notice inviting quotation - sjvn limitedsjvn.nic.in/writereaddata/portal/tender/1050_1/1... ·...

Registered & Corporate

Office

Himfed Building, New Shimla, Shimla (HP) PIN-171009, Tel: 0177-2670064,490,521,741

Fax: 0177-2670542

Liaison/Co-ordination Office

SJVN, IRCON Building, Ground Floor, Saket New Delhi. PIN-110017, TELE: 011- 41659210/17

FAX: 011- 41659204/14

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एस. ज.े वि. एन. लिलिटेड (SJVN Limited) (भारत सरकार एव ंहिमाचल प्रदेश सरकार का एक संयुक्त उपक्रम)

एक ममनी रत्ना और सेड्यूल- A कंपनी (A Mini Ratna and Schedule A Company) (6X250MW नाथपा झाकड़ी जिविद्युत स्टेशन)

प्रापण एवं संववदा ववभाग झाकड़ी. जिला मशमला. हि.प्र. 172201 फ़ोन : 01782-275236,275459,275106, फैक्स न. 01782-275106,234049,

http://www.sjvn.nic.in E-mail: [email protected]

हिन न. (TIN No.) 02011000291 मसन ्न. (CIN No.) L40101HP1988GOI008409

No. SJVN/NJHPS/P&C/PCD-NJHPS-594(O&M)/2016- Dated:

NOTICE INVITING QUOTATION

The open tender enquiry through e-tendering under one part system is herewith invited from for the following work :

Description of work

Earnest Money In(Rs.)

Last Date & Time for availability of Bid Documents & submission of Filled in

bids and Opening

Renewal of Subscription of UTM Cyberoam CR 200i Firewall installed at NJHPS for services i.e. Web and

application filter, intrusion Prevention system(IPS), Gateway Antivirus,

Gateway Anti-spam & 24x7 support and providing support for UTM(unified

thread management) hardware firewall Cyberoam CR 200i for three

years license period

5,500/- (Five

thousand five

hundred only)

Last Date & Time for availability/downloading of Bid Documents is up to 31.05.2016 at 12:00 Hrs

Last Date & Time for submission of Bid Documents is up to 01.06.2016 at 13:00 Hrs.

Bid opening on 01.06.2016 at 14:00 Hrs

Note: 1. The detailed NIQ and procedure for vendor registration for e-tendering shall be available at

www.sjvn.nic.in, www.eprocure.gov.in & www.tenders.gov.in w.e.f. 09/05/2016. 2. The detailed NIQ along with price schedules shall be available at https://sjvn.abcprocure.com

w.e.f. 09/05/2016. 3. The bids are to be submitted electronically through e-tendering at https://sjvn.abcprocure.com.

िरिष्ठ प्रबंधक प्रापण एिं सवंिदा विभाग, एनजेएचप़ीएस, एसजेि़ीएन लिलिटेड,

झाकड़ी (हि. प्र.)-172201

http://www.sjvn.nic.in/mailto:[email protected]://sjvn.abcprocure.com/http://www.tenderwizard.com/SJVNL%20%20w.e.fhttps://sjvn.abcprocure.com/

PCD-NJHPS-594(O&M)/2016

Registered & Corporate Office


Fax: 0177-2670542



FAX: 011- 41659204/14

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TERMS AND CONDITIONS OF PCD-NJHPS-594 (O&M) The bid is invited using e-tendering mode, so please read the instructions carefully and uploads the filled in bid as per requirement of bid documents. The open tender enquiry through e-tendering is herewith invited for “Renewal of Subscription of UTM Cyberoam CR 200i Firewall installed at NJHPS for services i.e. Web and application filter, intrusion Prevention system(IPS), Gateway Antivirus, Gateway Anti-spam & 24x7 support and providing support for UTM(unified thread management) hardware firewall Cyberoam CR 200i for three years license period”. 1. GENERAL INSTRUCTIONS:

1.1 The SJVN Limited, hereinafter called "SJVN" / "Owner" is a Joint Venture of Govt. of

India and Govt. of Himachal Pradesh having its registered office at Himfed Building, New Shimla - 171 009, have their Nathpa Jhakri Hydroelectric Power Plant with a capacity of 6x250 MW at Nathpa (Distt. Kinnaur) and Jhakri (Distt. Shimla) in the State of Himachal Pradesh, India.

