socorro isd regular meeting

Socorro ISD

Regular Meeting Tuesday, February 16, 2021 6:00 PM

Agenda of Regular Meeting

The Board of Trustees

Socorro ISD

A Regular Board Meeting of the Board of Trustees of Socorro ISD will be held February 16, 2021,

beginning at 6:00 PM in the District Service Center Board Room, 12440 Rojas Drive, El Paso, Texas

79928.

The subjects to be discussed or considered or upon which any formal action may be taken are listed

below. Items do not have to be taken in the order shown on this meeting notice.

All items on the consent agenda shall be acted upon by one vote without separate discussion, unless a

Board member requests that an item be withdrawn for individual consideration.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. SUPERINTENDENT'S COMMENTS 5

A. Personnel

B. District Initiatives/Events

4. OPEN FORUM/PUBLIC COMMENT

5. DISTRICT REPORTS

A. Facilities Report

INFO: **A presentation of the 2017 Bond Program and other construction projects will

be provided for the Board of Trustees.

Presenter: Tom Eyeington

6

6. CONSENT AGENDA

A. Consider approval of Board Meeting Minutes for January 19, 2021 Regular Board

Meeting

18

B. Consider approval of Employment of Personnel

INFO: **New employment contracts require Board of Trustees approval.

24

C. Consider approval of Budget Amendments 26

D. Consider approval of Awarding of Bids

1. Landscaping, Xeriscaping and Masonry Services - RFP No. E2117

INFO: **Solicitation to provide Operation Services Department with landscaping,

xeriscaping, and masonry services as needed district wide. (Maximum $200,000)

33

2. Pump and Motor Services and Repair - RFP No. E2121

INFO: **Solicitation to provide Operation Services Department with pump and

motor services and repair as needed district wide. (Maximum $150,000)

36

3. Refrigeration and Air Conditioning Maintenance and Repair - RFP No. E2118

INFO: **Solicitation to provide Operation Services Department with refrigeration

and air conditioning maintenance and repair services as needed district wide.

(Maximum $400,000)

39

E. Consider approval of Contracts

1. Affiliation Agreement - El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol

Healthcare

INFO: ** The purpose of the contract is to continue offering enrolled students in the

Health Professions Academy (HPA) Program at Socorro HS, a degree in the field of

Healthcare training and a clinical learning experience through the application of

knowledge and skills in actual patient-centered situations in a health care facility.

Las Palmas Del Sol Hospital operates an acute care medical-surgical hospital and has

agreed to make the Facility available to Socorro ISD for such clinical learning

experience, subject to the terms and conditions of this Agreement.

42

2. Affiliation Agreement - Web-Centric Alternative Certification Program (ACP)

Clinical Teaching

INFO: ** This agreement is to establish a collaboration for the completion of

clinical teaching experience required by the State of Texas, the state approved

program and the State Board for Educator Certification. As part of this

collaborative effort for the certification of teachers, Web-Centric ACP agrees to

recommend for placement in the clinical teaching program only those students who

earned a satisfactory record and have met the requirements established by Web-

Centric ACP. Socorro ISD agrees to provide an appropriate and meaningful clinical

teacher placement that allows the student to meet all certification requirements

outlined by Web-Centric ACP.

61

3. Contract - Educational Broadband Frequency

INFO: **Administration recommends consideration and approval of this item as

presented.

63

4. Purchasing Cooperative - Texas DIR Contract TSO-3763

INFO: **This is for the lease of 4,200 laptops in the total amount of $2,591,615.36

to include principal and interest. The lease agreement will be through Dell Financial

Services for 4 (four) years with an annual payment of $647,903.84, for the DNA 1:1

High School Program. (Maximum $2,591,615.36)

64

F. Consider approval of New Job Description - Loss of Credit (LOC) Specialist, High

School

INFO: ** The primary purpose of this position is to assist, maintain and file accurate

Attendance and LOC records in the system as well as accurate file documentation.

66

G. Consider approval of Resolution for Body Worn Cameras and Police Bike Patrol Grant

INFO: ** The SISD Police Department wants to enhance the safety of its officers and

District by purchasing Body Worn Cameras (BWC's) and the technology for

download. In order to better serve the District, employees and students, that BWC's are a

necessity to deter the use of force and adhere to the concept of transparency regarding

officers’ conduct. The Department is currently exploring an opportunity for obtaining

funding through a grant for the acquisition of the technology. If funded the Department

will move forward with the project. The Department is also exploring a grant to

introduce a bike patrol. With the construction of a second Student Activities Complex

(SAC) there will be a larger area to cover for police personnel. The program is another

opportunity to expand on services currently being provided to our community. Officers

will need to complete a certification program for being part of the bike patrol unit.

69

7. NEW BUSINESS

A. Consider approval of Notice of Separation Incentive

INFO: ** The Department of Human Resources will offer a separation incentive in the

amount of $500.00 to the first seventy-five (75) classroom teachers, administrators, or

other professional exempt staff assigned to a school site, who submit a Notice of

Voluntary Separation effective at the end of the 2020-2021 contract year to the

Department of Human Resources on or before 5:00 p.m. on Wednesday, March 31,

2021.

Presenter: Rudy Campoya

71

B. Consider approval to authorize Administration to negotiate a fee for the Maintenance

Facility

INFO: **Administration has identified three (3) firms from the Miscellaneous

Professional Services District Wide Bid, RFQ No. 199-0308-E1841 and will make a

recommendation to start negotiations for a fee proposal.

Presenter: Tom Eyeington

72

C. Consider approval of TASB Update 116 and Local Policy

INFO: **Administration recommends consideration and approval of the revisions to

TASB Update 116: CQB, DCD, DCE, FFAC and GKA; and local policy CR and CRF as

presented.

Presenter: Marivel Macias

74

8. EXECUTIVE SESSION

The meeting is to be closed for consultation with legal counsel; for discussion regarding

personnel matters and update; to discuss real estate matters; and to consider administrative

recommendation for Principal position at Robert R. Rojas Elementary School and Assistant

Principal positions at various campuses under Texas Government Code Sections 551.071,

551.072 and 551.074.

9. NEW BUSINESS (CONTINUED)

A. Consider approval of administrative recommendations

Presenter: Jose Espinoza, Ed.D.

1. Principal, Robert R. Rojas Elementary School 93

2. Assistant Principal, Dr. Sue A. Shook Elementary School 94

3. Assistant Principal, Mission Ridge Elementary School

If, during the course of the meeting, discussion of any items on the agenda is required to be held in a closed meeting, the Board shall conduct a closed meeting as to that item in accordance with Chapter 551, Subchapters D and E, Texas Government Code, the Texas Open Meetings Act.

BOARD AGENDA ITEM

Topic: Superintendent’s Comments

Requested By:

Division Approval: (Cabinet Member)

Board Meeting Date Requested: February 16, 2021

Approximate Time For: Presentation: 5 minutes

Discussion: N/A

Reading Material: Attached N/A

Not Necessary

Action Requested:

N/A Action Needed by: N/A

Information Only: Yes

People Participating In Presentation

(If Other Than Cabinet Members):

Who Has Been Involved? (List)

How Will It Benefit The District's Mission/Goals?

How Will Request Be Financed?

Cost To District: None

Summary of Topic (Need, Program Description, Recommendation, Timeline)

Jose Espinoza, Ed.D., will provide the Board of Trustees with an update relative to the District.

Attachments (List): N/A

Action Taken:

Follow-up Responsibility:

Submit Ten (10) Days before Board Meeting

5

BOARD AGENDA ITEM

Topic: Facilities Report

Requested By: Thomas A. Eyeington, AIA

Chief Operations Officer

Division Approval: José Espinoza, Ed. D.

Superintendent of Schools


Approximate Time For: Presentation: 5 min.

Discussion: 5 min.

Reading Material: Attached

Not Necessary

Action Requested:

For information only.

Action Needed by:

Information Only: √




Thomas A. Eyeington, Chief Operations Officer; Gabriel J.

Crespo, Director of Facilities/Construction; Victor Gonzalez,

Facilities Coordinator; Hector Sanchez, Facilities

Coordinator; Susana Godina, Field Coordinator; David

Ayala, Field Coordinator; Gerardo Rochel, Field Coordinator;

Gracie Tovar, Administrative Specialist II


Safe and Supportive Learning Environment


Cost To District:


A presentation of the 2017 Bond Program and other construction projects will be provided for the Board of Trustees.

Attachments (List): February Facilities Construction Report

Action Taken:


Submit Ten (10) Days Before Board Meeting

6

Socorro High School Re-Construction Project

5-Feb-21

Architect Awarded Project

CMR Awarded Project 16-Jan-18Design Phase

Package I - Early Phase (Site & Softball/Baseball)

Guaranteed Maximum Price (GMP) May-19

Construction Phase - Package I

Package II - (Demo, New Construction, Renovation and remainder of Athletic Fields)

Guaranteed Maximum Price (GMP) - Package II Aug-19

Construction Phase - Package II Phased

Academic Tower, Student Services, Special Education and CTE May-21

Kitchen, Cafeteria and Black Box Theater Jun-21

Renovated Fine Arts, New Athletics Locker Room, Auxiliary Gym and Wrestling Gym May-23

Project Substantial Completion - Renovated Locker Rooms May-23

Competition gym and outdoor athletics May-23

Administration, SEC, HPA and Fine Arts Additions Aug-23

PROGRESS UPDATE

• Rio Vista lateral crossing work is ongoing• Roofing at classroom areas and CTE area ongoing• MEP overhead and in wall installation is ongoing• installation of sheetrock, tape and text and paint in classroom areas is ongoing• Installation of ceramic tile in corridors and individual restrooms is ongoing• Installation of mechanical units in classroom wing is ongoing• Tennis courts, softball and baseball fields released to Administration. Punch list will be coordinated with Administration.

LOOKING AHEAD

CONSTRUCTION CONTRACT STATUS CONTINGENCY

Contract Amount 151,465,294.00$ Original Contingency 4,202,191.00$

Total Completed & Stored to Date 51,024,092.45$ Contract Buy Out

Percent Completed 34% Total Contingency/Buy Out

Contingency Used to Date

Remaining Contingency

CONTINGENCY EXPENDITURES

Jan. 18 - Feb. 19

July-19 - Sept.-20

PROJECT DESCRIPTION

Architect: VLK Architects

CM@Risk: Buford • Thompson Company

SCHEDULE

16-Jan-18

Nov. 19 - Oct. 22

7

Montwood High School Improvements

5-Feb-21


CMR Awarded Project 20-Feb-18Design Phase Apr. 18 - Feb. 19

Package I - Sport Lighting

Guaranteed Maximum Price (GMP) - Sports Lighting Jan-19

Bidding & Negotiation Mar. 19 - May 19

Construction Phase - Package I - Sports Lighting

Package II - Remaining BuildingConstruction Phase (20 months) Jan. 20 - Sep. 21

Renovation Construction

Special Education Area Aug-20

Registrar Area Aug-20

Dining Serving Area Sep-20

Bistro Sep-20

2nd Floor Science Labs Jul-21

New Construction

Fine Arts Addition Jan-21

Auditorium/Stage Feb-21

PROGRESS UPDATE

Fine Arts Building Band Room New Cafeteria Area & Serving Line

• Finishes ongoing • Punch list

• Elevator installation ongoing • Passed Health Inspection

• MEP trim ongoing Bistro

• Stair well installation ongoing • Ceiling installation ongoing

Theater • Finishes ongoing

• Sheetrock installation ongoing Special Education Rooms

• MEP rough-in ongoing • Punchlist ongoing

• Finishes ongoing Science Labs 3rd Floor

Registrar Offices • Demolition ongoing

• Punch list ongoing

LOOKING AHEAD


Contract Amount 34,058,951.00$ Original Contingency 1,036,563.00$






Jun. 19 - Nov. 19

PROJECT DESCRIPTION

Architect: MNK Architects, Inc.

CM@Risk: Buford • Thompson Company

SCHEDULE

20-Feb-18

8

Americas High School Improvements

5-Feb-21


CMR Awarded Project 20-Feb-18

Package I - Early Phase (Sports Lighting)Design Phase Feb. 19 - May 19

Construction Document Phase Apr. 19 - Jun. 19

Guaranteed Maximum Price (GMP) - Sports Lighting Sep-19

Construction Phase

Package II - (Remaining Building)

Design Phase Feb-20

Construction Documents Feb-20

Guaranteed Maximum Price (GMP) Package II 18-Feb-20

Construction Phase - Package II 8-Jul-20Occupancy May-22

PROGRESS UPDATE

Area A - Dinning Area Area J - CTE

• Demolition of CMU walls, ceramic tile • Electrical ongoing

• Miscellaneous MEP demolition ongoing • Finishes ongoing

Area B &C - Fine Arts 2 Science Labs - Building D• Electrical & mechanical overhead ongoing • MEP rough-in ongoing

• Roofing work ongoing • Wall insulation ongoing

• Glazing & sealant installation ongoing 2 Science Labs - Building H• Finishes ongoing • Punch list ongoing

Area F - ILC 1 Science Labs - Building H• Punch list ongoing • Millwork ongoing

Area G (FLS)

• Punch list ongoing

LOOKING AHEAD


Contract Amount 22,773,877.00$ Original Contingency 560,000.00$






PROJECT DESCRIPTION

Architect: Carl Daniel Architects

CM@Risk: Banes General Contractors, Inc.

SCHEDULE

20-Feb-18

Oct. 19 - Mar. 20

9

El Dorado High School Improvements

5-Feb-21


CMR Awarded Project 20-Feb-18

Design Phase Mar. 18 - May 19

Guaranteed Maximum Price (GMP) Sports Lighting May-19

Guaranteed Maximum Price (GMP) Remaining Improvements 1-Oct-19

Construction Phase

Occupancy Phased 2021

PROGRESS UPDATE

CTE Building Concession and Restroom Building

• Finishes ongoing • Site improvements ongoing

• Electric Company service ongoing • Millwork ongoing

• MEP ongoing Black Box Building

Classroom and Science Labs Building • Finishes ongoing

• MEP ongoing • MEP ongoing

• Sheetrock walls ongoing • Lighting & sound ongoing

• Glazing ongoing Band Room

Fine Arts Building • Working on punch list

• MEP ongoing Nurse's Suite

• Finishes ongoing • Working on punch list

Roofing Architectural Room

• Football lockers demolition ongoing • Working on punch list

LOOKING AHEAD

• Band practice field has been completed and will be turned in for students to use next week








PROJECT DESCRIPTION

Architect: PSRBB Architects

CM@Risk: Dantex General Contractors

SCHEDULE

20-Feb-18

10

New Student Activities Complex II

5-Feb-21


Land Acquisition 26-Jul-19Design Phase

Construction Documents Feb.-21 - July.-21

Bidding & Negotiations

Construction Phase Aug. 21 - Apr. 23

Occupancy - Tentatively May-23

PROGRESS UPDATE

• Design development submission reeived 15-Jan-21

• Platting & Entitlement - Board approved petition to exclude property from Ongoing

Horizon Regional Municipal Utility District.

LOOKING AHEAD

• Finalizing design development moving to construction document phase Jan. 21 - June 21

• Departments are reviewing DD documents. Jan. 21 - Feb. 21

• Scheduling meetings with departments and design team. Feb. 21 - Apr. 21


Contract Amount Original Contingency

Total Completed & Stored to Date Contract Buy Out

Percent Completed Total Contingency/Buy Out




Jul. -21 - Aug.-21

PROJECT DESCRIPTION

Architect: HKS Architects

Contractor: TBD

SCHEDULE

16-Jan-18

Dec.-19 - Feb. -21

11

Auxiliary Gym @ Sixteen (16) CampusesPackage No. 1

• Benito Martinez

• Elfida P. Chavez

• Helen Ball 5-Feb-21

• Lujan-Chavez

• O'Shea Keleher

• Sgt. Roberto Ituarte


Site Assessment Jun. 18 - July 18Design Development

Construction Document Phase Nov. 18 - Sep. 19


Competitive Sealed Proposal Awarded (Tentatively) 19-Nov-2019

Construction Phase (240 calendar days) (Extended due to permitting & COVID-19) Jan. 20 - Feb. 21

PROGRESS UPDATE

• Benito Martinez, received by Administration, Punch list being worked on.• Elfida Chavez, received by Administration. Punch list being worked on.• Helen Ball, received by Administration. Punch list being worked on.• Lujan-Chavez, received by Administration. Punch list being worked on.• O'Shea Keleher, final inspection scheduled. Punch list being worked on.• Ituarte, final inspection scheduled. Punch list being worked on.

LOOKING AHEAD








Nov-19

PROJECT DESCRIPTION

Architect: ArchiPeli PLLC

Contractor: Pride General Contractors

SCHEDULE

24-Apr-18

July 18 - Dec. 18

12


• Vista Del Sol

• Horizon Heights

• Loma Verde 5-Feb-21

• Myrtle Cooper

• Sierra Vista


Site Assessment June 18 - July 18Design Development

Construction Document Phase Jan. 19 - Oct. 19


Construction Phase - Completion date extended due to COVID-19 Mar. 21 - Apr. 21

PROGRESS UPDATE

Vista Del Sol Myrtle Cooper

• Continue site work/sidewalks/drive • Irrigation/landscape work continue

• Canopy steel erection ongoing • Interior finishes ongoing

• Wall tile work/basketball back boards installation • Interior finishes continue

• Metal coping & downspouts installation • Installation of toilet accessories

Horizon Heights Loma Verde

• Roof installation • Continue forms for sidewalks/curbs

• Drywall/installation/tape & bed ongoing • Interior finishes continue

• Ductwork installation • Exterior paint on canopies ongoing

Sierra Vista

• Finished CMU

• Poured footing for canopy

• Structural steel erection restrooms

• Installing angles @openings

• Installing cement & gypsum board

• Electrical rough-in ongoing

LOOKING AHEAD








Jan. 20 - Feb. 20

PROJECT DESCRIPTION


Contractor: Medlock Commercial Contractors, LLC

SCHEDULE

24-Apr-18

July 18 - Dec. 18

13


• Campestre

• Escontrias

• H.D. Hilley 5-Feb-21

• Hueco

• Robert R. Rojas


Site Assessment June 18 - July 18

Design Development

Construction Document Phase Nov. 18 - Dec. 19


Construction Phase (Extended due to permitting & COVID-19) Jan. 21 - Jan . 22

PROGRESS UPDATE

Campestre H.D. Hilley• Contractor mobilizing this week. • Excavation continues

Escontrias • Utilities being relocated• Building pad & footing ready for reinforcing. Hueco• Grading @ new drive • Excavation continuesRobert R. Rojas• Interior restroom demo ongoing

LOOKING AHEAD








Sept. 20 - Nov. 20

PROJECT DESCRIPTION


Contractor: Aztec General Contractors

SCHEDULE

24-Apr-18

July 18 - Dec. 18

14

Support Service/Technology Project

5-Feb-21


Design Phase May 18 - Mar. 18Competitive Seal Proposal (CSP) 25-Sep-19

Bidding & Negotiation

Board Awarded Competitive seal Proposal Oct-19

Construction Phase Nov. 19 - Mar. 21

PROGRESS UPDATE

• Exterior wall sheathing ongoing

• Metal stud partition framing, drywall, tape and bed ongoing

• Electrical rough-in ongoing

• Light fixture installation ongoing

• Ductwork thermal unit installation ongoing

• Aluminum window frames assembling installation ongoing

LOOKING AHEAD

• Finalizing retractable seating for bidding.



