smuhsd 3-7-13 phs study session

7/29/2019 Smuhsd 3-7-13 Phs Study Session

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Measure O BondAlternative Education Facility

District Office FacilityMarch 7, 2013

SAN MATEO UNION HIGH SCHOOL DISTRICT


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Agenda Alternative Education Facility

District Office Facility

Recommendation

Next Steps

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Alternative Education Facility

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Background Information

Facility Programming

Location Options

Community Input and Timeline

Enrollment Projections

Facility MatrixMeasure O Project List

Facility Thumbnail Schematics

Land Preferences

CDE Guidelines

CEQA


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Background Information

Peninsula High School has resided at various locations within the District

boundaries in the past decades The program is currently housed at the Crestmoorschool site

The Crestmoor facility was constructed in 1960 and occupied in 1962 making it51years old

Studies have found that older buildings present obstacles to teaching and learningand cause the loss of instructional time

68% of the students reside in Burlingame, Foster City or San Mateo

The current site is located 12 miles from the heart of San Mateo

86% of the students take the bus to attend school

The District bus takes 60 minutes each way

The Samtransbus takes 90 minutes each way

The Caltrainto San Bruno connection to Samtrans takes100 minutes each way The last bus leaves Peninsula High School at 2:40 p.m.


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Profile of Typical Peninsula High School Student

Credit deficient at risk of not graduating

Desire for alternative program to comprehensive high school

Need for greater counseling support

50% are from homes with a single parent

20% of the students received discipline at previous school

60% categorized as economically disadvantaged

86% get to school without family help or support

71% of students engaged in after school in non-school relatedactivities including work, babysitting, volunteering, communityservice

67% male 40% do not attend school regularly due to its remote location

80% attend post-secondary schools after graduation (communitycollege, trade schools, private schools, etc.)

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Alternative High School Students City of Residence


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Alternative High School-Student City of Residence

Number

City Students PercentageSouth San Francisco 1 0.4%

Daly City 1 0.4%

San Bruno 55 24.7%

Millbrae 13 4.5%

Burlingame 29 13.0%

Hillsborough 2 0.9%

San Mateo 111 49.8%Foster City 10 4.5%

Total 223 100%

*Burlingame, San Mateo and Foster City students compose 68.2% of studentpopulation

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What Alternative School Students Want?

Desire to graduate and prepare for post secondary educational

options

Career Technical Education course opportunities

Co-curricular sport programs

Extracurricular activities Access to work study programs, internships, and job shadowing

Counseling services

Social services Accessible facilities

Opportunities to use educational technology

A site that facilitates a sense of belonging and community An environment that validates their worth as learners

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Facility Characteristics

Desired Characteristics for Facility:

State-of-the-art teaching facility

Flexible teaching spaces

Technology options

Career Technical Education classrooms

Accessibility to sports programs and extracurricular activities

Accessibility to social services

Accessibility to after school employment

Near transportation options

Childcare center

Readily accessible to students residenceReliable and energy-efficient buildings and facilities


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Architect Program Alternative High SchoolDraft Program for a 350 student Alternative Education facility with classrooms loaded

at 1:27 and assume a classroom is vacant for one period in sevenfor prep periodUnit Subtotal Total

Administration Quantity Area Area Area NotesReception lobby 1.0 250 250 At main campus entry

Principal 1.0 180 180 Office with desk and table for 4

Asst Principal 1.0 150 150 Private Office

Secretary 1.0 80 80 Open off lobby

Office Asst. 1.0 80 80 Open off lobby

Health Attendance 1.0 180 180 Office nurse room

Counselor 2.0 120 240 Private Offices

Counselor Secretary 1.0 80 80 Adjacent to Counselors

School Safety Advocate 1.0 120 120 Private Office

Campus Supervisor 1.0 120 120

Conference Room 1.0 200 200 Accommodate 8

Cum File Storage Room 1.0 60 60 Fire resistant storage room

Admin Storage 1.0 50 50Staff Work Room 1.0 200 200 Convenient for staff and teachers

Staff Lounge 1.0 250 250 Convenient for staff and teachers

Staff Toilet Rooms 2.0 200 400

Circulation (20% of above) 1.0 528 528

Subtotal 3,168 Sq. Ft.

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Architect Program Alternative High SchoolUnit Subtotal Total

Facilities Quantity Area Area Area NotesClassroomsClassrooms 9.0 960 8,640 Loaded at 27:1

Science Labs 2.0 1,500 3,000 Loaded at 27:1

Digital Arts 1.0 1,200 1,200 Co-locate with library

Pathway-Hospital 1.0 2,500 2,500 Incldsarea for kitchen

Pathway-Health 1.0 1,500 1,500Pathway-Construction 1.0 2,000 2,000

Subtotal 18,840 Sq. Ft.