1.2 SJVN has issued an invitation to bid as enclosed and will receive bids as set forth in

the accompanying Bid documents. 1.3 Bids cannot be uploaded after the time & date fixed for receipt of bids as set out in

the Invitation of Bid. 1.4 SJVN reserves the right to accept or reject any or all Bids without assigning any

reason for such a decision. 1.5 All the cost and expenses incidental to preparation of the proposals, discussions and

conferences, if any, including pre-award discussions with the Bidder, technical and other presentation including any demonstrations etc. shall be to the account of the Bidder and Owner shall bear no liability whatsoever on such costs and expenses.

1.6 Please note that bids in physical form shall not be entertained under any

circumstances and are only to be submitted through e-tendering at https://sjvn.abcprocure.com.

1.7 DIGITAL SIGNATURES: The bidder should also have the Digital Signatures (Class

IIA or higher) which are mandatory for security purpose. The digital signatures can be obtained from any of the authorized agencies in India as per IT Act.2000. Valid Digital Certificate must be installed in a computer system from where you want to login on website. Perform the below steps to confirm whether valid digital certificate is available on your computer system or not. Steps:

Open Internet Explorer.

Select Tools menu from menu bar. OR (Press Alt + T on your keyboard).

Click on Internet Options >>Content >>Certificate button.

The bidder should view your digital certificate under “Personal” heading Requirement of Digital Signature Certificate

https://sjvn.abcprocure.com/




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Please enable ActiveX Controls & Plug-ins. (Tools->Internet Options-> Security- >Custom Level) Active-X controls need to be enabled in your Internet browser. In order to ensure this, please do the following:

a. In Menu Bar ---Click on Tools - Internet Options – Security – Click on Trusted Sites Icon – Click on Sites button. Add 2 Website in Trusted Sites……

1. https://sjvn.abcprocure.com

& 2. https://www.tpsl-india.in After that, click on

Tools menu of Internet explorer - Internet Options – Security – Click on Internet Icon. After Click on Custom Level button – From below ActiveX controls and plug-ins ---- Select below 5 Items to be enabled 1) Download signed ActiveX controls –select Prompt or Enable 2) Download unsigned ActiveX controls – select Prompt or Enable 3) Initialize and script ActiveX controls not marked as safe for scripting – select

Prompt or Enable 4) Run ActiveX controls and plug-ins-select Enable 5) Script ActiveX controls marked safe for scripting – select Enable After completed this above selection----Below option has available---Reset custom settings---Reset To: Select low or medium ---Click on OK. Also, please check your system Date & Time it should be set as current date & time.

In case of Digital Certificate based Login, user need to download & install "Signer" file available under Download Section at https://sjvn.abcprocure.com.

Download & Install "Intermediary Certificate" available under Download Section at https://sjvn.abcprocure.com.

Please disable or uninstall Third Party Toolbar / Add-ons from Browser.

1.8 The contract & procurement process through e-tendering/e-procurement system is in process at NJHPS, SJVN Jhakri and hence this tender is to be processed through e-tendering/e-procurement system. The bids are to be filled and submitted online. To participate in e-tendering/e-procurement, it is requested to register with our website https//:sjvn.abcprocure.com. The one year cost of registration on web site is Rs 2977/- (Rs 2600/- plus service tax @ 14 % + Swachh bharat cess @ 0.5%) is payable directly to M/s e-Procurement Technologies Ltd. The bidder should also have the

https://www.tpsl-india.in/https://sjvn.abcprocure.com/




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Digital Signatures for security purpose. The detailed procedure for the registration is as under:-

i. Go to the url: - https://sjvn.abcprocure.com In the home page click on vender Registration.

ii. Click on “New Bidder’s Registration” link available on home page. iii. You need to furnish individual details as well as of company details in

registration form. iv. After filling all mandatory fields, you need to click on “submit” button to

complete the registration process. v. After submission of the form, the user id and password are generated in the

form of Acknowledgement. vi. The payment of annual registration fee amounting to Rs.2977/- is to be made

through DD. vii. The User ID will be activated after DD is received. Send the Acknowledgement

copy and uploaded document below mentioned e-Mail ID. For Registration enquiry and to activate User ID please call abcprocure Help Desk Centre +91-79-40016865 / 37 / 02 / 85 / 79 / 91 / 23 / 52 e-Mail ID [email protected] and [email protected].

