No. SJVN/RHPS-P&C/Proc./F01(PPR(O&M)-RHPS-389)/2018- Dated:-

NOTICE INVITING QUOTATION

Open tender enquiry through e-tendering mode under two bid system is hereby invited on behalf of Rampur HPS, SJVN Limited from the eligible manufacturers/dealers/suppliers for the materials as per description and specification given in Price Schedule on the lowest rate as applicable to the Govt. department/ Public Sector Undertaking, on the terms and conditions listed overleaf.

Sr. No.

Description/Specifications of items Earnest Money (in Rs.)

Date of Submission of Bid

Date of opening of Bid

1. Procurement of Shaft Coupling for Cranes installed at Power House of Rampur HPS, SJVN Ltd., Bayal, Dist. Kullu (PPR(O&M)-RHPS-389). The description/specifications of items are as per Price Schedule (BOQ)-Schedule–I attached herewith.

Rs. 5,500/- (Rupees Five Thousand Five Hundred Only)

22.09.2018 To 17.10.2018 up to 13.00 Hrs.

17.10.2018 at 14.00 Hrs.

Note: 1. The detailed NIQ, IFB, General Terms & Conditions-Annexure-I, Undertaking-Annexure-II, Price

Schedule (BOQ)-Schedule-I, Bank Account Detail-Schedule-II, Bidder’s General Information-Schedule-III, Technical Data Sheet-Schedule-IV and Schedule of HSN Code- Schedule-V shall be available on https://sjvn.abcprocure.com w.e.f 22.09.2018.

2. The bid is to be submitted electronically through e-tendering at https://sjvn.abcprocure.com and other mode of submission of bid shall not be accepted. The procedure for filling the bid is given in Information for Bidders (IFB).

3. The corrigendum & amendments if any shall be uploaded at https://sjvn.abcprocure.com and in addition the same shall also be available on www.sjvn.nic.in & Central public procurement portal www.eprocure.gov.in. Therefore, the bidders are requested to frequently visit the site till the schedule date of submission of bid.

Enclosures:- 1. Information for Bidders (IFB) 2. General Terms & Conditions-Annexure-I 3. Undertaking regarding acceptance of NIQ terms & conditions -Annexure-II 4. Price Schedule (BOQ) - Schedule-I 5. Bank Account Details- Schedule-II 6. Bidder’s General Information-Schedule-III 7. Technical Data Sheet-Schedule-IV 8. Schedule of HSN Code- Schedule-V

For & on behalf of SJVN Limited

Dy. General Manager Procurement & Contract Deptt,

Rampur HPS, SJVN Limited, Jhakri. Distt Shimla (H.P) PIN-172201.

Registered & Corporate Office

Shakti Sadan,SJVN Corporate office Complex, Shanan, Shimla (HP) PIN-171006 Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Coordination Office

SJVN, IRCON Building Ground Floor, Saket New Delhi PIN-110017 TELE: 011- 41659210/17 FAX: 011- 41659204/14

Save Energy for Benefit of Self and Nation

एसजेवीएन लिलिटेड )भारत सरकार एवं हिमाचल प्रदेश सरकार का संयुक्त उपक्रम(

SJVN LIMITED (A Joint Venture of Govt. of India and Govt. of Himachal Pradesh)

A Mini Ratna and Schedule ‘A’ PSU

RAMPUR HPS 412 MW (6X68.67 MW)

(An ISO 9001:2008, IS/ISO 14001:2004 & IS 18001:2007 Certified)

Procurement and Contract Department

Jhakri, Distt. Shimla (HP) – 172201: Telefax-01782-275948/275762 CIN No. L40101HP1988GOI008409

Website: www.sjvn.nic.in E-mail: pncrhep@yahoo.in

Annexure-I

General Terms & Conditions (PPR(O&M)-RHPS-389)

