SIMPLE and ADVANCED SIMPLE and ADVANCED TIPS toTIPS to

CREATE or IMPROVECREATE or IMPROVEyour NEWSLETTERyour NEWSLETTER

ALLART Olivier – 2ALLART Olivier – 2ndnd ｙｒ ｙｒ CIR NaraCIR Nara

CHARLES Jana – 2CHARLES Jana – 2ndnd ｙｒ ｙｒ CIR CIR MiyazakiMiyazaki

WHO ARE WEWHO ARE WE

ALLART OlivierALLART Olivier French 2French 2ndnd yr CIR yr CIR Nara Prefecture, CIADNara Prefecture, CIAD Network Security EngineerNetwork Security Engineer 1yr exchange In Tsukuba1yr exchange In Tsukuba

-- Newsletter Background ---- Newsletter Background -- Amstrad CPC 6128 + printer + OCP Amstrad CPC 6128 + printer + OCP

Art StudioArt Studio All kinds of reports, pamphlets, etc.All kinds of reports, pamphlets, etc. University : report manUniversity : report man

WHO ARE WEWHO ARE WE

CHARLES JanaCHARLES Jana French 2French 2ndnd yr CIR yr CIR Miyazaki Prefecture, Mimata BOEMiyazaki Prefecture, Mimata BOE Hobbies: ballet,kimonos…..Hobbies: ballet,kimonos….. １１ year exchange student in Osakayear exchange student in Osaka -- Newsletter Background ---- Newsletter Background -- Front and back page, Black & WhiteFront and back page, Black & White Excel,WordArt, ClipartExcel,WordArt, Clipart About France: history, culture, About France: history, culture,

cooking, comics, announce events….cooking, comics, announce events….

SummarySummary Creating a newsletterCreating a newsletter

Objectives, questions to ask yourselfObjectives, questions to ask yourself Technical meansTechnical means TipsTips

Improving a newsletterImproving a newsletter Technical Word tips (images, Technical Word tips (images,

paragraphs, fonts etc.)paragraphs, fonts etc.) Contents tips (involve your people, add Contents tips (involve your people, add

new stuff, etc)new stuff, etc) ExamplesExamples

News from France (Jana)News from France (Jana) Yamato Newsletter (Olivier)Yamato Newsletter (Olivier)

ConclusionConclusion Useful now and for the after-JET lifeUseful now and for the after-JET life

CREATING A NEWSLETTERCREATING A NEWSLETTER- What are your objectives ?- What are your objectives ? Created by who, for who ?Created by who, for who ?

1 -> all1 -> all 1 -> limited community1 -> limited community All -> allAll -> all JET Community involvedJET Community involved What kind of informationWhat kind of information What kind of audienceWhat kind of audience What goals (internationalization, What goals (internationalization,

news, events advertising, etc.)news, events advertising, etc.)

TECHNICAL MEANSTECHNICAL MEANS- What is your budget ?- What is your budget ? Budget 0Budget 0

PC, Word/ExcelPC, Word/Excel Black and WhiteBlack and White Printer, Copy machinePrinter, Copy machine Online versionOnline version

Budget availableBudget available PC/Mac/Other, Word/Excel/OthersPC/Mac/Other, Word/Excel/Others ColorColor Professional printing on good Professional printing on good

quality paperquality paper

RESOURCESRESOURCES- Use everything you can !- Use everything you can ! Two types of informationTwo types of information

ImagesImages TextText

ImagesImages Internet /Copyright?(Google, yahoo)Internet /Copyright?(Google, yahoo) Your own art (or a friends, a JET’s, etc.)Your own art (or a friends, a JET’s, etc.) Fonts (Clipart…)Fonts (Clipart…)

TextText Internet (Wikipedia,google)Internet (Wikipedia,google) Yours ,a friend’s, a JET’s, a japanese’s Yours ,a friend’s, a JET’s, a japanese’s

CREATING A NEWSLETTERCREATING A NEWSLETTER- Use the “Newsletter’o’matic”!- Use the “Newsletter’o’matic”!

Sum up all your needsSum up all your needs Visualize your future workVisualize your future work Sketch it, draw it, correct itSketch it, draw it, correct it Submit, adjust, re-correct itSubmit, adjust, re-correct it Print, re-adjust, re-re-correct itPrint, re-adjust, re-re-correct it You have started your You have started your

newsletter !newsletter !

