Societies Assembly Wednesday 8th October

Please Sign in at the Desk to receive your voting card

Welcome

1. Apologies for absence

2. Accepting the Agenda

3. Approving Minutes of the Previous Meeting

4. Updates

1. Training

In order to receive term 2 grants, all societies MUST have attended the Finance, Governance and Health & Safety training session.

There will be a two day training Bonanza on the 24th and 25th November, with sessions taking place at both Clifton and City.

All information on sessions can be found on the website under the Events page.

Trinity Square Event

The council have given us the opportunity to perform in Trinity Square (near Cornerhouse) on the 26th November. Societies can either have a stall to promote their events to both students and residents or alternatively you may do a performance.

Times Available: 12-3pm and 5-6pm.

There has already been a lot of interest from societies however we still have a few spaces left. Please let us know as soon as possible if you’d be interested in having a stall.

REMINDER: The final Assembly of the term will also take place on this day. If you get involved with this event, please ensure someone attends assembly on your behalf.

Give It A Go Week

Give It A Go Week starts on Monday 5th January! If you are planning to hold any events during this period, please submit them via this link:

http://www.trentstudents.org/giveitagoform

This will ensure they get into the Give It A Go Week guide. You must submit your events by 3pm on Friday 14th November.

The GIAG week fair will take place on the Wednesday 7th January. Stalls can be booked by visiting the following link:

http://www.trentstudents.org/giagfairbookings

International Food Fair

On Thursday 8th January there will be an international Food Fair in the SU. We are looking for Cultural and Religious societies (and any other interested groups) to set up a stall between 12pm to 3pm.

If your society is interested, please email Anil.Parmar@su.ntu.ac.uk.

Room Booking Procedures

Just a reminder that all room bookings must be done through the SU website. In each case, we require up to 2 weeks notice to process the booking.

The room booking form can be found on the Committee’s Hub. If you’re looking to book a University room, simply click the dropdown box under ‘What type of Room Do You Need’ and select University.

Please remember that SU rooms such as the Training Room and Think Tank can only be booked up until 8pm areas such as the Mezzanine and Retreat can be booked until 10pm. Rooms that require staff access also are unbookable over the weekend as staff aren’t available.

Reasons to do it:- You’re already doing all of the work!- It’s seriously easy.- It looks great on your CV/ increases your employability after you graduate.- Plus, it’s totally free!

In the 2014/15 academic year, 403 630 people were accepted onto an undergraduate degree in the UK (UCAS, 2014).

You will be competing against hundreds of thousands of undergraduates to get a job after university, the NTSU Leadership Award can help you stand out and get to where you deserve to be.

For more information or to sign-up, go to www.trentstudents.org and click on student employability.

You are all eligible to complete the NTSU Leadership Award

Activities HQ Christmas Event

Takes place on Tuesday 25th November between 12 and 3pm. All societies and volunteers welcome.

All groups will be asked to contribute to a society ‘timeline’!

One group will also win a bonus of £200. This will go towards an event that you wish to run in term 2 and 3.

Event Criteria:

• Must be a new event (i.e. One your society has not done before)• Must take place in Activities HQ• Must raise money for RAG• Must be open to your entire membership

Reporting Society Events

We need to be able to monitor how active our societies are.

Can you please keep the Societies Coordinator updated with what events you are doing and how often you are doing them.

If you hold regular events such as training sessions, please let us know!

Society Affiliations

Remember:

The Societies House Executive have already approved the following applications. They believe that the aims and objectives are realistic and that the society does not break any regulations within the Society Code of Practice.

Please do not base your votes on personal feelings or prejudice .

You are voting on whether you feel that the society is capable of meeting their aims and objectives and satisfying their members.

Investment & Trading

Aims

Developing and teaching trading skills and trading history through the use of the virtual trading platform.

Developing fundamental and technical analysis skills as well as risk management for trading

Discussing investment opportunities as a group (Research, News, Lectures)

Objectives

Arrange professionals in the industry to give lectures and discuss career opportunities

Arrange for active investors to provide advice on a career in investment and give insight to the working environment

Arrange day trip to Canary Wharf to experience real trading environment (Company: City Trading and Investment)

Weekly meetings in Trading Room every Thursday discussing current economic and financial affairs

Green Society

Aims

To raise awareness about the Green movement.

To change attitudes about the environment.

To help end animal cruelty.

To promote a fairer and more sustainable society.

Objectives

To get our members to participate in events which promote the aims of the Green movement.

