The McKnight GroupLeaders in Innovative Design and Building

SHOP DRAWING REVIEW

The McKnight GroupLeaders in Innovative Design and Building

REVIEW CHAIN

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The McKnight GroupLeaders in Innovative Design and Building

REVIEW CHAIN

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The McKnight GroupLeaders in Innovative Design and Building

REVIEW CHAIN

SUBCONTRACTOR

GENERAL CONTRACTOR

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REVIEW CHAIN

ARCHITECT

ENGINEERS AND

CONSULTANTS

The McKnight GroupLeaders in Innovative Design and Building

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CONTRACTORS REVIEW

PURPOSE OF CONTRACTORS REVIEW

• COORDINATE THE TRADES AND VERIFY THAT THE PROJECT CAN BE BUILT

• VERIFY THE MEANS AND METHODS OF CONSTRUCTION

• VERIFY FIELD DIMENSIONS

• CHECK SHOP DRAWINGS AGAINST EACH OTHER

COORDINATE THE WORK BEFORE BRICK AND MORTAR GO UP

The McKnight GroupLeaders in Innovative Design and Building

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ARCHITECT/ENGINEER REVIEW

PURPOSE OF ARCHITECT/ENGINEER REVIEW

• ENSURE THAT THE PROPOSED CONSTRUCTION SCHEME MEETS THE DESIGN INTENT

• GENERAL CONFORMANCE WITH THE DESIGN CONCEPT

The McKnight GroupLeaders in Innovative Design and Building

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RESPONSIBILITIES

RESPONSIBILITIES

• CONTRACTOR AND ARCHITECT SHALL STAMP ALL SUBCONTRACTORS SUBMITTALS

• A SUBMITTAL WITHOUT THE CONTRACTORS STAMP WILL BE RETURNED

• CONSULTANTS SHALL STAMP SUBMITTALS WITHIN THEIR SCOPE

– SUBMITTALS REVIEWED BY CONSULTANTS WILL BE RETURNED TO THE ARCHITECT AND THEN BACK TO THE CONTRACTOR

• ULTIMATE COMPLIANCE WITH THE CONTRACT DOCUMENTS IS LEFT TO THE CONTRACTOR

SHOP DRAWINGS OR SUBMITTALS DO NOT MODIFY THE REQUIREMENTS REFLECTED BY THE DRAWINGS AND SPECIFICATIONS

WITHOUT A CHANGE ORDER

The McKnight GroupLeaders in Innovative Design and Building

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SCHEDULING SUBMITTALS

THE ARCHITECT SHALL BE SURE THAT SPECIFIED SUBMITTALS ARE RECEIVED FROM THE CONTRACTOR

• IF A SHOP DRAWING FROM A CERTAIN TRADE HAS BEEN SPECIFIED, THEN THOSE SHALL BE SUBMITTED

• CREATE A LOGGING SYSTEM– DATE RECEIVED

– DATE ISSUED

– VERSION OF SUBMITTAL

• ALL SUBMITTALS SHALL HAVE THE DATE RECEIVED AND THE DATE ISSUED STAMPED ON THEM

• RETURN ANY ERRANT SHOP DRAWING– NEVER REQUESTED

– NOT REQUIRED BY SPECIFICATIONS

• DO NOT STAMP UNSPECIFIED SUBMITTALS

• DO NOT ACCEPT THE CONTRACTORS NONCONFORMING SUBMITTALS WITHOUT A CONTRACTORS STAMP

– RETURN SUBMITTALS FOR REVIEW AND STAMP

SHOP DRAWINGS ARE TO SHOW HOW THE CONTRACTORS INTEND TO CARRY OUT THE ARCHITECTS PLAN

The McKnight GroupLeaders in Innovative Design and Building

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SCHEDULING SUBMITTALS

• SCHEDULING OF SUBMITTALS HELPS AVOID “SUBMITTAL DUMPING”

– A PRACTICE WHERE LARGE PILES OF PAPER SUBMITTALS ARRIVE ON A REVIEWERS DESK AT ONE TIME

– FORCES DELAY OF SOME ITEMS

– REVIEWER RUSHES THROUGH SUBMITTALS WITHOUT PROPER TIME SPENT ON FULL REVIEW

• NOTHING MORE DISRUPTIVE TO A DESIGN PROFESSIONALS OFFICE THAN TO SCHEDULE STAFF FOR SHOP REVIEW AND HAVE THEM RUN LATE AND THEN BE TOLD THAT A 140 PAGE SUBMITTAL MUST BE REVIEWED IN 4 DAYS

SUBMITTAL DUMPING

The McKnight GroupLeaders in Innovative Design and Building

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REVIEW

PROFESSIONAL JUDGMENT IS A KEY COMPONENT OF THE SUBMITTAL REVIEW PROCESS

• SUBMITTAL REVIEWERS MUST HAVE AN ADEQUATE KNOWLEDGE OF THE PROJECT AND EXPERIENCE IN THE INDUSTRY TO MAKE INTELLIGENT, PROFESSIONAL DECISIONS ON THE ACCEPTABILITY OF MATERIALS AND ASSEMBLIES

– COORDINATION WITH OTHER PROJECT COMPONENTS

– OVERALL DESIGN INTENT

The McKnight GroupLeaders in Innovative Design and Building

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EMAIL

• USERS EMAIL INBOX CONTAINS A MIX OF RAPIDLY FLOWING BUSINESS

• EMAIL IS ANYTHING BUT HIGHLY ORGANIZED, EFFICIENT AND TIMELY

• STEPS IN THE SUBMITTAL PROCESS MAY BE OMITTED USING EMAIL OR FTP SITES

EXCHANGE SUBMITTALS BY EMAIL OR FTP SITE

The McKnight GroupLeaders in Innovative Design and Building

SHOP DRAWING STAMP SHOULD REFLECT ARCHITECTS LIMITED ROLE

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SHOP DRAWING STAMPS

“”

The McKnight GroupLeaders in Innovative Design and Building

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ISSUES

• LACK OF CLEAR SCHEDULE FOR SUBMITTALS• LACK OF CLEAR, CONSISTENT LOGGING AND

TRACKING PROCESS• LACK OF CONSISTENCY BETWEEN

DIFFERENT PROJECT MANAGERS IN THE SAME OFFICE

• NOTES AND REVISIONS NOT BEING COPIED CONSISTENTLY TO ALL COPIES OF A SUBMITTAL

• DESIGN TEAM REVIEWING SUBMITTALS THAT ARE NOT REQUIRED BY SPECIFICATIONS

• SUBMITTALS BY PASSING KEY STEPS IN THE REVIEWPROCESS

ORGANIZATIONAL ISSUES THAT CAN OCCUR

The McKnight GroupLeaders in Innovative Design and Building

QUESTIONS?