sisc sections controls user guide - university of british

SISC Sections Controls User Guide

1 Table of Contents 1 Table of Contents ....................................................................................................................... 1

2 Logging into SISC ........................................................................................................................ 2

2.1 Go to Student information Service Centre ........................................................................... 2

2.2 Click <CWL Login> button .................................................................................................... 2

2.3 Enter your CWL login name and password........................................................................... 2

2.4 Open sisc.jnlp (this screen shot below is from Internet Explorer – you may see a slightly

different message if you are using other browsers) ...................................................................... 2

2.5 Wait for SISC to start............................................................................................................ 2

3 Navigate to SISC Sections Controls screen ................................................................................. 3

3.1 From the top menu, select Course > Courses > SISC Sections Controls, in the Course

Domain ......................................................................................................................................... 3

3.2 You will now see the “SISC Section Controls” Screen ........................................................... 3

3.3 Search for a section ............................................................................................................. 3

4 Click ‘Assignments’ tab .............................................................................................................. 4

4.1 Click the “Assignments” tab. You will be taken to the new Duty Assignments Screen ........ 4

4.2 ‘Duty Assignments’ screen ................................................................................................... 4

5 Searching for Instructors and Teaching Assistants ..................................................................... 5

5.1 The different ways to search for Instructors and Teaching Assistants .................................. 5

5.2 Search for Available People ................................................................................................. 6

5.3 Set the Department Filter .................................................................................................... 6

6 Verify Staff details ...................................................................................................................... 7

7 Assign or remove staff to / from section .................................................................................... 8

8 Assigning Duties to Teaching Assistants and Instructors ............................................................ 9

8.1 There are a few points you need to be aware of when assigning duties to Teaching

Assistants and Instructors: ............................................................................................................ 9

9 Duty Definitions ......................................................................................................................... 9

10 Duty Mappings ...................................................................................................................... 10

11 New Course (DSE) Searches .................................................................................................. 10

11.1 Some new course searches have been added ................................................................. 10


2 Logging into SISC

2.1 Go to Student information Service Centre

2.2 Click <CWL Login> button

2.3 Enter your CWL login name and password.

Click <continue>

2.4 Open sisc.jnlp (this screen shot below is from Internet Explorer – you may see a

slightly different message if you are using other browsers)

2.5 Wait for SISC to start


3 Navigate to SISC Sections Controls screen

3.1 From the top menu, select Course > Courses > SISC Sections Controls, in the Course

Domain

3.2 You will now see the “SISC Section Controls” Screen

3.3 Search for a section

Enter section information and press <Enter> key - session, course subject, campus

Or, click on “Search Screen” button and enter the search criteria


4 Click ‘Assignments’ tab

4.1 Click the “Assignments” tab. You will be taken to the new Duty Assignments

Screen

4.2 ‘Duty Assignments’ screen


5 Searching for Instructors and Teaching Assistants

5.1 The different ways to search for Instructors and Teaching Assistants

There are a few different ways to narrow your search when searching for your TAs and

Instructors:

Set department and or Group/Role filter

Search by Employee ID, Last Name, or Fist Name. Typing in the search box will

search against all three fields, so enter a value appropriate for one field (ex. If you

are looking for “Bob Smith”, just search “Bob” or “Smith”. “Bob Smith” will search

for the whole value in the Last Name and First Name, so it will not match who you

are searching for.

Reorder Employee ID, Last Name, or First Name in ascending or descending order

by clicking on the header

Expand column width

Move columns around by clicking and dragging


5.2 Search for Available People

5.3 Set the Department Filter

Opens Dept

filter dialogue

box 2

2

Current filter setting. You can select

one or more department filters.

Selected filters will stay from session.

to session

1

1

Click this to

display the

search result

3 3

Result list area:

Names are

displayed here.

4

4

Search for

available

Instructors/TAs

here

2

2


6 Verify Staff details

All the information is from HRMS, Early ID or ISIS systems. If the information is not available in the

source systems, it will be displayed as blank

TA Job Code and Job Title

• 400101 – Graduate Teaching

Asst 1

• 400102 – Graduate Teaching

Asst 2

• 400103 – Undergrad Teaching

Group: TA,

Instructor

Source:

• HRMS – HR System

• ePAF/EarlyID

• ISIS – ISIS System


7 Assign or remove staff to / from section

To make any changes select <Edit>

Highlight the names you want to assign to and from a section (left click and drag

or left click and CTRL)

Use Arrows to add or remove individuals to/from the section

Names in red text indicate an alert for that individual. The nature of the alert will

appear in the Staff Detail section next to Alert(s)

No Duties Assigned – person is assigned to a section but no duties have been assigned

Not active in HRMS – person is in HRMS and has a code other than the active code OR person is

not in HRMS but is in e-Path or ISIS

No longer available – person is in HRML and has a code other than active, but is among a list of

codes that no longer qualifies the person to be assigned to a section

Other red text in the Staff Details indicates missing information e.g. missing UBC

email address

Columns can be sorted – click on the column headers

Don’t forget to <SAVE>!

Assign (Down Arrow) or Remove (Up

Arrow) TA/Instructor to/from Section

Select <Edit> to make any changes Always remember to SAVE!

Click <Duty Info> for duty

definitions and mappings


8 Assigning Duties to Teaching Assistants and Instructors

8.1 There are a few points you need to be aware of when assigning duties to Teaching

Assistants and Instructors:

Duties should be assigned to the TA or Instructor based on department duty

defaults and or known duty information

TA SCL1 and TA SCL2 are mutually exclusive, meaning you can only select one of

these options.

If someone is both an Instructor and TA, you will be prompted to choose a role

(Instructor or TA)

Instructor “Teaching” Duty is assigned automatically when the assignment comes

from Scientia. It cannot be assigned or unassigned in SISC

For duty definitions and permission mappings, please click on the <Duty Info>

button

9 Duty Definitions


10 Duty Mappings The table below indicates the type of permissions which each duty combination will trigger*

*Initially, only the FSC permission mappings will be activated via duty assignment in the SISC

Section Controls screen. The Connect and SEOT permission mapping will be activated later in the

year

11 New Course (DSE) Searches

11.1 Some new course searches have been added

Section Assignment Exists

Provides the ability to search for sections whether there are assignments of a particular role or

both roles exist or not. The search checks only for assignments to a section but not duty

assignments.

Will be activated later in the year*


Standard Assignment Search

Provides the ability to search assignments of employees who are assigned to a section

Displays the duties each person has for every section they are assigned

Ability search for persons with alerts

Standard Section Search:

This is an existing search which has been modified:

Now includes TA column

Primary Instructor removed and replaced with Instructor Column

Provides the section details information of all the selected sections

Section Status provides the ability to search for Complete, Incomplete, or Cancelled

sections

User Queries

User queries is a feature for every user to be able to save any of the above searches with specific

criteria so that the user can just click and run a user query rather than entering the same search

criteria over and over.

sisc sections controls user guide - university of british

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