small cities climate action partnership

Small Cities Climate Action Partnership

Small CitiesClimate Action PartnershipAn Innovative and Replicable Model for Advancing Energy Management in Californias Smaller Municipalities

Kif Scheuer, Program Director Strategic Energy InnovationsLiz Jones, Municipal Energy Management Associate, Climate Corps Bay Area

SCCAP is a program of Strategic Energy InnovationsPG&E refers to Pacific Gas and Electric Company. A subsidiary of PG&E Corporation. 2012 Pacific Gas and Electric Company. All rights reserved.


1Do introductions on this slideSession OverviewHighlight the barriers to energy managementProgram goals and overviewOutline outcomes and benefits to dateDiscuss replication potential


This presentation will focus on the Programs progress thus far, and on the potential to replicate this collaborative model in other jurisdictions throughout California. Specifically, the presentation will: 2Energy Management in Small CitiesSmall cities (those with less than 50,000 population) represent 25% of the population of California, but 83% of the states jurisdictionsAB32 and other factors demand that all cities address energy and climateHowever, small communities often lack the staffing resources and economies of scale necessary to plan for climate protection, access project funds, and accelerate energy efficiency efforts.


If California is to significantly reduce its greenhouse gas emissions, small communities throughout the state will need to take action to reduce energy consumption in both municipal and community activities. However, these communities often lack the staffing resources and economies of scale necessary to plan for climate protection, access project funds, and accelerate energy efficiency efforts.It is our experience that you cant just scale down tools and approaches that work for big cities. Small Cities need their own approaches.

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Staff capacity and knowledge. Staff have divided job responsibilities and are unable to dedicate the amount of time necessary to compile, collate, and analyze energy data, much less pursue energy efficiency and/or clean energy projects.

- Maria Sanders, City of El Cerrito A Word From Our PartnersWhat are the biggest barriers to energy management that your City faces?

Lack of staffing I think there is a big learning curve and staff just needs to put the time in at the beginning and it should be easier.

- Karineh Samkian, City of San Pablo

Funding and Staffing.

- Kevin Jackson, City of Piedmont



We asked our partners to help identify the barriers they face 4Barriers ExamplesBeniciaLack of communications between facilities, operations and finance lead to missed opportunities and poorly implemented solutionsSan PabloOld equipment, undertrained staff result in deferred maintenance even with obvious problems.OrindaRecords (and knowledge) depend on individual approaches, so municipal layoffs lead to losses in key energy information


Here are some examples of the barriers facing our partners5What is Small Cities Climate Action Partnership (SCCAP)?Climate and Energy Management Program for Small CitiesIncludes seven small East Bay local governments (Albany, Benicia, El Cerrito, Moraga, Orinda, Piedmont and San Pablo) Currently implemented by Strategic Energy Innovations, Inc. Technical support team composed of AmeriCorps volunteers and a retired energy professional serving as an Encore Fellow.


Climate and Energy Management Program for Small CitiesIncludes seven small East Bay local governments (Albany, Benicia, El Cerrito, Moraga, Orinda, Piedmont and San Pablo) Currently implemented by Strategic Energy Innovations, Inc. Technical support team composed of AmeriCorps volunteers and a retired energy professional serving as an Encore Fellow.

We believe the structure of the Small Cities Climate Action Partnership support team allows us to provide high quality, cost effective technical support for energy programs.We hope to demonstrate that by working with AmeriCorps volunteers and experienced encore talent we can realize an innovative way to deliver technical support for energy programs at the same time as it provides a career development pathway.

6Funding History for SCCAPClimate Showcase Communities ProgramEPA competitive grant with a goal of creating replicable models of cost-effective and persistent ghg reductionsInnovator PilotFunded by California utility customers and administered by PG&E under the auspices of the California Public Utilities Commission. The goal of this program is to test, demonstrate and measure innovative wasy to deliver energy savings.


