ‘who’ – National Library
Legal deposit library
3 million users
National Library Wales
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The ‘who’ – Cardiff University
26, 000 students
Top 5 UK Research university
Cardiff University
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The ‘who’ – RWCMD
645 students
Conservatoire
RWCMD
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The ‘why’‐ key factors
Welsh Government –partnership agenda
Next generation systems ‐ new functionality
Legacy systems –nearing end of life
WHELF –commitment to collaboration
Shared LMS
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The ‘how’‐ business case to procurement
2011WHELF Scoping
Study
2013Jisc Feasibility Study
Sept 2013Initiate project
January 2014Issue OJEU Notice
and PQQ
April 2014Issue ITT
June 2014Evaluate ITT
July & August 2014Site visits & Supplier demonstrations
September 2014Complete Evaluation
December 2014Sign Contract
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More on the ‘how’ ‐ implementation
Swansea University Aberystwyth UniversityUniversity of South WalesNational Library of Wales
University of Wales Trinity St David’s
Cardiff Metropolitan University
Cardiff UniversityNHS
Royal Welsh College of Music and DramaBangor UniversityGlyndwr University
January 2015
September 2016
Cohort 1
Cohort 2
Cohort 3
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Stephen Shore
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Even more on the ‘how’ ‐ governance
Steering Group
Management Board
Ex Libris
Institution Project Board
Institutional Sub‐Groupe.g. Business Change
Management Board
Sub‐Group(e.g. Benefits Realisation)
Collaboration
Working
Group
Programme Manager
WHELF
Institutions
Supplier
KEY
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‘What for’ – peaches (benefits)!William Eggleston
‐ One off benefits‐ Sustainable benefits
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Some of the benefits
The power of a consortium
Bilingual interfaces
One off
Consortium discount
Shared procurement costs
Shared PM costs
Bilingual interfaces
Sustainable
Hardware savings
Cloud ‘premium’
Improved workflows
Improved functionality
Negotiating muscle
Learning lessons
Sharing expertise
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More benefitsOutstanding Library Team – THELMAs 2015
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Looking ahead
Luigi Ghirri
‘What next’ ‐ a look at future opportunities
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Solid foundations‐ good opportunities
Enabling culture of collaboration
Shared platform
Providing support
& Knowledge
&Expertise
More influence
Shared catalogue
&cataloguing
Reciprocal borrowingAnalytics
Morejoint buying
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Looking ahead
‘What for’ – enabling more benefits
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Benefits study
Key question– what benefits have been achieved and can be anticipated as a result of the shared Library Management System?
Key outputs– conceptual framework– some quantitative evidence on benefits to date– recommended approaches for measuring benefits in future
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Benefits study: approach
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Questions
Diolch yn fawrThank you