1. Open tender enquiry through e-tendering mode under two bid system is hereby invited from all the

eligible manufacturers/dealers/suppliers for “Procurement of Shaft Coupling for Cranes installed at Power House of Rampur HPS, SJVN Ltd., Bayal, Dist. Kullu (PPR(O&M)-RHPS-389).” as per description/specifications given in Price Schedule (BOQ)-Schedule-I. The schedule for bid submission & opening shall be as under:

Date of Uploading of Tender

Last date & time for downloading of bids/documents

Last date & time for uploading of filled bids/documents

Bid Opening Date

22.09.2018 16.10.2018 (12.00 Hrs.) 17.10.2018 (13.00 Hrs.) 17.10.2018 (14.00 Hrs.)

Note: Please note that the bid shall only be submitted through e-tendering & the bid submitted in physical form shall not be entertained under any circumstances. The Bidder should be a firm of reputation having sufficient expertise and experience in executing the subject cited supply with sound warranty/service support capability.

2. Bid Securities/ EMD:

a. The “Earnest Money (EMD)” amounting to Rs. 5,500/- (Rupees Five Thousand Five Hundred Only) shall be submitted using below mentioned facilities:-

(i) NEFT/RTGS

(ii) Credit Card

(iii) Debit Card

(iv) Net Banking

Payment through NEFT/RTGS:

To make payment through NEFT/RTGS, bidders will get an auto generated e-Mail which contains

details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to

it. This information will also be available on screen under heading of “NEFT/RTGS Instruction” once

bidder gets login.

Once bidder deposits amount in Beneficiary account number provided to them, while making

payment for document fees and EMD by RTGS/NEFT payment option at the document fees and

EMD payment screen, bidder shall be able to view the funds already remitted by him/her through

NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required

amount to be paid through the document fees and EMD, shall get appropriately deducted from the

available balance and payment shall be confirmed in real time.

This facility allows bidder to transfer lump sum amount to Bidder ID account number as mentioned

above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time

balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she

require. Kindly, note that the payment via RTGS / NEFT is required to be made one working day in

advance in order to make it available in your Bidder ID.

Please ensure that Bidder remit funds at least one day in advance before he/she would like to make

the document fees and EMD payment through RTGS / NEFT option on payment gateway.

Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC

code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted

to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not

responsible for the same.

Payment through Credit Card/Debit Card/Net Banking: Bidders can pay their Document Fee / EMD through Net banking, Credit Card, Debit Card too.

To pay Document Fee / EMD through Net banking, Credit Card, Debit Card follow below

mentioned steps.

Logon to e-tender portal

Click on event dashboard in your respective tender

Click on Declaration

I Agree

In Document Fee section Select Payment Mode as “Payment Gateway”

Click on Submit

Select Pay Now

Select your Payment Type and Proceed by Entering Required Details

Please note while making payment through Net banking, Credit Card, Debit Card you must add

https://www.tpsl-india.in website in trusted zone (Mandatory). If you have not added this URL in

trusted zone then you might get an error message while doing online payment.

Do not use / open multiple tabs while making online payment.

Please note while transaction is processing do not Refresh or Close the webpage.

In case of successful transaction bidders will receive receipt for their successful transaction on

screen.

Payment via corporate internet banking is not available in e-Tendering and e-Auction. Since the

tendering/auction portal requires real time confirmation and in corporate internet banking the

response comes after one day hence only Net banking (retail) option is enable for e-Auction

and e-Tendering. Hence for high value transactions bidders are advised to pay through

NEFT/RTGS mode only.

Please note that EMD (Earnest Money Deposit)/ Bid Security in the form of FDR/TDR/Demand Draft/Bankers Cheque & in the form of BG is not acceptable.

b. EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or

derogates from the bid in any respect with in the period of validity of the bid.

c. EMD of the bidder shall be forfeited, in the event of non-compliance of supply order including non -supply etc. by the successful bidder.

d. EMD deposited by the bidder shall be forfeited on refusal to enter into contract after the award of contract.

e. Bid without EMD shall be rejected out rightly.

f. The EMD of unsuccessful bidders shall be released without any interest after the issuance of supply order.

g. The EMD amount of the successful bidder shall be released only after submission of full Performance Security as per the relevant Clause of this Terms & Conditions.