Total with/ Alt. No. 1-5 PWS Contingency) Contract Buy Out

Total Completed & Stored to Date 7,697,676.78$ Total Contingency/Buy Out

Percent Completed 59% Contingency Used to Date



PROJECT DESCRIPTION

Architect: ACM Design, LLC dba: EXIGO

Contractor: Noble General Contractor

SCHEDULE

24-Apr-18

Oct-19

15

New Combo School (Eastlake Area)

5-Feb-21

RFQ-RFP- Advertisement and Selection Process Apr-19 - June -19


CMR Awarded Project June-19

Land Acquisition Jul-19Design Phase

Guaranteed Maximum Price (GMP) approved by Board of Trustees May-20

Amendment No.1 Earthwork, building concrete & Structural Steel Phase I Sept. 20

Amendment No. 2 Remaining Building - Phase II Oct. 20

Construction Phase

Occupancy Elementary School Jul-22

Occupancy Middle School Dec. 22

PROGRESS UPDATE

Utilities Elementary School

• Pre-construction meeting with Texas Gas • Footings ongoing

• Coordination meeting with El Paso Electric • Plumbing underground ongoing

Middle School • Electrical underground ongoing• Dirt work ongoing • Grading for casting area ongoing• Plumbing underground ongoing• Footing ongoing

LOOKING AHEAD








Oct 20 - Dec 22

PROJECT DESCRIPTION

Architect: Mijares Mora Architects, Inc.

CM@Risk: Banes General Contractors

SCHEDULE

June-19

Jul - 19 - Sep 20

16

Eastlake HS & Pebble Hills High School

Sports Lighting & Field Modification

5-Feb-21


CSP Awarded Project TBDDesign Phase

CSP Board Approval TBD

Construction Phase

PROGRESS UPDATE

• Preparing to bid projects/coordinating with Purchasing Department to schedule Jan. 21 - Mar. 21 bid date.

LOOKING AHEAD

• Coordinate construction with Administration and Athletic departments. Mar-21


Contract Amount Original Contingency






TBD

PROJECT DESCRIPTION

Architect: CEA Group

CSP: TBD

SCHEDULE

April-20

May - August 20

17

BOARD AGENDA ITEM

Topic: Board Meeting Minutes

Requested By: Claudia Maldonado, Executive Assistant Division Approval: José Espinoza, Ed.D.



Approximate Time For: Presentation:

Discussion:

Reading Material: Attached √

Not Necessary

Action Requested:

Board approval Action Needed by:

Information Only:








Administration recommends consideration and approval of the January 19, 2021 Regular Board Meeting minutes as presented

under the Consent Agenda.

Attachments (List): Draft meeting minutes

Action Taken:



18

Presented for Board approval on 02/16/2021

MINUTES

REGULAR BOARD OF TRUSTEES MEETING

Socorro Independent School District

12440 Rojas Drive, El Paso, TX 79928

January 19, 2021 – 6:00 p.m.

This meeting was held by teleconference. The teleconference was accessed via audio and through an audio

feed. Any member of the public wishing to comment on an agenda item was able to send an email; these

comments were read accordingly.

MEMBERS PRESENT

Cynthia A. Najera, Board President; David O. Morales, Board Vice President; Paul Guerra, Board

Secretary; Gary Gandara; Paul Garcia; Eduardo Mena; Angelica Rodriguez; and Jose Espinoza, Ed.D.,


MEMBERS ABSENT

None

CALL TO ORDER

The meeting was called to order at 6:10 p.m. by Board President Cynthia Najera. All members were

present and a quorum was established.

PLEDGE OF ALLEGIANCE

SUPERINTENDENT’S COMMENTS

Dr. Espinoza reported on personnel and district initiatives/events, honored students, staff, and teachers for

their achievements.

RECOGNITION

The Board of Trustees and Superintendent took a moment to remember members of Team SISD who we

have recently lost to Covid-19. Our hearts and prayers go out to the families and colleagues of those

members. They will be missed greatly.

NATIONAL SCHOOL COUNSELOR’S WEEK PROCLAMATION

The American School Counselor Association honors school counselors every year, this year National

School Counselor’s Week will be held February 1-5, 2021. A motion was made by Gary Gandara,

seconded by Paul Garcia, to approve the item as presented. The motion carried unanimously.

PUBLIC HEARING - 2020 ANNUAL REPORT

The Texas Education Code Chapter 39.306 requires each District’s Board of Trustees to hold a public

hearing to discuss the District’s Annual Report.

At this time, the public was invited to provide input relative to the District’s Annual Report. No input was

provided. The Board proceeded to the next agenda item.

CURRENT FEDERAL AND STATE LEGISLATIVE UPDATES

Administration provided updates on current federal and state legislative actions that will have a fiscal

impact on funding for the District. No action was taken on this agenda item.

19

Regular Meeting – Board of Trustees

District Service Center

January 19, 2021

Page 2

FACILITIES REPORT

This item was pulled from the agenda by Administration.

CONSENT AGENDA

A motion was made by Paul Guerra, seconded by Gary Gandara, to approve all items under the Consent

Agenda as presented. The motion carried unanimously.

▪ Board Meeting Minutes of the December 15, 2020 Regular Board Meeting

▪ Budget Amendments (EXHIBIT A)

▪ Awarding of Bids

o Request for Increase – District Instructional Curriculum, RFP No. 199-0331-E1753

Increase the total annual awarded amount by $2,000,000.00 for a new amount of $7,200,000

for this current term and any remaining extended terms. (Maximum $2,000,000.00-General

and Federal Funds)

▪ Contracts

o Articulation Agreements/s – Western Technical College (Western Tech)

a. Computer Maintenance and Repair Course – participating students from SISD

Community Education Department may receive course credit toward the completion of

the Associate in Applied Science in Information Systems

b. Office and Administration Program – participating students from SISD Community

Education Department may receive course credit toward the completion of the Bachelor

of Arts Degree in Business Administration Program at Western Tech.

o Amendment/s

a. Department of the Army – Army Youth Programs in Your Neighborhood – ongoing

agreement to provide support for the AYPYN after school program operated by IMCOM

G-9, Family and MWR Child, Youth and School Services (CYSS). Amendment is due to

the change to the National Defense Authorization Act. The Army is being required to

implement Section 889-Prohibition on Certain Telecommunications Equipment. This

contract modification implements this for our AYPYN grant. All other terms and

conditions remain unchanged.

b. Linebarger Goggan Blair & Sampson LLP – Property Value Appeal Services Agreement

Renewal – for the administrative appeal and any judicial appeal of the property value

study finding as conducted by the Comptroller’s Office. The district agrees to pay as

compensation for services a contingent fee equal to ten percent (10%) of the additional

State aid that the District qualifies for in the years 2020-2021 and 2021-2022 school year

in the original contract which was Board approved on January 21, 2020.

o Memorandum of Understanding – Texas Tech University Health Sciences Center at El Paso-

Gayle Greve Hunt School of Nursing

The purpose is to provide the following changes: Board approved Term from August 2019

ending May 2021 to New Term: October 1, 2020 ending June 30, 2024.

o Purchasing Cooperative/s

a. ESC Region 19 Allied State Cooperative, Temporary Services #17-7266 - for the purpose

of providing Medical Assistant-Certified individuals who will be assigned to assist all

campuses through the remainder of the 20-21 school year. (Maximum $646,000.00-

General Fund)

b. Furniture and Equipment for Remodeling Construction Projects - to utilize all available

vendors for the purchase of furniture and equipment for all remodeling construction

projects in the areas of classrooms, science labs, administrative, counselor, nurse, library,

cafeteria, all-purpose rooms, fine arts, CTE labs, gymnasium and all other areas using

20



January 19, 2021

Page 3

multiple vendor(s) via SISD approved purchasing co-operatives contracts. (Maximum

$950,000.00-General and Bond Fund)

o Request for Increase – Purchasing Cooperative, Texas DIR Contracts

To increase the total annual awarded amount by $6,000,000.00 to utilize the State of Texas

Department of Information Resources (DIR) for a new total amount of $29,400,000.00 for

this current term and any remaining extended terms. This is to purchase technology

equipment and accessories related to desktop computers, laptops, tablets, servers, software,

and network appliances through June 30, 2021. (Maximum $6,000,000.00-General and

Federal Funds)

▪ Auction of surplus property to dispose of unusable property

The Department of Maintenance & Operations and Technology Services have identified the

surplus property items. Attached is a list of the items being submitted for the Board of Trustees to

declare as surplus property. Upon approval, the Department of Facilities & Planning will proceed

with selecting a date to conduct the sale.

AUDIT REPORT FOR FISCAL YEAR 2019-2020

Sandra DiFrancesco submitted comments regarding the 2020 tax rate.

A motion was made by Gary Gandara, seconded by Paul Garcia, to approve the item as presented. The

motion carried unanimously.

FY2021-22 BUDGET PRIORITIES AND CALENDAR

A motion was made by Gary Gandara, seconded by Paul Guerra, to approve the item as presented. The


RESOLUTION OF THE SOCORRO INDEPENDENT SCHOOL DISTRICT REGARDING ITS

LOCAL EXTENSION OF EMERGENCY PAID SICK LEAVE FOR THE REMAINDER OF THE

2020-2021 SCHOOL YEAR

A motion was made by Gary Gandara, seconded by Paul Garcia, to approve the item as presented. The


REQUEST FOR TEA WAIVER FOR THE 2020-2021 EDUCATOR APPRAISALS

Due to the COVID-19 pandemic, administration requested approval to submit a Waiver to TEA for the

2020-2021 Educator Appraisals. According to TEA, Waivers will be reviewed and approved, pursuant to

the Commissioner’s general waiver authority under Texas Education Code (TEC), §7.056, for school

districts and charter schools that are unable to meet the requirements of TEC, §21.351 and §21.352,

§21.354 or TEC, §21.3541, and the applicable rules in Title 19, Texas Administrative Code, Chapter 150,

for teacher appraisal, principal appraisal, and campus administrator appraisal due to circumstances arising

from the COVID-19 pandemic, a motion was made by Gary Gandara, seconded by David Morales, to

approve the item as presented. The motion carried unanimously.

LOCAL POLICY

A motion was made by Gary Gandara, seconded by Angelica Rodriguez, to approve the revisions to

EHDC as presented. The motion carried unanimously.

ORDER CALLING FOR GENERAL TRUSTEE ELECTION ON MAY 1, 2021, AND OTHER

MATTERS INCIDENT THERETO.

A motion was made by Gary Gandara, seconded by Paul Garcia, to approve Order for the purpose of

21



January 19, 2021

Page 4

electing four (4) positions on the Board of Trustees: Trustee District Numbers 2, 3, 4 and 5 for full four-

year terms ending in May 2025 as presented. The motion carried unanimously.

CONTRACT FOR ELECTION SERVICES WITH EL PASO COUNTY FOR THE MAY 1, 2021

TRUSTEE ELECTION

A motion was made by Paul Guerra, seconded by Eduardo Mena, to approve the item as presented. The


RESOLUTION REALTED TO PETITION FOR EXCLUSION OF LAND FROM HORIZON

REGIONAL MUNICIPAL UTILITY DISTRICT

A motion was made by Gary Gandara, seconded by Angelica Rodriguez, to approve the item as

presented. The motion carried unanimously.

DISCUSSION REGARDING POSTPONING FACE TO FACE INSTRUCTION UNTIL THE

VACCINATION OF SISD STAFF IS COMPLETE

Gratitude letters submitted by MHS student Melanie Gonzalez and parent David Ayala were read

addressing a pleasant back to school return to a safe and sanitized campus.

Discussion followed regarding face to face instruction, vaccines for district employees and PPE

equipment. No action was taken on this agenda item.

EXECUTIVE SESSION

The meeting was closed at 8:56 p.m. for consultation with legal counsel regarding pending real estate

transaction between SISD and FGA Limited Partnership regarding Gateway Estate and SISD and

Northtowne Village regarding Emerald Estates developments; to discuss personnel and real estate

matters; and to consider administrative recommendations for Assistant Principal positions at various

campuses; and to hear Superintendent mid-cycle formal evaluation update under Texas Government Code

Sections 551.071, 551.072 and 551.074.

The meeting reconvened at 10:09 p.m. (Trustee Angelica Rodriguez left the meeting)

RESOLUTIONS AND CONTRACTS FOR REAL ESTATE TRANSACTIONS

For the intent to purchase approximately 25 to 27 gross acres within the Emerald Estates Development

located in El Paso County, Texas, a motion was made by Paul Guerra, seconded by David Morales, to

approve the item as discussed in Executive Session. The motion carried unanimously.

For the intent to purchase ± 36.977 gross acres within the Gateway Estates Development located in El

Paso County, Texas, a motion was made by Paul Guerra, seconded by Eduardo Mena, to approve the item

as discussed in Executive Session. The motion carried unanimously.

ADMINISTRATIVE RECOMMENDATIONS

Dr. Espinoza recommended Angelina Escobar, to assume all roles and responsibilities as Assistant

Principal at James P. Butler School. A motion was made by Paul Guerra, seconded by Eduardo Mena, to


Dr. Espinoza recommended Luz Palma, to assume all roles and responsibilities as Assistant Principal at

Montwood Middle School. A motion was made by Eduardo Mena, seconded by Gary Gandara, to


22



January 19, 2021

Page 5

The meeting adjourned at 10:16 p.m.

_____________________________________

Cynthia A. Najera, Board President

_____________________________________

Paul Guerra, Board Secretary

23

BOARD AGENDA ITEM

Topic: Employment of Personnel

Requested By: Rudy Campoya,

Chief Human Resources Officer

Division Approval: Jose Espinoza, Ed.D.




Discussion:


Not Necessary

Action Requested:

Board approval

Action Needed by:

Information Only:




Campus and Department Administrators


Strategic Direction 3: Highly Qualified, Effective Faculty

and Staff.

How Will Request Be Financed? General Funds

Cost To District: Salaries and Benefits


Administration recommends consideration and approval of the Employment of Personnel contracts as presented under the

Consent Agenda.

Attachments (List): List of Employment of Personnel contracts

Action Taken:



24

ELEMENTARY

LAST NAME FIRST NAME POSITION CAMPUS

MARTINEZ JONATHAN TEACHER JAMES P BUTLER ES

NAVARRO VICTORIA TEACHER BENITO MARTINEZ ES

ORNELAS PEREZ SHEILA TEACHER BILL SYBERT SCHOOL

RIOS JACQUELINE TEACHER BENITO MARTINEZ ES

RODRIGUEZ NOEL TEACHER PASO DEL NORTE

SEGURA JESSICA TEACHER O'SHEA KELEHER ES

MIDDLE SCHOOL


ARANA-HURTADO ARTURO TEACHER SSG MANUEL R. PUENTES MS

CADET ANAIS TEACHER COL. JOHN O. ENSOR MS

CAMACHO GABRIELA TEACHER SUN RIDGE MS

GUEREQUE SAMANTHA TEACHER HERNANDO MS

LUNA MARISOL TEACHER SUN RIDGE MS

PEREZ GANEM PAOLA TEACHER WILLIAM D. SLIDER MS

QUEZADA VALERIA TEACHER CAPT. WALTER E. CLARKE MS

TAVITAS MICHAEL TEACHER WILLIAM D. SLIDER MS

HIGH SCHOOL


BUSTAMANTE AMARIS TEACHER PEBBLE HILLS HS

BRACAMONTES RYAN TEACHER EASTLAKE HS

GARCIA JIMMY TEACHER EL DORADO HS

HERRERA ERIKA TEACHER PEBBLE HILLS HS

HONE APRIL TEACHER PEBBLE HILLS HS

LOPEZ KRISTEN TEACHER EL DORADO HS

LOPEZ MARTIN TEACHER EL DORADO HS

LUJAN KASSANDRA TEACHER EL DORADO HS

MALDONADO LISETT TEACHER EASTLAKE HS

MEDINA JOSE TEACHER PEBBLE HILLS HS

NABHAN NATALIE TEACHER AMERICAS HS

NIETO HEATHER TEACHER EL DORADO HS

REYNOLDS MARK TEACHER EASTLAKE HS

DEPARTMENTS


VELASCO JOANNA SLP SPECIAL EDUCATION

SOCORRO INDEPENDENT SCHOOL DISTRICT

Employment of Personnel

February 16, 2021

25

BOARD AGENDA ITEM

Topic: Budget Amendments for February 16, 2021

Requested By: Tony Reza, Chief Financial Officer

Division Approval: José Espinoza, Ed.D.




Discussion:


Not Necessary

Action Requested:

Board approval

Action Needed by: February 16, 2021

Information Only:




For Amendments:

Campus Administrators

Grant Accountants

Department Directors


We will provide a fiscally responsible, safe and highly

efficient District\Campus environment supportive of student

learning.


Cost To District:


Administration recommends consideration and approval for thirty-eight (38) budget amendments as presented under the Consent

Agenda.

• Amendments 1-30 are to reallocate funds to areas of need. See detailed justifications on the attached budget amendment

sheets.