Library, Cafeteria and Other Spaces

Library, College and Career Center 1.0 3,500 3,500

Large Group Area and Cafeteria 1.0 6,400 6,400 Located with rethermkitchenChild Care-three years and younger 1.0 1,800 1,800 18 students and outdoor area

Subtotal 11,700 Sq. Ft

Support Spaces

Student Toilet Rooms 2.0 400 800

Custodians 1.0 120 120

Mechanical spaces 1.0 100 100

Electrical and TelcomSpaces 1.0 200 200

Subtotal 1,220 Sq. Ft

Total Alternative Education Facility 34,928 Sq. Ft.

Property 2-5 Acres

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Location Options

On February 24, 2011 District Administration presentedoptions for the possible locations for the Alternative HighSchool.

The options included placing a modernized facility at:Crestmoor High School

Hillsdale High School

San Mateo High School

OR

Purchasing land and/or a facility that is centrally located and easily

accessible to students and families


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Community Input and TimelineConsiderations State of the art facility Centrally located Program identity Cost to maintain Crestmoor site until new facility is available Construction escalation (schedule) Development and construction cost Trade off of Measure O monies if land is purchased other projects will not be funded

Property Acquisition California Environmental Quality Act

Detailed technical review Political

Detailed California Department of Education review Department of Toxic Substance Control clearance Total land cost Schedule

Existing Property California Environmental Quality Act

Negative Declaration or Categorical Exemption

Total project Cost

Schedule


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Aragon High School Moderate Enrollment

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Aragon H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20229th Grade 408 369 341 394 395 428 415 437 467 483 486 494 489 489

10th Grade 468 385 372 339 397 398 427 413 436 466 482 484 493 488

11th Grade 424 436 369 362 325 379 377 403 394 415 444 459 461 469

12th Grade 341 401 419 360 353 317 369 366 391 381 402 430 444 447

Total 1,641 1,591 1,501 1,455 1,470 1,522 1,588 1,619 1,688 1,745 1,814 1,867 1,887 1,893

Difference (50) (90) (46) 15 52 66 31 69 57 69 53 20 6

Cum Difference (50) (140) (186) (171) (119) (53) (22) 47 104 173 226 246 252

Facility Capacity 2,125

Available Capacity 232


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Burlingame High School Moderate Enrollment

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Burlingame HS 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20229th Grade 333 355 311 340 365 410 397 424 427 431 453 440 418 418

10th Grade 335 343 357 323 339 363 408 395 423 425 429 452 439 416

11th Grade 322 312 335 353 310 324 348 390 381 408 410 414 436 423

12th Grade 353 344 321 351 344 302 315 338 382 372 399 401 405 426

Total 1,343 1,354 1,324 1,367 1,358 1,399 1,468 1,547 1,613 1,636 1,691 1,707 1,698 1,683

Difference 11 (30) 43 (9) 41 69 79 66 23 55 16 (9) (15)

Cum Difference 11 (19) 24 15 56 125 204 270 293 348 364 355 340




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CapuchinoHigh School Moderate Enrollment

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Capuchino H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20229th Grade 322 301 292 292 301 347 303 335 307 295 310 335 314 331

10th Grade 312 301 307 288 283 291 335 292 330 302 291 305 329 308

11th Grade 272 269 271 280 264 258 266 306 269 303 278 267 281 303

12th Grade 254 254 269 266 274 259 253 261 298 262 295 271 260 273

Total 1,160 1,125 1,139 1,126 1,122 1,155 1,157 1,194 1,204 1,162 1,174 1,178 1,184 1,215

Difference (35) 14 (13) (4) 33 2 37 10 (42) 12 4 6 31

Cum Difference (35) (21) (34) (38) (5) (3) 34 44 2 14 18 24 55




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Hillsdale High School Moderate Enrollment

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Hillsdale H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022

9th Grade 368 359 349 358 373 384 396 410 443 456 462 472 469 471

10th Grade 337 363 352 350 362 377 386 397 411 444 455 460 470 467

11th Grade 291 312 333 335 344 355 368 376 386 400 430 441 446 455

12th Grade 280 283 305 343 328 337 347 360 365 375 387 416 427 432

Total 1,276 1,317 1,339 1,386 1,407 1,453 1,497 1,543 1,605 1,675 1,734 1,789 1,812 1,825