3. Preference to MSME/SSI Units under Public Procurement Policy, 2012: a) The MSEs registered with any of the following agency are eligible to avail the benefit as per Public

Procurement policy (PPP) for Micro & Small Enterprises (MSEs) Order, 2012 issued vide Gazette Notification dated 23.03.2013 by Ministry of Micro, Small and Medium Enterprises of Govt. of India vide Public Procurement Policy MSEs Order, 2012.

District Industries Centers (DIC) Khadi and Village Industries Commission (KVIC) Khadi and Village Industries Board(KVIB) Coir Board National Small Industries Corporation (NSIC) Directorate of Handicraft and Handloom Any other body/Agency specified by Ministry of MSME Udyog Aaadhaar Memorandum (UAM) issued by Ministry of MSME.

b) MSEs participating in the tender must upload/submit the certificate of registration with any one of

the above agencies indicating the details of the particular tender number along with their bid.

c) The NSIC / DICs/ KVIC / KVIB Registration certificate/Udyog Aadhar Memorandum must remain valid up to the date of validity of quotation. Please Note: The successful bidder should ensure that the registration certificate must be valid till the end of the contract period.

d) The MSEs who have applied for registration or renewal of registration with any of the above agencies/bodies, but have not obtained the valid certificate till the end date of bid submission, are not eligible for any exemption/preference & will not be considered. Such offers will be treated as offers received without EMD and out rightly rejected.

e) MSME Owned by SC/ST Entrepreneurs: To qualify for entitlement as SC/ST owned MSE entrepreneurs, the SC/ST certificate issued by District Authority is required to be submitted in addition to certificate of registration with any of the agencies as specified above along with bid. Definition of MSE’s owned by SC/ST Enterprises is as under;

In case of proprietary MSE, proprietor(s) shall be SC/ST In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares in

the enterprise/unit. In case of Private Limited Companies, at least 51% share shall be held by SC/ST

promoters. Please Note: It is bidder responsibility to furnish the necessary documentary evidence for enabling purchasers to ascertain that the MSE is owned by SC/ST.

f) The MSEs registered with above mentioned agencies /bodies are exempted from payment of Earnest Money Deposit (EMD) & tender fees. However, MSEs are not exempted from the submission of Security Deposit/ Performance Security against this tender.

g) Purchase Preference to MSEs: Subject to meeting terms and conditions stated in the tender document including but not limiting to prequalification criteria, 20% of the total quantity of the tender is earmarked for MSEs registered with above mentioned agencies/bodies for the tendered item. Out of the 20% target of annual procurement from micro and small enterprises 4% shall be earmarked for procurement from micro and small enterprises owned by Scheduled Caste (SC) & Scheduled Tribe (ST) entrepreneurs. In the event of failure of such MSEs to participate in the tender process or meet the tender requirements and L1 price 4% sub target so earmarked shall be met from other MSEs.

Where the tendered quantity can be split,: In a bid, if prices quoted by participating Micro

and Small Enterprises (MSEs) fall within the price band of L1+15%, such MSE shall also be allowed to supply 20% of the total tendered quantity by bringing down their prices to L1 prices . In case of more than one such MSE (L1+15%) the supply shall be shared proportionately (to tendered quantity), subject to the condition that such MSEs match the L1 price. Further, 4% out of above 20% (i.e. 20% of 20%) shall be from MSEs owned by SC/ST entrepreneurs. This quota is to be transferred to the MSEs in case of NON-availability of MSEs owned by SC/ ST entrepreneurs.

Where the tendered quantity cannot be split/divide: In case of tender item is non-split able or non-dividable, etc.: MSE quoting price within price band L1+15% may be awarded for full/complete supply of total tendered value to MSE, considering spirit of Public Procurement Policy, 2012 for enhancing the Govt. Procurement from MSE.