1.9 All the bidders are requested to get themselves registered well in advance to facilitate

timely submission of the bid. In case bidders wait till last moment for uploading the bids and if any technical problem is encountered at that time, the bid closing date & time may elapse.

1.10 Down loading Bid Documents: Bidder to access e-Tender portal of SJVN

(http://sjvn.abcprocure.com) to access NIT document, after completing registration formality and successful login vendor need to process for Tender Fee / Document Fee (if any) and after that bidder can download detailed tender document. “Download Document” link is available at the end of every tender notice along with access to “Corrigendum”.

1.11 Bid Submission: (i) Bidder needs to login first on the tendering portal of SJVN (i.e.

https://sjvn.abcprocure.com). (ii) Search tender by filling necessary searching criteria after Login. (iii) After finding the tender on the screen, click on the “Dashboard”. (iv) Click on “Declaration” and then click on “I Agree”. (v) Click on the “Tender Fees” (if any) & Pay online. (vi) Click on the “EMD” & Pay the EMD online. (vii) Click on “Prepare Bid” and fill necessary Forms (Schedules). (viii) After filling Price Bid Form click on “Final Encrypt”. (ix) After filling all Forms & final Encryption of Price Bid click on “Final

Submission”. (x) After Final Submission bidder will get receipt of Final Submission of their Bid.

1.12 The link “help manual” and “vendor help” for submission of bids is also available on

the website. For any assistance/ clarification for e–tendering registration,

https://sjvn.abcprocure.com/




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submission of bid through e-tendering/ procurement , bidder may contact the following persons/ representatives of M/s abcProcure:-

i. Mr. Rakesh Panwar -M- 80913-81583, e-Mail: [email protected] ii. Mr. Yash Modi, No. +91 - 79- 400 16 802, E-Mail: [email protected] iii. Mr. Pankesh Kumar-Ph- 079-4001 6865, e-Mail: [email protected] iv. Mr. Pradip Parmar-Ph-079-4001 6865 e-Mail: [email protected] v. Mr. Prashant Rajyaguru, No. 0 79- 400 16 828,

E- mail: [email protected] vi. Mr. Pankesh Kumar, No. +91 - 79- 400 16 865,

E-Mail: [email protected] vii. Link ”Contact us” available on the home page of https//:sjvn.abcprocure.com The above persons are to be contacted for help/ assistance related to e–tendering registration, submission of bid through e-tendering only.

For any other clarifications regarding the tender bidder may contact the following persons/ representatives of M/s SJVN:-

(i) Sh. Rajeev Kapoor: Telephone No. 01782-275459 (E-mail ID : [email protected])

(ii) Sh. Ajay Kumar: Mobile No. 09418014928 (E-mail ID : [email protected])

(iii) Sh. Devender Kumar: Mobile No. 09418001243 (E-mail ID : [email protected]).

(iv) Ms. Kanika Arora: Mobile No. 8894337086 (E-mail ID: [email protected])

2. SUBMISSION OF BIDS 2.1 The bids will be submitted electronically at designated places in various schedules.

The schedules cannot be downloaded as they are to be filled online. The bid is to be filled only in the in the schedules available on the web. The bid is called in one part as under:-

(i) EMD as per clause 6.0 below. (ii) Schedule-1 - “Schedule of Prices & Taxes” (iii) Schedule-2 “Schedule of Deviations” (iv) Schedule-3“General Information”. (v) Copy of PAN, Service TAX no. and VAT/ CST/ TIN no. (vi) Bank details duly authenticated by Bank/ Copy of cancelled

cheque.

Remarks:-

1. All above dynamic schedule are to be filled ONLINE. The bidders have to fill all the required information in the above schedule.