• Amendments 31-37 are revenue transactions. See detailed justifications on the attached budget amendment sheets.

• Amendment 38 is a fund balance transactions. See detailed justifications on the attached budget amendment sheets.

Attachments (List): Budget Amendments

Action Taken:



26

FUND - - - - SUB OBJECT - -199 11 Instruction 11 Basic Ed. Services XX 000 All Campuses206 12 Library 001 Socorro HS 21 Gifted & Talented Local Option 580 Aquatics 6112 Substitutes 6411 Employee Travel/Subsistence 211 13 Staff Development 002 Montwood HS 22 Career & Technology See Reverse 590 Elementary & PK-8 Education 6118 Extra Duty Pay (i.e. Stipends, 6th period) 6412 Student Travel/Subsistence 220 21 Instructional Leadership 003 Keys Academy 23 Special Ed for list of 595 Elementary Education 6119 Professional Salaries 6413 Non - Employee Stipends223 23 School Leadership 004 Americas HS 24 Accelerated Ed Socorro ISD 600 Infrastructure Services 6121 Overtime - Support Personnel 6419 Non - Employee Travel/Subsistence 224 31 Guidance/Counseling 005 El Dorado HS 25 Bilingual Sub Objects 610 Instructional Technology 6122 Salaries / Wages for Substitute Support Personnel 6429 Insurance & Bonding Costs225 32 Social Work Services 007 Mission Early College HS 28 Disciplinary AEP (Keys) 630 Information Services 6125 Part-Time Workers 6439 Election Costs240 33 Health Services 008 Eastlake HS 30 School wide St Comp Ed 640 Print Shop 6129 Salaries / Wages for Support Personnel 6449 Depreciation Expense244 34 Student Transportation 009 Options HS 32 Prekindergarten 650 Library Services 6131 Contract Buyouts 6491 Statutorily Req Public Notices255 35 Food Services 011 Pebble Hills HS 33 Prekindergarten Sp Ed 670 Community Ed. Services 6132 TRS Supplemental Compensation 6492 Payments to Fiscal Agents of Shared Svc Arrangements263 36 Extracurricular 34 Prekindergarten St Comp Ed 690 Bilingual/ESL Education 6139 Employee Allowances 6493 Payments to Member Districts of Shared Svc Arrangements272 41 General Administration 041 Socorro MS 35 Prekindergarten Bilingual 695 Gifted & Talented 6141 Social Security/Medicare 6494 Transportation Expense (In-District)381 51 Maintenance/Operations 042 Salvador Sanchez MS 36 Early Education Allotment 710 Technology Services 6142 Group Health & Life Insurance 6495 Dues397 52 Security/Monitoring 043 William D. Slider MS 37 Dyslexia 750 Fine Arts 6143 Workers' Compensation 6499 Miscellaneous Operating Expense409 53 Data Processing 044 Capt. Walter E. Clarke MS 38 College, Career & Military 760 Board of Directors 6144 Teacher Retirement/TRS Care On-Behalf 410 61 Community Services 045 Montwood MS 43 Dyslexia-Special Education 765 Internal Audit 6145 Unemployment Compensation427 71 Debt Service 046 Col. John O. Ensor MS 91 Athletics 770 Integrated Pest Management 6146 Teacher Retirement/TRS Care429 81 Facility Acq/Construction 047 Sun Ridge MS 99 Undistributed 780 Public Relations 6149 Other Employee Benefits599 99 Other Intergovernmental 048 Spec. Rafael Hernando MS 790 State & Federal Programs 699 Charges 049 SSG Manuel R. Puentes MS 800 High Schools713 050 New Middle School 805 Middle / PK8 Schools 6211 Legal Services 6511 Bond Principal714 810 Research & Evaluation 6212 Audit Services 6512 Capital Lease Principal

715 101 Robert R. Rojas ES 815 Textbooks 6213 Tax Appraisal & Collection 6513 Long-Term Debt Principal719 102 H. D. Hilley ES 830 Special Education 6214 Lobbying Services 6519 Debt Principal752 103 O'Shea Keleher ES 840 Academic Services 6219 Professional Services 6521 Interest on Bonds753 104 Campestre ES 850 Career & Technical Ed. 6221 Staff Tuition & Fees - Higher Education 6522 Capital Lease Interest754 105 Horizon Heights ES 860 Superintendent of Schools 6222 Student Tuition - Public Schools 6523 Interest on Debt

106 Vista Del Sol ES 880 Mail Room 6223 Student Tuition - Non-Public Schools 6524 Amortization of Bond & Other Debt Related Costs107 Hueco ES 890 Human Resources/Risk Mgmt. 6224 Student Attendance Credits 6525 Amortization of Premium/Discount on Bond Issuance109 Myrtle Cooper ES 900 Administrative Services 6229 Tuition & Transfer Payments 6529 Interest Expenditures/Expenses110 Escontrias Early Childhood Ctr PK-1 905 Emergency Operations Mgmt. 6239 Contracted Services - Regional ESC 6599 Other Debt Service Fees111 Escontrias ES 2-5 910 Student Services 6249 Contracted Maintenance & Repair 112 Benito Martinez ES 915 Guidance & Counseling 6255 Utilities - Water113 Sierra Vista ES 920 Athletics 6256 Telephone/Fax/Telecommunications114 Helen Ball ES 930 Financial Services 6257 Utilities - Electricity115 Elfida P. Chavez ES 940 District Operations 6258 Utilities - Gas/Other Fuels for Heating/Cooling116 Jane A. Hambric K-8 950 Warehouse 6259 Utilities - Other117 Ernesto Serna K-8 960 Purchasing 6269 Rentals - Operating Leases 118 Keys ES 970 Child Nutrition Services 6291 Consulting Services119 Lujan-Chavez ES 980 Transportation 6299 Miscellaneous Contracted Services120 Desert Wind PK-8 990 Police Services 6295 Microsoft Software Licenses121 Loma Verde ES 995 E-Rate122 Bill Sybert K-8 998 District-Wide Salary/Stipends 6311 Gasoline & Other Fuels, Fleet 6619 Land Purchase & Improvements123 Paso Del Norte PK-5 999 District-Wide Expenses 6319 Maintenance/Operations Supplies 6624 Fees - Construction/Improvements124 John Drugan K-8 6321 Textbooks 6629 Building Purchase/Construction/Improvements125 Hurshel Antwine 5-7 6329 Reading Materials & Online Subscriptions 6631 Vehicles over $5k126 Dr. Sue A. Shook ES 6339 Testing Materials 6635 Technology/Audio-Visual Equip/ Software over $5k127 Sgt. Roberto Ituarte ES 6341 Food (Fund 240 / 6499 all others) 6639 Furniture/Equipment over $5k128 Chester E. Jordan ES 6342 Non-Food 6641 Vehicles under $5k129 James P. Butler ES 6343 Items for Sale (Fund 240) 6651 Capital Lease of Buildings130 Mission Ridge ES 6344 USDA Donated Commodities (Fund 240) 6659 Capital Lease of Furniture/Equipment/SW131 Purple Heart ES 6349 Food Service Supplies (Fund 240)132 Sgt. Jose F. Carrasco ES 6395 Technology/Audio-Visual Equip under $5k133 Cactus Trails ES 6396 Furniture & Equipment under $5k134 New Elementary School 6399 General Supplies

701 Superintendent of Schools 750 Financial Services, Purchasing702 Board Expenses and Human Resources720 Administrative Services 999 All Others

Communication ServicesJuly 10, 2020

6300 SUPPLIES & MATERIALS 6600 CAPITAL OUTLAY

PROGRAM INTENT (PIC) DEPARTMENT

ORGANIZATION / LOCATION CODES FOR DEPARTMENTS

MIDDLE SCHOOLS

6200 CONTRACTED SERVICES 6500 DEBT SERVICE

ELEMENTARY SCHOOLS

Socorro Independent School District Quick Coding Reference "Cheat Sheet"

2020 - 2021

EXPENDITURE OBJECT CODES

HIGH SCHOOLS 6100 PAYROLL COSTS 6400 OTHER OPR EXPENSES

FUNCTION ORGANIZATION/LOCATION CODE

27

Code

XXXATSub- Obj

Description

XXXBA 02 Football

XXXBI 03 Golf - Boys

XXXBM 04 Golf - Girls

XXXCS 05 Cheer

XXXFA 06 Dance

XXXGT 12 Volleyball

XXXHS 13 Softball

XXXSD 22 Basketball - Girls

XXXSP 23 Baseball

XXXSC 32 Basketball - Boys

XXXSS 33 Wrestling - Boys

XXXDB 34 Wrestling - Girls

XXXT1 42 Track - Boys/Girls

43 Training

52 Cross Country

62 Tennis

Fund PIC Contact Program Description 82 Soccer - Boys

199 11/99 Susan Olson - 70111 Basic Education and Undistributed 83 Soccer - Girls

199 21 Nancy Franklin - 71682 Gifted & Talented Education 93 Swimming

199 22 Dahlia Acosta - 70351 Career & Technical Education

199 23 Melissa Olivares - 71885 Special Education

19924, 28,

30Adam Starke - 71601 State Compensatory Ed

Sub- Obj

Description

199 25 Veronica Reyes - 71620 Bilingual Education 00 General Fine Arts

199 31 Carmen Crosse - 70300 High School Allotment 01 Band

199 32 Marivel Macias - 70319 Pre-Kindergarten 02 Orchestra

199 91 Jimmy Calderon - 70506 Athletics 03 Choir

04 Mariachi

05 Theatre

Fund Contact Grant 06 Drill/Dance

1 162 Michael Melendez Aquatics 07 Flags

2 199 Karen Benavides Army Youth Program In Your Neighborhood 08 Guitar

3 199 Karen Benavides Naval Junior Reserve Officers Training Corp 09 Art

4 199 Michael Melendez Shars Cost Report 10 Major Repair - Instruments

5 199 Angel Hernandez Impact Aid 11 Speech

6 206 Diana Lauturner Texas Education for Homeless Children & Youth (TEHCY) 14 Elementary Fine Arts Program

7 211 Jose Flores ESEA, Title I, Part A Improving Basic Programs 15 SHS Black Shirts

8 211 Diana Lauturner Title I, Part (a) School Improvement Grant 16 Academic Decathlon

9 212 Diana Lauturner ESEA, Title I, Part C Education of Migratory Children 25 Antwine Transition Fine Arts

# 220 Adriana Aguirre Adult Education (ABE) 32 UIL - Academic

# 223 Adriana Aguirre Temporary Assistance for Needy Families (TANF) 40 Printing

# 224 Karen Benavides IDEA - Part B Formula 45 AHS Media Techs

# 225 Karen Benavides IDEA - Part B Preschool 55 EDHS Media Techs

# 240 Gilbert Melendez/Michael Melendez National School Breakfast and Lunch Program/FFVP 75 Awards/Jackets

# 240.1 Gilbert Melendez/Michael Melendez Fresh Fruits & Vegetables Grant

# 244 Michael Melendez Carl D. Perkins Grant for Career & Tech Education 04 199.23.XXX.99.04.000.6139 Cell Phone Stipend

# 255 Diana Lauturner ESEA, Title II, Part A Teacher & Principal Training & Recruiting 07 199.52.XXX.XX.07.000 Campus Monitor

# 263 Diana Lauturner ESEA, Title III, Part A - English Language Acq. & Language Enhancement 07 199.52.XXX.32.07.999.6125. Campus Monitor - PK

# 265 Angel Hernandez 21st Century Grant 66 199.11.XXX.XX.66.999.6118 6th Period

# 272 Michael Melendez Medicaid Administrative Claiming Program (MAC) 08 199.11.XXX.21.08.000.6118 GT Stipend

# 288 Angel Hernandez Project Code 28960 - PCS Grant 23 199.11.XXX.25.23.998.6118 Bilingual Stipend

# 289 Angel Hernandez Project Code 28870 - Summer School LEP 39 199.11.XXX.30.39.000.6118. Fall & Spring Intersession

# 289 Angel Hernandez Project Code 28999 - Texas Hurricane Homeless Children and Youth Program

55 199.11.XXX.30.55.000.6118. Summer School

# 289 Diana Lauturner Project Code 289*A - Title IV, Part A Student Support & Academic Enrichment 80 199.XX.XXX.XX.80.000.6XXX WIN Academy Program

# 381 Adriana Aguirre G.R. Adult Education 95 199.11.XXX.11.95.000 Army Youth Program In Your Neighborhood

# 397 Karen Benavides Advanced Placement Incentives

# 409 Karen Benavides Dropout Recovery/Pay Performance 31-6112 Substitute Counselor

# 410 Angel Hernandez State Instructional Materials Fund 32-6122 PK Intrutional Support

# 429 Karen Benavides Read to Succeed License Plate Program 33-6112 Substitute Nurse

# 429 Adriana Aguirre & Vanessa Silva Mathematics/English/Reading Academy stipends 199.11.XXX.11.00.998.6112 Permanent Sub

# 461 Karen Benavides District Internal Funds (Fine Arts, Athletics)

# 481 Adriana Aguirre Project Lead the Way - Verizon 199.12.XXX.99.00.000.6411 Librarians

# 482 Vanessa Silva W.K. Kellog Foundation 199.13.XXX.99.00.000.6411 Teachers, Instructional Coach

# 599 Adriana Aguirre Debt Services 199.13.XXX.23.02.000.6411 Speech Therapists

# 691 Adriana Aguirre Capital Project Funds 199.23.XXX.99.00.000.6411 Principals, Asst Principals, Campus Secretaries

# 692 Adriana Aguirre Capital Project Funds 199.31.XXX.99.00.000.6411 Counselor

199.33.XXX.99.00.000.6411 Nurse

July 10, 2020

GENERAL FUND

For Questions on Expenditures

Please Contact Grant Accountant for Project Number


2020 - 2021Quick Coding Reference

SUB OBJECTSBudget Rollup Codes

High School Allocation

Staff Development

XXX = Campus or Department Code ATHLETICS

199.36.XXX.91.SO.XXX

Fine Arts - Budgeted by Department

GT Allocation

Description

Special Education Allocation

SCE Intersession Allocation

FUND

SCE Summer School Allocation

Department Budgets

Title I Part A Allocation

Athletic Allocation - Budgeted by Department

Basic Allocation

Bilingual Allocation

Building Maintenance - Budgeted by Department

Custodial Supplies - Budgeted by Department

STAFF DEVELOPMENT (WORKSHOPS/TRAVEL)

FINE ARTS

199.11.XXX.11.SO.750 or 199.36.XXX.99.SO.750

OTHER

GRANTS AND SPECIAL REVENUE

SUBSTITUTES

28

Budget Amendments

February 16, 2021

Increase Decrease Current New

Approp Approp Approp Approp

or Decrease or Increase or Estimated or Estimated

Revenue Revenue Revenue Revenue

1 Montwood HS

07‐3304 199.13.002.23.02.000.6499. Staff Dev‐Misc Opr Exp 900.00 900.00 ‐

199.11.002.23.99.000.6399. SpEd Instr‐Gen Supplies 900.00 4,685.66 5,585.66

To purchase supplies needed for student instruction.

2 El Dorado HS

07‐713 199.23.005.99.00.000.6411. School Ldrshp‐Employee Travel 13,000.00 15,000.00 2,000.00

199.36.005.99.00.000.6639. Furniture/Equipment over $5k 13,000.00 ‐ 13,000.00

To purchase a mobile vehicle to secure the campus in alternate types of terrain and ensure scholar safety.

07‐931 211.13.005.24.00.000.6411.211A1 Employee Travel 4,000.00 4,000.00 ‐

211.11.005.24.00.000.6399.211A1 General Supplies 4,000.00 9,442.00 13,442.00

To purchase supplemental instructional headsets.

3 Mission Early College HS

07‐722 211.11.007.24.00.000.6399.211A1 General Supplies 500.00 14,700.00 14,200.00

211.13.007.24.00.000.6299.211A1 Miscellaneous Contracted Svcs 500.00 ‐ 500.00

To pay for contracted services for staff development.

4 Eastlake HS

08‐724 211.13.008.24.00.000.6411.211A1 Employee Travel 50,000.00 53,910.00 3,910.00

211.11.008.24.00.000.6395.211A1 Technology/AV Eq/SW under $5k 50,000.00 143,303.91 193,303.91

To purchase instructional technology equipment under $5K.

5 Salvador Sanchez MS

07‐865 199.36.042.21.00.000.6499. Miscellaneous Operating Exp 1,500.00 1,500.00 ‐

199.11.042.21.00.000.6395. GT Instr‐Tech/AV/SW<$5k 1,500.00 ‐ 1,500.00


6 William D. Slider MS

07‐3322 199.36.043.21.00.000.6412. Student Travel 1,625.00 1,625.00 ‐


199.11.043.21.00.000.6399. GT Instr‐Gen Supplies 3,250.00 3,644.30 6,894.30

To purchase instructional materials for GT students.

7 Sun Ridge MS

08‐774 199.23.047.99.00.000.6411. School Ldrshp‐Employee Travel 830.58 830.58 ‐

08‐775 199.52.047.99.07.000.6125. Campus Funded Monitors 5,500.00 22,525.00 17,025.00

199.11.047.11.00.000.6395. Basic Instr‐Tech/AV/SW<$5k 6,330.58 316.00 6,646.58


8 SSG Manuel R. Puentes MS

07‐3301 211.11.049.24.00.000.6125.211A1 Part Time Workers 2,000.00 14,538.80 12,538.80

211.12.049.24.00.000.6329.211A1 Reading Material/Online Subscr 2,000.00 5,000.00 7,000.00

To purchase reading materials for the library.

9 Robert R. Rojas ES


211.13.101.24.00.000.6499.211A1 Miscellaneous Operating Exp 700.00 700.00 ‐


To purchase instructional technology equipment under $5K ‐ classroom computers.

07‐1818 199.13.101.25.00.000.6499. Miscellaneous Operating Exp 250.00 250.00 ‐

199.11.101.25.99.000.6395. Bi/ESL Instr‐Tech/AV/SW<$5k 250.00 10,407.04 10,657.04

To purchase instructional technology equipment under $5K ‐ student computers.