7SCCAP has been funded through a series of 2 grants.EPA Climate Showcase Communities received in 2009. Broad mandate of activities, 4 partner citiesPGE Innovator Pilot2011Narrow focus on energy management Added 3 more cities

Goals of SCCAP Innovator PilotEstablish tools, procedures, and policiesIdentify opportunitiesProvide trainingDevelop a long-term support planNot trying to deliver productsTrying to grow capacityMeeting Small Cities where they are


We are focusing now on the innovator pilot activities in this presentation. The goals of this program are toEstablish energy management software and reporting procedures operational procedures and policies to implement energy management practices and integrate them into day to day municipal functionsIdentify energy saving opportunities and help city staff to act on them to realize energy and cost savingsProvide city staff with training on energy management practices so they can integrate energy management into dayto-day operationsDevelop a long-term support plan to help partner governments continue energy management practices once the pilot is completedNot trying to deliver products but trying to grow capacityMeeting Small Cities where they are

8Program Elements and Timing



Check dates and items are complete.The program elements include StartupData CollectionTrainingResearchReporting andDisseminationOur goal is to complete all major activities by the time our AmeriCorps members and Encore Fellow service is complete (Late July 2012). 9

Setting up an Energy Management System



One of the biggest challenges is choosing how to manage energy. Should be straight forward but it isntJust this step took several months

10Pacific Gas and Electric, Co. Tools



There are many tools out thereUtility bills and related toolsGives you >>>all of the account information in one placeDoes not give you >>> information over time. Its tedious to flip through all of those bills!11

Pacific Gas and Electric, Co. Toolshttp://www.pge.com/mybusiness/environment/whatyoucando/greencommunities/ http://www.pge.com/mybusiness/myaccount/myaccount/http://www.pge.com/greenbutton/ http://www.pge.com/mybusiness/environment/whatyoucando/greencommunities/


Portfolio Managerhttps://www.energystar.gov/istar/pmpam/



EPA portfolio managerSupposed to be >>> a way to track energy use in facilities over timeGives you >>>Only tool that is free and automatically updated (for PGE and other utilities)energy use and cost data linked to particular SAID numbersDoes not give you>>> Not a full representation of info correct cost if you have a third party natural gas supplier, any other account information (e.g. meter number)Other non use costsLack of hierarchyWeak UIDesigned for buldings not portfolio of energy focus on EnergyStar rating big feature but not applicable to many of our citiesUnder retrofit

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EnergyCAP Expresshttp://www.energycap.com/products/energycap-express



Energy Cap ExpressA subscription service designed to be more comprehensive and easy to use than PMGives you >>> an easy way to view trends according to, aggregating dataBetter dashboardSome level of organization by dept, account code etc.

Does not give you >>>automatic uploadingThis whole electronic tools arena is very much evolving

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Municipal Energy Planning Tool



We even are utilizing a dedicated energy project planning database developed by SEIDesigned to provide a place to define energy saving projects and track their performance over timeGives you >>> a way to track projects and justify instituting a reinvestment mechanism, a way to prioritize future projects, a way to measure actual energy saving performance against CAP goalsDoes not give you>>> hard to track down all of the data to get started. Need to understand the assumptions of the tool

15Setting up an Energy Management System



With all these toolsDescribe matrixThere is no one stop shop that meets all needs to dateDifferent data coming from several places

16Setting up an Energy Management System



Each of the available tools ahs to be combined and interacts with each otherTo get full picture Lots of inputs and outputs needed

17Setting up an Energy Management System - OutcomesNeedsUser-FriendlyAutomatic Data UploadUtility tools should be up-to-date and synchronized to include all active metersTakeawaysThere is no ideal solution yetVarying desires for customizationLots of interest, but unsure about allocation of responsibilitiesWill Cities be able to update tools on their own?


As a result we find18

FebruaryJune / JulyIntroduction to SCCAP and Overview ofEnergy ManagementTools to Collect Data, Benchmark, Use Energy Monitoring Software, and Identify Savings OpportunitiesPreparing for Transition

MayTrainings



19Training 1 descriptionTraining 2 descriptionTraining 3 description

Trainings - OutcomesNeedsEnergy management basics - for various staff capacitiesTools hands on, not promotionalStructure - for sustaining Energy Management after program endsTakeawaysThere are trainings out there, but they often dont meet staff needs.Opportunity for discussion is key to engagementParticipants have widely varying knowledge


Talk about outcomes20ReportingEnergy Baseline ReportsComprehensive assessment of energy use to dateFirst inventory of all energy related assetsQuarterly ReportsProvide updates on energy use and any energy savings or projects


Add images from reports.21Reporting - OutcomesNeedsClear informationComprehensive data for future referenceA reasonable set of tools to manage energy dataTakeaways Huge effort to create the first comprehensive lookSignificant opportunities realized through just this effortLots of issues withData packagingInformation overloadDefining next stepsStill trying to define tolerable update process


Describe outcomes.22Support Team AmeriCorps MembersTrainingSkills learned through PG&E classesCA legislation and how it funnels down to a local levelEnergy (experience with Encore Fellow)Software

Led out of the dark and into the light!