Important Note: If L-1 Bidder is Micro and Small Enterprises (MSEs) (owned by SC/ST), 100% order will go to the L-1 bidder.

Note: The benefit of preference policies shall be passed on to the procurement of goods and services, produced and provided by micro and small enterprises. Traders and agent will not be considered for availing benefits under PP Policy 2012 for MSEs.

h) Relaxation of Norms for Startups and Micro & Small Enterprises on Prior Experience and

prior turnover criteria: In compliance with Para No. 16 of Public procurement policy for Micro and Small Enterprises Order, 2012 & Ministry of Finance (DOE), Procurement Policy Division OM No. F/20/2/2014-PPD (Pt) dated 20.09.2016. The eligibility criteria of prior turnover and prior experience for MSEs & all the startups (MSE or otherwise) is relaxed subject to meeting of quality and technical specifications in accordance with the tender document.

#whereas, startup means an entity, incorporated or registered in India:

Not prior to seven years, however for Biotechnology Startups not prior to ten years, With annual turnover not exceeding INR 25 crore in any preceding financial year, and Working towards innovation, development or improvement of products or processes or

services, or if it is a scalable business model with a high potential of employment generation or wealth creation

Provided that such entity is not formed by splitting up, or reconstruction, of a business already in existence. Provided also that an entity shall cease to be a Startup if its turnover for the previous financial years has exceeded INR 25 crore or it has completed 7 years and for biotechnology startups 10 years from the date of incorporation/ registration.

Please Note: The MSME units who are availing the benefit of public procurement policy compulsorily get registered with MSME Data Bank including Udyog Aadhar before submission of bid.

4. Language of Bid: - The bid uploaded/submitted by the bidders and all correspondences & documents related to the bid exchanged by the bidders & owner i.e. SJVN Ltd. shall be written in English/Hindi language only. Any printed literature furnished by the bidder shall also be written in English/Hindi only.

5. Bid Submission: - The quotation shall comprise of two parts as under;

(A). Technical Bid: -

Part-I: - Technical Part i.e. Part–I comprises EMD, Bank Account Detail- Schedule-II, PAN, GST Registration No., an undertaking regarding acceptance of NIQ terms and conditions-Annexure-II, Bidder General Information-Schedule-III, Technical Data Sheet-Schedule-IV and Schedule of HSN Code-Schedule-V. The bidder has to upload the copy of above documents on the web site.

(B). Price Bid: - Part-II: - Price bid i.e. price schedule (BOQ) schedule-I.

6. Bid Opening: - The bids shall be opened in the following sequence:

a) First of all Part-I i.e. EMD, Bank Account Detail- Schedule-II, PAN, GST Registration No., an undertaking regarding acceptance of NIQ terms and conditions-Annexure-II, Bidder General Information-Schedule-III, Technical Data Sheet-Schedule-IV and Schedule of HSN Code-Schedule-V shall be opened and evaluated.

b) Part-II i.e. Price bid of only those bidders who’s Part-I of bid found substantially responsive shall be opened and evaluated. In this regard, necessary information to successful bidder will be given through web site only.

7. The bidder must submit their bid through e-tendering/e-procurement only as explained in the

“Information for Bidders” (IFB).

8. The scanned copy of the EMD receipt/ MSME certificate is to be uploaded on above mentioned website.

9. Clarification of Bid:- If any clarification is required at any stage of bid evaluation, the same should be attended by the bidder within seven(07) days from the date of receiving of such clarification, otherwise the bid submitted by the bidder will be treated as non responsive.

10. Prices: Firm prices as applicable for SJVN Limited for delivery FOR Averi basis by Road Transport to be quoted and should be valid for 120 days from the date of opening of quotations. Averi is at a distance of approximately 140 Kms from Shimla on Hindustan Tibet Road (NH 05).