07‐2713 199.23.101.99.00.000.6395. School Ldrshp‐Tech/AV/SW<$5k 850.00 7,571.00 6,721.00

199.33.101.99.00.000.6395. Technology/AV Eq/SW under $5k 850.00 ‐ 850.00

To purchase a laptop for our nurse.


199.11.101.23.99.000.6395. Technology/AV Eq/SW under $5k 250.00 3,000.00 3,250.00


07‐3234 199.11.101.11.00.000.6112. Campus Paid Substitutes 2,299.00 7,459.00 5,160.00

08‐932 199.36.101.99.00.000.6399. Extracurr‐Gen Supplies 200.00 200.00 ‐

199.36.101.99.00.000.6412. Student Travel 300.00 300.00 ‐

199.36.101.99.00.000.6494. Extracurr‐Transportation 1,000.00 1,000.00 ‐

199.23.101.99.00.000.6396. School Ldrshp‐Furn/Equip<$5k 3,799.00 ‐ 3,799.00

To purchase furniture & equipment under $5K, specifically office chairs.

08‐759 199.36.101.21.00.000.6412. Extracurr‐Student Travel 300.00 300.00 ‐

199.11.101.21.00.000.6399. GT Instr‐Gen Supplies 300.00 804.00 1,104.00


29

Budget Amendments

February 16, 2021





10 Vista Del Sol ES




11 Campestre ES

07‐1516 199.23.104.99.00.000.6399. School Ldrshp‐Gen Supplies 840.31 3,966.05 3,125.74

199.12.104.99.00.000.6395. Technology/AV Eq/SW under $5k 840.31 149.99 990.30

To purchase technology equipment under $5K.

12 Escontrias ES 2‐5

07‐698 199.61.111.25.00.000.6118. Extra Duty Pay 900.00 900.00 ‐

199.11.111.25.99.000.6395. Bi/ESL Instr‐Tech/AV/SW<$5k 822.02 ‐ 822.02

199.11.111.25.99.000.6399. Bi/ESL Instr‐Gen Supplies 77.98 2,148.00 2,225.98

To purchase instructional supplies and a laptop for the Bilingual program.

07‐2038 211.13.111.24.00.000.6499.211A1 Miscellaneous Operating Exp 4,000.00 4,000.00 ‐


To order instructional supplies from Heinemann (LLI Gold Kit).

07‐2395 211.12.111.24.00.000.6299.211A1 Miscellaneous Contracted Svcs 3,481.25 3,481.25 ‐

211.11.111.24.00.000.6299.211A1 Miscellaneous Contracted Svcs 3,481.25 ‐ 3,481.25

To cover the Renaissance expense for the year.

13 Sierra Vista ES


199.11.113.21.00.000.6399. GT Instr‐Gen Supplies 800.00 940.00 1,740.00


14 Elfida P. Chavez ES

08‐842 211.13.115.24.00.000.6299.211A1 Miscellaneous Contracted Svcs 1,300.00 1,300.00 ‐

211.13.115.24.00.000.6411.211A1 Employee Travel 8,500.00 8,500.00 ‐

211.13.115.24.00.000.6499.211A1 Miscellaneous Operating Exp 2,300.00 2,300.00 ‐

211.11.115.24.00.000.6499.211A1 Miscellaneous Operating Exp 3,745.71 3,745.71

211.11.115.24.00.000.6499.211A1 Miscellaneous Operating Exp 3,745.71 3,745.71

211.11.115.24.00.000.6499.211A1 Miscellaneous Operating Exp 12,100.00 3,745.71 15,845.71

To pay registration fees for student online instructional activities.

15 Ernesto Serna School

07‐3336 199.36.117.99.00.000.6399. Extracurr‐Gen Supplies 500.00 500.00 ‐

199.36.117.99.00.000.6499. Extracurr‐Misc Opr Exp 2,000.00 2,000.00 ‐

199.13.117.99.00.000.6499. Staff Dev‐Misc Opr Exp 2,695.68 3,740.00 1,044.32

199.36.117.99.00.000.6494. Extracurr‐Transportation 6,737.50 7,000.00 262.50

199.23.117.99.00.000.6395. Technology/AV Eq/SW under $5k 2,695.68 1,295.00 3,990.68

199.23.117.99.00.000.6396. Furniture/Equipment under $5k 9,237.50 ‐ 9,237.50

Will be purchasing desktops, printers, scanners for office clerks; desktops are old and are running slow. Will also purchase an office desk,

a bookcase, a file cabinet, and chairs for office clerks & administration.

16 Lujan‐Chavez ES

08‐478 199.11.119.25.99.000.6399. Bi/ESL Instr‐Gen Supplies 200.00 6,708.33 6,508.33

199.13.119.25.00.000.6299. Miscellaneous Contracted Svcs 200.00 ‐ 200.00

To pay for miscellaneous contracted services for online staff development.

17 Loma Verde ES

08‐477 211.11.121.24.00.000.6499.2110A Miscellaneous Operating Exp 300.00 416.00 116.00

211.61.121.24.00.000.6395.2110A Technology/AV Eq/SW under $5k 300.00 805.00 1,105.00

To purchase technology equipment under $5K.

18 John Drugan School

08‐230 199.51.124.99.00.000.6299. Miscellaneous Contracted Svcs 3,000.00 3,000.00 ‐

199.11.124.11.00.000.6399. Basic Instr‐Gen Supplies 3,000.00 19,500.00 22,500.00

To purchase instructional materials.

19 Hurshel Antwine MS

08‐332 199.51.125.99.00.000.6121. Overtime‐Para/Aux/Oth 1,000.00 1,000.00 ‐

199.11.125.11.00.000.6399. Basic Instr‐Gen Supplies 1,000.00 12,361.00 13,361.00

To purchase instructional materials for students.

08‐335 199.36.125.21.00.000.6494. Extracurr‐Transportation 200.00 200.00 ‐

199.36.125.21.00.000.6412. Extracurr‐Student Travel 1,165.00 1,165.00 ‐

199.11.125.21.00.000.6399. GT Instr‐Gen Supplies 1,365.00 1,920.00 3,285.00


30

Budget Amendments

February 16, 2021





20 Dr. Sue A. Shook ES

08‐459 211.13.126.24.00.000.6299.211A1 Miscellaneous Contracted Svcs 2,856.07 9,910.00 7,053.93


To purchase supplemental instructional material.

21 Sgt. Roberto Ituarte ES


199.11.127.21.00.000.6399. GT Instr‐Gen Supplies 1,375.84 759.12 2,134.96


22 Chester E. Jordan ES

07‐2916 211.13.128.24.00.000.6411.2110A Employee Travel 12,000.00 12,000.00 ‐

211.11.128.24.00.000.6395.2110A Technology/AV Eq/SW under $5k 12,000.00 20,417.00 32,417.00


23 Mission Ridge ES

08‐217 211.13.130.24.00.000.6499.211A1 Miscellaneous Operating Exp 5,000.00 5,000.00 ‐


To purchase supplemental instructional material.

24 Purple Heart ES

07‐2852 199.13.131.25.00.000.6411. Employee Travel 500.00 500.00 ‐

199.11.131.25.99.000.6399. General Supplies 500.00 7,146.00 7,646.00

199.13.131.23.02.000.6411. Staff Dev‐Employee Travel 600.00 600.00 ‐

199.11.131.23.99.000.6399. SpEd Instr‐Gen Supplies 600.00 4,296.00 4,896.00

To purchase instructional materials for the Bilingual program and the Special Ed program.

25 Sgt. Jose F. Carrasco ES

07‐3288 199.13.132.25.00.000.6411. Employee Travel 300.00 300.00 ‐

199.11.132.25.00.000.6118. Extra Duty Pay 300.00 1,655.00 1,955.00

To pay for payroll costs for extra duty pay for teachers in the Bilingual program.

26 Cactus Trails ES

08‐288 199.11.133.11.00.000.6112. Campus Paid Substitutes 3,000.00 23,593.00 20,593.00

199.13.133.99.00.000.6118. Extra Duty Pay 3,000.00 ‐ 3,000.00

To cover the payroll cost for extra duty pay due to staff development.

27 Community Ed. Services

07‐3210 199.13.999.99.00.670.6299. Miscellaneous Contracted Svcs 20,000.00 20,000.00 ‐

199.13.999.99.00.670.6411. Staff Dev‐Employee Travel 512.50 512.50 ‐

199.61.999.99.00.670.6399. Community Svcs‐Gen Supplies 20,512.50 4,091.55 24,604.05

To initiate a planned computer refresh for the department.

28 Bilingual/ESL Education

07‐1617 199.21.999.25.00.690.6395. Instrl Ldrshp‐Tech/AV/SW<$5k 32,100.00 34,098.00 1,998.00

199.11.999.25.00.690.6118. Bi/ESL Instr‐Extra Duty Pay 32,100.00 37,900.00 70,000.00

To cover payroll costs for extra duty.

29 State & Federal Programs

08‐142 199.51.999.99.00.790.6121. Overtime‐Para/Aux/Oth 333.00 1,600.00 1,267.00

199.52.999.99.00.790.6121. Overtime‐Para/Aux/Oth 800.00 800.00 ‐

199.51.999.99.00.790.6121. Overtime‐Para/Aux/Oth 1,267.00 1,600.00 333.00

199.13.999.99.00.790.6499. Miscellaneous Operating Exp 2,000.00 2,000.00 ‐

199.41.720.99.00.790.6299. Miscellaneous Contracted Svcs 85.00 955.00 1,040.00

199.21.999.99.00.790.6295. MS Licenses 248.00 1,000.00 1,248.00

199.21.999.99.00.790.6395. Technology/AV Eq/SW under $5k 2,067.00 2,500.00 4,567.00

199.21.999.99.00.790.6399. Instrl Ldrshp‐Gen Supplies 2,000.00 4,234.00 6,234.00

To cover miscellaneous operating expenses such as Microsoft licenses, office supplies, and to purchase technology equipment.

30 Career & Technical Ed.

08‐953 199.13.999.22.00.850.6221. Staff Tuition/Fees Higher Ed 5,500.00 30,000.00 24,500.00

199.13.999.22.00.850.6411. Staff Dev‐Employee Travel 40,000.00 40,000.00 ‐

199.21.999.22.00.850.6239. Contracted Svcs Regional ESC 4,651.00 5,000.00 349.00

199.21.999.22.00.850.6295. MS Licenses 485.00 500.00 15.00

199.53.999.22.00.850.6299. Miscellaneous Contracted Svcs 4,500.00 57,293.00 52,793.00

199.11.999.22.00.850.6395. CTE Instr‐Tech/AV/SW<$5k 55,136.00 507,436.68 562,572.68

To be able to provide instructional technology resources for our students.

08‐1047 199.21.999.22.00.850.6329. Instrl Ldrshp‐Reading Matl 1,215.00 1,215.00 ‐

199.31.999.22.00.850.6411. Employee Travel 6,000.00 6,000.00 ‐

199.51.999.22.00.850.6399. General Supplies 7,215.00 5,682.76 12,897.76

We will need additional funding for America's HS trades labs, lighting for automotive, HVAC, and welding.

31

Budget Amendments

February 16, 2021





31 Community Ed. Services

08‐677 220.00.000.00.00.000.5952.220F1 Shared Svcs‐Federal Rev 13,419.00 526,171.00 539,590.00

220.11.999.24.31.670.6125.220F1 Part Time Workers 12,913.94 55,308.15 68,222.09

220.41.750.24.31.930.6499.220F1 Miscellaneous Operating Exp 505.06 19,804.01 20,309.07

To increase FY 2020‐2021 budget for the SISD Adult Education and Literacy due to reallocation of funds from counties that are not

engaged in Adult Education Services.

32 Fine Arts

07‐2829 461.00.000.00.00.000.5753.4610F Fine Arts Fees 250.00 ‐ 250.00

461.36.999.99.00.750.6299.4610F Miscellaneous Contracted Svcs 250.00 9,821.54 10,071.54

To increase the budget for FY 2020‐2021 to reflect new revenue received.

33 State & Federal Programs

07‐2340 266.00.000.00.00.000.5929.266A1 Fed Rev Distr by TEA 294,564.00 9,858,730.00 10,153,294.00

266.11.999.24.00.790.6395.266A1 Technology/AV Eq/SW under $5k 214,472.00 9,008,094.00 9,222,566.00


To allocate Title I, Part A Improving Basic Programs maximum entitlement, carryover and reallocation funds.

07‐2896 211.00.000.00.00.000.5929.211A1 Fed Rev Distr by TEA 78,217.00 13,145,910.00 13,224,127.00



211.61.999.24.00.790.6499.211A1 Miscellaneous Operating Exp 3,865.00 ‐ 3,865.00

To allocate Title I, Part A Improving Basic Programs additional maximum entitlement, carryover, and reallocation funds.

34 Special Ed

07‐2371 224.00.000.00.00.000.5929.224B1 Fed Rev Distr by TEA 234,184.00 7,666,801.00 7,900,985.00

224.11.999.23.42.830.6119.224B1 Professional Salaries 80,000.00 12,808.10 92,808.10

224.11.999.23.42.830.6142.224B1 Group Health & Life Insurance 10,000.00 576.50 10,576.50

224.11.999.23.42.830.6146.224B1 Teacher Retirement/TRS Care 5,000.00 176.11 5,176.11

224.11.104.23.02.830.6149.224B1 Other Employee Benefits 5,000.00 1,080.00 6,080.00

224.11.999.23.42.830.6149.224B1 Other Employee Benefits 5,000.00 1,018.12 6,018.12

224.11.999.23.42.830.6139.224B1 Employee Allowance 5,000.00 319.00 5,319.00

224.11.999.23.42.830.6141.224B1 Social Security/Medicare 5,000.00 184.42 5,184.42

224.11.101.23.02.830.6149.224B1 Other Employee Benefits 5,000.00 281.03 5,281.03

224.13.999.23.32.830.6139.224B1 Employee Allowance 5,000.00 ‐ 5,000.00

224.11.999.23.42.830.6143.224B1 Workers' Compensation 5,000.00 58.08 5,058.08

224.11.130.23.02.830.6149.224B1 Other Employee Benefits 5,000.00 754.00 5,754.00

224.31.999.23.32.830.6119.224B1 Professional Salaries 99,184.00 2,113,049.02 2,212,233.02

To increase the budget for IDEA‐B Formula to reflect new monies awarded by TEA.

07‐2376 225.00.000.00.00.000.5929.225B1 Fed Rev Distr by TEA 2,902.00 94,051.00 96,953.00

225.11.110.23.02.830.6129.225B1 Support Salaries 2,902.00 51,135.00 54,037.00

To increase the budget for IDEA‐B Preschool to reflect new monies awarded by TEA.

07‐3273 272.33.999.23.70.830.6339.2720x Testing Materials 26,408.51 ‐ 26,408.51

272.00.000.00.00.000.5932.2720x Medicaid Administrative Claims 26,408.51 ‐ 26,408.51

To record the additional MAC reimbursement from Quarter 3.

35 Academic Services

07‐2443 199.00.000.00.95.000.5749. Othr Rev fr Local Srcs‐AYPYN 10,000.00 8,286.50 18,286.50

199.36.999.99.95.840.6399. General Supplies 10,000.00 31,564.48 41,564.48

To set up Additional AYPYN Funds from Boys & Girls Club Donation – 2020‐2021 School Year

07‐2701 199.00.000.00.00.000.5749. Other Revenue fr Local Sources 37,272.12 589,534.75 626,806.87

199.13.999.99.00.840.6299. Miscellaneous Contracted Svcs 37,272.12 233,589.00 270,861.12

To set up remaining Kellogg Grant funds with approval from the WF Kellogg Grant Authority.

36 Career & Technical Ed

07‐2759 244.00.000.00.00.000.5929.24421 Fed Rev Distr by TEA 92,625.00 461,185.00 553,810.00

244.11.999.22.00.850.6396.24421 Furniture/Equipment under $5k 92,625.00 47,554.01 140,179.01

Establish budget for funding increase from TEA for the Carl Perkins 2020‐2021 Grant

37 Administrative Svcs, District‐Wide Expenses, and Warehouse

07‐3261 277.00.000.00.00.000.5939.277TD Fed Rev fr St of TX Gov Agcy 1,984,621.95 ‐ 1,984,621.95

277.11.999.36.CV.999.6395.277TD Technology/AV Eq/SW under $5k 1,967,859.45 ‐ 1,967,859.45

277.33.999.99.CV.950.6399.277TD General Supplies 2,343.75 ‐ 2,343.75

277.33.999.99.CV.900.6399.277TD General Supplies 14,418.75 ‐ 14,418.75

To set up Texas Division of Emergency Management Coronavirus Relief Fund Reimbursement.

38 District‐Wide Expenses and Warehouse

07‐3059 199.33.999.99.CV.950.6399. General Supplies 750,000.00 2,040,668.14 2,790,668.14

199.33.999.99.CV.999.6299. RMP Nurse's Aide 646,000.00 ‐ 646,000.00

199.00.000.00.00.000.3600. Fund Bal Unassign/Undesig 1,396,000.00

To cover contracted service costs for medical assistants and COVID supplies.32

BOARD AGENDA ITEM

Topic: Landscaping, Xeriscaping and Masonry Services -

RFP No. E2117

Requested By: Samuel Garcia, Director of Purchasing

Division Approval: Tony Reza, Chief Financial Officer



Discussion:


Not Necessary

Action Requested:

Approval of this bid as presented under the Consent

Agenda.


Information Only:



Samuel Garcia, Director of Purchasing


Ruben Aldaz, Grounds Supervisor; Mark A. Carrillo,

Maintenance Manager Foreman; Samuel Garcia, Director of

Purchasing; Maria R. Morales, Bid Agent


How Will Request Be Financed? General Fund Budget

Cost To District: $200,000.00


Scope: Solicitation to provide Operation Services Department with landscaping, xeriscaping and masonry services as needed

district wide.

Administrative Recommendation:

The administration recommends that the bid be awarded to the responsible, responsive bidder(s) whose bid(s) is (are) most

advantageous to the District, and is the overall best value to the district, as follows:

ACO Remodeling and Construction, Inc.

Lower Valley Concrete (Reyes Pineda A.)

Total. ............................................................................................................. $ 200,000.00 per year

Term of Bid…... ......................................................... 2 years with 2 one-year possible extensions.