23Support Team AmeriCorps MembersField ExperienceAuditingNetworkingPreparing reports, creating procedural documentsBetter understanding of how small Local Governments workProject Management


24Support Team Encore FellowYogi Berra said, "The future ain't what it used to be"...the Encore program is giving me another chance to help set the future straight. So far its been great to work with the Climate Corps interns, they are engaged and show progress at every turn. Working as a mentor is more fluid and refreshing than working simply as a consultant. It allows more creativity...I like that.

Ive also really enjoyed interacting with all of our City Partners. The Citys understand that there is value in the program and they are not taking it for granted, on the contrary, they are taking all they can get and I don't blame them.


25Support Team - OutcomesNeedsSolid TrainingGood CommunicationClear Scope of WorkCommitment and passionTakeawaysIts a long process keep the goals in mindFind a good fit for the organization and the teamTechnical aptitude among AmeriCorps members is criticalTry to make it fun!Nurture success


26Benefits Realized to Date - OpportunitiesRate optimization - recommendations for 14 sites 3rd Party Gas - cost analysisAlbany Childcare Center - load profile with cost savings analysis of heater replacement optionsSan Pablo weatherization - review of confusing bids and contracts12 additional audits / studies of specific facilities in progressCity budgets are in trouble. Any savings are great so understanding energy management, even if it is for cost savings, is a good start Of course the reinvestment funds will be crucial to keep it going

- Karineh Samkian, City of San Pablo


($106,100)The total savings, assuming a 20 year lifetime, is estimated to be approximately $24,000, with an estimated cost of $20,00027Benefits Realized to Date Capacity BuildingEngagement of 7 local governmentsForum for participationDesire to sustain effortsInterest from other municipalitiesCollaboration has been effective so far in developing tools. However, on-going management is a question.

- Kevin Jackson, City of Piedmont


Mention Solar CollaborationDialogue and sharing pool opportunity, EECBG, EUC collaborationInterest in sharing funding in the futureSharing of tools and resources28Benefits Realized to Date - Frameworks, Procedures, PoliciesEnergy Action PlanReinvestment mechanismModel policiesSCCAP-IP has succeeded in developing the right sources of information to support energy management. The next steps will be to demonstrate both the energy savings and the cost reduction associated with effective energy management. John Sherbert, Town of Moraga


Replication Potential & DiscussionHow were going to share outcomesWorkshops (2 live 1 webinar)Electronic sharing of resourcesDiscussionHow to create a low/no-cost forum for engaging cities?What of this would you like to see replicated and how?With demonstrated results, generating support ought to be much simpler when we can point to the results from other small agencies that have succeeded. Then city or town managers can argue that energy management and reinvestment is not only prudent, but required by their fiduciary duties!! John Sherbert, Town of Moraga


Outline how the Small Cities Climate Action Partnership can be a model for low-cost energy partnerships throughout California.

Provide time for discussion by audience members on establishing similar partnerships in other regions of California.

Our hope for this session is that audience members will understand the challenges and opportunities of establishing such partnerships because with the right infrastructure, partnership goals, terms and procedures, similar partnerships can be formed elsewhere in California, helping to advance our collective energy and climate goals.

Maybe these (EAP Reinvestment Mech, Model Policies) should be called out separately? I think they are important for discusisng how we plan to transition from SEI to cities.30Thank youKif Scheuer, [email protected] Jones, [email protected] www.seiinc.org



31ToolFacility DataEnergy Account Energy Use Renewable Energy GenerationGreenhouse Gas Emissions Energy Star Eligibility Rate or Bill AnalysisFinancial MetricsProject TrackingCustomer SupportUser FriendlinessAutomatic Data UploadData ManipulationCustomizationAutomatic Reporting

Paper Bills

PG&E Green Communities Data Portal

PG&E Business Tools

PG&E My Energy

PG&E Green Button

Portfolio Manager

PG&E ABS

Energy CAP Express

Municipal Energy Planning Tool

Excel

small cities climate action partnership

Documents

pacific gas

energy consumption

energy data

electric company

energy efficiency efforts

energy managementprogram

subsidiary of pge corporation

small communities