2. SJVN reserves the right to ask additional information if necessary after opening of the techno-commercial bid.

mailto:[email protected]:[email protected]:main.compose('new',%20'[email protected]')mailto:[email protected]:[email protected]:[email protected]:[email protected]




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2.2 The bidder is advised to keep visiting the websites as mentioned below for any notifications/ amendments from SJVN side regarding the tender:-

(i) https://sjvn.abcprocure.com. (ii) www.sjvn.nic.in (iii) www.eprocure.gov.in. (iv) www.tender.gov.in

3. The schedule for bid submission and opening is as under:-

Date of Uploading of Tender

Last Date & Time for availability/ downloading of bid documents

Bid Closing Date (Last Date and time for receiving of filled bids)

Bid Opening

09/05/2016 31/05/2016 at 12:00 HRS (IST)

01/06/2016 at 13:00 HRS (IST)

01/06/2016 at 14:00 hrs.

4. Firm prices FOR Jhakri basis is to be quoted and should be valid for 120 days from the date of opening of quotation. The prices should be inclusive of P&F Charges and any other misc. charges but exclusive of taxes and duties. Jhakri is at a distance of approx.150 KM from Shimla on Hindustan Tibet Road (NH-22).

5. TAXES & DUTIES: The applicable rate of taxes and duties shall be clearly mentioned in

the Schedule-1(Page 2 of 2) - “Schedule of Taxes and Duties”. In case nothing is mentioned or mentioned “NIL” then it shall be presumed that the rates quoted are inclusive of taxes and duties or else the taxes & duties are not applicable. The taxes & duties shall be paid as per applicable rate at the time of execution of work/delivery of material. Any increase in taxes & duties / introduction of new taxes & duties/ levy by the Govt. shall be paid by SJVN Ltd. provided that such increase in taxes & duties / introduction of new taxes & duties/ levy by the Govt. is made with in scheduled completion period as per work order, otherwise same shall be paid by the bidders. The following may be considered by the bidders:-

a. The entry tax (if applicable) for the entry of goods in Himachal Pradesh shall

be paid by SJVN directly to concerned authorities. b. CST/VAT: No “C” Form will be issued by SJVN Ltd. for this tender, thus Sale

tax has to be quoted for accordingly by the bidder. c. Any other deduction like TDS if applicable as per the Govt. laws shall be made

from your payment and statement for the same shall be provided by SJVN for the same.

6. Cost of tender documents & Earnest Money deposit(EMD)[online]/FDR/TDR

Cost of Tender Documents: N NIL IL

The bidder shall furnish, a bid security/ earnest money as part of the bid amounting to

` 5,500/- (Rupees Five Thousand five hundred only).

EMD of the bidder shall be forfeited, if the bidder withdraws or amends its bids or impairs or derogates form the bid in any respect with in the period of validity of the

https://sjvn.abcprocure.com/http://www.sjvn.nic.in/http://www.eprocure.gov.in/http://www.tender.gov.in/




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bid. The EMD of the successful bidder shall be retained as contract security until such period the contractor furnishes the required CPG or until supply the complete material. If the contractor fails to fulfill his obligations, the EMD, retained as contract security shall be forfeited.

a) Micro or Small Entreprises (MSE)/NSIC registered firms are exempted from the Micro or Small Enterprises (MSE)/NSIC registered firms are exempted from the submission of the “EMD” & “Cost of Tender Documents” and must enclose (Upload scanned copy of the MSE/ NSIC certificate) for the same products as in NIQ above. The bid shall be rejected if MSE/NSIC certificate does not contain the item(s)/work as listed in our NIQ.

The “Earnest Money (EMD) & Tender Document Fees” shall be submitted using below mentioned facilities:-

a) Credit Card b) Debit Card c) Net Banking d) NEFT/RTGS

► Credit Card/Debit Card/Net Banking:

Bidder is required to add https://www.tpsl-india.in website in Trusted Zone as suggested above.

Bidder needs to feed correct details while making the payment through online payment gateway.

► NEFT/RTGS:

To make payment through NEFT/RTGS, bidders will get an auto generated e-Mail which contains details of their Unique Bidder Code and when and how to do RTGS/NEFT and details pertaining to it. This information will also be available on screen under heading of “NEFT/RTGS Instruction” once bidder gets login.