11. Taxes and Duties & other charges: The prices should be inclusive of Freight & Transit Risk Insurance

charges, Packing & Forwarding charges, loading & unloading charges etc. but exclusive of Goods & Services Tax (GST). The applicable rate of taxes and duties & other charges shall be clearly mentioned. In case nothing is mentioned it shall be presumed that the rates quoted are inclusive of taxes and duties & other charges.

12. Goods & Services Tax (GST): Indicate clearly the applicable rate of GST in the price schedule (BOQ)-

Schedule-I itself. The bidder should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. The bidder should have valid PAN No. and GSTIN No. and same has to be uploaded along with the bid.

13. In case of discrepancy in rate of items or tax quoted for any item the sole liability/responsibility shall be of supplier and no claim in this regards shall be entertained. However, it may please be noted that if GST quoted by the firm in Price Schedule (BOQ) found to be incorrect/misleading w.r.t GST rule and difference in amount is found on higher side, SJVN Ltd. has no liability to reimburse the differential amount. Further, in case difference in amount is found to be on lower side the benefit shall have to be passed on to the SJVN Ltd.

14. The taxes & duties shall be paid as per applicable rate at the time of supply. Any increase in taxes & duties/ introduction of new taxes & duties/ levy by the Govt. shall be paid by SJVN Ltd., provided that such increase in taxes & duties / introduction of new taxes & duties/ levy by the Govt. is made with in schedule delivery period as per Supply Order, otherwise same shall be paid by the bidder. Any other liability of taxes other than due to change in legislation shall be borne by the bidder.

15. The rates should be filled in figures only. The entered unit rates in figure shall be automatically converted into words on e-tendering portal. Also, the total amount shall get calculated automatically by multiplying unit rate & quantity on e-tendering portal.

16. The bidders shall quote the prices in Indian Rupees only. All discount /rebate should be mentioned in the

Price Schedule (BOQ) only.

17. The shaft couplings to be supplied by the successful bidder shall be as per IS 12405-1988

(Reaffirmed 2006).

18. Delivery Period: All the items are to be supplied at site within Sixty (60) days which shall be reckoned from the date of issue of supply order. However, the supplier will have to make all out efforts to supply the materials as early as possible at the site.

19. Warranty: The material under scope of supply shall be under warranty for a period of eighteen (18) months from the date of delivery at O&M Store, Rampur HPS or twelve (12) months from the date of installation; whichever is later against any manufacturing defect under normal working conditions. In case any defect or damage is detected in the materials supplied under normal working condition, supplier has to repair/replace the defected/damaged items at site within 15 days from the date of such intimation and in such case freight etc. is to be borne by the supplier.

20. Security Deposit/Performance Security: The supplier shall furnish an unconditional Contract Performance Guarantee (CPG) i.e. 10% of the Supply order amount (excluding Taxes & duties) in favour of RHEP, SJVN Ltd. as Performance Security within 30 days from the date of issue of supply order to the consignee for due and faithful performance of the contract. The performance security shall be in one of the following forms:

The Performance Security can be deposited directly by the supplier into the account of Rampur

HPS, SJVN Limited in following Bank Account through NEFT/RTGS :

Sr. No. Bank Name IFSC Code Bank Account No.

1 Canara Bank, Rampur Bushehr CNRB0003241 3241201000031

In this regard, the bidder must inform and submit the copy of payment receipt generated during electronic payment to the consignee.

OR

Irrevocable Bank Guarantee as per prescribed format (as per SJVN standard format) issued preferably by a nationalized Bank/ scheduled bank as per RBI guide line acceptable to Rampur HPS, SJVN Ltd. equal to 10 % of total supply order amount (excluding Taxes & duties) valid for a period of 90 days beyond the expiry of warranty period.

The interest as per prevailing PLR rate shall be charged for the period delayed in submission of

Security Deposit/Performance Security as mentioned above without prejudice to right of SJVN to

other remedies available under the contract.

Performance security shall be forfeited in the event of breach of contract including short

supply/partial supply etc. by the contractor in terms of the contract.