IMPROVING A NEWSLETTERIMPROVING A NEWSLETTER- A handful of Word tricks- A handful of Word tricks

FontsFonts Add them to your systemAdd them to your system Free fonts for titles, plain text, etc.Free fonts for titles, plain text, etc. Adjust size, spacing, kerningAdjust size, spacing, kerning Correct Japanese script behavior (paragraph properties)Correct Japanese script behavior (paragraph properties)

ImagesImages Insert from file rather than paste inInsert from file rather than paste in Image vs. text elementImage vs. text element Text following the image’s shapeText following the image’s shape Crop, adjust Brightness/ContrastCrop, adjust Brightness/Contrast Add bordersAdd borders Transparent color pick-upTransparent color pick-up Precise placing (ALT-key)Precise placing (ALT-key) LayeringLayering GroupingGrouping Background effectBackground effect Resize defectsResize defects

ParagraphParagraphAdjust borders and rulersAdjust borders and rulers

Set column typeSet column type

Replicate Font/Paragraphs propertiesReplicate Font/Paragraphs properties

Adjust paragraph spacing Adjust paragraph spacing

Work with StylesWork with Styles

IMPROVING A NEWSLETTERIMPROVING A NEWSLETTER- Process your image - Process your image BEFOREBEFORE Goal : have the best quality possible on the Goal : have the best quality possible on the

computer file.computer file. Word built-in tools are really poorWord built-in tools are really poor If you have the software (Photoshop, Illustrator, Paint Shop Pro, etc. )If you have the software (Photoshop, Illustrator, Paint Shop Pro, etc. ) Crop, retouch, correct, adjust, saveCrop, retouch, correct, adjust, save THEN insert into wordTHEN insert into word

Having a high quality file allows for all Having a high quality file allows for all qualities of final outputqualities of final output

- Convert it to a PDF file- Convert it to a PDF file WhyWhy

Free, portable, works everywhereFree, portable, works everywhere Read-only by defaultRead-only by default Can be locked for copyright purposesCan be locked for copyright purposes Can be used by professional printers as it isCan be used by professional printers as it is

Perfect for online versions (no need to convert to degrading HTMLPerfect for online versions (no need to convert to degrading HTML))

HowHow Free solution : CutePDF (cutePDF+ghostscript)Free solution : CutePDF (cutePDF+ghostscript) If you have the budget : Adobe DistillerIf you have the budget : Adobe Distiller

Improve contentsImprove contents Involve fellow JETs, colleagues, Involve fellow JETs, colleagues,

etc.etc. Ask them what they want to readAsk them what they want to read Ask them to write about things Ask them to write about things

they likethey like Add: contributions, profiles, AJET Add: contributions, profiles, AJET

ads, event reports ads, event reports Make it a community tool by Make it a community tool by

involving PA activities in itinvolving PA activities in it

IMPROVING A NEWSLETTERIMPROVING A NEWSLETTER- Involve your people - Involve your people

Advertise IN the newsletterAdvertise IN the newsletter AJETAJET Sports eventsSports events Matsuri’sMatsuri’s Etc.Etc.

Advertise FOR the newsletterAdvertise FOR the newsletter Make surveys, post resultsMake surveys, post results Ask for contributionsAsk for contributions Compete for the AJET AwardCompete for the AJET Award Etc.Etc.

IMPROVING A NEWSLETTERIMPROVING A NEWSLETTER- Advertise in and for it ! - Advertise in and for it !

Communicate with your peopleCommunicate with your people Send messages asking for contributionsSend messages asking for contributions Send reminders, private and public Send reminders, private and public

ones, notifications, etc.ones, notifications, etc. DeadlinesDeadlines

Set them and stick to themSet them and stick to them Don’t re-invent the wheelDon’t re-invent the wheel

Reuse from the month/year beforeReuse from the month/year before Ask for the help of you technically skilled Ask for the help of you technically skilled

peoplepeople

IMPROVING A NEWSLETTERIMPROVING A NEWSLETTER- Manage it as your project ! - Manage it as your project !

EXAMPLE 1 : EXAMPLE 1 :

MonthlyMonthly Japanese/FrenchJapanese/French 1 page A4 B&W printed both sides1 page A4 B&W printed both sides ~200 copies, distributed in public ~200 copies, distributed in public

places (Town hall, Library, etc.) to places (Town hall, Library, etc.) to everyoneeveryone

Edited by Jana, using ExcelEdited by Jana, using Excel Contents include French topics, Contents include French topics,

recipe, collages, movie reviews etc.recipe, collages, movie reviews etc.

EXAMPLE 2:EXAMPLE 2:

Monthly (bi-monthly in Monthly (bi-monthly in summer & winter)summer & winter)

English, with bits of French, English, with bits of French, Japanese and othersJapanese and others

15 pages A4 B&W printed both sides15 pages A4 B&W printed both sides ~80 copies, distributed to JETs using ~80 copies, distributed to JETs using

internal mail boxesinternal mail boxes Edited by Olivier, with the help of another Edited by Olivier, with the help of another

CIR and using many JET contributionsCIR and using many JET contributions Contents include Editor’s notes, birthdays, Contents include Editor’s notes, birthdays,

profiles, matsuri & event information, AJET, profiles, matsuri & event information, AJET, etc.etc.

CONCLUSIONCONCLUSION

Budget vs. Budget-0 : creating a Budget vs. Budget-0 : creating a newsletter is possible.newsletter is possible.

Countless number of ways to Countless number of ways to improve. Here were just a few.improve. Here were just a few.

Use these tips for everything Use these tips for everything (XL, PPT, etc.)(XL, PPT, etc.)

Learn, try, improve, have fun, Learn, try, improve, have fun, even with a 0-budgeteven with a 0-budget

Valuable now, even more for the Valuable now, even more for the after-JET lifeafter-JET life