Once bidder deposit amount in Beneficiary account number provided to them, while making payment for document fees and EMD by RTGS/NEFT payment option at the document fees and EMD payment screen, bidder shall be able to view the funds already remitted by him/her through NEFT /RTGS as available. Please proceed to make the payment. Upon doing so, the required amount to be paid through the document fees and EMD, shall get appropriately deducted from the available balance and payment shall be confirmed in real time.

This facility allows you to transfer lump sum amount to your Bidder ID account number as mentioned above via RTGS / NEFT. Bidder would be able to use the funds as and when require till the time balance is available in Bidder ID. Also, Bidder can transfer more amount as and when he/she require. Kindly note that the payment via RTGS / NEFT is required to be made one working day in advance in order to make it available in your Bidder ID. Hence please ensure that Bidder remit




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funds at least one day in advance before he/she would like to make the document fees and EMD payment through RTGS / NEFT option on payment gateway.

Caution: Please ensure that you need to mention the correct beneficiary account number and IFSC code as mentioned above while making payment via RTGS / NEFT. In the event of funds remitted to wrong beneficiary account number, SJVN Limited or its Bank or its service provider would not responsible for the same.

Remarks: - The EMD in the form of BG, DDs, outstation / local Cheque, will not be considered.

b) FDR/TDR: Please note that EMD (Earnest Money Deposit) / Bid Security in the form of FDR/TDR {Pledged in favour of the NJHPS, SJVN Ltd. Jhakri} is also acceptable and the same in physical form should reach before the last date and time of submission of bid at the address given below:

Sr. Manager (Procurement & Contract Deptt.),

NJHPS, SJVN Limited, Jhakri (H.P.)-172201. The bid shall be rejected if the EMD is not received in physical form on or before closing date.

7 CONTRACT PERFORMANCE SECURITY 7.1 Within thirty (30) days of receipt of the notification of Contract award, the successful

Bidder shall furnish to the Owner, an unconditional performance security for ten percent (10%) of the Contract Price with a validity upto 60 days after the license validity Period (Refer clause 11.0 below).

7.2 The proceeds of the performance security shall be payable to the Owner as

compensation for any loss resulting from the Contractor's failure to complete its obligations under the Contract.

7.3 The performance security shall be denominated in the currency of the Contract and

shall be in the form of Bank Guarantee ( As per SJVN standard format enclosed) issued preferably by a nationalised Bank/ scheduled bank (As per the list enclosed) ,acceptable to the Owner or in the form of FDR or TDR etc.

7.4 The performance security will be discharged by the Owner and returned to the

Contractor not later than sixty (60) days after completion of warranty period.

7.5 NSIC/SSI registered firms are not exempted from the submission of CPG. No price preference shall be given to SSI/NSIC registered firms.

7.6 The interest @15.5% shall be charged on delay period for breach in timely submission of CPG/Initial Security Deposit without prejudice to right of SJVN to other remedies available under the contract.

8. Scope of work: The scope of work includes the Renewal of subscriptions of UTM

Cyberoam CR 200i Firewall (FOR 200 USER) for services i.e. Web and Application filter, Intrusion Prevention System (IPS), Gateway Anti-Virus, Gateway anti-spam and




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24X7 support and providing support for UTM (Unified Threat Management) hardware firewall Cyberoam CR 200i for three (03) years license period. The bill of quantity for following subscriptions for a period of three years and scope of work is as follows:

Sr. No. Item Description/Subscriptions Quantity

1. Web and Application filter 01

2. Intrusion Prevention System (IPS) 01

3. Gateway Anti-Virus 01

4. Gateway anti-spam 01

5. 24X7 support 01

6. In case of hardware failure, complete replacement of UTM (Unified Threat Management) hardware firewall Cyberoam CR 200i

01

9. Work Completion Schedule: The contractor will renew the subscription of services i.e. Web and Application filter, Intrusion prevention System (IPS), Gateway Anti-Virus, Gateway anti-spam and 24X7 support for the UTM Cyberoam CR 200i Firewall installed at NJHPS Jhakri with in a period of ten (10) days from the date of issue of Letter of Award/PO.

