sharepoint 101 - why? what? so what?
TRANSCRIPT
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SHAREPOINT 101WHY? WHAT? SO WHAT?
www.sectorlearning.com
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Agenda2
•SharePoint “Why?”•SharePoint “What?”•Top 10 Features List•Reducing Email•Q&A and Discussion
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SharePoint: WHY is it?3
•Changed relationship with information
•Changing workforce•Ubiquitous web access•Increased demands on
workforce•Info Tech “Self Serve”
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SharePoint: WHAT is it?4
•Web-based Collaboration Tool•Microsoft’s “flagship” product•A place to keep your stuff•A place to find stuff (yours
and others’)•A tool to save team time
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Our Clients’ Top 10 Feature List
5
10
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Project Subsites6
•Strike for every project•Focus the team•Capture project info
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Discussion Boards7
•Captures discussion and Q&A•Provides searchable history•Easier to understand than
email “conversations”•Can alert you when
something has changed
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Links8
•Shared Bookmarks•Current projects•Shortcuts to documents
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Look & Feel Customization9
•Standards•Branding•Colours and logos•Make it your own
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SharePoint Designer10
•Rip the covers off•SharePoint as Lego™ blocks•Security built in•Powerful, and dangerous
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Customizable lists11
•Customized issue log•Create vacation calendar•Create inventory system
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Surveys12
•Quick and easy•Logic branching•Anonymous option•Send a link
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Document Libraries13
•Documents and Folders•Allows Check-out & Check-in•Multiple versions of files, and
version history
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Alerts
•Sends email when something changes
•For any Lists and Libraries, •Alert immediately, daily,
weekly.•Can be set for others
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“Office Staff Editable” Permissions15
•Quick to add a new person•Quicker response•More efficient•Easier to apply granular
permission•Can remove someone when
they leave
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Reduce Your Email16
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5 Ways to Reduce Email17
1. One place to go to find stuff2. Reply-all emails become
Discussions3. Use links to share
Documents4. Store and retrieve, not mass
email5. Alerts: weekly or daily, not
immediate