Difference 41 22 47 21 46 44 46 62 70 59 55 23 13

Cum Difference 41 63 110 131 177 221 267 329 399 458 513 536 549


Available Capacity (18)


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Mills High School Moderate Enrollment

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Mills H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20229th Grade 340 353 319 301 297 314 306 288 273 260 282 302 271 273

10th Grade 381 342 341 323 300 296 313 305 287 272 260 281 301 271

11th Grade 378 354 333 340 310 288 284 300 296 279 265 253 273 293

12th Grade 377 376 342 340 334 304 282 279 294 291 274 260 248 268

Total 1,476 1,425 1,335 1,304 1,241 1,202 1,185 1,172 1,150 1,102 1,081 1,096 1,093 1,105Difference (51) (90) (31) (63) (39) (17) (13) (22) (48) (21) 15 (3) 12

Cum Difference (51) (141) (172) (235) (274) (291) (304) (326) (374) (395) (380) (383) (371)




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San Mateo High School Moderate Enrollment

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San Mateo H.S. 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20229th Grade 418 384 392 382 392 419 409 426 456 470 472 480 474 474

10th Grade 334 393 359 383 378 388 412 402 423 452 466 468 476 470

11th Grade 333 286 333 328 343 339 346 368 367 385 412 424 426 433

12th Grade 276 288 282 328 305 319 315 322 343 341 358 383 395 397

Total 1,361 1,351 1,366 1,421 1,418 1,465 1,482 1,518 1,589 1,648 1,708 1,755 1,771 1,774Difference -10 15 55 -3 47 17 36 71 59 60 47 16 3

Cum Difference -10 5 60 57 104 121 157 228 287 347 394 410 413




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District Moderate Enrollment

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Totals 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 20229th Grade 2,190 2,123 2,004 2,070 2,126 2,306 2,229 2,324 2,376 2,398 2,469 2,527 2,438 2,460

10th Grade 2,174 2,127 2,096 2,016 2,062 2,116 2,285 2,207 2,314 2,364 2,386 2,453 2,512 2,423

11th Grade 2,111 2,074 2,069 2,086 1,991 2,033 2,081 2,244 2,189 2,292 2,343 2,363 2,431 2,487

12th Grade 2,026 2,086 2,083 2,138 2,096 2,001 2,040 2,089 2,249 2,192 2,295 2,346 2,366 2,434Total 8,501 8,410 8,252 8,310 8,275 8,456 8,635 8,864 9,128 9,246 9,493 9,689 9,747 9,804

Difference (91) (158) 58 (35) 181 179 229 264 118 247 196 58 57

Cum Difference (91) (249) (191) (226) (45) 134 363 627 745 992 1,188 1,246 1,303

F ilit M t i


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Facility Matrix

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M O A d P j t Li t


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Measure O Approved Project List

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Site Project 2011 2012 2013 2014 2015 2016 2017 Total

Approved Projects :

BHS StadiumBleacher Upgrades $0 $0 $1,762,189 $0 $0 $0 $0 $1,762,189

BHS Replace Home Economics Bld $0 $0 $10,572,519 $0 $0 $0 $0 $10,572,519

SMHSStadiumBleacher Upgrades $0 $0 $1,861,458 $0 $0 $0 $0 $1,861,458

DW Technology $481,350 $454,739 $500,000 $500,000 $500,000 $500,000 $2,063,911 $5,000,000DW COP Payment $80,655,261 $0 $0 $0 $0 $0 $0 $80,655,261

DW Radios $0 $140,000 $0 $0 $0 $0 $0 $140,000

SMHSRepair / Upgrade Brick Building $0 $0 $7,320,813 $0 $0 $0 $0 $7,320,813

DW Furniture, Fixtures, Equipment $0 $0 $0 $100,000 $150,000 $150,000 $150,000 $550,000

DW Topside Contingency $0 $0 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000

DW Administrative Overhead $0 $0 $0 $750,000 $750,000 $750,000 $750,000 $3,000,000Total $81,136,611 $594,739 $23,016,979 $2,350,000 $2,400,000 $2,400,000 $3,963,911 $115,862,240

M O P di P j t Li t


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Measure O Pending Project List

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Site Project 2011 2012 2013 2014 2015 2016 2017

DW Land Acquisition Alt. Education $15,000,000 $15,000,000 $15,000,000 $15,000,000

DW Alt Education Center SMHS/HHS $28,678,182 $30,685,655 $32,833,651 $35,132,006

DW Alt Education Center Crestmoor $27,552,119 $28,929,725 $30,954,806 $33,121,642

