Sharing information Sharing information in the practicein the practice

Bradley CheekBradley Cheek

www.wellclosesquare.co.uwww.wellclosesquare.co.ukk

IntranetsIntranets

Make a simple intranetMake a simple intranet Put information onto itPut information onto it Make the information Make the information

available to othersavailable to others

Intranets - how I got Intranets - how I got involvedinvolved

Sharing informationSharing information

Windows help filesWindows help files HTMLHTML The internetThe internet and eventually the intranetand eventually the intranet

Why have an intranet?Why have an intranet?

Where do you keep all your practice Where do you keep all your practice information?information?

Where do you keep your protocols and Where do you keep your protocols and audit results?audit results?

Is your nurse using the same protocol as Is your nurse using the same protocol as you or is hers out of date?you or is hers out of date?

Can you actually put your hand on that Can you actually put your hand on that piece of paper piece of paper now?now?

Who is responsible for collating all this, Who is responsible for collating all this, keeping it up to date and making sure it keeping it up to date and making sure it doesn’t get lost?doesn’t get lost?

Why have an intranet?Why have an intranet?

Up to dateUp to date SearchableSearchable InstantInstant Available to everyoneAvailable to everyone Safe and secure - Safe and secure -

backupsbackups

So what is an intranet?So what is an intranet?

Simple - a shared folderSimple - a shared folder Complex - a web serverComplex - a web server

So what is an intranet?So what is an intranet?

Simple - a shared folderSimple - a shared folder

The networkThe networkNetwork Neighbourhood

Individual workstations

I can see some folders on that workstation - how?

Lets make an intranet!Lets make an intranet!

Create a new folder on the workstation where you want to keep your intranet

Now the hard bit...Now the hard bit...

Right mouse click

…that’s it!

Right mouse clickRight mouse click

Choose the Sharing... option

Set the properties - Set the properties - sharingsharing

Read only or allow write access by all?

Click the Shared as option

Voila! A basic intranet!Voila! A basic intranet!

Shared folder

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it?

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it?• Practice statisticsPractice statistics

• Minutes of practice meetingsMinutes of practice meetings

• Audit resultsAudit results

• Protocols and guidelinesProtocols and guidelines

• Useful journal articlesUseful journal articles

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it? How will the information be How will the information be

accessed?accessed?

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it? How will the information be How will the information be

accessed?accessed?• Document filesDocument files

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it? How will the information be How will the information be

accessed?accessed?• Document filesDocument files

• HTML filesHTML files

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it? How will the information be How will the information be

accessed?accessed?• Document filesDocument files

• HTML filesHTML files

• A mixtureA mixture

Intranets - organise it Intranets - organise it

What do I want to put on it?What do I want to put on it? How will the information be How will the information be

accessed?accessed? How do I actually do it?How do I actually do it?

Using HTMLUsing HTML

Keep it simple to start withKeep it simple to start with Keep it logicalKeep it logical No expensive software neededNo expensive software needed No knowledge of HTML neededNo knowledge of HTML needed

The index page provides links to The index page provides links to other pagesother pages

Designing the index pageDesigning the index page

Adding a linkAdding a link

The index page with linksThe index page with links

The index page HTML The index page HTML codecode

Absolute vs relative linksAbsolute vs relative links

Absolute linkAbsolute link

\\Anne\intranet\leaflets\scabies.htm

Relative link from index page located in Relative link from index page located in Anne\intranetAnne\intranet

leaflets\scabies.htm

An intranet index pageAn intranet index page

Intranet-iquetteIntranet-iquette

Make sure someone is in chargeMake sure someone is in charge Keep the directory structure logicalKeep the directory structure logical Keep the content up to dateKeep the content up to date Promote it to the PHCT training in usePromote it to the PHCT training in use

•notify of updatesnotify of updates

•ask for additions to contentask for additions to content

•be patient - this is a new way of workingbe patient - this is a new way of working

So what is an intranet?So what is an intranet?

Simple - a shared folderSimple - a shared folder Complex - a web serverComplex - a web server

Web foldersWeb folders

Adding a web folderAdding a web folder

Adding a web folderAdding a web folder

So what about the So what about the internet?internet?

Web spaceWeb space A program to upload to that A program to upload to that

webspacewebspace Some web contentSome web content

•Who is the information for?Who is the information for?

•Keep it simple to make access easyKeep it simple to make access easy A system for keeping it up to dateA system for keeping it up to date

Where can I get more Where can I get more info?info?

http://www.wellclosesquare.co.ukhttp://www.wellclosesquare.co.uk See what others have doneSee what others have done

•InternetInternet

•Local practicesLocal practices

•Books and computer magazinesBooks and computer magazines

•RTFMRTFM