The Contract Performance Guarantee (CPG) amount will not earn any interest for whatsoever

period retained by the Purchaser.

In case, successful bidder fails to comply with provision of Contract Performance Guarantee

(CPG); this shall constitute sufficient ground for cancellation of supply order and forfeiture of

Earnest Money Deposit.

NSIC/MSME registered firms are not exempted from the submission of Security Deposit/

Performance Security.

21. Terms of Payment: The payment to the supplier will be made as under after submission of all the required documents acceptable to Rampur HPS,SJVN Ltd;

a. 100% payment including taxes and duties and other charges as per Price Schedule (BOQ) will be made after delivery of complete material at (O&M) Store, Rampur HPS Averi & after successful inspection & acceptance thereof on submission of the following documents to the consignee for the release of the payment:-

a) Invoices (Original) in triplicate.

b) Unequivocal acceptance of Supply order.

c) Contract Performance Guarantee (CPG).

d) Warranty Certificate.

e) Test Certificates, if any.

b. All the payments for the supplies rendered by non-MSEs (Non- Micro & Small Enterprises) supplier/contractor under the contract shall be released within forty five (45) days from the receipt of invoice/ bills form the contractor/ supplier complete in all respects. In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed upon @ 8% p.a.

c. All the payments for the supplies rendered by MSEs (Micro & Small Enterprises) supplier/

contractor under the contract shall be released within forty five (45) days from the day of acceptance, subject to submission of invoice on or before the day of acceptance. Day of acceptance means day of actual delivery of goods; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor/ supplier. In case payments are not released as mentioned above, SJVN shall pay the principal

amount plus compound interest with monthly rests from the date immediately following the date agreed upon @ three times of bank rates as notified by Reserve Bank of India from time to time.

d. The payment shall be released through electronic fund transfer on the details to be provided by

the bidder along with his bid on bank account details (schedule-II). Bank charges if any, shall be borne by the supplier.

e. No advance payment shall be made in any circumstance.

22. Inspection: Inspection of the supplied materials shall be carried out by authorized representative of MPH Dept., SJVN Limited at Rampur HPS O&M Store, Averi. During inspection of the material, if any item found defective/damaged, the same shall be replaced at free of cost and in such case freight & transit insurance charges etc. shall be to supplier’s account only.

23. For any technical issue/clarification i.r.o. subject cited tender, bidders are requested to contact indenting dept. i.e. MPH Dept. on the following address:

O/o Sr. AGM, MPH Dept., Rampur HPS, SJVN Ltd., Bayal, P.O. Koyal, Distt. Kullu (HP)-172 023

Tele: 01904-265230,

E-mail ID- rhpsmaintenance@gmail.com

24. Evaluation of the bid shall be carried out on overall basis. Hence, the bidders are requested to quote their rates for all the indented items given in the price schedule (BOQ). However, it may please be noted that in case any bidder has quoted Zero (0) rate for any item(s) then the quoted rate of such item(s) will be considered as “0” (Zero) and supply of such items will be required to be executed as per specifications, bill of quantity and provisions of NIQ and no claim/correspondence in this regard shall be entertained by SJVN Ltd.

25. The purchaser reserves the right to reject any or all the bids without assigning any reason thereof.

26. The purchaser reserves the right to increase/decrease the quantity at the time of placing the order.

27. Facsimile quotations/conditional bid will not be entertained.

28. If it happens to be a holiday or poor internet connectivity on the day of receipt/opening of the tender, the

quotations shall be opened on next working day at the same place and time.

29. The manufacturer/supplier will put an identification mark at the head of bolts for their identification.

30. Dispute: In case of any dispute of difference arising out the contract between the supplier and the SJVN Ltd. the same shall be referred to the sole arbitrator who shall be appointed by the HOP, Rampur HPS, SJVN Ltd. Jhakri. The award of the arbitrator shall be final & binding on both the parties.