DW Land Acquisition Dist.Office $5,000,000 $5,000,000 $5,000,000 $5,000,000

DW Administrative Office $18,528,318 $19,825,300 $21,213,071 $22,697,986

DW Maintenace, Ops, Transportation $12,875,611 $13,776,904 $14,741,287 $15,773,177

HHS HHS 4th Classroom Building (21 Classrooms) $18,304,869 $19,586,210 $20,957,245 $22,424,252

Construction Escalation Projected at 7%

M O P j t Li t


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Measure O Project List

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Energy Savings and Deferred Mainten 2011 2012 2013 2014 2015 2016 2017AHS Transite Panel Replacement $7,830,000 $8,378,100 $8,964,567 $9,592,087

HHS Transite Panel Replacement $6,771,000 $7,244,970 $7,752,118 $8,294,766

MHS Transite Panel Replacement $7,244,970 $7,752,118 $8,294,766 $8,875,400

DW Solar Thermal Pool Heaters $5,270,400 $5,639,328 $6,034,081 $6,456,467

AHS New HVAC Controls / Ventilation $1,220,000 $1,305,400 $1,396,778 $1,494,552BHS Air Condition South Wing $762,500 $815,875 $872,986 $934,095

CHS Air Condition "D" Wing" $610,000 $652,700 $698,389 $747,276

CHS Fence Stadium Field $305,000 $4,291,350 $4,591,745 $4,913,167

CHS Fence Entire Site $533,750 $571,113 $611,090 $653,867

CHS Repave All Roads $1,756,800 $1,879,776 $2,011,360 $2,152,156HHS Replace Fencing $1,275,144 $1,364,404 $1,459,912 $1,562,106

New Buildings:

MHS New 5-Classroom Building $4,003,125 $4,283,344 $4,583,178 $4,904,000

MeasureO Project List


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Measure O Project List

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Athletic Fields & Court: 2011 2012 2013 2014 2015 2016 2017

AHS Artificial Turf Baseball Field $1,982,500 $2,121,275 $2,269,764 $2,428,648

CHS Artificial Turf Baseball / Softball Fields $2,635,200 $2,819,664 $3,017,040 $3,228,233CHS Artificial Turf Soccer Field $3,050,000 $3,263,500 $3,491,945 $3,736,381

HHS Artificial Turf Baseball Field $1,372,500 $1,468,575 $1,571,375 $1,681,372

HHS Artificial Turf Soccer Field $1,830,000 $1,958,100 $2,095,167 $2,241,829

MHS Artificial Turf Baseball Field $1,903,200 $2,036,424 $2,178,974 $2,331,502

MHS Artificial Turf Soccer Field $3,263,500 $3,491,945 $3,736,381 $3,997,928

MHS Resurface Lower Basketball Courts $228,750 $244,763 $261,896 $280,229SMHS Artificial Turf Baseball / Softball Fields $1,903,200 $2,036,424 $2,178,974 $2,331,502

AHS Lights for Stadium Field $610,000 $652,700 $698,389 $747,276

CHS Lights for Stadium Field $610,000 $652,700 $698,389 $747,276

HHS Lights for Stadium Field $610,000 $652,700 $698,389 $747,276

MHS Lights for Stadium Field $610,000 $652,700 $698,389 $747,276

SMHS Lights for Stadium Field $610,000 $652,700 $698,389 $747,276

Facility Requests:

CHS Improve Bus Loop $610,000 $652,700 $698,389 $747,276

CHS Bleachers for Tennis Courts $62,500 $66,875 $71,556 $76,565

CHS Hand Dryers in All Bathrooms $156,250 $167,188 $178,891 $191,413

CHS Storage Building by Tennis Courts $114,375 $122,381 $130,948 $140,114

DW Security Upgrades $1,525,000 $1,631,750 $1,745,973 $1,868,191

DO Pave Bus Yard Parking Lot $937,500 $1,003,125 $1,073,344 $1,148,478

HHS Restructure science labs for class of 35

MHS Multi-purpose Building behind Gyms $2,592,500 $2,773,975 $2,968,153 $3,175,924

SMHS Transform E115 & E116 into Classrooms $750,000 $802,500 $858,675 $918,782

SMHS Install Bike Lockers $38,125 $40,794 $43,649 $46,705SMHS Concrete Emergency Ops Building $106,750 $114,223 $122,218 $130,773

Location Options San MateoHigh School


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Location Options San Mateo High School



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Location Options HillsdaleHigh School


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Location Options Hillsdale High School

Location Option HillsdaleHigh School


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Location Option Hillsdale High School

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Location Options Remain at PeninsulaSite


