Skype for Business Conference Calls and Meetings

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

About NetCom Learning

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

A. Scheduled or unscheduled conference calls:

• Maximum of 250 attendees

• Connect using any device: desktop, telephone or smart device

• HD Video

B. Desktop or Web Sharing:

• Present a PowerPoint

• Collaborate on any programs

• Hold Q&A sessions

• Ask Interactive Polls

• Record and Publish a Session including voice, video and the presentation

• Invite anyone using any computer to a collaborative session via an email

invitation

Introduction to Skype for Business Conference Meetings

Conference Meeting Agenda

Conference Meeting key terms and definitions

How to schedule a Conference Meeting

The different ways to join a Skype Meeting

Begin an unscheduled Conference Meeting

Scheduled and unscheduled telephone only Conference Calls

Conference Meeting Icon Definitions, Locations and Functions

Presentations

Share the Desktop, PowerPoint and Programs

Recording a Meeting/Presentation

Demonstration

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

KEY TERMS

ORGANIZER – Person who creates/schedules the conference call

PRESENTER – Person(s) allowed to control a conference call

ATTENDEE – Guests invited to the conference call

CONFERENCE ID number – a dedicated number assigned to each employee

Each invited attendee must have the conference Id and the bridge number to

enter the meeting

PIN number - a secure 4-24 digit number associated with the Conference ID –allows employee to initiate an ad-hoc phone conference call

Skype Meeting Options - determines how people join your meeting

Conference Calls

Scheduled Conference Meetings are

created using your Outlook Calendar via

the New Skype Meeting Option for Skype

To perform this action

Open your Outlook calendar and on the

Home tab, click New Skype Meeting

In the meeting request, add recipients,

subject, agenda, etc. as desired. Once you

click New Skype Meeting the conference

dial-in information is automatically provided

to users in the Outlook calendar invitation

The Skype Meeting Options

tab opens a window that

determines the type of

meeting and how participants

enter the meeting

Once set to Remember

Settings, the Meeting Options

will be used for all future

meetings unless changed by

the Organizer. Clicking ‘OK’

will set the Meeting Options for

that meeting only

To Join a Meeting

Click Join Online in the meeting

reminder, or

click Join Skype Meeting in the

meeting invitation request

Joining the Meeting using a Phone

Dial the Conference Phone displayed in the Outlook invitation

from any telephone

Enter the Conference ID displayed from the Outlook invitation

Telephone callers will be identified as Attendees. Any non-

company employee will be identified as a “Guest Participant” in

the Conference Call Window which displays their dial-in phone

number

Once the meeting has

begun, they can invite

contacts into the

meeting by using the

Invite More People icon

or ‘drag’ a contact into

the call window from

the Skype Client

Any employee can

begin an Unscheduled

Skype Meeting, by

opening the Skype

Client Options Menu

and clicking the ‘Meet

Now” option

Scheduled Telephone Conference Calls must be created using

your Outlook Calendar via the New Skype Meeting tab by the

Organizer

The Organizer dials the Conference Phone number from any

telephone

The Conference ID is entered from the Outlook invitation

The Organizer enters their dedicated PIN which identifies they are the meeting organizer and the meeting is started

Unscheduled Ad-Hoc Telephone Conference Calls

The Organizer’s Conference Phone number is dialed from any

telephone

The Conference ID is entered from the Outlook invitation

The Organizer enters their dedicated PIN which identifies they

are the meeting organizer and the meeting is started

The conference phone number and Conference ID is emailed or

texted to the participants

Note: All callers joining any conference call MUST know the call-in number andConference ID to join the conference call.

• Share your desktop

• Present a PowerPoint

• Collaborate on any programs

• Hold Q&A sessions

• Ask Interactive Polls

• Record and Publish a Session

• Invite anyone using any computer to a collaborative session via an email invitation

What is Web or Desktop Sharing?

