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State Leadership Conference – An OverviewPhyllis Shurn-Hannah, SHRM NE Field Services Director

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Agenda

WHY have a Leadership Conference

WHO should attend

HOW to plan

CONTENT

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WHY?

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PURPOSE

To introduce new chapter and state leaders to the role of a SHRM volunteer. This is the opportunity to introduce volunteerism and responsibilities of volunteering to new and returning volunteers.

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Volunteer Responsibilities

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Top 10 Reasons People Volunteer

1. I felt it is important to help others2. I can do something for a profession or cause that is

important to me3. I feel compassion toward people in need4. Volunteering allows me to gain a new perspective on things5. I can explore my own strengths6. I can learn new skills through direct, hands-on experience7. Volunteering makes me feel needed8. Volunteering brings me satisfaction or recognition that I do

not get at work9. I can make new contacts that might help my business or

career10.Volunteer experience looks good on my resume

6

ASAE: The Decision To Volunteer

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Who Should Attend

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Attendees

Chapter Presidents Chapter volunteers

State Council VolunteersPotential Volunteers

SHRM At-large

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Planning

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Planning Tips

Start your planning process early

• Identify a person and/or committee to lead this initiative• Identify your audience• identify a date that does not conflict with major chapter programming • Prepare a draft agenda early – this will help in determining the space you will need and the time needed to cover the content• Who will present the content - volunteers, SHRM staff, external• Theme /focus (Membership, WFR, etc.)• Partnering with other neighboring states

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• Determine the financial philosophy and goals of the meeting

• Review records from previous meetings and compare budgets v. actual costs

• Clarify authorization and decision making

• Managing the Budget

• Considerations:• Will the state absorb all costs• Chapters pick-up registration fees• Lodging costs• Vendors – to off-set costs

Budgeting Factors

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Planning the Budget

How do we cover the costs:

Best Practices:

• State Councils:• Chapter Presidents – Registration, travel & hotel Expenses

• Chapters pay expenses for additional volunteers• All Volunteers – Gratis• All attendees (At-large and potential volunteers)

• Vendors

• Participants

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CONTENT

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Volunteer Leadership Structure

SHRM® Board

RegionalCouncils

StateCouncils

LocalChapters

Staff Support

Special Expertise Panels

• Corporate Social Responsibility • Employee Health, Safety & Security • Employee Relations • Ethics • Global • Human Capital Measurement/HR Metrics • Labor Relations • Organizational Development • Staffing Management • Technology & HR Management • Total Rewards/Compensation & Benefits • Workplace Diversity

Governance Committee*

MembershipAdvisory Council

Members

*Governance Committee approves appointment of members to special expertise panels.

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Required Content

• SHRM Organizational Structure

• SHRM Volunteer Leader Resource Center (VLRC)

• State Council’s Goals and Objectives

• Membership Goals and State Process• Recruiting and retaining members• Resources; social medias; at-large; chambers;

• Best Practice Sharing

• SHAPE Requirements

• Overview of CLA’s

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Additional Content

• Roberts Rule of Order• Defining Roles and Accountabilities• Being a Proactive and Ethical Volunteer Leader• Building, Growing and Retaining Chapter Membership• Assessing and Developing Leadership Skills• The Importance and Value of a Legislative Committee• Succession Planning, Indentifying and Developing New Leaders• Financial Issues and your Chapters’ Fiscal Responsibility• Developing High Quality Programming and Marketing it to your Membership• Strategic Planning• Incorporation/Taxation• Social Media and Recruiting Members• Effective Leadership Skills for Guiding a Volunteer Organization

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Sample Agendas

Agenda - MN Leadership Conference (1-1/2 days)Sunday – January 17th (All Leadership Meetings are held in Hotel Conference Rooms)12:00 – 1:15 p.m. Registration1:00 – 1:05 p.m. Welcome to Leadership Conference1:05 – 3 p.m. Leadership Skills (2 HRCI Strategic Credits)3:00-3:15 Break3:15 – 4:30 p.m. Break Out Sessions (Membership, Financial, Succession Planning)

4:30- 5:30pm SHRM as a Resource & SHAPE - FSD•Questions & Answer Session5:30 – 5:40 p.m. State Conference (Duluth) Update – 6:00 – 8:00 p.m. Buffet Dinner (Murder Mystery)Monday – January 18th

7:00 – 8:15 a.m. Breakfast Buffet8:30 – 8:45 a.m. State Director Welcome8:45 – 9:15 am State Council Meeting9:15 -10:30 a.m. Updates by State Council Directors10:30 – 10:45 a.m. Break10:45 – 11:15 a.m. Legislative Update – Larry Bourgerie11:15 – Noon Open Forum – SHRM - FSDNoon – 1 p.m. Lunch Buffet1:00 – 2:00 p.m. From the top – FSD Volunteer Leaders’ Resource Center (VLRC) SHRM Year In Review 2010 Schedule – reports, checks, payments, etc.2:00 – 2:15 p.m. Closing Remarks/Adjournment

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Sample Agendas

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