site visitor training administrators’ session atlanta february 2016
DESCRIPTION
TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION Accreditation Defined: CHEA Accreditation: A collegial process based on self- and peer review for quality assurance, accountability, and improvement of academic quality in higher education. Accreditation Status: The decision made by the accrediting organization as a result of a review of an institution or program that identifies the level of accreditation of the institution or program, e.g., accredited, denial, probation, termination, withdrawal, suspension. Accrediting Organization: A private, non-governmental association organized to evaluate institutions or programs and render judgments about the accredited status of the institution or program.TRANSCRIPT
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Site Visitor TrainingAdministrators’ Session
AtlantaFebruary 2016
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Overview of Session
• Accreditation Defined• Self-Study and Site Visit Processes & Tips• Common Questions / Standards
• Afternoon Session – Using e-Accreditation • Q & A
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Accreditation Defined: CHEA
• Accreditation: A collegial process based on self- and peer review for quality assurance, accountability, and improvement of academic quality in higher education.
• Accreditation Status: The decision made by the accrediting organization as a result of a review of an institution or program that identifies the level of accreditation of the institution or program, e.g., accredited, denial, probation, termination, withdrawal, suspension.
• Accrediting Organization: A private, non-governmental association organized to evaluate institutions or programs and render judgments about the accredited status of the institution or program.
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Changes in Accreditation that will impact specialized accreditors
• Federal Regulation– Transparency– Accountability– Employability
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Accountability, Transparency and Public Information• Higher Education Accreditation Requires It
– CHEA Standard 12 (A) (3) - standards or policies that include expectations of institutional or program quality, including student achievement,
– CHEA Standard 12 (B) (1) require institutions to provide reliable information to the public, including student achievement
– CHEA Standard 12 (C) Encourages self-scrutiny and planning for change and needed improvement
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
The Site Visit: Structure, Process, andExpectations (What is being reviewed with the SVers during this session)
• The Site Visit Team– Team members– Roles and Responsibilities– Communication
• Travel/Housing/Meal arrangements & expenses
• Professional Conduct– Dress Code and Appearance– Professional Expectations while at the site
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Site Visit Team Members
• All team members– Responsible for becoming familiar with the Self-Study– Writing the Site Visit Report
• Chair– Coordinate all aspects of the Site Visit Process– Communicate with the PD prior to the visit
• Make contact within 1 week of receiving assignment• Select dates for the visit• Set the agenda• Questions regarding self-study• Reopen standards
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Site Visit Team Members
• Team member– Travel to the site visit– Involved in interviews, etc.
• Reader– ‘Assist from afar’ – review documents, gather
information, discuss visit via phone– Travel if necessary
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Site Visit Arrangements
• All site visit costs are covered by the Site Visit fee– Travel – SVers will make flight reservations; consult
with PD to determine best airport– Hotel – SVers will make reservations; might seek
input from PD– Car – Work with PD to determine if rental car is
necessary– Food – Dinner with institution/program officials the
first night; all other meals alone• Svers should pay for their own meals
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Professional Conduct
• CAATE expects SVers to demonstrate utmost in professionalism– Dress / appearance
• Business attire• Conservative appearance
– Confidentiality– Use of electronic devices for SV business only– Professional in all interactions
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Excellence
AssuranceValue
Preparing for the Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Form a committee to assist– Administrators– Faculty– Preceptors– Students– Outside members
• Establish a realistic timeline – Allow plenty of time– Plan for delays, revisions, approvals/signatures– Don’t rush; allow time to check the details
Before You Start to Write
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Provide clear, complete, succinct narratives– Answer the questions completely – Avoid straying away from the question– Provide responses that can be understood by
someone not familiar with your program
Compiling the Self-Study
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Provide a complete view of your program– Detail unique aspects of your program– Don’t be afraid to address weaker areas– Be honest in your reflections and information
• The process is meant to help you/your program• Better for you to point out things (+ and -) than to
have them “discovered” later
Compiling the Self-Study
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• eAccreditation– Available 1 year prior to due date (continuing
programs)• Initial: as soon as pay fees (up to 2 years)
– “File Cabinet” – storage for program documents
– must transfer to self-study module– Update directory and documents– Upload requested information for each standard
• File names match content
Compiling the Self-Study
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Recruit an outside reviewer– Someone outside the DISCIPLINE is helpful
• Clarity• Grammar• Completeness
• Review to ensure completeness• Submit your self-study on time
Finalizing the Self-Study
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Prepare program personnel– Purpose of the visit– Importance– What to expect– Prepare for potential questions
• Stakeholders– College / University administrators– Faculty– Preceptors– Students– Administrative Support
Preparing for a Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• On-site Materials– See list from CAATE– Update documents that have changed since the
self-study was submitted• Internet Access
– For eAccred & electronic records• Access to electronic records
– E-Value, ATrack– University records– Online course platforms
Preparing for a Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Other preparations– Reserve a “hub” for site visitors
• A secure room where SV can have meetings, store on-site materials, etc.
– Determine other meeting locations, i.e. administrators
• Travel arrangements– Visit clinical sites
• Driving time, best routes, entrances, permissions to enter• Do a ‘pre-site visit’ inspection – EAP, BBP, Therapeutic
equipment calibrations
Preparing for a Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Other preparations cont.– Enlist help of campus personnel – IT, dining,
secretarial, etc.– Determine dining options
• Campus availability• Menus
– Site Visitors can’t accept gifts, but beverages and snacks for work room are OK!
• Ask site visitors their preferences
Preparing for a Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Dinner the first evening with site visitors and program administrators– Casual conversation– Overview of program
• Ensure site visitors have a clear picture of the program
During the Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
• Site Visitors will debrief the program director daily– Will discuss potential areas of non-compliance– Don’t want any surprises– Program director can ask questions
• Have a copy of the Standards for Exit conference– Take notes regarding non-compliances– Site visitors won’t leave any written report
During the Site Visit
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Excellence
AssuranceValue
After the Site Visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
After the Site Visit – Timeline
• Exit conference – preliminary report• SV Report sent to CAATE office within 1 week• Review Committee • Final SV Report sent to program within 8 weeks
– Email to program officials• No non-compliances• With non-compliances
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Rejoinder
• Follows same process as self-study• Only non-compliant standards visible and editable• Due in 90 days
• Requires sign-off by chair and dean• Reviewed by Review Committee
– Sent to Commission for action
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Rejoinder process – now electronic
• Non-compliant standards will be “re-opened” in e-accreditation with a rationale for non-compliance and requests for materials to submit in the rejoinder.
• If you are unclear about what we are asking, call the office.
• Documentation should be clear• Narrative should be concise• If the rationale indicates “no evidence found, etc”
don’t give the same material that the team reviewed at the site visit
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Progress Reports
• Follow same process as rejoinder• Due date for PR will be in the instructions
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TRANSFORMING THE PROFESSION THROUGH QUALITY EDUCATION
Substantive Change
• PD Change• Change in level of degree• College or school change• Major curriculum change (20%)• Other changes (Budget, etc)