slashing manual input with oracle document capture

Slashing Manual Input

with Oracle Document Capture

How you can achieve killer savings and productivity boost with Oracle Capture

Why should I listen to this guy?

© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com

Why should I listen to this guy?

• Oracle ACE, author of the Oracle UCM Handbook

• Runs Independent Oracle UCM Knowledge Center

• Heads one of the top UCM Swat Teams

• Dozens of successful engagements over the years

• Two large successful Capture rollouts in the last 12

months


What sales people are honest about?


• Unstructured content is expensive to manage

• The costs of NOT using your info are real and can be major

Content comes in from many sources

• Email,

• File shares,

• Extranet from business partners

• Snail mail

• Printed from other systems


Check it in?

• Slow and tedious

• Error-prone

• Expensive!

_____________________

= Most fields never make it in...


Solution?


Use trained monkeys!


This one will get him in trouble. it’s a TECHNOLOGY

Conference!

How about a software solution?


A “Visual Check-in”


...plus the OCR!

• Way faster check-in

• Extracting metadata is now easy

• Seeing side-by side eliminates errors


...plus drag-n-drop!


Combine docs... Delete pages...

• Faster searches

• Less junk in repository

• Saves trees

...Meet Oracle Capture!


Real Life Story #1

Slashed half of the load

of overworked Document Control people

2 min 17 sec per document

shrunk to

33 seconds!


Real Life Story #2

Bumped up productivity by 75%

• 1.5 min per document

to under 22 sec.

plus...

• Eliminated buggy

component


How it works

Zone Editor


Getting the image in

• Scanning...© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com

Other ways to get content

• Import Server

– Watched folders

– Email messages and attachments

– Incoming faxes

– FTP


What happens on commit?

• Multiple options available

• Commit to UCM• Searchable PDF/A

available


Rapid customization facility

• Easy to use and familiar

• Flexible and powerful

– OCR post-process

– Custom dialogs

– Database lookups


Can be frustrating...

... but it DOES work!


Demo


Three keys...

to achieving maximum benefits with Oracle

Capture:

1. It won’t work in isolation

2. The more you use it – the more you gain

3. One size ... won’t fit all!


Key #2

The more you use –

the more you gain


Beyond the turbo-charged check-in

• Use bar codes and

Recognition Server

– Uses database lookups

– Complete unattended

back file conversions


Oracle Forms Recognition

• Intelligent full form recognition

• Automatically recognizes form type and

pulls data

• Can be trained to improve recognition


Summary

• Slashes manual input

• Boosts productivity

– Can capture more metadata!

– Same staff can process more documents

• Gets search results complete + faster searches


StellentExperts.com

For more information on Oracle Capture

email ECM Solutions at

[email protected]

(There’re 2 “e” in Stellent and no “a”)


mailto:[email protected]

slashing manual input with oracle document capture

Technology

dmitri khanine

oracle ace

wont work

size wont

wont fit

real life story

unstructured content

faster searchesless