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Location Options Remain at Peninsula Site

Location Options Remain at PeninsulaSite


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Location Options Remain at Peninsula Site

Land AcquisitionProperty Development


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Land Acquisition Property Development

The District assembled a specialized team and established a

process to assess viable properties that were either owned orcould be accessed through acquisitions

Team consists of:

Benson Lee, CEQA (California Environmental Quality Act) Consultant

Westgate Ventures, Asset Managers

QKA Architects

GreystoneWest, Construction Management

Land AcquisitionPreferences


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Parcel size of 2 to 5 acres or more that is relatively level ideally with two streetfrontages

Direct access to arterial or similar sized street avoid sites with small streets,particularly if they run through residential neighborhoods

Property that has water, sewer, power, natural gas, phone, cableTV, utilities andstorm drains on or directly adjacent in order to avoid excessiveoff-site costs or

entitlements by local jurisdictionsProperty that is easily accessible from public transportation

Property with a fire hydrant of at least 1,500 gallons per minute (more may berequired depending on design) or if no hydrant, immediate accessto fire water to addhydrants. It is possible two fire hydrants may be required for this size of a school. Fireflow is becoming a bigger issue with DSA which accentuates this preference

Property in a commercial or business area to reduce controversy

Land AcquisitionCDE Guidelines


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CDE Guidelines: In the California Department of Educations (CDE) School SiteSelection & Approval Guide, CDE establishes a number of criteriafor selectingnew school properties. Below are a summary of the issues. Seehttp://www.cde.ca.gov/ls/fa/sf/schoolsiteguide.aspfor the complete document: Proximity to Airports: From the CDE Guide:

If the site is within two nautical miles of an existing airport runway or a potential runway included in anairport master plan, as measured by direct air line from the part of the runway that is nearest to the schoolsite, the following procedures must be followed before the site can be approved.

Proximity to High Voltage Power Lines: From the CDE Guide. See guide for further descriptions and exceptions.

In consultation with the State Department of Health Services (DHS) and electric power companies, theDepartment has established the following limits for locating anypart of a school site property line near the

edge of easements for high-voltage power transmission lines: 100 feet from the edge of an easement for a 50-133kV (kilo volts) line

150 feet from the edge of an easement for a 220-230kV line

350 feet from the edge of an easement for a 500-550kV line

These figures represent kV strengths of transmission lines used by

Presence of Toxic & Hazardous Substances: While the Guide goes into greater detail, sites should be pass a PhaseOne Environmental Site Assessment and not be near landfills, former dumps, chemical plants, fuel storagefacilities or contain naturally occurring materials such as asbestos, oil and gas.

Hazardous Air Emissions and Facilities Within a Quarter Mile: As the title implies, properties that are adjacent orwithin a quarter of a mile of hazardous air emissions (includingmajor freeways) should be avoided.

Land AcquisitionCDE Guidelines


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CDE Guidelines Continued::

Proximity to Railroads: From the Guide (see Guide for complete description). It is highly advisable to select aproperty that is at least 1,500 feet from a railroad track easement.

If the proposed site is within 1,500 feet of a railroad track easement, a safety study shall be done by acompetent professional trained in assessing cargo manifests, frequency, speed, and schedule of railroadtraffic, grade, curves, type and condition of track, need for sound or safety barriers, need for pedestrian and

vehicle safeguards at railroad crossing, presence of high pressure gas lines near the tracks that couldrupture in the event of a derailment, preparation of an evacuation plan. In addition to the analysis, possibleand reasonable mitigation measures must be identified.

Proximity to Pressurized Gas, Gasoline or Sewer Pipeline: The distances from these pressurized pipes aredetermined by the pipe size and pressure. A consultant is required to evaluate blast potential and other hazards ifthe property is near such pressurized pipelines. It is best if the property is not near pressurized gas, gasoline orsewer pipelines.

Proximity to Propane Tanks: Like pressurized pipes, it is best to avoid sites that are adjacent to propane tanks.

Noise: CDE is concerned with adjacent noise including industrial andlight industrial uses. Properties that havemore than 50 decibels at the property line should be avoided, asmitigation measures may be required.

Proximity to Major Roadways: While from above we want streets capable of handling the schools traffic, theCDE Guide does indicate "The site shall not be adjacent to a road or freeway that any site-related traffic and sound

level studies have determined will have safety problems or soundlevels which adversely affect the educationalprogram."

Geological Studies and Soils Analysis: Because the SMUHSD is adjacent to the San Francisco Bay, specialattention should be paid to soil characteristics to avoid soft bay mud or liquefiable soils. Mitigations for thesecan cost hundreds of thousands of dollars. A preliminary geotechnical report can easily access a propertys soilcharacteristics. Likewise careful consideration must be made for distances from known earthquake faults.