To attempt to change attitudes towards climate change.

Encourage positive campaigning against obligatory animal testing.

To support the Green Party in their campaign for the minimum wage to be raised to meet the ‘living wage’.

Wine Society

Aims

To welcome and support students members in the language and culture associated with wine, whether beginners or passionate wine enthusiast. To share awareness and knowledge of the wines of the world and basic wine and food pairing. To organise wine-related social events

To provide members the opportunity to learn about winemaking and sommellerie, whether interested in tasting or not.

Objectives

To give students the opportunity to taste and appreciate wine varieties and styles. Provide periodic, relaxing, informal, welcoming and sociable meetings to enjoy, practice and learn about wines and tasting techniques. Provide an environment to share knowledge of the art of winemaking, wine service, glassware, storage and food matching To teach members the wine making process and sommellerie

Nigerian Students’ Forum

Aims

To build and maintain a strong network of Nigerian students at NTU, creating a warm ONE NIGERIA family away from home for our current students and sustaining a stronger and highly productive NTU Nigerian Alumni Network thereafter.

To have an active representation of Nigerian students among NTSU Societies.

To create a platform for more good relationship and active interaction between Nigerian students and other international students.

Objectives

To encourage Nigerian students at NTU to interact and socialise with one another through participating in various cultural, recreational and social activities together.To assist in delivering quality and handy student support for Nigerian students on campus.

To promote togetherness and assist new Nigerian students at NTU struggling with loneliness and homesickness by organising group dinners and social activities.

To motivate and encourage involvement and active participation of Nigerian students in various activities across the University like volunteering, mentoring etc.

To create a platform to foster academic excellence and improve the learning experience amongst Nigerian students in NTU by encouraging them to inspire and lend academic support to each other (Mentoring).

Erasmus Student Network

Aims

Provide opportunities for cultural understanding.

Provide buddy system and support for incoming exchange students.

Provide link to the ESN International.

Promoting mobility studies among students.

Objectives

To provide excellent volunteering opportunities.

To represents the needs and rights of international students on the local (NTU, NTSU), and communicate it towards national (ESN UK) and international (ESN AISBL).

To contribute to the improvement and accessibility of student mobility.

Supporting homecoming students with the reintegration.

VP Activities Report

RAG

• RAG Raid & Escape and Evade - Events up online for sign ups• Worked with the RAG committee to produce a successful events (inc. Halloween Face painting)• Collaborated with Comms to produce Movember promotion - pushing this out through social media &

via our website• Working specifically with Brack Ents and Bar Supervisor for Movember events to be held on

Brack• Childreach International - All team leaders signed up and helping to recruit to fill spaces

Organised a ‘Power Day’ to be held next Monday (final BIG push on promotion for these guys so anyone who's interested go and say hello!)

Societies

• Helping Socs to organise events within the SU and utilise the space provided (e.g. FFC, Pub Sports and currently Hindu Soc)

• Looking at ways in which myself and Societies Coordinator can improve on the support Soc Committees receive

• Will be reviewing recent by elections – communication errors seemed to have occurred so will be dealing with these

• Soon to discuss a new funding measure for Societies – Head of Membership to produce a report before discussing further!

Give It A Go Week

Working with a team of staff and fellow exec member VP Services to bring you GIAG week.Currently organising the following:

• Puppy Room!! In talks with Guide Dogs to organise another puppy room for GIAG week• Planning a ‘Game Day’ in which there will be a blindfolded inflatable course/blindfolded dodgems (for

RAG & Guide Dogs)• Will also be in contact with Gaming Society (If Anil hasn’t been in touch keep a look out on your emails!)

to also hold a tournament on Game Day• Will be working with Soc Coordinator over the next month to make sure Societies Fair runs smoothly and

that you all have the support you need for events and taster sessions you put on

Other plans: Grant Allocations – Don’t worry we haven't forgotten! Information will be coming out to you by the End of next week. We will email/FB/Tweet the link to the allocations. Any one who needs a bit of a heads up on how to complete this please let us know and we will organise a session to go through the infoRAG Week – Will be organising events for RAG week over the next month or so, if anyone would like to get involved and put on an event please email rag@su.ntu.ac.uk If you want a bit of extra help we can get the RAG committee to give you a helping hand

VP Activities Report

Any Other Business

Does anyone have any additional comments?

Date and Time of Next Meeting

The next meeting will take place on Wednesday 26th November at 3pm.

That’s two weeks today!