Slovenian IT systems to cover E-cohesion processes

Information system in the Ministry of finance, which covers finance, accounting and human resources

Information system in the Ministry of finance, which support all validation and check processes for Paying Avtority

Information system in the Ministry of Economic Development and Technology providing support to all planning and implementation processes

Avtomatic electronic exchange

data

Electronic exchange

data

Electronic exchange

data

General information about ISARR• ISARR is information system that provides one-stop

implementation of key processes that are necessary for monitoring the implementation of various development programs, operations and projects and for reporting and analysing their results.

• IS ISARR was developed by the Republic of Slovenia, its operator is the Ministry of Economic Development and Technology (MEDT), acting as the Managing Authority (MA) for the European Cohesion Policy and European Territorial Cooperation.

• Basis for the establishment of the system: Slovenia's Development Strategy (SDS), National Development Programme of the Republic of Slovenia (DRP), Law on balanced regional development and EU Regulations 1260/99, 438/01, 1083/06 and 1828/06.

Purpose and objectives of ISARR• Providing support to all processes of preparation and implementation of

development programs and to facilitate their monitoring in one place.

• Combining or integrating different information systems aimed at supporting state development policies.

• Systematizing collected data using the principles of collection and compilation of statistical data while taking into account the different needs of analysts and reporters.

• Supporting the lowest level of data collection (supporting data entry close to source creation).

• Providing support to the process of storing and archiving documents.

• Supporting processes to beneficiaries and other participants as much as possible, thus reducing their administrative burden (e-store, e-certification, e-signatures, etc.).

ISARR supports the following processes:

• Planning at the level of development programs, operations and projects;

• Implementation at the level of operations and projects;• Payment at the level of operations, projects and schemes of

State aid;• Disbursement at the level of operations; • Support processes:

• Systemically controlled user access through a single site (single entry point);

• System and user administration;• Analysis and presentation of data;• Connectivity with other IS.

Planning Implementation Payment Disbursement

Analysis and reporting

User administration and support

• MJR – Module for public MJR – Module for public tenders (more) tenders (more)

• Supporting the planningSupporting the planning process process (more) (more)

• Funding process Funding process support (more) support (more)

• Funding process Funding process support (more) support (more)

• Funding process Funding process support (more) support (more)

• MAP – MAP – DData analysis ata analysis module module (more) (more)

• MRS – Module for reference system (more) MRS – Module for reference system (more)

• MAS – User administration module (more) (picture)MAS – User administration module (more) (picture)• MPP – MPP – DData transfer ata transfer module module (more) (more)

• MSP – MSP – SStatus reporting tatus reporting module module (more) (more)

Facts about ISARR

• Complete support of the processes of planning, implementation and monitoring of development programs

• Supports 7 development programs• 10+ dynamically configurable "mega" processes• Over 3,000 registered users• 150-200 simultaneous users of the system• Support for cross-border projects (Austria, Croatia, Hungary)• Connected to 8 fiscal IS (MFERAC, IS-PA, AJPES, e-CRP, APZ.net, ISCSD,

SAOP, IS-PA2007)• Support for two financial perspectives• Over 100,000+ programs, operations and projects• 500,000+ registered documents

Introduction to IS-PA2007

Application IS-PA2007 supports:

• Procedures for certification of expenditures• Recording data• Results of checking data• Standardised and non standard reports• Transaction follow up on Paying avtority account• Storage of electronic data• Imports and exports data from MFERAC (state

budget IT) and ISARR (cohesion IT) systems.

Process statuses in IS-PA2007 and ISARR

In preparation

1. pre-auth.

2. pre-auth.

1. pre-auth/st.-by

2. pre-auth/st./by

prop.auth./overcomm.

exclusion

certification

avth./overcomm.

prop.auth./st. – by 5%

exclusion

certification

auth./st. – by 5%

Proposed auth.

avthorization

prop. auth./st.-by

prop.auth.

auth./st.-by

avthorization

execution

certification

exclusion

certification

prop.auth./recovery

Avthorisation/recovery

execution

certification

exclusion

execution

prop.auth./recovery

rejection

rejection

rejection

rejection

rejection

registration

Avth./fin. Corr.

WHAT WHO TO WHOM HOW

AfP + CoE CA EC

CfR LM CA

CfP B LMInvoice C B

CROSS CHECKING:1. SUM of all eligible expenditurelist of invoices = eligible expendituresCfR

2. SUM of all eligble expendituresCfR = eligible expendituresCoE

3. SUM of all EU contributionCfR = EU contributionAfP 3. e -transfer of data from ISARR to IS-PA2007 (operation, invoices, CfP, CfR)2. Preparation of CfR in ISARR

4. Preparation of AfP + CoE in IS-PA2007 in ISARR

B - beneficiaryC - contractor

AGGREGATION OF DATA by CA (in IS-PA2007)

1. Collection of data on operation, invoices and CfP in ISARR

5. Submission of AfP to EC through SFC2007 by CA

AfP - application for paymentCoE - certificate of expenditureCfR - claim for reimbursementCfP - claim for paymentCA - certifying authorityEC - European CommissionLM - line ministry

CERTIFICATE OF EXPENDITURE + APPLICATION FOR PAYMENT (programme/ fund)

PRIORITY1

operation 11

CfR111

CfP1111

Invoice11

Invoice1n

CfP111n

Invoice11

Invoice1n

CfR11n

CfP11n1

Invoice11

Invoice1n

CfP11nn

Invoice11

Invoice1n

operation1n

CfR1n1

CfP1n11

Invoice1

Invoicen

CfP11nn

Invoice1

Invoicen

CfR1nn

CfP1nn1

Invoice1

Invoicen

CfP1nnn

Invoice1

Invoicen

PRIORITYN

operation N1

CfRN11

CfPN11

Invoice1

Invoicen

CfPN1n

Invoice1

Invoicen

CfRN1n

CfPN1n1

Invoice1

Invoicen

CfPN1nn

Invoice1

Invoicen

operation Nn

CfRNn1

CfPNn11

Invoice1

Invoicen

CfPNn1n

Invoice1

Invoicen

CfRNnn

CfPNnn1

Invoice1

Invoicen

CfPNnnn

Invoice1

Invoicen

Aggregation of data in IS-PA2007

MFERAC system

DPSState Budget Execution

GKSGeneral ledger and analytic evidences

OSSystem of fixed assets

TDBCash balance

STKResidential loans and

rents

SD-KEWages and other personal incomes from the budget

Arhitecture

Number of usersNumber of users ~3200~3200

Number of locationsNumber of locations ~250~250

Number of spending Number of spending unitsunits

258258

Number of serversNumber of servers 66

About Future and 2014-2020

• Paperless communication B2G & G2G

• Changes in work plan implementation processes in terms of simplifying and shortening the time necessary for completion of each phase

• Improve information exchange between IS

• Improve the possibilities of combinations of instruments

• reducing TCO

• Better and user-friendly  reporting and analysis services

Thank you for your attention!