Safe Route to Schools: Sites without established and safe pedestrian paths of travel should be avoided.

CEQA Environmental Documentation


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Given the limited information about the proposed project at any of the sites, the

scope of the environmental review under CEQA and the associated timeframes forpreparation of documentation cannot be determined at this time. Greater projectdetails, along with input from responsible public agencies and the public at-large,would be required to adequately ascertain the level of analysis,which could rangefrom a relatively simple categorical exemption to an Environmental Impact Report

(typically triggered when there are potentially significant and unmitigatedenvironmental effects resulting from a project). In addition, anumber of CDEGuideline topics (e.g., hazmat; geologic hazards; safe routes toschool) overlapissues that must be addressed as part of the CEQA evaluation.

Based upon the very preliminary drawings that have been provided, the followingscope of environmental review and approximate timeframes have been providedfor each option location:

Crestmoor High School San Mateo High School


Purchasing land or facility

CEQA-Crestmoor High School


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If a primary intent for the project is replacement/reconstruction of existing facilities

to provide earthquake-resistant structures, and no potentially significantenvironmental impacts would result from the development, a categoricalexemption may meet CEQA requirements. A categorical exemption could beprepared within two to three days, followed by a 30-day public comment period.

Concerns associated with soil displacement were discussed as possible issues.Traffic and parking do not appear to be major concerns since many students woulduse public transit and traffic volumes appear to be low along local roadways. Inthe event that the project needs to address issues, CEQA documentation may

require at least a Negative Declaration, supported by an Initial Study, along withpossible geologic and biological studies and possible permits within the area of thewatercourse. Document preparation and processing could range from two monthsto a year or more.

CEQA-San Mateo High School


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Either of the two location options would probably require at least a Negative

Declaration, supported by an Initial Study. A parking lot with a new entry,requiring a curb cut, on Humboldt Street would be developed, which wouldpreclude the applicability of a categorical exemption. According to previouscontinuation school information, a total of 45 spaces for staff and 50 for studentswould be provided. As the responsible agency for local roadways, the City of San

Mateo would need to be contacted to discuss the scope of a possible traffic/parkingstudy and possible offsets, resulting from the removal of the existing bus parkingfacility, and an encroachment permit for the curb cut. Other issues may includenoise and visual effects depending upon the chosen layout alternative.

In the past, residents at the condominium development along the northernperimeter of the high school have been vocal about proposed development at thehigh school. The level of public concerns and involvement may have a bearing

upon the level of environmental review and documentation preparation andprocessing. The timeframe for completion of CEQA review could range from twoto three months to perhaps five to six months.

CEQA-Hillsdale High School


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Either of the two location options would probably require at least a Negative

Declaration, supported by an Initial Study. The two-story building wing, shown inboth layouts, may pose a possible visual effect upon nearby residents. Sinceexisting parking areas already exist and streets appear to carry low volumes ofvehicles, a traffic study may not be required although the City of San Mateo shouldbe contacted to clarify this issue. Assuming that neither visual impacts or an

increase in traffic will pose significant issues, the CEQA document preparation andprocess could range from three to four months. The level of public concerns andinvolvement may have a bearing upon the level of environmental review anddocumentation preparation and processing.This could extend the CEQA timeline.

CEQA-Purchasing Land or Other Facility


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Assuming that a suitable parcel of land or facility is acquired,either a Negative

Declaration, supported by an Initial Study, or an Environmental Impact Reportwould likely be needed to meet CEQA review requirements. However, the extentof issues that must be evaluated will vary with the specific site conditions andsurrounding land uses, which are currently unavailable. As stated in the LandAcquisitionPreferences, zoning will have to be considered. In addition, an

amendment to the local general plan may also be needed. Under state law, onlyfour amendments per year to a general plan are permitted.

Currently, lacking project location and design specifics, a timeestimate for the

completion of CEQA documentation and processing cannot be determined. ANegative Declaration, supported by an Initial Study could take as little as threemonths while an Environmental Impact Report would require seven months ormore.