Agenda

NOTE: It is better experience for your viewers to upload a

PowerPoint file rather than share the PowerPoint Program

on your desktop

Present Icon:

In a Skype Meeting, any presenter can

share their desktop, a specific program

or open a PowerPoint presentation to

begin a Web Presentation

Present the Desktop, Programs or

PowerPoint

Add Attachment for Attendees

Share OneNote page notes or access

One Note

More… Whiteboard, Polls and Question &

Answer

Present Icon

Present and Share your Desktop

Select Present Desktop and then click Present to begin

sharing your desktop

Any Presenter can Give Control on

the top of the screen to any

Attendee

Any Attendee can Request Control

by clicking the Request Control box

The Presenter can take control back

at any time by clicking Take Control

When you have finished presenting,

click Stop Presenting on the toolbar

Present Options when presenting

Sharing a Window:

Only the Presenter can select the

window (or program) to be shared

Any window to be shared must already

be opened on the desktop prior to

sharing

Only one window at a time can be

shared on the screen

Any attendee can be given control of

that window to make changes, if the

window is a program (e.g. Word, Excel,

etc.)

Select the desired PowerPoint file to share in

the meeting window

PowerPoint presentation

Thumbnails is a view of all the slides

in the presentation. Select any slide

to view and and click that slide.

The arrows at the bottom of the

Present window advance the slides

The Annotations button on the

upper-right of the slide opens the

toolbar which contains highlights,

stamps, laser pointer and more

Notes contain the presenter notes

and cannot be seen by the

viewers

Presenting the PowerPoint

Skype for Business allows for multiple

windows to be open during a

presentation

Manage Presentable Content allows

the Presenter to select the Window

to be shared and ‘toggle’ between

content sharing (e.g. PowerPoint

presentation, Whiteboard, Excel

spreadsheet, etc.

The Presenter will determine which

content the attendees will view

using the “Stop Presenting” or

“Present Now” options to change

the window

Present Icon:Add Attachment for Attendees:

Select Add Attachments from the Present Icon and then choose any file from your environment to

attach to this conference meeting for your attendees to download. The Presenter has several

options regarding who can download the file as well as other options that should be reviewed.

Polls

Polls can be used when seeking feedback from the

audience and creates a more interactive experience

Skype for Business Recording captures the

entire session, including audio, video, instant

messaging (IM) and desktop/program sharing

Start Recording begins the recording and all attendees

are notified that the meeting is being recorded

• The controls at the bottom of the meeting room pause,

resume, or stop the recording

• When the recording is stopped, Skype automatically saves

the file in a format that plays in Windows Media Player

• Manage Recordings highlights the recording to play,

rename or delete

• Browse opens a folder of the location of the recording and

allows the presenter to make a copy of the recording

and/or post it on a shared site for others to view

Skype for Business Recording

Manage Recordings opens the location where the recording is saved and highlights the

recording to play, browse, publish, rename or delete.

Browse opens the folder where the locations have been stored.

Publish opens another menu providing a description of the recording with options to save and

publish the recording to another location or venue and post it on a shared site for others to view

Recommended Courses

NetCom Learning offers a comprehensive portfolio for Microsoft Skype for Business training options. Please see below the list of recommended courses with upcoming schedules:

20334: Core Solutions of Microsoft Skype for Business 2015

40409: Deploying Voice Workloads for Skype for Business Online and Server 2015

MCSE: Communication 2015 Combo

Check out more MS Skype for Business training options - CLICK HERE

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

Our live webinars will help you to touch base a wide variety of IT, soft skills and business productivity topics; and keep you up to date on the latest IT industry trends. Register now for our upcoming webinars:

Cisco Networking | Building Roads – February 14

How to create a SharePoint form? – February 16

Windows Server 2016 First Look (Part-1) – February 21

Build Effective Presentation – February 23

Cybersecurity Trends – February 28

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

Special Promotion

Get ready for the Cloud opportunity with our certification enabled training offer on

Microsoft Azure.

Learn more»

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

To get latest technology updates, please follow our social media pages!

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

SarderTV is a B2B Media Platform headquartered in New York. The platform publishes exclusive video based media content from Top Corporate Leaders of Fortune 1000, Best

Selling Global Authors & Ivy League Professors. Learn more - http://sardertv.com

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!

THANK YOU !!!

We manage learning.“Building an Innovative Learning Organization. A Framework to Build a Smarter

Workforce, Adapt to Change, and Drive Growth”. Download now!