Attachments (List): Bid award recommendation memorandum, vendor summary

Action Taken:

Follow-up Responsibility: Purchasing Department


33

Company Name ABESCAPE LANDSCAPING, LLCACO Remodeling and Construction,

Inc.Lower Valley Concrete (Reyes

Pineda A.)

SISD Vendor Number

Company Contact Abraham Herrera Fernando Terrazas Rey Pineda

Address, City, State, Zip 12300 Gateway Blvd East 2222 Texas Ave. El Paso, TX 79901428 Bernadine Ave. El Paso Tx.

79915

Phone: 9153072648 (915) 539-3401 915-779-0677

Fax: 9152316298 (915) 760-4767 915-771-9124

Email: [email protected] [email protected] [email protected]

Web Page www.abescape.com aco-inc.com lowervalleyconcrete.net

SOCORRO INDEPENDENT SCHOOL DISTRICTVendor Information

Landscaping, Xeriscaping and Masonry ServicesRFP No. E2117

Vendor Information Page 1 of 1

35

BOARD AGENDA ITEM

Topic: Pump and Motor Services and Repair –

RFP No. E2121





Discussion:


Not Necessary

Action Requested:


Agenda.


Information Only:





Jose L. Covarrubias, Maintenance Coordinator; Antonio

Regalado, Maintenance Supervisor; Jose Gutierrez, HVAC

Technician; Samuel Garcia, Director of Purchasing; Maria R.

Morales, Bid Agent





Scope: Solicitation to provide Operation Services Department with pump and motor services and repair as needed district wide.




Technical Bldg Svcs (JiVG Enterprises)

Total. ............................................................................................................. $ 150,000.00 per year

Term of Bid…... .................................................................. 2 years with 1-year possible extension


Action Taken:



36

Company NameTechnical Bldg Svcs (JiVG

Enterprises)

SISD Vendor NumberCompany Contact Jose Gardea

Address, City, State, Zip1712 Wyoming, El Paso, TX 79902

Phone: 915-351-8771

Fax: 915-351-4383

Email: [email protected]

Web Page www.tbshvacsolutions.com

SOCORRO INDEPENDENT SCHOOL DISTRICTSummary Sheet

Pump and Motor ServicesRFP No. E2121


38

BOARD AGENDA ITEM

Topic: Refrigeration and Air Conditioning Maintenance and

Repair - RFP No. E2118





Discussion:


Not Necessary

Action Requested:


Agenda.


Information Only:





Jose L. Covarrubias, Maintenance Coordinator; Antonio

Regalado, Maintenance Supervisor; Jose Gutierrez, HVAC

Technician; Samuel Garcia, Director of Purchasing; Maria R.

Morales, Bid Agent





Scope: Solicitation to provide Operation Services Department with refrigeration and air conditioning maintenance and repair

services as needed district wide.




Technical Bldg Svcs (JiVG Enterprises)

Total. ............................................................................................................. $ 400,000.00 per year

Term of Bid…... .......................................................... 3 years with 2 one-year possible extensions


Action Taken:



39

Company Name EP WESTERN ELECTRIC PC Automated Controls, Inc.Technical Bldg Svcs (JiVG

Enterprises)SISD Vendor NumberCompany Contact Valeria Martinez Robert J. Linzey Jose Gardea

Address, City, State, Zip7233 ROCHESTER, EL PASO TX

7991210279 Dyer Street 1712 Wyoming, El Paso, TX 79902

Phone: (915) 218-0483 915-751-0313 915-351-8771

Fax: N/A 915-751-2018 915-351-4383

Email:[email protected]

[email protected] [email protected]

Web Page http://www.epwesternelectric.com/ www.pcautomatedcontrols.com www.tbshvacsolutions.com

SOCORRO INDEPENDENT SCHOOL DISTRICTVendor Information

Refrigeration and Air Conditioning Maintenance and RepairRFP No. E2118


41

BOARD AGENDA ITEM

Topic: Affiliation Agreement - El Paso Healthcare System,

Ltd. d/b/a Las Palmas Del Sol Healthcare





Discussion:


Not Necessary

Action Requested:

Approval of agreement as presented under Consent

Agenda.


Information Only:





Samuel Garcia, Director of Purchasing; Tony Reza, Chief

Financial Officer; Carmen Crosse, Assistant Superintendent

for Secondary Education; George Thomas, Director of Career

& Technical Education; Dahlia Acosta, Career & Technical

Education Facilitator; Steve Blanco, School District Attorney



Cost To District: $0.00


Administration recommends consideration and approval to renew the Affiliation Agreement with El Paso Healthcare System,

Ltd. d/b/a Las Palmas Del Sol Healthcare as presented under the Consent Agenda.

The purpose of the contract is to continue offering enrolled students in the Health Professions Academy (HPA) Program at

Socorro HS, a degree in the field of Healthcare training and a clinical learning experience through the application of knowledge

and skills in actual patient-centered situations in a health care facility. Las Palmas Del Sol Hospital operates an acute care

medical-surgical hospital and has agreed to make the Facility available to Socorro ISD for such clinical learning experience,

subject to the terms and conditions of this Agreement.

The term of this Agreement will commence on the Effective Date and will continue for two (2) years. Either Party may

terminate this Agreement at any time without cause upon at least sixty (60) calendar days prior written notice to the other Party

Attachments (List): Affiliation Agreement

Action Taken:



42

SCHOOL AFFILIATION AGREEMENT

THIS SCHOOL AFFILIATION AGREEMENT (this “Agreement”) is made as of January 15, 2021 (the “Effective Date”) by and between Socorro Independent School District ("SISD") and El Paso Healthcare System Ltd., d/b/a Las Palmas Del Sol Healthcare (Las Palmas Campus and Del Sol Campus) ("Hospital"). SISD and Hospital may be referred to herein individually as a “Party” and collectively as the “Parties.”

W I T N E S S E T H:

WHEREAS, SISD offers to enrolled students a degree the field of Healthcare training (the “Degree Program”);

WHEREAS, Hospital operates a comprehensive acute-care medical-surgical hospital located at 1801 N. Oregon, El Paso, Texas 79902 and 10301 Gateway Blvd. W., El Paso, Texas 79925 (the “Facility”);

WHEREAS, SISD desires to provide its students in the Degree Program a clinical learning experience through the application of knowledge and skills in actual patient-centered treatment situations in a health care setting; and

WHEREAS, Hospital will make the Facility available to SISD for such clinical learning experience, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the Parties hereby agree as follows:

1. RESPONSIBILITIES OF SISD.

(a) Clinical Program. SISD will develop, implement and operate the clinical learning experience

component of the Degree Program at the Facility in a form and format acceptable to Hospital ("Clinical Program"). SISD may modify the Clinical Program from time to time with Hospital’s permission and will promptly incorporate reasonable changes to the Clinical Program requested by Hospital from time to time. With respect to the Clinical Program, SISD will:

(i) ensure the adequacy of Degree Program resources, including up-to-date reference materials, and the academic preparation of students enrolled in the Degree Program, including theoretical background, basic skills, professional ethics, and attitude and behavior, for participation in the Clinical Program and will assign to the Clinical Program only those students who have demonstrated the ability to successfully participate in the Clinical Program (each a “Participating Student”);

(ii) advise each Program Participant (defined below) to attend training and orientation with respect to applicable Hospital policies and procedures prior to the commencement of each Clinical Program rotation during the Term (each a “Rotation”);

(iii) provide training for Hospital’s representatives who will support the Clinical Program regarding Clinical Program features and expectations, and Participating Student evaluations, as requested by Hospital from time to time;

(iv) identify to Hospital each Program Participant who will participate in a Rotation as soon as that information is reasonably available to SISD;

(v) require Program Participants to comply with applicable laws and Hospital policies and procedures when onsite at the Facility;

43

(vi) require Program Participants to treat Hospital patients, staff and Clinical Program supervisors with courtesy and respect and do not disrupt Facility operations or the provision of health care services for Hospital’s patients;

(vii) timely prepare and update with input from Hospital rotation schedules for each Participating Student throughout each Rotation and coordinate the same with Hospital;

(viii) require Participating Students to arrive early for each scheduled Rotation, except when a Participating Student is ill or attending to a personal emergency;

(ix) provide continuing oral and written communication with Hospital regarding Participating Student Clinical Program performance and evaluation and other pertinent information;

(x) participate and ensure that Program Participants participate in Hospital's Quality Assurance and related programs;

(xi) participate and require Program Participants to participate in Hospital training as determined necessary by Hospital from time to time; and

(xii) promptly perform additional duties to facilitate operation of the Clinical Program as may be deemed reasonable or necessary by Hospital from time to time.

(b) Responsibility.

(i) SISD will retain ultimate responsibility for the appointment of faculty from the Degree Program to support the Clinical Program, for educating and supervising Participating Students and for evaluating Participating Students’ performance with respect to the Clinical Program.

(ii) Without limiting the foregoing, all Participating Students, Degree Program faculty and other SISD representatives onsite at the Facility (collectively “Program Participants”) shall be accountable to the Hospital's Administrator while onsite at the Facility.

(iii) SISD will address all Program Participant complaints, claims, requests and questions regarding the Clinical Program. If necessary, SISD’s Program Representative will follow-up with Hospital’s Program Representative to address unresolved issues.

(c) Compliance with Program Requirements. SISD acknowledges that compliance by SISD and each Program Participant with the terms and conditions of this Agreement and Hospital policies and procedures is a condition precedent to Program Participant access to the Facility. Non-compliance or partial compliance with any such requirement may result in an immediate denial of access or re-access to the Facility.

(d) Dress Code. SISD will cause Program Participants to conform to reasonable personal appearance standards imposed by Hospital and wear ID badges as requested by Hospital from time to time. SISD will cause Program Participants to pay for their own meals at the Facility. SISD acknowledges and will regularly inform Program Participants that Hospital is not responsible for personal items lost or stolen at the Facility.

(e) Use of the Facility. SISD will ensure that Program Participants use the Facility solely for the purpose of providing to Participating Students clinical learning experience pursuant to the Clinical Program.

(f) Records. SISD will cause each Program Participant to timely complete and save in Hospital’s systems as directed by Hospital accurate records of all services provided by the

44

Program Participant to a Hospital patient ("Records"). All Records are and will remain the property of Hospital, subject to the rights of patients with respect to such records and to the terms of applicable law. Hospital will provide to SISD a copy of Records for all lawful purposes, including defense of liability claims.

(g) Program Participants. SISD will provide to Hospital information regarding each Program Participant, including health examination and immunization records, documentation attesting to the competency of Degree Program faculty (e.g., state licensure, board certification in the relevant Specialty, etc.) and background checks and drug screens as determined reasonably necessary in Hospital’s discretion from time to time.

(h) Program Participant Statements. SISD shall require each Program Participant to sign a Statement of Responsibility, in the form attached hereto as Exhibit A, and a Statement of Confidentiality and Security, in the form attached hereto as Exhibit B prior to each non-consecutive Rotation.

(i) Liability Insurance. SISD shall obtain and maintain occurrence-type general and professional liability insurance coverage in amounts not less that one million dollars ($1,000,000.00) per occurrence and three million dollars ($3,000,000.00) annual aggregate per Program Participant, with insurance carriers or self insurance programs approved by Hospital and covering the acts and omissions of Program Participants. If such coverage is provided on a claims-made basis, then such insurance shall continue throughout the Term and upon the termination or expiration of this Agreement, SISD shall purchase tail coverage for a period of three years after the termination or expiration of this Agreement (said tail coverage shall be in amounts and type equivalent to the claims-made coverage). SISD shall further, at its expense, obtain and maintain for the Term workers' compensation insurance and unemployment insurance for SISD-employed Program Participants. SISD will notify Hospital at least thirty (30) calendar days in advance of any cancellation or modification of insurance coverage required hereunder and shall promptly provide to Hospital, upon request, certificates of insurance evidencing the above coverage.

Notwithstanding the foregoing, if the SISD is a public entity entitled to governmental immunity protections under applicable state law, then the SISD shall provide occurrence-based liability coverage in accordance with any limitations associated with the applicable law; but the SISD shall provide such insurance with limits of at least $1,000,000 per occurrence and $3,000,000 annual aggregate in the event governmental immunity protections are determined by a court of competent jurisdiction to not apply. Nothing in this agreement is intended to be construed or interpreted as (1) denying either SISD or Hospital any remedy or defense available to it under state laws; (2) the consent of the State where SISD is located or any of its agents and agencies to be sued; or (3) a waiver of sovereign immunity of the State or the SISD beyond any waiver explicitly stated in state statutes.

(j) Health of Program Participants. SISD will advise Program Participants that no Program Participant will be permitted to attend the Clinical Program until he or she submits to a medical examination acceptable to Hospital.

SISD will require each Program Participant to maintain health insurance and provide proof of health insurance to the SISD prior to participating in the Clinical Program. SISD will cause Program Participants to provide to Hospital proof of health insurance as requested by Hospital from time to time.

In the event a Program Student is exposed to an infectious or environmental hazard or other occupational injury while at the Hospital, the Hospital, upon notice of such incident from the Participating Student, will provide such emergency care as is provided its employees. SISD acknowledges that Hospital is not and will not be financially responsible for a Program Participant's medical care or treatment regardless of the Program Participant's condition or injury

45

or cause of injury whether occurring at the Facility or otherwise and regardless of fault or cause of injury.

SISD will ensure that each Participating Student furnishes to Hospital prior to each non-consecutive Rotation a complete copy of the following health records (Participating Students will not be allowed to access the Facility until all records are provided):

(i) Tuberculin skin test performed within the past twelve (12) months or documentation as a previous positive reactor;

(ii) Proof of Rubella and Rubeola immunity by positive antibody titers or two (2) doses of MMR;

(iii) Proof of Varicella immunity, by positive history of chickenpox or Varicella immunization;

(iv) Proof of Influenza vaccination during the flu season, October 1 to March 31, (or dates defined by CDC), or a signed Declination Form; and

(v) Proof of Hepatitis B immunization or declination of vaccine, if patient contact is anticipated.

(k) Performance. All faculty provided by SISD to support the Clinical Program shall be faculty members of the Degree Program, duly licensed, certified or otherwise qualified to support the Clinical Program in the capacity proposed by SISD. SISD and all Program Participants shall perform its and their duties and services hereunder in accordance with all relevant local, state, and federal laws and shall comply with the standards and guidelines of all applicable accrediting bodies and the bylaws, rules and regulations of Hospital and any non-conflicting rules and regulations of SISD as may be in effect from time to time. Neither SISD nor any Program Participant shall interfere with or adversely affect the operation of Hospital or the performance of services therein.

(l) Background Checks.

(i) SISD will ensure that each Program Participant obtains prior to each non-consecutive Rotation a background check acceptable to Hospital, including, at a minimum, the following:

A. Social Security Number Verification;

B. Criminal Search (7 years or up to 5 criminal searches);

C. Violent Sex Offender and Predator Registry Search;

D. HHS/OIG List of Excluded Individuals;

E. GSA List of Parties Excluded from Federal Programs;

F. U.S. Treasury, Office of Foreign Assets Control (OFAC), List of Specially Designated Nationals (SDN); and

G. Applicable State Exclusion List, if available.

46

(ii) Background Checks for Program Faculty, if SISD provides Faculty on site, who will be treating patients in the Facility shall include all of the above, and the following:

A. Education verification (highest level);

B. Professional license verification;

C. Certifications & Designations check;

D. Professional Disciplinary Action search;

E. Department of Motor Vehicle Driving History, based on responsibilities; and

F. Consumer Credit Report, based on responsibilities.

(iii) SISD shall provide to Hospital an Attestation of Satisfactory Background Investigation in the form attached hereto as Exhibit C prior to each non-consecutive Rotation. If the background check discloses adverse information about a Participating Student, SISD shall immediately remove the student from the Clinical Program. SISD further agrees to an annual compliance audit of background checks, if requested by Hospital and approved by any Program Participant pursuant to the Fair Credit Reporting Act (FCRA).

(m) Drug Testing. SISD will ensure that each Program Participant obtains prior to each non-consecutive Rotation a drug test acceptable to Hospital, including, at a minimum, the following:

(i) Substances tested prior to placement at the Hospital must at a minimum include amphetamines, barbiturates, benzodiazepines, opiates, fentanyl analogues, methadone, marijuana, meperidine, and cocaine.

(ii) A Program Participant may be required to undergo additional drug and alcohol testing upon reasonable suspicion that the Program Participant has violated Hospital's policies, and after any incident that involves injury or property damage.

Hospital shall not bear the cost of any such tests. Should the testing disclose adverse information as to any Program Participant, Hospital shall have no obligation to accept that

Program Participant at the Hospital. To the extent that any Program Participant violates the policy for drug or alcohol abuse after placement at the Facility, or refuses to cooperate with the requirement for a search or reasonable suspicion and reportable accident testing, then the Facility may immediately remove the Program Participant from participation in the Program at the Facility.

(n) Student Documentation. SISD will maintain all documentation required to evidence compliance by each Program Participant with the terms and conditions of Subsections 1(g)- (m) of this Agreement during the Term and for at least ten (10) years following expiration or termination of this Agreement.

(o) Access to Resources. The SISD shall ensure that its department heads have authority to ensure faculty and Participating Student access to appropriate resources for the Participating Students’ education.

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2. RESPONSIBILITIES OF HOSPITAL.

(a) Hospital will make Facility access reasonably available to Program Participants and reasonably cooperate with SISD’s orientation of all Program Participants to the Facility. Hospital shall provide Program Participants with access to appropriate clinical experience resources for the Clinical Program. Hospital shall provide reasonable opportunities for Participating Students to observe and assist in various aspects of patient care to the extent permitted by applicable law and without disruption of patient care or Hospital operations. Hospital shall at all times retain ultimate control of the Hospital and responsibility for patient care and quality standards.

(b) Upon the request of SISD, Hospital shall assist SISD in the evaluation of each Participating

Student’s performance in the Clinical Program. Any such evaluations shall be returned to SISD in a timely manner. However, SISD shall at all times remain solely responsible for the evaluation and education of Participating Students.

