sobo meeting december 16, 2015 agenda packet

8/20/2019 SOBO Meeting December 16, 2015 Agenda Packet

1/11

388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax 510.452.4530

[email protected]

[email protected] www.lakemerritt-uptown.org


2/11

388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax [email protected] www.downtownoakland.org

[email protected] www.lakemerritt-uptown.org


3/11


4/11


5/11

YTD SOBO Budget

December 2015

DOA Dec 15 Budget $ Over Budget % of Budget Jan - Dec 15 YTD Budget $ Over Budget % of Budget Annual Budget

SOBO

Landscaping Staff Person 0.00 1,632.83 -1,632.83 0.0% 17,961.02 19,594.00 -1,632.98 91.67% 19,594.00

Maintenance 0.00 18,540.00 -18,540.00 0.0% 289,026.57 222,480.00 66,546.57 129.91% 222,480.00

Misc SOBO expenses 0.00 1,491.49 -1,491.49 0.0% 5,946.18 17,897.92 -11,951.74 33.22% 17,897.92

PROW Maintenance -177.00 5,000.00 -5,177.00 -3.54% 10,568.68 60,000.00 -49,431.32 17.61% 60,000.00

Security 0.00 32,645.27 -32,645.27 0.0% 274,799.58 391,743.25 - 116,943.67 70.15% 391,743.25

Watering 0.00 1,471.75 -1,471.75 0.0% 870.00 17,661.00 -16,791.00 4.93% 17,661.00

Total SOBO - 177 .00 6 0, 781 .34 - 60, 95 8. 34 - 0. 29 % 599, 172. 03 7 29, 37 6. 17 -130 ,204. 14 82 .15% 7 29, 37 6. 17

LMUDA

SOBO Dec 15 Budget $ Over Budget % of Budget Jan - Dec 15 YTD Budget $ Over Budget % of Budget Annual Budget

Landscaping Staff Person 0.00 2,349.67 -2,349.67 0.0% 25,846.26 28,196.00 -2,349.74 91.67% 28,196.00

Maintenance 28,623.95 2 2,887.59 5,736.36 125.06% 372,113.32 274,651.00 97,462.32 135.49% 274,651.00

Misc SOBO expenses 0.00 3,216.81 -3,216.81 0.0% 13,998.37 38,601.72 -24,603.35 36.26% 38,601.72

PROW Maintenance -33.39 5,457.50 -5,490.89 -0.61% 19,328.34 65,490.07 -46,161.73 29.51% 65,490.07

Security 2 7, 286 .94 4 2, 527 .98 - 15, 24 1. 04 64. 16 % 390, 867. 11 5 10, 33 5. 72 - 119 ,468. 61 76 .59% 5 10, 33 5. 72

Watering 0.00 1,916.67 -1,916.67 0.0% 1,072.00 23,000.00 -21,928.00 4.66% 23,000.00

Total SOBO 5 5, 877 .50 7 8, 356 .22 - 22, 47 8. 72 71. 31 % 823, 225. 40 9 40, 27 4. 51 - 117 ,049. 11 87 .55% 9 40, 27 4. 51


6/11

DOA

Projects

Annual

Budget

YTD

Actual

Current Remaining

Funds

Anticipated Over/

Underspend Notes

Hanging Plants (Traditional) $9,100.00 $568.35 $8,531.65 $0.00Actual cost may be greater as we are exploring a

succulent only basket for drought tolerance and

to minimize maintenance. If we adopt this model,

the baskets will need to be swapped out every 2

years as opposed to annually.

Median Maintenance $4,000.00 $3,780.00 $220.00 $220.00

Trimacs replant, irrigation maintenance, basic

management.

Ground Planter Maintenance $8,100.00 $1,195.65 $6,904.35 $6,904.35

21 planters: Include 3) seasonal change outs, and

3) internal self watering systems - may still expend

some or all of these funds in 2015.

Utility Box Wraps $7,200.00 $0.00 $7,200.00 $0.00

3) large boxes throughout the district - still

working to identify artists for this project.

Big Splash $2,000.00 $0.00 $2,000.00 $2,000.00

This would include the cost of paint and supplies

to repaint light poles, utility boxes - was not

completed in 2015.

Latham Sqaure Beautification $3,500.00 $0.00 $3,500.00 $3,332.00

Replacing chairs and table as needed, replanting

the fountain as needed and special maintenace

projects as needed - project on hold due to

construction.

Latham Sqaure Programing $2,500.00 $684.00 $1,816.00 $1,816.00 Purchase of chess boards, hiring musicians, artsupplies etc. - project on hold due to construction.

Bike Repair Stations $2,300.00 $0.00 $2,300.00 $2,300.00

Due to repeated theft of the tools attached to the

station, we opted to not install additional units at

this time.

Local Security Network $2,000.00 $2,000.00 $0.00 $0.00 Annual subscription for the district's CWP

CCTV System $3,000.00 $2,340.68 $659.32 $425.24 1 year of comcast service $3000.00

Homeless Service Outreach $500.00 $0.00 $500.00 $500.00

Waiting until 2016 to produce brochures/printed

materials jointly with the TRUST Clinic opening at

13th and Franklin.

WIFI Network Development $15,000.00 $0.00 $15,000.00 $15,000.00 Research is still underway.