31. Jurisdiction: In case of any dispute out of above conditions, the court of Rampur, Bushahr, Distt. Shimla

(H.P) alone shall have the jurisdiction to adjudicate upon.

32. L.D. Charges: If the delivery of material in full & in good condition is not completed for whatsoever

reason within the stipulated period, an amount @ ½ % (half percent) of total supply order amount would be deducted from the payment due to supplier for each week or part thereof, subject to the maximum of 5% (five percent) of the total supply order amount.

33. It should be ensured by the supplier that all the precautions are taken for environmental protection as well as health and safety of those handling the material. Further all legal and regulatory requirements related to the Environment, health and safety are complied with.

Note: All the above General Terms & Conditions-Annexure-I, Undertaking-Annexure-II, Price Schedule (BOQ)-Schedule-I, Bank Account Detail-Schedule-II, Bidder’s General Information-Schedule-III, Technical Data Sheet-Schedule-IV and Schedule of HSN Code-Schedule-V of PPR(O&M)-RHPS-389 shall form the part of supply order.

For & on behalf of SJVN Limited

Dy. General Manager Procurement & Contract Deptt,

Rampur HPS, SJVN Limited, Jhakri. Distt Shimla (H.P) PIN-172201

Registered & Corporate Office

Shakti Sadan,SJVN Corporate office Complex, Shanan, Shimla (HP) PIN-171006 Tel: 0177-2670064,490,521,741 Fax: 0177-2670542

Liaison/Coordination Office

SJVN, IRCON Building Ground Floor, Saket New Delhi PIN-110017 TELE: 011- 41659210/17 FAX: 011- 41659204/14

INFORMATION FOR BIDDERS (IFB)

REGISTRATIONFOR E-TENDERING

This tender is being processed through e-tendering/e-procurement system available at SJVN.

The bids are to be filled and submitted through e-tendering system of SJVN at

https://sjvn.abcprocure.com. For the convenience of the bidders the detailed procedure is

described hereunder:

1. System Configuration Required

a) An Internet connection with minimum 512 Kbps speed.

b) Operating System should be Windows XP Service Pack-3/Vista/Windows 7.

c) Supported Browsers: Internet explorer-7.0,8.0 & 9.0.

d) Minimum bandwidth 512 kbps

e) Operating system Core3Due/13/15 (Recommended)

f) System Access with Administrator Rights

g) Minimum RAM 2 GB

h) Digital certificate: To participate in an e-Tender, bidder need to have a valid Digital

Certificate from certifying authority of India as per the IT Act, 2000.Valid Digital Certificate

must be installed in a computer system from where bidder wants to login on website.

Perform the below steps to confirm whether valid digital certificate is available on bidder’s

computer system or not:

Steps:

Open Internet Explorer.

Select tools menu from menu bar. OR (Press Alt+T on keyboard).

Click on Internet Options>> Content>> Certificate button.

Bidder should view his digital certificate under “Personal” heading.

Requirement of Digital Signature Certificate

Please enable Active X Controls & Plug-ins. (Tools->Internet Options>Security-

>Custom Level)

Active –X controls need to be enabled in Bidder’s Internet browser. In order to ensure this,

please do the following:

1) In Menu bar---Click on Tools –Internet Options-Security- Click on Trusted Sites Icon-

Click on Sites button

Add 2 Website in Trusted Sites…..

1) https://sjvn.abcprocure.com

&

2) https://www.tpsl-india.in

After that, click on

Tools menu of Internet explorer-Internet Option-Security-Click on Internet Icon

After Click on Custom Level button-

From below Active X controls and plug-ins----Select below 5 Items to be enabled

1) Download signed ActiveX controls-select Prompt or Enable

2) Download unsigned Active X controls- select Prompt or Enable

3) Initialize and script ActiveX controls not marked as safe for scripting- select Prompt or

Enable

4) Run ActiveX controls marked safe for scripting- select Enable

5) Script ActiveX controls marked safe for scripting- select Enable

After completed this above selection----Below option has available---- Reset custom

setting--- Reset To: Select low or medium---Click on OK

Also, please check system Date & Time it should be set as current date & time.