(c) Hospital will ensure that the Facility complies with applicable state and federal workplace

safety laws and regulations. In the event a Participating Student is exposed to an infectious or environmental hazard or other occupational injury (i.e., needle stick) while at the Facility, it shall provide, upon notice of such incident from the Participating Student, such emergency care as is provided its employees, including, where applicable: examination and evaluation by Facility’s emergency department or other appropriate facility as soon as possible after the injury; emergency medical care immediately following the injury as necessary; initiation of the HBV, Hepatitis C (HCV), and/or HIV protocol as necessary; and HIV counseling and appropriate testing as necessary. In the event that the Facility does not have the resources to provide such emergency care, Facility will refer such student to the nearest emergency facility.

(d) To the extent Hospital generates or maintains educational records for Participating Students

that are subject to the Family Educational Rights and Privacy Act (FERPA), Hospital will comply with applicable FERPA requirements. For purposes of this Agreement, SISD shall designate Hospital as a SISD official with a legitimate educational interest in the educational records of Participating Students to the extent that access to SISD's records is required by Hospital to carry out the Clinical Program.

(e) Upon reasonable request, Hospital will provide proof to SISD that Hospital maintains liability

insurance in an amount that is commercially reasonable. (f) Hospital will provide written notification to SISD if a claim arises involving a Program

Participant. Both Hospital and SISD agree to share such information in a manner that protects such disclosures from discovery to the extent possible under applicable federal and state peer review and joint defense laws.

(g) Hospital will resolve any situation in favor of its patients' welfare and may restrict a

Participating Student to the role of observer when necessary in Hospital’s discretion. Hospital will notify SISD's Program Representative (defined below) when such action has occurred.

(h) Upon reasonable notice from SISD, Hospital will make the Facility reasonably available for inspection during normal business hours by organizations that provide or may provide academic accreditation for the Degree Program. Such inspections must be accompanied at all times by a Hospital representative and are contingent upon receipt by Hospital of executed agreements that Hospital believes are reasonably necessary or convenient to protect the confidentiality and security of Hospital’s information. SISD will promptly reimburse Hospital for all direct costs incurred by Hospital in connection with such accreditation inspections.

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(i) Hospital shall provide Program Participants with access to and Participating Students with required training in the proper use of electronic medical records or paper charts, as applicable.

(j) Hospital shall provide student security badges or other means of secure access to Facility

patient care areas. (k) Hospital shall provide Program Participants with computer access, and access to call rooms,

if necessary. (l) Hospital shall provide secure storage space for Participating Students’ personal items when

at the Facility. (m) Hospital shall provide qualified and competent staff members in adequate number for the

instruction and supervision of students using the Facility.

3. MUTUAL RESPONSIBILITIES. The Parties shall cooperate to fulfill the following mutual responsibilities:

(a) Each Party will identify to the other Party a Clinical Program representative (each a “Program Representative”) on or before the execution of this Agreement. SISD’s Program Representative shall be a faculty member who will be responsible for Participating Student teaching and assessment provided pursuant to this Agreement. Each Party will maintain a Program Representative for the Term and will promptly appoint a replacement Program Representative if necessary to comply with this Agreement. Each Party will ensure that its Program Representative is reasonably available to the other Party’s Program Representative.

(b) SISD will provide qualified and competent Degree Program faculty in adequate number for

the instruction, assessment and supervision of Participating Students at the Facility.

(c) Both SISD and Hospital will work together to maintain a Clinical Program emphasis on high quality patient care. At the request of either Party, a meeting or conference will promptly be held between the Parties’ respective Program Representatives to resolve any problems in the operation of the Clinical Program.

(d) SISD acknowledges, and will inform Participating Students that Participating Students are trainees in the Clinical Program and have no expectation of receiving compensation or future employment from Hospital or SISD. Participating Students are not to replace Hospital staff and are not to render unsupervised patient care and/or services. Hospital and its staff will provide such supervision of the educational and clinical activities as is reasonable and appropriate to the circumstances and to the Participating Student’s level of training.

(e) Any courtesy appointments to faculty or staff by either SISD or Hospital shall be without

entitlement of the individual to compensation or benefits for the appointed party. (f) Both SISD and Hospital will work together to create and maintain an appropriate learning

environment for the Participating Students. (g) The SISD, including its faculty, staff and residents, and the Hospital share responsibility for

creating an appropriate learning environment that includes both formal learning activities and the attitudes, values, and informal "lessons" conveyed by individuals who interact with the Participating Student. The parties will cooperate to evaluate the learning environment (which may include on-site visits) to identify positive and negative influences on the maintenance of professional standards, and to conduct and develop appropriate strategies to enhance the positive and mitigate the negative influences.

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4. WITHDRAWAL OF PARTICIPATING STUDENTS. Hospital may immediately remove a Participating Student from the Facility when in Hospital’s discretion his or her clinical performance is unsatisfactory or his or her behavior is disruptive or detrimental to Hospital operations and/or Hospital’s patients. In such event, SISD will immediately remove the Participating Student from the Clinical Program. It is understood that only SISD can dismiss the Participating Student from the Clinical Program. SISD may terminate a Participating Student’s participating in the Clinical Program when it determines, in its sole discretion, that further participation by the student would no longer be appropriate.

5. FEES. All fees generated by or in connection with services provided by Program Participants to

Hospital patients belong to Hospital. SISD on behalf of itself and each Program Participant hereby assigns to Hospital all right, title and interest (if any) in and to such fees. If SISD or any Program Participant receives any fees or other reimbursement for services provided by Program Participants to Hospital patients, SISD will and will cause Program Participants to immediately deliver and endorse over to Hospital all such amounts. SISD will and will cause Program Participants not to bill Hospital patients for services provided. SISD will and will cause Program Participants to take all actions and execute all documents reasonably requested by Hospital in order for Hospital to collect fees and payments for health care services provided by Program Participants.

6. INDEPENDENT CONTRACTOR; NO OTHER BENEFICIARIES; EMPLOYMENT DISCLAIMER.

(a) The Parties hereby acknowledge that they are independent contractors, and neither SISD nor any of its agents, representatives, Program Participants, or employees shall be considered agents, representatives, or employees of Hospital. In no event shall this Agreement be construed as establishing a partnership or joint venture or similar relationship between the Parties. SISD shall be liable for its own debts, obligations, acts and omissions, including the payment of all required withholding, social security and other taxes or benefits. No Program Participant shall look to Hospital for any salaries, insurance or other benefits. No Program Participant or other third person is entitled to, and shall not, receive any rights under this Agreement. Neither Party shall have the right or authority nor hold itself out to have the right or authority to bind the other Party and neither shall either Party be responsible for the acts or omissions of the other except as provided specifically to the contrary herein.

(b) Each Party acknowledges Participating Students will not be considered employees or agents of Hospital or SISD for any purpose. Participating Students will not be entitled to receive any compensation from Hospital or SISD or any benefits of employment from Hospital or SISD, including health care or workers’ compensation benefits, vacation, sick time, or other direct or indirect benefit of employment.

(c) SISD acknowledges that Hospital has not and is not obligated to implement or maintain insurance coverage for the benefit or protection of SISD or Program Participants.

7. NON-DISCRIMINATION. There shall be no discrimination on the basis of race, national origin, religion, creed, sex, age, veteran status, or handicap in either the selection of Participating Students, or as to any aspect of the Clinical Program; provided, however, that with respect to handicap, the handicap must not be such as would, even with reasonable accommodation, in and of itself preclude the Program Participant's effective participation in the Clinical Program.

8. INDEMNIFICATION. To the extent permitted by applicable law and without waiving any defenses, SISD shall indemnify and hold harmless Hospital and Hospital’s officers, directors, trustees, medical and nursing staff, representatives and employees from and against all third-party liabilities, claims, damages and expenses, including reasonable attorneys’ fees, relating to or arising out of any act or omission of SISD or any of its Program Participants, agents, representatives or employees in connection with this Agreement, including, but not limited to, claims for personal injury, professional liability, or with respect to the failure to make proper payment of required taxes, withholding, employee benefits or statutory or other entitlements.

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9. CONFIDENTIALITY. SISD will and will advise Program Participants to keep strictly confidential and hold in trust all non-public information of Hospital, including all patient information, and refrain from disclosing such confidential information to any third party without the express prior written consent of Hospital, provided that the minimum necessary confidential information may be disclosed pursuant to valid legal process after Hospital is permitted an opportunity to minimize the potential harmful affects of such disclosure. SISD shall not disclose the terms of this Agreement to any person who is not a party to this Agreement, except as required by law or as authorized by Hospital. These confidentiality requirements survive the termination or expiration of the Agreement. In addition to the requirements set forth in this Section, Program Participants shall abide by the terms of Exhibit B.

10. TERM; TERMINATION.

(a) The term of this Agreement will commence on the Effective Date and will continue for two (2) years unless terminated as provided below (the “Term”).

(b) Either Party may terminate this Agreement at any time without cause upon at least sixty (60) calendar days prior written notice to the other Party, provided that all Participating Students participating in the Program at the time of notice of termination or who are already scheduled to train at the Facility shall be given the opportunity to complete the then-current Program rotation or previously scheduled clinical assignment.

(c) The Parties may terminate this Agreement at any time by mutual written agreement.

(d) Hospital may immediately terminate this Agreement at any time upon notice to SISD in the event of a breach of Section 11 of this Agreement.

11. REPRESENTATIONS AND WARRANTIES.

(a) SISD hereby represents to Hospital as of the Effective Date and warrants to Hospital for the Term that:

(i) SISD and its Program Participants: (A) are not excluded, debarred, or otherwise ineligible to participate in the Federal health care programs as defined in 42 U.S.C. Section 1320a-7b(f) (the “Federal health care programs”); (B) are not convicted of a criminal offense related to the provision of health care items or services but has not yet been excluded, debarred or otherwise declared ineligible to participate in the Federal health care programs, and (C) are not under investigation or otherwise aware of any circumstances which may result in the SISD, or a Program Participant being excluded from participation in the Federal health care programs; and

(ii) in the aggregate, SISD and all of SISD’s affiliates compensate all physician employees and physician contractors (if any) (A) in an amount that is consistent with fair market value for actual services provided, and (B) in a manner that does not vary with or take into account the volume or value of patient referrals to, or other business generated for, Hospital or any of Hospital's affiliates. Furthermore, all of SISD's and its affiliates' compensation arrangements with physician employees and physician contractors are memorialized in a signed written agreement or other satisfy an exception to the Stark Law physician referral prohibitions provided in 42 U.S.C. § 1395nn(a)(1).

(b) The representation and warranty set forth above is an ongoing representation and warranty for the Term of this Agreement. SISD will immediately notify Hospital in writing of any change in status of the representation and warranty set forth in this section.

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12. TRAVEL EXPENSES. No expense of SISD or of a Program Participant will be paid or reimbursed by Hospital unless that expense is approved by Hospital in writing in advance and is incurred and documented in accordance with applicable Hospital travel and expense policies.

13. USE OF NAME OR LOGO. SISD will not, and will cause Program Participants not to use names, logos or marks associated with Hospital without the express written consent of Hospital in each case.

14. ENTIRE AGREEMENT. This Agreement and its Exhibits set forth the entire Agreement with respect to the subject matter hereof and supersedes all prior agreements, oral or written, and all other communications between the Parties relating to such subject matter. This Agreement may not be amended or modified except by mutual written agreement of the Parties. All continuing covenants, duties and obligations herein shall survive the expiration or earlier termination of this Agreement.

15. SEVERABILITY. If any provision of this Agreement is held to be invalid or unenforceable for any reason, this Agreement shall remain in full force and effect in accordance with its terms disregarding such unenforceable or invalid provision.

16. CAPTIONS. The captions contained herein are used solely for convenience and shall not be deemed to define or limit the provisions of this Agreement.

17. NO WAIVER. Delay or failure to exercise any right or remedy hereunder will not impair such right or remedy or be construed as a waiver thereof. Any single or partial exercise of any right or remedy will not preclude any other or further exercise thereof or the exercise of any other right or remedy.

18. GOVERNING LAW. This Agreement shall be governed and construed in accordance with the laws of the state in which Hospital is located. Venue for all disputes arising in connection with this Agreement will be in the federal or state courts with jurisdiction for the area where the Hospital is located.

19. ASSIGNMENT; BINDING EFFECT. SISD may not assign or transfer any of its rights, duties or obligations under this Agreement, in whole or in part, without the prior written consent of Hospital. This Agreement shall inure to the benefit of, and be binding upon, the Parties and their respective successors and permitted assigns.

20. NOTICES. All notices hereunder by either Party to the other shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by overnight courier, and shall be deemed to have been duly given when delivered personally or when deposited in the United States mail, postage prepaid, addressed as follows:

If to Hospital: El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol Healthcare 6044 Gateway Blvd. East, Ste. 800 El Paso, Texas 79905 Attention: Contract Compliance Department Copy to: HCA Legal Department Attention: Operations Counsel

One Park Plaza, Bldg. 1, 2-West Nashville, TN 37203 If to SISD: Socorro Independent School District

12440 Rojas Drive El Paso, Texas 79928

Attention: Office of the Superintendent or to such other person or place as either Party may from time to time designate by written notice to the other Party.

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21. COUNTERPARTS. This Agreement may be executed in multiple parts (by facsimile transmission or

otherwise) and each counterpart shall be deemed an original, and all of which together shall constitute but one agreement. Electronic signatures will be considered originals.

22. HIPAA REQUIREMENTS. To the extent applicable to this Agreement, SISD agrees to comply with

the Health Information Technology for Economic and Clinical Health Act of 2009 (the “HITECH ACT”), the Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996, as codified at 42 USC § 1320d through d-8 (“HIPAA”) and any current and future regulations promulgated under either the HITECH Act or HIPAA including without limitation the federal privacy regulations contained in 45 C.F.R. Parts 160 and 164 (the “Federal Privacy Regulations”), the federal security standards contained in 45 C.F.R. Parts 160, 162 and 164 (the “Federal Security Regulations”) and the federal standards for electronic transactions, all as may be amended from time to time, and all collectively referred to herein as “HIPAA Requirements”. SISD further agrees not to use or disclose any Protected Health Information (as defined in 45 C.F.R. § 164.501) or Individually Identifiable Health Information (as defined in 42 USC § 1320d), other than as permitted by HIPAA Requirements and the terms of this Agreement. SISD will and will cause Program Participants to enter into any further agreements as necessary to facilitate compliance with HIPAA Requirements.

23. NO REQUIREMENT TO REFER. Nothing in this Agreement requires or obligates SISD to cause the admittance of a patient to Hospital or to use Hospital’s services. None of the benefits granted pursuant to this Agreement are conditioned on any requirement or expectation that the Parties make referrals to, be in a position to make or influence referrals to, or otherwise generate business for the other Party. Neither Party is restricted from referring any services to, or otherwise generating any business for, any other entity of their choosing.

24. NO PAYMENTS. Except as provided in Section 5, no payments will be made between the Parties

or to the Program Participants in connection with this Agreement. 25. RECITALS. The Recitals to this Agreement shall be an enforceable part of this Agreement,

binding on the Parties as if fully set forth herein.

26. EQUITABLE REMEDIES. SISD acknowledges that the injury which might be suffered by Hospital in the event of any breach by SISD or non-compliance by Program Participants with the terms and conditions of this Agreement would be of a nature which could not be fully compensated for solely by a recovery of monetary damages, and accordingly agrees that in the event of any such breach or threatened breach, in addition to and not in lieu of any damages sustained by Hospital and any other remedies which Hospital may pursue hereunder or under applicable law, Hospital shall have the right to equitable relief, including issuance of a temporary restraining order, preliminary injunction and/or permanent injunction by any court of competent jurisdiction, against the commission or continuation of such breach or threatened breach, without the necessity of proving any actual damages or the posting of any bond.WHEREFORE, authorized representatives of each Party hereby execute this Agreement as of the Effective Date.


By: Title: Date:

El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol Healthcare

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By: Title: Market Chief Financial Officer

Date:

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EXHIBIT A

STATEMENT OF RESPONSIBILITY

For and in consideration of the benefit provided the undersigned in the form of experience in a clinical setting at El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol Healthcare ("Hospital"), the undersigned and his/her heirs, successors and/or assigns do hereby covenant and agree to assume all risks and be solely responsible for any injury or loss sustained by the undersigned while participating in the Program operated by Socorro Independent School District ("SISD") at Hospital unless such injury or loss arises solely out of Hospital's gross negligence or willful misconduct. Signature of Program Participant/Print Name Date Parent or Legal Guardian Date If Program Participant is under 18 / Print Name

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Exhibit B

Workforce Member Confidentiality and Security Agreement

I understand that the HCA affiliated entity(ies) (the “Company”) for which I am a Workforce Member (my “Engagement”) manages health information and has legal and ethical responsibilities to safeguard the privacy of its patients and their personal and health information (“Patient Information”). “Workforce Member” means employees, employed Licensed Independent Practitioners (LIPs) (e.g., employed/managed physicians), employed Advanced Practice Professionals (APPs), residents/fellows, students (e.g., nursing, medical, and interns), faculty/instructors, contractors (e.g., HealthTrust Workforce Solutions (HWS), travelers, network/per diem staff, or dependent healthcare professionals and/or contracted through another temporary staffing agency), and volunteers.

Additionally, the Company must protect its interest in, and the confidentiality of, any information it maintains or has access to, including, but not limited to, financial information, marketing information, Human Resource Information, (as defined below), payroll, business plans, projections, sales figures, pricing information, budgets, credit card or other financial account numbers, customer and supplier identities and characteristics, sponsored research, processes, schematics, formulas, trade secrets, innovations, discoveries, data, dictionaries, models, organizational structure and operations information, strategies, forecasts, analyses, credentialing information, Social Security numbers, passwords, PINs, and encryption keys (collectively, with patients’ information, “Confidential Information”). The Company must also protect Company Property (such as inventions, software, trade secrets, and Developments (as defined below)).

During the course of my Engagement with the Company, I understand that I may access, use, or create Confidential Information. I agree that I will access and use Confidential Information only when it is necessary to perform my job-related duties and in accordance with the Company’s policies and procedures, including, without limitation, its Privacy and Security Policies (available at http://hcahealthcare.com/ethics-compliance/ and the Information Protection Page of the Company’s intranet). I further acknowledge that I must comply with such policies, procedures, and this Confidentiality and Security Agreement (the “Agreement”) at all times as a condition of my Engagement and in order to obtain authorization for access to Confidential Information and/or Company systems. I acknowledge that the Company is relying on such compliance and the representations, terms and conditions stated herein.

