sharepoint 2010 & unthsc policies september, 2013
TRANSCRIPT
New 2011 Template
• The new template is easier to use and can be found by going to the policy website, clicking on “Policies Process” and downloading the “New 2011 Policy Template”
Template Tips
• The new template does not have tables within Word but still requires the Responsible Party to be listed under Procedures and Responsibilities (tab location should be 1 ½)
• All font in the template must be Calibri 12
Template Tips
• Please do not bold text that is not already bold in the template or create extra tabs within the sections
• OSM will assign policy number and approved, revised and effective dates
Policy Website
• The policy website is an internet site that is updated nightly to reflect changes made in SharePoint
http://www.hsc.unt.edu/policies/PoliciesList.cfm
• The policy website is designed to allow anyone to search for and view current Health Science Center policies
• The website is external and can be viewed by anyone on the internet
Policy Website
• The policy website is updated nightly to reflect changes in SharePoint
• The status of a policy in SharePoint must be changed from “Active” to “Under Review” when making changes to a policy that are not final. Otherwise, the changes will appear as final on the internet and create potential risk to the Health Science Center.
SharePoint 2010
• The SharePoint site is the central repository for all UNTHSC policies
• All changes to a policy and all approvals must be tracked through SharePoint
SharePoint Tips
• Log in using “unthsc\EUID” and your network password
• Always check-out a policy before making changes
• Turn on the “Track Changes” function located under the Review tab in Microsoft Word when making changes
SharePoint Tips
• Always change the document status to “Under Review” when making changes that are not final
• When policy is ready for legal approval, go into “Workflows” and start the “Policy Legal Review” process
• When submitting a policy for legal review, include your contact information in the comments section
Resources
• Contacts:
• Sara Murphy, x0460, [email protected]
• Office of Strategy and Measurement Main Line, x2612
• ITS Helpdesk, x2192