In case of Digital Certificate based Login, user need to download & install “Signer” file available

under Download Section at https://sjvn.abcprocure.com

Download & install “Intermediary Certificate” available under Download Section at

https://sjvn.abcprocure.com.

Please disable or uninstall Third Party Toolbar/Add-ons from Browser.

2. Vendor Registration Process

To participate in online tenders published on https://sjvn.abcprocure.com, bidder has to get

himself registered on above website.

•New Registration:

Bidders getting themselves registered have to perform below mentioned steps:

Click on a “New Bidder Registration” link available on home page

Furnish individual details as well as of company details in registration form

After filling all mandatory fields, click on “submit” button to complete registration process.

On successful completion of registration a message will be prompted stating that “You

have successfully registered on (SJVN Limited)’s e-Procurement portal”

Already valid registered vendor of SJVN Limited need not follow registration formality they

may contact support team on contact details provided at the end of the document for

further participation.

Annual Vendor/contract Registration charges in e-Tendering portal is Rs.2600+S.T

however registered vendor will not be charged for the current year.

3. Downloading Bid Document

Bidder to access e-tender portal of SJVN (https://sjvn.abcprocure.com) to access NIT document,

after completing registration formality and successful login vendor need to process for Cost of Bid

Document and after that bidder can download details tender document.

Download Document link is available at the end of every tender notice alongwith access to

Corrigendum.

4. Bid Submission

(Through E-Mode)

Bidder needs to login first on the tendering portal of SJVN, (i.e.

https://sjvn.abcprocure.com)

Search tender by filling necessary searching criteria after Login.

After finding the tender on the screen, Click on the “Dashboard”

Click on “Declaration” & then Click on “I Agree”

Click on “Tender Fees” (If any) & pay the tender fees on line.

Click on “EMD” & pay the EMD on line.

Click on “Prepare Bid” & Fill necessary Forms (Schedules).

After filling Price Bid Form click on “Final Encrypt”.

After filling all forms & final Encryption of Price bid Click on “Final Submission”.

After Final Submission bidder will get receipt of Final Submission of their Bid.

5. a) For any assistance / clarification for registration, submission of bid and any other

information, bidder may contact the following persons:

- Mr. Rakesh Panwar-M- 80913-81583, e-Mail: rakesh.panwar@abcprocure.com

- Mr. Vismay Jagad -Ph- 07940016867, e-Mail: vismay@abcprocure.com

- Ms. Vaishali Soni-Ph- 079-4001 6837, e-Mail: vaishali@abcprocure.com

- Mr. Pradip Parmar-Ph-079-4001 6865 e-Mail: pradip@abcprocure.com

- Mr. Chander Kant Sharma-Mob. No.9857879884 e-Mail: jhakri@abcprocure.com

b) For tender related enquiries, bidders may also contact the following persons:

- Mr. Vikendra Siddharth Tel No.:01782-275762(e-mail: pncrhep@yahoo.in)

- Mr. Vinod Kumar Tel No.:01782-275762(e-mail: pncrhep@yahoo.in)

6. All the bidders are requested to please note that;

(i) All the bidders are requested to get themselves registered well in advance and no

extra time will be considered for the delay in on-line Vendor Registration, if any. In

case bidders wait till the last moment for submission of bids, and if any technical

problem is encountered at that time, the bid closing time may elapse.

(ii) The bidders are advised to keep visiting the website https://sjvn.abcprocure.com for

any notification/corrigendum from SJVN Ltd. side from time to time regarding the

tender. No separate intimation shall be issued to the participating bidders and no

claim whatsoever shall be entertained in this regard by SJVN Ltd.

(iii) The enquiries regarding submission and filling of bids received three days prior to

due date of submission / opening of bids shall only be entertained and after that

shall not be considered.