General 1. I will act in the best interest of the Company and, to the extent subject to it, in accordance with its

Code of Conduct at all times during my Engagement with the Company. 2. I have no expectation of privacy when using Company systems and/or devices. The Company may

log, access, review, and otherwise utilize information stored on or passing through its systems, devices and network, including email.

3. Any violation of this Agreement may result in the loss of my access to Confidential Information and/or Company systems, or other disciplinary and/or legal action, including, without limitation, suspension, loss of privileges, and/or termination of my Engagement with the Company, at Company’s sole discretion in accordance with its policies.

Patient Information 4. I will access and use Patient Information only for patients whose information I need to perform my

assigned job duties in accordance with the HIPAA Privacy and Security Rules (45 CFR Parts 160—164), applicable state and international laws (e.g., the European Union General Data Protection Regulation), and applicable Company policies and procedures, including, without limitation, its Privacy and Security Policies (available at http://hcahealthcare.com/ethics-compliance/ and the Information Protection Page of the Company’s intranet).

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http://hcahealthcare.com/ethics-compliance/

http://hcahealthcare.com/ethics-compliance/

5. I will only access, request and disclose the minimum amount of Patient Information needed to carry out my assigned job duties or as needed for treatment purposes.

6. By accessing or attempting to access Patient Information, I represent to the Company at the time of access that I have the requisite job-related need to know and to access the Patient Information.

Protecting Confidential Information

7. I acknowledge that the Company is the exclusive owner of all right, title and interest in and to Confidential Information, including any derivatives thereof.

8. I will not publish, disclose or discuss any Confidential Information (a) with others, including coworkers, peers, friends or family, who do not have a need to know it, or (b) by using communication methods I am not specifically authorized to use, including personal email, Internet sites, Internet blogs or social media sites.

9. I will not take any form of media or documentation containing Confidential Information from Company premises unless specifically authorized to do so as part of my job and in accordance with Company policies.

10. I will not transmit Confidential Information outside the Company network unless I am specifically authorized to do so as part of my job responsibilities. If I am authorized to transmit Confidential Information outside of the Company, I will ensure that the information is encrypted according to Company Information Security Standards and ensure that I have complied with the External Data Release policy and other applicable Company privacy policies.

11. I will not retain Confidential Information longer than required by the Company’s Record Retention policy.

12. I will only reuse or destroy media in accordance with the Company’s Information Security Standards. 13. I acknowledge that in the course of performing my job responsibilities I may have access to human

resource information which may include compensation, age, sex, race, religion, national origin, disability status, medical information, criminal history, personal identification numbers, addresses, telephone numbers, financial and education information (collectively, “Human Resource Information”). I understand that I am allowed to discuss any Human Resource Information about myself and other employees if they self-disclose their information. I can also discuss Human Resource Information that does not relate to my individual employment or my job responsibilities and that is not in violation of any other provision in this Agreement.

Using Mobile Devices, Portable Devices and Removable Media 14. I will not copy, transfer, photograph, or store Confidential Information on any mobile devices,

portable devices or removable media, such as laptops, smart phones, tablets, CDs, thumb drives, external hard drives, unless specifically required and authorized to do so as part of my Engagement with the Company.

15. I understand that any mobile device (smart phone, tablet, or similar device) that synchronizes Company data (e.g., Company email) may contain Confidential Information and as a result, must be protected as required by Company Information Security Standards.

Doing My Part – Personal Security

16. I will only access or use systems or devices I am authorized to access, and will not demonstrate the operation or function of systems or devices to unauthorized individuals.

17. I will not attempt to bypass Company security controls. 18. I understand that I will be assigned a unique identifier (i.e., 3-4 User ID) to track my access and use

of Company systems and that the identifier is associated with my personal data provided as part of the initial and/or periodic credentialing and/or employment verification.

19. In connection with my Engagement, I will never: a. disclose or share user credentials (e.g., password, SecurID card, Tap n Go badge, etc.), PINs, access

codes, badges, or door lock codes;

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b. use another individual’s, or allow another individual to use my, user credentials (e.g., 3-4 User ID and password, SecurID card, Tap n Go badge, etc.) to access or use a Company computer system or device;

c. allow a non-authorized individual to access a secured area (e.g., hold the door open, share badge or door lock codes, and/or prop the door open);

d. use tools or techniques to break, circumvent or exploit security measures; e. connect unauthorized systems or devices to the Company network; or f. use software that has not been licensed and approved by the Company.

20. I will practice good workstation security measures such as locking up media when not in use, using screen savers with passwords, positioning screens away from public view, and physically securing workstations while traveling and working remotely.

21. I will immediately notify my manager, Facility Information Security Official (FISO), Director of Information Security Assurance (DISA), Facility Privacy Official (FPO), Ethics and Compliance Officer (ECO), or Facility or Corporate Client Support Services (CSS) help desk or if involving the United Kingdom, the Data Protection Officer (DPO), Information Governance Manager, Caldicott Guardian, Heads of Governance (HoG), Division Chief Information Security Officer (CISO) if: a. my user credentials have been seen, disclosed, lost, stolen, or otherwise compromised; b. I suspect media with Confidential Information has been lost or stolen; c. I suspect a virus or malware infection on any system; d. I become aware of any activity that violates this Agreement or any Company privacy or security

policies; or e. I become aware of any other incident that could possibly have any adverse impact on

Confidential Information or Company systems.

Upon Separation 22. I agree that my obligations under this Agreement will continue after termination or expiration of my

access to Company systems and Company Information. 23. At the end of my Engagement with the Company for any reason, I will immediately:

a. securely return to the Company any Confidential Information, Company related documents or records, and Company owned media (e.g., smart phones, tablets, CDs, thumb drives, external hard drives, etc.). I will not keep any copies of Confidential Information in any format, including electronic; and

b. un-enroll any non-Company owned devices from the Company Enterprise Mobility Management System, if applicable.

Except to the Extent Otherwise Agreed in a Separate Agreement, the Following Statements Apply to All Workforce Members

24. I shall promptly disclose to the Company all Company Property that I develop during my Engagement. "Company Property" means any subject matter (including inventions, improvements, designs, original works of authorship, formulas, processes, compositions of matter, software, databases, confidential information and trade secrets), whether belonging to the Company or others, that, directly or indirectly: (i) I author, make, conceive, first reduce to practice, or otherwise create or develop, whether alone or with others using any Company equipment, supplies, facilities, or Confidential Information, or (ii) otherwise arises from work performed by me for the Company, its employees, or agents, (each of the foregoing, a "Development").

25. As between me and the Company, all Company Property is the property of the Company or its designee, and all copyrightable Developments that I create within the scope of my employment are "works made for hire."

26. I agree to assign, and do hereby irrevocably assign, to the Company or its designee all of my right, title, and interest in and to any and all Developments, together with all intellectual property and other proprietary rights therein or arising therefrom, including any registrations or applications to register such rights and the right to sue for past, present, or future infringements or misappropriations thereof.

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27. During and after my Engagement, I agree to execute any document and perform any act to effectuate, perfect, enforce, and defend the Company's rights in any Development. I hereby appoint the Company and its authorized agent(s) as my attorney in fact to execute such documents in my name for these purposes, which power of attorney shall be coupled with an interest and shall be irrevocable, if I fail to execute any such document within five (5) business days.

28. If there is a conflict between a term in Sections 24 through 28 and a term separately agreed to in writing with the Company, the term set forth in the separate agreement will control.

By signing this document, I acknowledge that I have read and understand this Agreement, and I agree to be bound by and comply with all the representations, terms and conditions stated herein.

Signature:

Date:

Printed Name:

3/4 ID:

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83931123\V-2

EXHIBIT C

Attestation of Satisfactory Background Investigation On behalf of Socorro Independent School District, I acknowledge and attest to El Paso Healthcare System, Ltd. d/b/a Las Palmas Del Sol Healthcare (“Hospital”) that we own, and have in our possession, a background investigation report on the individual identified below. Such background investigation is satisfactory in that it: ____ verifies the Subject’s Social Security Number; ____ does not reveal any criminal activity; ____ confirms the individual is not on either the GSA or OIG exclusion lists; ____ confirms the individual is not on a State exclusion list, if any; ____ confirms the individual is not listed as a violent sexual offender; ____ confirms this individual is not on the U.S. Treasury Department’s Office of Foreign Assets Control

list of Specially Designation Nationals; and ____ no other aspect of the investigation required by Hospital reveals information of concern This attestation is provided in lieu of providing a copy of the background investigation. Identified Individual Subject to the Background Investigation: Name: Address: Date of Birth: Social Security Number: Signature Printed Name [Name of Organization]

Date:

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BOARD AGENDA ITEM

Topic: Affiliation Agreement - Web-Centric Alternative

Certification Program (ACP) Clinical Teaching





Discussion:


Not Necessary

Action Requested:


Agenda.


Information Only:





Tony Reza, Chief Financial Officer; Samuel Garcia, Director

of Purchasing; Lucia Borrego, Chief Academic Officer; Al

Garcia, Academic Services Officer School Improvement,

Steve Blanco, School District Attorney





Administration recommends consideration and approval of a Web-Centric Alternative Certification Program (ACP) Clinical

Teaching Affiliation Agreement with Web-Centric ACP as presented under the Consent Agenda.

This agreement is to establish a collaboration for the completion of clinical teaching experience required by the State of Texas, the state approved program and the State Board for Educator Certification. As part of this collaborative effort for the certification of teachers, Web-Centric ACP agrees to recommend for placement in the clinical teaching program only those students who earned a satisfactory record and have met the requirements established by Web-Centric ACP. As well as to provide the district, the clinical teacher, the cooperating teacher and the field supervisor access to curriculum requirements, evaluation forms, project descriptions, handbook, calendars schedules or any other documentation or materials necessary to effectively facilitate and support the clinical teacher during t his experience. Socorro ISD agrees to provide an appropriate and meaningful clinical teacher placement that allows the student to meet all certification requirements outlined by Web-Centric ACP.

This agreement shall become effective on January 19, 2021 and shall terminate on June 1, 2022. This Agreement may be

terminated without cause by thirty (30) days written notice from either party to the other.

Attachments (List): Affiliation Agreement

Action Taken:



61

Web-Centric ACP CIinical Teaching A鮒Iiation Agreement

This W。b-C。nt.ic ACP Clini。。I T。。。hing A輔。ti。n Ag鵬m。nt m。d。。n th。且d。y 。f 20」2L between坐!二

ien fo「 the compIetion

Of cIinicaI teaching experience requi「ed by the State of Texas, the state app「oved program and the State Boa「d for Educator

Certification.

As pa「t of this collaborative effort for the certification of teacher§, Web-Centric ACP ag「ees to:

1, Recommend for placement in the ciinicaI teaching p「ogram onIy those students who ea「ned a satisfactory reco「d and have

met the requi「ements estabIished by Web-Cent「ic ACP, With the understanding that the district is under no obligation to

accept any such 「ecommended students. The dist「ict w紺not accept any students not having background checks acceptable

to the district and meeting other district requi「ements.

2. Provide the district, the cIinical teache「, the cooperating teacher and the fieId supervisor access to cur「icuium

requi「ements, eVaIuation fo「ms, PrOject descriptions, handbook, CaIendars scheduies o「 any other documentation

O「 mate「ials necessa「γ tO effectiveIy facilitate and support the cl面Cai teache「 during this experience.

3. Advise clinical teache「s of their responsib柵es rega「ding participation in thei「 fieId experience. incIuding professionaI

COnduct and fo=owing ruIes set by our p「ogram. the dist「ict, and Texas Education Agency.

The district agrees to:

1・ Provide an ap叩卑ate and meaningfuI cIinical teacher placement that aIIows the student to meet aiI certification

「equi「ements ou輔ned by Web-Centric ACP.

2. P「ovide a highly-qualified coope「ating teacher who has at least 3 years of experience in the class「oom.

3. Ensure cooperating teacher w川provide midpoint and final evaIuations on cI面CaI teacher(S).

Web-Centric ACP and the district agree to:

1. Esta輔sh on-gOing, OPen COmmunication between the certification program staff and the district, camPuS, and cooperating

teache「to ensure the success of students in the experience.

2. A=ow eithe「 Web-Centric ACP or the district to initiate the removai of a cIinical teache「 placement in the district if. in the

finaI judgment of both parties, the clinical teacher is not making satisfactory prog「ess in the p「og「am.

3. P「ior to placing a candidate for a cIinical teaching assignment, Web-Centric ACP w紺ensure the candidate has compIeted

the fingerprinting p「ocess with the Texas 〔ducation Agency (TEA) which includes a background check verification compIeted

bY丁EA.

Miscellaneou§:

1. Sove「eign lmmunity. The Parties stipuiate and agree that no provision of. or any part ofthis Agreement or any

Subsequent amendment sha= be construed: (1) as a waiverofthe doctrine ofsovereign immunitγ Or immunity

from suit a§ PrOVided for in the Texas Constitution and the 」aws ofthe State ofTexas; (2) to extend liab冊γ

beyond such liab掴ty provided for in the Texas Constitution and the Laws ofthe State ofTexas; Or (3) as a waiver

ofany immunity p「ovided by the llth Amendment o「 any other provision ofthe United States Constitution or any

immunity recognized bythe courts and the Iaws ofthe United States.

2. This agreement w川be governed by and construed and enfo「ced in accordance with the laws ofthe State of

Texas. Venue w川be in EI Paso, Texas,

3. Nothing in this agreement is intended to or does operate to create anY thi「d-Party beneficia「γ rights.

4. Nothing in this agreement sha= be construed as estabiishing a Iegal partne「ship orjoint o輔gation among the

Partieshereto.

Term of Agreement:

This agreement sh訓become effective on

Agreerいent may be terminated without cause by a thirty (3

Web-Centric ACP

Title

20且タ。nd shaIIt。面nat。。nJw叱I , 2q2±.This

days wr請en notice from eithe「 party to the other.

ISD

Signature

Name‾　ニ　　ー_●　●一、　で　こ　「 -　-　_,

丁i章ie

Date

62

BOARD AGENDA ITEM

Topic: Educational Broadband Frequency





Discussion:


Not Necessary

Action Requested:


Agenda.


Information Only:




Ben Ross, Manager for Network Services/Cyber Security

Steve Blanco, School District Attorney


Samuel Garcia, Director of Purchasing; Tony Reza, Chief

Financial Officer; David Gutierrez, Team Leader

Infrastructure Services; Ben Ross, Manager for Network

Services/Cyber Security; Steve Blanco, School District

Attorney





Discussion and possible action regarding offer’s for purchase and/or leasing of the assigned Educational Broadband Frequency.


Action Taken:



63

BOARD AGENDA ITEM

Topic: Purchasing Cooperative – Texas DIR Contract

TSO-3763





Discussion:


Not Necessary

Action Requested:

Board approval as presented under Consent Agenda


Information Only:




Who Has Been Involved? (List):

Ben Ross, Manager for Network Telecom IT Security; Trisha

Dominguez, E-Rate Systems Administrator; Samuel Garcia,

Director of Purchasing; Tony Reza, Chief Financial Officer,

Hector Reyna, Chief Technology Officer


Supports Strategic Direction 1 - Safe and Supportive

Learning Environment

Supports Strategic Direction 2 - College and Career

Readiness


Cost To District: $2,591,615.36

$2,482,200.00 Principal

$ 109,415.36 Interest


Administration recommends consideration and approval to utilize the purchasing cooperative program through Dell Financial

Services as presented under Consent Agenda.

This is for a lease of 4,200 laptops in the total amount of $2,591,615.36 to include principal and interest. The lease agreement

will be through Dell Financial Services for 4 (four) years with an annual payment of $647,903.84, for the DNA 1:1 High School

Program.

SISD will be using the Texas DIR Contract # TSO-3763, in the amount of $2,591,615.36, which includes the rate factor of

0.26102. At the end of the financing term, the equipment can be purchased for $1.

As stated in Board Policy CH (Local), any single, budgeted purchase of goods or services that costs $100,000 or more,

regardless of whether the goods or services are competitively purchased, shall require Board approval before a transaction may

take place.

Attachments (List): Quote for Lease

Action Taken:



64

BOARD AGENDA ITEM

Topic: New Job Description - Loss of Credit (LOC)

Specialist – High School

Requested by: Rudy Campoya,




Board Meeting Date Requested: February 16, 2021____

Approximate Time for: Presentation:

Discussion:


Not Necessary

Action Requested:

Board approval


Information Only:

People Participating in Presentation



HR Board Committee

How Will It Benefit the District's Mission/Goals?


and Staff.


Cost to District: Salaries and Benefits


Administration recommends consideration and approval of job description as presented.

The primary purpose of this position is to assist, maintain and file accurate Attendance and LOC records in the system as well as

accurate file documentation.

Attachments (List): New Job Description

Action Taken:



66

ADOPTED:


Department of Human Resources

JOB DESCRIPTION

Job Title: Loss of Credit (LOC) Specialist – High School Salary Block: 305

Reports To: Campus Principal Terms of Employment: 226 Days

Exemption Status: Non-Exempt

Primary Purpose:

The primary purpose of this position is to assist, maintain and file accurate Attendance

and LOC records in the system as well as accurate file documentation.

Qualifications:

Education/Certification: • High school diploma/equivalent or higher

Special Knowledge/Skills: • Demonstrate basic clerical skills • Demonstrate basic computer operation skills • Demonstrate ability to effectively communicate with parents, students, and SISD personnel.

Major Responsibilities and Duties:

1. Assists in the identification of students who have been flagged for LOC.

2. Generates excessive absence reports to identify students who are not adhering to compulsory attendance.

3. Assists with the generating and reviewing of LOC contract from the district Loss of Credit Application.

4. Reviews student academic achievement records to ensure reinstatement of credit.

5. Ensures compliance with all laws and regulations pertaining to student attendance accounting.

6. Maintains and monitors the Tyler SIS LOC coding for students completing hours with approved contract

for reinstatement.

7. Maintains student and parent LOC communication log.

8. Interprets and communicates compulsory attendance laws and school policy to parents, students, and

District personnel.