Alternative High School Facility


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Site Options CEQA

Level

CEQA

Timeline

GeneralPlanChang

es

CDEA

pproval

Design

Allocation

DSAT

imeAllocation

ProjectSchedule

TotalT

imeline

ProjectCost

Centra

llyLocated

Access

ibletoPublicTransportatio

n

SchoolI

dentity

AthleticFacilities

Childcare

FacilityFitOnSite

Parkin

g

Crestmoor High school


San Mateo High School

New Site

*Matrix for Board to utilize as they consider options

District Office


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District Office Programming

CEQA Field Act

Architect Program District Office


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Draft Program for District OfficeUnit Subtotal Total

Administration Quantity Area Area Area NotesAttendance and Welfare

Reception 1.0 300 300

Work stations 4.0 62.5 250

Computer workstations 1.0 150 150

Offices 2.0 150 300

Private Investigator 1.0 80 80

Storage 2.0 50 50

Subtotal 1,130

Bond Accounting

Office 1.0 150 150Reception 1.0 50 50

Open office space 1.0 100 100

Subtotal 300

Technology

Reception 1.0 100 100Office 2.0 150 150

Open Office 4.0 62.5 250

Workshop 1.0 100 100

Storage 1.0 50 50

Subtotal 650

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Administration Quantity Area Area Area NotesBusiness Office


Deputy office 1.0 249 249

Private offices 4.0 150 600


Storage 1.0 100 100

Cash counting room 1.0 120 120

Subtotal 1,519

Human Resources

Reception 1.0 100 100Private offices 4.0 175 700


Conference room 1.0 150 150

Storage 1.0 100 100

Nurse workstation 1.0 50 50Subtotal 1,400

Other

Mech, Elec, Misc 1.0 2,306 2,306

Circulations 1.0 5,765 5,765Subtotal 8,071

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Administration Quantity Area Area Area NotesInstructional Services


Work stations 6.0 100 600

Collaborative Room 1.0 500 500

Offices 5.0 170 850

Storage 1.0 100 100

Subtotal 2,150

Special Education

Office 2.0 150 300

Reception 1.0 150 150Open office space 3.0 100 300

Storage 1.0 250 250

Subtotal 1,000

Superintendent


Office 1.0 250 250

Admin. Asst 1.0 80 80

Storage 1.0 50 50

Subtotal 480

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Administration Quantity Area Area Area NotesBoard

Board Asst. 1.0 80 80

Conference Room 1.0 500 500

Board Room 1.0 3,000 3,000

Technology 1.0 50 50

Storage 2.0 50 100

Subtotal 3,730

Shared Space

Lobby and Reception 1.0 1,500 1,500

Large Conference (20+) 3.0 750 2,250Medium Conference (12) 4.0 500 2,000

Small Conference(10) 4.0 250 1,000

Central File Storage 1.0 500 500

Toilet Rooms 1.0 1,500 1,500

Copy Room 2.0 250 500Custodial/Janitorial 1.0 250 250

Staff Break Room 1.0 1,200 1,200

Subtotal 10,700

Total 31,130

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Architect Program Maintenance, Operations, Transportation


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Draft Program for Maintenance and Operations FacilityUnit Subtotal Total

Administration Quantity Area Area Area NotesMaintenance

Painter 1.0 300 300

Painters Storage 1.0 500 500

Painters changing room 1.0 100 100

Conference Room 1.0 500 500

Carpenters Shop 1.0 960 960

Tool Storage 1.0 800 800

Mechanical Shop 1.0 960 960

Electrical Shop 1.0 960 960

Electrical Storage 1.0 960 960Testing Materials 1.0 500 500

Subtotal 6,540

Facilities Use

Storage 1.0 50 50

Office 2.0 150 300Reception 1.0 200 200

Subtotal 550

Print Shop 1.0 500 500 500

Server Room 1.0 500 500 500

Emergency Services 1.0 500 500 500

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f f i i d i


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Draft Program for Maintenance, Operations and TransportationUnit Subtotal Total

Administration Quantity Area Area Area NotesShipping Receiving 1.0 500 500 500

Grounds

Equipment Shed 1.0 2,000 2,000

Seed Fertilizer Storage 1.0 400 400

Subtotal 2,400

Food Service Office

Storage 1.0 1,000 1,000

Office 1.0 120 120

Subtotal 1,120Locksmith 1.0 300 300 300

Shared Facilities

Staff Break Room 1.0 500 500

Electrical Storage 1.0 500 500

Subtotal 1,000

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Draft Program for Maintenance, Operations and TransportationUnit Subtotal Total

Administration Quantity Area Area Area NotesTransportation

Offices 4.0 150 600

Open Office Space 6.0 100 600

Mechanics Bay 1.0 4,000 4,000

Tool Room 1.0 200 200

Lunch room 1.0 500 500

Storage 1.0 300 300

Subtotal 6,200

Mech., Elec., Circulation 1.0 3017 3,017 3,017

Total Maintenance and Operations 23,127

Total 54,257

Acres 7-10

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CEQA-District Office

Thescopeof CEQA documentationrequiredfor relocationof theDistrictOfficeandInformation