10. Terms of Payment: - The payment to the bidder will be made as under after

submission of all the required documents acceptable to SJVN Ltd.-

100% full payment including taxes will be made within 30 days after taking over/Acceptance of subscription of the services of Cyberoam CR 200i Firewall & on submission of following documents:

(i) Bill duly verified by the concerned EIC or his authorized representative. (ii) Photocopy of unconditional acceptance of Letter of Award along with copy of

agreement. (iii) Photocopy of PAN Card. (iv) Copy of Service tax Registration no. (if applicable). (v) Taking over/Acceptance certificate issued by EIC. (vi) Copy of CPG as per clause no7.

i. The payment shall be released through electronic fund transfer and hence you

are requested to give your bank account detail along with IFSC code of your bank branch. Bank charges if any, shall be borne by you. The details to be submitted in the schedule as enclosed.

ii. As per SJVN policy, no advance payment can be given.

iii. All the payments for the supplies and/or services (as applicable) rendered by MSEs (Micro & Small Enterprises) supplier/contractor under the contract shall be released within forty five (45) days from the day of acceptance.




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Day of acceptance means day of actual delivery of goods or the rendering of services; or where any objection is made in writing by SJVN regarding acceptance of goods or services within fifteen days from the date of delivery of goods or the rendering of services, the day on which such objection is removed by the contractor/supplier.

In case payments are not released as mentioned above, SJVN shall pay the principal amount plus compound interest with monthly rests from the date immediately following the date agreed upon @ three times of bank rates as notified by Reserve Bank of India time to time.

iv. All the payments for the supplier and/or services (as applicable) rendered by non-

MSEs (Non- Micro & Small Enterprises) supplier/ contractor under the contract shall be released within forty five (45) days from the receipt of invoices/bills from the contractor/ supplier complete in all respects.

In case payments are not released as mentioned above, SJVN shall pay the principal amount plus simple interest from the date immediately following the date agreed upon @ 8% p.a.

v. SERVICE TAX: The service tax shall be paid by the SJVN as per applicable rules of

service tax. The service tax is to mentioned separately in price schedules & same shall be paid on submission of following information along with the bills:-

i. Name, Address & Contact Details (Tel. no. etc.) of the Service Provider. ii. Service Tax Number of the Service Provider. iii. PAN of the Service Provider. iv. Service Tax Invoice Number. v. Gross amount of services. vi. Service Tax amount.

vi. The payment shall be made at actual based on verification by the EIC or his

representative.

11. Guarantee / Warranty / License Validity Period: The product is with 24X7 support & three (03) years on-site License Validity Period.

12. Award of Contract: - The bid shall be evaluated for entire scope of work on single

responsibility basis and the work shall be awarded to substantially responsive and lowest evaluated bid.

13. Please note that bids in physical form shall not be entertained under any

circumstances and are only to be submitted through e-procurement.

14. L. D. Charges: If the work under the scope of work is not completed within stipulated period of work completion schedule, then liquidated damages charges @ ½% per week or part thereof subject maximum to 5% shall be levied on ordered value.

15. Response Time during contract period:-




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The service engineer of the vendor shall visit NJHPS's Office where the software/hardware is installed as and when required, to rectify any problem related to the Cyberoam UTM (i.e hardware, software, subscription services etc) during the 'Guarantee' / 'License validity' period after lodging the complaint by the user through any means (Fax / Telephone / Letter / E-mail/ Other) in following manner:

i) On the next working day when complaint is lodged by the user at NJHPS, Jhakri. ii) In addition to above, vendor shall also provide telephonic support as and when

required by SJVN Ltd.

16. PENALITY FOR DELAY IN PROVIDING SUPPORT DURING LICENSE/VALIDITY PERIOD

During the licence period, various breakdown calls shall have to be attended/rectified by the firm within the response time as per Clause no. 15 above. In case of delay(s) noticed and services found to be unsatisfactory, the recovery will be affected from CPG amount to the extent of such delay(s) on pro-rata basis.

17. Deviations: Any deviation from the NIQ should be recorded in deviation schedule only i.e. Schedule-2 “Schedule of Deviations”. Deviation mentioned at other places than the Deviation Schedule will not be considered.

18. In case if it happens to be a holiday/network problem, bid will be opened on the next

working day at the same place and time.

19. Any general documents like scanned copies of EMD in the form of FDR/TDR (If any), price list/ any Central Govt./Govt./PSU sector copy(s) of supply order of same items for price justification etc., Copy of work order(s) (if required) are to be uploaded at the link “General Documents”.