Misc. $800.00 $0.00 $800.00 $800.00

$60,000.00 $10,568.68 $49,431.32 $33,297.59 0


7/11

LMUDA

Projects

Annual

Budget

YTD

Actual

Current Remaining

Funds

Anticipated Over/

Underspend Notes

Hanging Plants (Traditional) $19,240.00 $499.97 $18,740.03 $0.00

Actual cost may be greater as we are exploring

a succulent only basket for drought tolerance

and to minimize maintenance. If we adopt this

model, the baskets will need to be swapped

out every 2 years as opposed to annually.

Median Maintenance $6,000.00 $8,724.28 -$2,724.28 -$2,724.28

Trimacs replant, irrigation maintenance, basic

management.

Ground Planter Maintenance $9,450.00 $1,492.71 $7,957.29 $7,957.29

21 planters: Include 3) seasonal change outs,

and 3) internal self watering systems - may still

expend some or all of these funds in 2015.

Big Splash $2,000.00 $0.00 $2,000.00 $2,000.00

This would include the cost of paint and

supplies to repaint light poles, utility boxes -

was not completed in 2015.

Franklin Square Beautification $3,500.00 $6,611.38 -$3,111.38 -$3,111.38

Replacing chairs and table as needed,

replanting the fountain,

Franklin Square Programming $2,500.00 $0.00 $2,500.00 $2,500.00

There was no programming this year as we

worked with business owners to strategizeapproach.

Bike Repair Stations $2,300.00 $0.00 $2,300.00 $2,300.00

Due to repeated theft of the tools attached to

the station, we opted to not install additional

units at this time.

Local Security Network $2,000.00 $2,000.00 $0.00 $0.00 Annual subscription for the districts CWP

CCTV System $3,000.00 $0.00 $3,000.00 $3,000.00 No buildings were identified in 2015.

Homeless Service Outreach $500.00 $0.00 $500.00 $500.00

Waiting until 2016 to produce

brochures/printed materials jointly with the

TRUST Clinic opening at 13th and Franklin.

WIFI Network Development $15,000.00 $0.00 $15,000.00 $15,000.00 Research is still underway.

$65,490.00 $19,328.34 $46,161.66 $27,421.63


8/11

Proposal

Date

12/10/2015

Proposal #

S16007

Name / Address

Downtown Oakland Association

Andrew Jones

Oakland, CA

Country Garden Nursery LLC

6275 NW Poverty Bend Rd.

McMinnville, OR 97128

Phone: 503-472-1351 Fax: 503-435-0846

Total

Item Description Qty U/M Rate Total

S-CA-20"SUN CA 20"Sun- Succulent Basket planted in heavy

duty frame with rigid wire hanger. Includes delivery

to California. Basket is liner with plasticized burlap

for increased water conservation. Plant list based onsucculents, sedums, etc--details to be determined by

Michael and Melissa for optimum drought

tolerance.

70 180.00 12,600.00

20" N-HD FRM 20" Heavy Duty basket frame w/ rigid hanger 70 40.00 2,800.00

20" BURPLAP ... 20" Burlap Plastiliner 70 8.00 560.00

$15,960.00


9/11

Proposal

Date

12/10/2015

Proposal #

S16009

Name / Address

Lake Merritt Assn

Andrew Jones

Oakland, CA

Country Garden Nursery LLC

6275 NW Poverty Bend Rd.

McMinnville, OR 97128

Phone: 503-472-1351 Fax: 503-435-0846

Total

Item Description Qty U/M Rate Total

S-CA-20"SUN CA 20"Succulent/Drought Sun Basket planted in

heavy duty frame with rigid wire hanger. Includes

delivery to California. Basket is liner with

plasticized burlap for increased water conservation.Plant list based on succulents, sedums, etc--details

to be determined by Michael and Melissa for

optimum drought tolerance.

148 180.00 26,640.00

20" N-HD FRM 20" Heavy Duty basket frame w/ rigid hanger 148 40.00 5,920.00

20" BURPLAP ... 20" Burlap Plastiliner 148 8.00 1,184.00

$33,744.00


10/11


11/11

Proposed 2016 Meeting Schedule

Month Meeting Date and time

J anuary ORG J anuary 11, 2016 - 9:00 a.m.

J oint Board J anuary 20, 2016 - 9:00 a.m.

February SOBO February 17, 2016 - 12:00 p.m.

DISI Febuary 25, 2016 - 11:00 a.m.

Policy and Planning TBDMarch LMU Board March 2, 2016 - 8:30 a.m.

DOA Board March 2, 2016 - 1:00 p.m.

pril SOBO April 20, 2016 - 12:00 p.m.

May LMU Board May 4, 2016 - 8:30 a.m.

DOA Board May 4, 2016 - 1:00 p.m.

DISI May 26, 2016 - 11:00 a.m.

Policy and Planning TBD

J une Annual Event TBD

J uly SOBO J uly 20, 2016 - 12:00 p.m.

ugust LMU Board August 3, 2016 - 8:30 a.m.

DOA Board August 3, 2016 - 1:00 p.m.

DISI August 25, 2016 - 11:00 a.m.


September SOBO September 21, 2016 - 12:00 p.m.

October LMU Board October 5, 2016 - 8:30 a.m.

DOA Board October 5, 2016 - 1:00 a.m.

November SOBO November 16, 2016 - 12:00 p.m.

DISI **November 17, 2016 - 11:00 a.m.


December LMU Board December 7, 2016 - 8:30 a.m.

DOA Board December 7, 2016 - 1:00 p.m.

** Adjusted for the holidays.

All committee dates are to be approved at the first committee meeting of the year.

The schedules are consistent with the 2015 schedule

sobo meeting december 16, 2015 agenda packet

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