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The scope of CEQA documentation required for relocation of the District Office and InformationTechnology facilities to an existing commercial business park, in which four acres would be

needed, would depend on the site characteristics and surroundingsetting. On the one hand, if theexisting use characteristics (e.g., staffing levels, business hours; parking) of a site were similar tothe District Office functions and no potentially significant environmental issues or concerns (e.g.,hazmat, higher traffic volumes, cultural resources) are identified, a minimal evaluation may beneeded. On the other hand, issues such as increased traffic, greater parking needs, and potentialhazmat issues (especially if state funds were involved) would require more extensive review.

Another factor in determining the extent of the evaluation is also the baseline or existing conditionsat the time the CEQA review is initiated. If the proposed relocation site has been vacant, the analysiswill likely differ from a site that is currently occupied (e.g., new traffic would be added to localroadways under a vacant scenario vs. the likelihood of little difference under an existing usescenario).

Since relocation of District Office does not qualify under any of the categorical exemptions underCEQA, a Negative Declaration, supported by an Initial Study, would likely be the applicable andappropriate level of required documentation. Upon receipt of thebackground materials (e.g., design,operational parameters), the entire CEQA environmental review process would rangefrom about two and one-half to three months, including the 30-day review period, for an

environmental document in which less than significant effects are identified. In the event that anexpanded traffic analysis or other issues need to be addressed under a Negative Declaration, the timerequired could increase by 30 to 60 days. An Environmental Impact Report (EIR), whichwould take at least six to seven months to complete, is unlikely to be needed for location within anexisting commercial business park.

CEQA-Maintenance, Operations, Transportation

M i t dO ti


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Maintenance and Operations

The scope of CEQA documentation required for relocation of the current Maintenance and

Operations facilities, which would include a Loading Dock, woulddepend on the sitecharacteristics and surrounding setting for an approximately two-acre property. Given thefunctions of current M,O&T facilities, a suitable location couldinclude an area with already

existing industrial uses. Resulting impacts associated with CEQA review could include, butmay not be limited to, potentially increased traffic (e.g., staffing and loading activities),possibly greater parking needs, presence of existing hazmat issues and the need to addressmanagement of hazmat at the new facilities, and possibly noise if sensitive land uses occurnear the property.

Unless the M,O&T is situated in proximity to such sensitive landuses or nearby roadintersections in which intersection thresholds of operation are exceeded during the a.m.traffic peak, the level of CEQA documentation would likely be a Negative Declaration,supported by an Initial Study, in which the timeframe for the review process would besimilar to the District Office facility.

CEQA- Maintenance, Operations, Transportation

Transportation


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Transportation

The extent of CEQA documentation for relocation of the Bus Barn, to an approximately

one-acre site would again depend upon the site characteristics and surrounding settingalong with operational parameters (i.e., number of buses; do buses move in and out of thefacilities during the peak a.m. and p.m. traffic hours?). CEQA-related issues of concern

could include, but not be limited to, traffic, parking adequacy and noise if sensitive landuses occur nearby along with management of on-site fuels.

Like the M,O&T facilities, unless the Bus Barn is located in proximity to sensitive land

uses or road intersections in which intersection thresholds of operation are exceeded duringthe a.m. or p.m. traffic peak, the level of CEQA documentation would likely be a NegativeDeclaration, supported by an Initial Study, in which the timeframe for the review processwould be similar to the M,O&T facilities, discussed above.

Recommendation

Option Eliminated


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Option Eliminated:

Due to projected enrollment growth with Bay Meadows development coming on line,Hillsdale High School will be the southern school able to accommodate futureenrollment increase

Most Comprehensive Solution:Alternative SchoolPurchase property that is centrally located, easily accessible to public transportationfor the Alternative Education Facility

Allocate six months to identify and begin due diligence for potential propertypurchase for Alternative School

District Office

Purchase property that is centrally located, easily accessible for constituents

Alternative:If a viable property is not identified and secured, the Board of Trustees should reconsider anddiscuss if the Alternative High School should be built at San Mateo High School.

Crestmoor High School should be considered as a last resort

Next Steps


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District Administration will identify properties closelymeeting specific criteria

All property sites will be analyzed by team to determine

viabilityRecommendation will be brought forth to the Board of

Trustees for consideration

If a roadblock is encountered, the Board of Trustees will bereconvened for further discussion

smuhsd 3-7-13 phs study session

Documents