20. Jurisdiction: The contract shall be under the exclusive jurisdiction of the court of

Rampur Bushahar, Distt. Shimla H.P.

21. BID OPENING AND EVALUATION ► The Owner will open bid electronically in the presence of bidder's representatives

who choose to attend the opening at the time, on the date and at the place specified in the NIT / NIQ. Bidder's representatives shall sign a register as proof of their attendance. In the event of the specified date for the opening of bids being declared a holiday for the Owner or network problem, the bids will be opened at the appointed time on the next working day.

► No Mobile Phone will be permitted inside the bid opening room. Therefore, bidders should deposit Mobile Phones with Security guard at Reception.

► Bids will be evaluated for the complete scope of work on single

responsibility basis including all taxes & duties. SJVN liability towards service tax shall only be considered as per service tax notification No. 30/2012 dated 20/06/2012 during bid evaluation.

► Cost loading will be carried out for the deviations taken by the bidder to determine the lowest evaluated Bid which will be considered for acceptance.




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► The items for which bidder does not quote his price i.e. leaves the rate / amount

column blank or simply puts a (-) mark or (*) mark or indicates ‘NIL’ / ‘NA’ or as applicable, no cost shall be considered for bid evaluation for these items, and for the purpose of award the value of such item shall be deemed to have been included in other quoted items. If the bidder does not agree to this consideration, his bid will be rejected and the bid guarantee may be forfeited.

22. CLARIFICATION OF BIDS: During bid evaluation, the Owner may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the price or substance of the bid shall be sought, offered or permitted.

23. CORRECTION OF ERRORS (APPLICABLE TO EXTENT POSSIBLE) The prices are to be filled in ONLINE DYNAMIC Schedules as under:- A. The bidder has to fill the Unit Rates in the FIGURES only.

B. The entered UNIT RATES in figures shall be automatically converted in to the

words. C. The bidder has to fill the applicable percentage (%) of the taxes & duties. The

amount for the taxes & duties shall be calculated automatically accordingly. D. The above entered UNIT RATES in the figures and calculated amount of taxes &

duties shall be multiplied with quantity to calculate the TOTAL AMOUNT in figures & as well as in words automatically.

E. After computation of the amounts as above, the values as computed shall be

considered for evaluation as well as for award. If the bidder does not accept the above consideration, his bid will be rejected and the Bid Security / EMD may be forfeited.

F. The Owner's determination of a bid's responsiveness is to be based on the

contents of the bid itself without recourse to extrinsic evidence. If a bid is not substantially responsive, it will be rejected by the Owner, and may not subsequently be made responsive by the Bidder by correction of the non-conformity.

24. Notification of Award ► Prior to the expiration of the period of bid validity, the Owner will notify the successful

Bidder in writing by registered letter or by cable, to be confirmed in writing by registered letter, that its bid has been accepted. The notification of award will constitute the formation of the contract. Until a formal contract is signed, the Notification of Award shall constitute a binding contract.

► Upon the successful Bidder's furnishing of the performance security, the Owner will

promptly notify each unsuccessful Bidder and will discharge its bid security.

► SIGNING OF THE CONTRACT AGREEMENT(Format enclosed)




Fax: 0177-2670542



FAX: 011- 41659204/14

12

► The Contract Agreement (s) will be signed in two (2) originals on non –judicial Stamp Paper of appropriate value within 30( thirty) days of issue of Notification of awards/letter of Awards and the contractor shall be provided with one signed copy of “Original Agreement” and other will be retained by the owner.

► Subsequent to signing of the Contract(s), the contractor at his cost shall provide the owner with at least four (4) copies of Agreement (Hard Bound) with in twenty (20) days after signing of the contracts.

25. ENGINEER IN CHARGE (EIC)

EIC of the work shall be AGM (PSSM/IT&C/Safety), NJHPS, SJVN Jhakri, Distt. Shimla (H.P.), PIN 172201. All the post award communication is to be done with the EIC of the work.

वरिष्ठ प्रबंधक

प्रापण एवं संववदा ववभाग, ना.झा.हा.पा. स्टेशन, एस.जे.वव.एन.लिलिटेड,

झाकड़ी (हह. प्र.)-172201