9. Assists the campus administrator as needed in attendance committee hearings resulting from student

attendance problems.

10. Compiles, maintains, and files all physical and computerized reports, records, and other

documents required, including records of all cases and reports required by the

Commissioner of Education regarding make-up time logs.

11. Maintains a professional level of confidentiality concerning personnel and students.

12. Upholds and adheres to safety rules and policies of SISD safety program.

13. Supports the goals and objectives of the school district and follows all district policies. 14. Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.

67

ADOPTED:

Loss of Credit (LOC) Specialist – High School

15. Performs any other duties as assigned by the appropriate supervisor.

16. Provides optimal customer service to all students, employees, parents, community, members, and any

other stakeholders of the district.

Mental Demands/ Physical Demands/Environmental Factors:

Mental Demands:

Reading; ability to perform basic arithmetic; ability to perform basic computer functions; ability to

communicate effectively (verbal and written); ability to meet deadlines; maintain emotional control

under stress

Physical Demands/Environmental Factors: Prolonged use of computer; works with frequent interruptions

This job description describes the general purpose and responsibilities assigned to this job and

is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may

be required.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of Board policy.

Employee Name (please print)

Signature Date

Socorro Independent School District does not discriminate on the basis of race, color, religion, gender, sex, national origin, age, disability, military status, genetic information, or any other

basis prohibited by law in its employment practices or in providing education services, activities, and programs, including career and technical education (vocational programs). For additional

information regarding Socorro Independent School District’s policy of nondiscrimination contact the Chief of Human Resources: (915) 937-0201, 12440 Rojas Dr., El Paso, TX 79928.

68

BOARD AGENDA ITEM

Topic: Resolution - Body Worn Cameras and Police Bike

Patrol Grant

Requested By: Jose Castorena, Chief of Police

Division Approval: Marivel Macias, Asst. Superintendent


Approximate Time For: Presentation: 5 min

Discussion:


Not Necessary

Action Requested:

Board approval

Action Needed by:

Information Only:



Chief of Police Jose Castorena


Ann Darnell Grant Specialist

Jose Castorena Chief of Police

Denise Holguin Police Officer

Marivel Macias Assistant Superintendent


Items included in grants will supplement District Goal 1


Grant funding if approved will be all inclusive.



Administration recommends consideration and approval of the resolution as part of the submission process for the Body Worn

Cameras and Police Bike Patrol grant as presented under the Consent Agenda.

Body Worn Cameras (BWC)

• The SISD Police Department wants to enhance the safety of its officers and District by purchasing Body Worn Cameras

(BWC's) and the technology for download. The BWC captures evidence in crime, police-citizen interaction and helps to

deter false complaints against the officers of the District, and further aides in reducing the liability aspect for the

District. The BWC's can be used to show whether a use of force was justified as well as whether an incident occurred or

not. The equipment can deter use of force incidents and complaints by citizens. The use of the BWC also shows the

public that officers are aware that their conduct towards citizens is being recorded and it gives the citizens a sense of

comfort. The cameras can purport a sense of stability and calm in knowing the whole interaction between officer and

civilian is being recorded. Body-worn cameras may result in better transparency and accountability. They may lead to a

faster resolution of citizen complaints and lawsuits that allege excessive use of force and other forms of officer

misconduct.

The Department believes in order to better serve the District and its employees and students, that BWC's are a necessity

to deter the use of force and adhere to the concept of transparency regarding officers conduct. The Department is

currently exploring an opportunity for obtaining funding through a grant for the acquisition of the technology. If funded

the Department will move forward with the project.

Police Bike Patrol

• The Department is also exploring a grant to introduce a bike patrol. With the construction of a second Student

Activities Complex (SAC) there will be a larger area to cover for police personnel. The program is another opportunity

to expand on services currently being provided to our community. Officers will need to complete a certification

program for being part of the bike patrol unit. Currently the department has one certified officer and has scheduled two

more to attend in March and two additional in May. The grant will cover the cost of the bicycles which can cost up to

$1500.00. We look forward to the funding of the grant to be able to enhance the services for our community.

Attachments (List): Resolution

Action Taken:



69

BOARD AGENDA ITEM

Topic: Notice of Separation Incentive

Requested By: Rudy Campoya,






Discussion:


Not Necessary

Action Requested:

Board approval


Information Only:




Screening Process/Panel

Facilitator: Directors of Human Resources; Cabinet Members



and Staff.


Cost To District: Salaries and Benefits

Not to exceed $37,500.00


Administration recommends consideration and approval of the item as presented.

The Department of Human Resources will offer a separation incentive in the amount of $500.00 to the first seventy-five (75)

classroom teachers, administrators, or other professional exempt staff assigned to a school site, who submit a Notice of

Voluntary Separation effective at the end of the 2020-2021 contract year to the Department of Human Resources on or before

5:00 p.m. on Wednesday, March 31, 2021.


Action Taken:



71

BOARD AGENDA ITEM

Topic: Authorization for administration to negotiate a fee for

the Maintenance Facility. Administration has

identified three (3) firms from the Miscellaneous

Professional Services District Wide, RFQ No. 199-

0308-E1841

Requested By: Thomas A. Eyeington, AIA

Chief Operations Officer

Division Approval: José Espinoza, Ed.D.



Approximate Time For: Presentation: 5 minutes

Discussion: 5 minutes


Not Necessary

Action Requested: Approval to negotiate with selected firms

following the procedures for Selecting Professional Services

adopted by the Board.


Information Only:




Thomas A. Eyeington, Chief Operations Officer



Under the 2017 Bond Program

Cost To District: To be negotiated and presented to Board

for approval.


The final project under the 2017 Bond Program is the Maintenance Facility. This project will help centralized some of M&O

departments to better serve the district.

Administration recommends consideration and approval to negotiate a fee with one of the following firms selected from the

Miscellaneous Professional Services District Wide, RFQ No. 199-0303-E1841 as approved by the Board on March 27, 2018.

1. MNK Architects, Inc.

2. EXIGO (ACM Designs, LLC)

3. PSRBB Architects

Per the procedures approved by the Board for selection of Professional Services administration will negotiate a fee with the

selected firm and will bring the proposal that best meets the needs of the District for Board approval.

Administration recommends approval to begin negotiation with MNK Architects and bring a fee proposal for Board approval.

Attachments (List): Miscellaneous Professional Services District Wide, RFQ No. 199-0308-E1841

Action Taken:



72

Miscellaneous Professional Services District Wide, RFQ No. 199-0308-E1841

Geotechnical EPA/Environmental Phase I Construction Material Testing Civil Engineering

Amec Foster Wheeler Environment &

Infrastructure, Inc.


Infrastructure, Inc.


Infrastructure, Inc.CEA Croup

CQC Testing & Engineering, LLC Professional Service Industries, Inc. CQC Testing & Engineering, LLC Frank X Spencer & Associates, Inc

Professional Service Industries, Inc. Terracon Consultants, Inc. Professional Service Industries, Inc. Huitt-Zollars, Inc.

Terracon Consultants, Inc. Terracon Consultants, Inc. Moreno Cardenas, Inc.

Parkhill, Smith & Cooper, Inc

Quantum Engineering Consultants, Inc.

Surveying Architect Structural Mechanical

Frank X Spencer & Associates, Inc ArchiPeli Huitt-Zollars, Inc. AEG, LLC

Huitt-Zollars, Inc. ASA Architects (ASA Architects, P.A.) Parkhill, Smith & Cooper, Inc Alegro Engineering, LP

Parkhill, Smith & Cooper, Inc Bill Zorn Architects Bath Engineering Corporation

EXIGO (ACM Designs, LLC) DBR Engineering Consultants, Inc.

GA Architecture, Inc. Fluid Systems, Inc.

Huitt-Zollars, Inc. Huitt-Zollars, Inc.

Liev Arch Parkhill, Smith & Cooper, Inc.

McCormick Architecture, LLC RBM Engineering, Inc.

MNK Architects, Inc.

New Republic Architects (New

Republic Design Co.)

Nine Degrees Architecture + Design,

Inc.

Parkhill, Smith & Cooper, Inc.

PSRBB Architects (PSRBB Architects

Commercial Group, Inc.)

VLK Architects, Inc.

Wright & Dalbin Architects

Electrical Roofing Asbestos Landscaping

Bath Engineering Corporation Armko Industries, Inc.Amec Foster Wheeler Environment &

Infrastructure, Inc.Parkhill, Smith & Cooper, Inc.

Borunda & Associates, Inc Frank X Spencer & Associates, Inc Professional Service Industries, Inc. Sites Southwest LLC

DBR Engineering Consultants, Inc. Terracon Consultants, Inc. Terracon Consultants, Inc.

Huitt-Zollars, Inc.


RBM Engineering, Inc.

ADA Compliance Commissioning

Third Party Inspections

(Plan Reviews and Building

Inspections)

Others

ASA Architects (ASA Architects, P.A.) Bath Engineering Corporation ECM International, Inc.

GA Architecture, Inc. DBR Engineering Consultants, Inc.

MNK Architects, Inc. Parkhill, Smith & Cooper, Inc.

New Republic Architects (New

Republic Design Co.)

Nine Degrees Architecture + Design,

Inc.



Evaluation Sheet

Miscellaneous Professional Services District Wide

RFQ No. 199-0308-E1841

Page 1 of 1 Awarded Tab

73

BOARD AGENDA ITEM

Topic: TASB Update 116 and Local Policy

Requested By: Marivel Macias, Asst. Superintendent for

Administrative Services





Discussion:


Not Necessary

Action Requested:

Board approval

Action Needed by:

Information Only:




Cabinet, HR Committee





Administration recommends consideration and approval of the revisions to policy as presented.

TASB Update 116

• CQB

• DCD

• DCE

• FFAC

• GKA

Local Policy:

• CR

• CRF

Attachments (List): Revisions to policy.

Action Taken:



74

Socorro ISD 071909 TECHNOLOGY RESOURCES CQB CYBERSECURITY (LOCAL)

DATE ISSUED: 12/18/202011/21/2019 ADOPTED: 1 of 1 UPDATE 116114 CQB(LOCAL)-A

The District shall develop a cybersecurity plan to secure the Dis-

trict’s cyberinfrastructure against a cyberattack or any other cyber-

security incidents, determine cybersecurity risk, and implement ap-

propriate mitigation planning.

The Superintendent shall designate a cybersecurity coordinator.

The cybersecurity coordinator shall serve as the liaison between

the District and the Texas Education Agency (TEA) in cybersecurity

matters and as required by law report to TEA breaches of system

security.

The Board delegates to the Superintendent the authority to:

1. DetermineEach District employee and Board member shall

annually complete the cybersecurity training program to be

annually completeddesignated by each employee and Board

member; and

2. Verifythe District. The District shall verify and report compli-

ance with staff training requirements in accordance with guid-

ance fromto the Department of Information Resources.

The Additionally, the District shall complete periodic audits to en-

sure compliance with the cybersecurity training requirements.

Upon discovering or receiving notification of a breach of system se-

curity, the District shall disclose the breach to affected persons or

entities in accordance with the time frames established by law. The

District shall give notice by using one or more of the following

methods::

1. Written notice.

2. Email, if the District has email addresses for the affected per-

sons.

3. Conspicuous posting on the District’s websites.

4. Publication through broadcast media.

The District’s cybersecurity coordinator shall disclose a breach in-

volving sensitive, protected, or confidential student information to

TEA and parents in accordance with law.

Plan

Coordinator

Training

Security Breach Notifications

75

Socorro ISD 071909 EMPLOYMENT PRACTICES DCD AT-WILL EMPLOYMENT (LOCAL)

DATE ISSUED: 12/18/202011/20/2017 1 of 4 UPDATE 116LDU 2017.04 LDU 2021 DCD(LOCAL)-X

Personnel not hired under a contract shall be employed on an at-

will basis.

[For information regarding contractual employment, see DCA,

DCB, DCC, and DCE, as appropriate.]

The Superintendent or designee has sole authority to notify em-

ployees of assignments, compensation rates, and conditions of

employment.

Evaluation of at-will employees shall be conducted by the principal

or supervisor in accordance with administrative procedures. [See

DN]

At-will employees shall be provided a letter of reasonable assur-

ance of employment. [See CRF]

In the exercise of the progressive discipline process, the District’s

values of honesty, ethical behavior, and mutual respect should

guide the content, presentation, and handling of all disciplinary sit-

uations and actions. Through a careful review process, the Super-

intendent or designee intends to maintain objectivity, fairness, and

consistency in the District’s progressive discipline process.

Poor job performance, unacceptable or unprofessional behavior,

policy violations, negative attendance trends, illegal or unethical

actions, and/or misconduct shall be considered as a few examples

but shall not be interpreted as an all-inclusive list of actions that

may result in disciplinary action, up to and including termination.

Various types of disciplinary actions may be taken in order to help

an employee assume responsibility and modify and correct unac-

ceptable performance, behavior, or actions. The alternatives avail-

able, ranging from counseling to termination of employment, shall

be dependent on the severity or recurring nature of the violation or

behavior. Misconduct deemed sufficiently serious, including crimi-

nal and gross or ethical misconduct, may result in an employee’s

immediate termination of employment.

The District reserves the right to move to a higher level of the pro-

gressive discipline process, to suspend an employee without pay,

or to demote an employee to a lower pay grade until sustained sat-

isfactory performance or satisfactory behavior is achieved.

The employee shall always be asked to sign any documentation to

demonstrate that he or she had a discussion with the employee’s

supervisor. A signature is not intended to imply or indicate agree-

ment of the issues noted. An employee may submit within ten busi-

ness days of the applicable “step” meeting a rebuttal statement to

Assignment and Evaluation

Reasonable Assurance of Employment

Progressive Discipline

Purpose

76



his or her supervisor to explain the employee’s point of view. The

employee must receive copies of any documentation he/she signs.

All documentation related to the employee’s misconduct must be

submitted to the department of human resources.

No prior disciplinary action shall be a prerequisite for another disci-

plinary action, including termination of employment. The progres-

sive discipline process shall be used according to the following

“step” processes when appropriate in the judgment of the Superin-

tendent or designee, except in certain cases, for example in cases

of criminal, gross, or ethical misconduct.

Supervisors may use the disciplinary forms provided by the Depart-

ment of Human Resources under the staffnet website on the Em-

ployee Development Intervention Guidelines booklet in the Depart-

ment of Human Resources webpagesite. Any alternative form

and/or letter must contain the elements provided in the disciplinary

forms under the staffnet website.

This step shall create an opportunity for the immediate supervisor

to schedule a meeting with the employee to bring attention to the

existing unacceptable performance, conduct, or behavior issue.

The supervisor should discuss with the employee the nature of the

problem and clearly describe expectations and required steps the

employee must take to improve upon the problem and sustain the

improvements. Within ten District business days of this meeting,

the supervisor shall prepare written documentation of the Sstep

Oone meeting.

Although the District hopes that the employee will promptly correct

issues noted in the Sstep Oone meeting, the District recognizes

that this may not always occur. The Sstep Ttwo: Wwritten Rrepri-

mand involves more formal documentation of the unacceptable sit-

uation and consequences of continued unacceptable actions or be-

havior. A reprimand outlining additional disciplinary actions the

employee may be subject to, up to and including termination,

should be included in the written reprimand document.

During the Sstep Ttwo meeting, the immediate supervisor shall

meet with the employee to review any additional incidents or infor-

mation, as well as prior relevant corrective action plans. The super-

visor shall be encouraged to coordinate in advance with the human

re-sources director of human resources about the situation and

next steps. The administration or immediate supervisor shall out-

line the consequences for the employee of his or her continued fail-

ure to meet performance or behavior expectations. Within ten Dis-

trict business days of this meeting, the supervisor shall prepare

written documentation of the Sstep Ttwo meeting.

Process

Step One: Counseling Record

Step Two: Written Reprimand

77



In some cases, the immediate supervisor may issue a second writ-

ten reprimand to provide the employee with additional corrective

action plans.

A performance improvement plan that lists the required immediate

and sustained corrective actions and follow-up reports must be is-

sued prior to moving to Sstep Tthree. A performance improvement

plan shall be issued within ten District business days of the Sstep

Ttwo meeting.

If counseling records, written reprimands, and performance im-

provement plans fail to bring about a change in conduct, the super-

visor may recommend that the employee be suspended without

pay according to policy. For a recommendation to be made by a

supervisor to suspend an employee, sufficient reason must be es-

tablished that determines that continuous and repetitious miscon-

duct has occurred. All documentation related to the employee’s

misconduct must be submitted to the Department of Human Re-

sources.

The last and most serious step in the progressive discipline pro-

cess is a recommendation for termination of employment. When

making a recommendation for termination of employment, the su-

pervisor shall be responsible for providing the department of hu-

man resources department copies of supporting documentation

pertaining to all actions taken to date to correct or modify the em-

ployee’s actions, performance, or behavior. Recommendations for

termination of employment shall be reviewed and approved by the

Ddepartment of Hhuman Rresources and the Superintendent prior

to termination.

The Ddepartment of Hhuman Rresources shall conduct a meeting

with the employee. The termination meeting shall include informing

the employee of his or her appeal rights and procedures as stated

in this policy.

When immediate action is necessary to ensure the safety of the

employee or others, the supervisor shall immediately contact the

chief human resources officer or designee.

An at-will employee may be suspended with or without pay during

the pendency of an investigation.

At-will employees may be dismissed at any time for any reason not

prohibited by law or for no reason, as determined by the needs of

the District. At-will employees who are dismissed shall receive pay

through the end of the last day worked.

Step Three: Suspension

Step Four: Recommendation for Termination of Employment

Severe or Dangerous Actions

Suspension

Dismissal

Review

78


DATE ISSUED: 12/18/202011/20/2017 ADOPTED: 4 of 4 UPDATE 116LDU 2017.04 LDU 2021 DCD(LOCAL)-X

If an at-will employee who has been dismissed desires a review of

that dismissal, the employee shall notify the Superintendent in writ-

ing within ten calendar days after receiving the notice of dismissal.

The Superintendent shall provide for time to review the circum-

stances relevant to the dismissal. This review session shall be

scheduled within 15 days after receiving the written notice from the

employee requesting a review of his or her dismissal. The review

session shall be closed unless an open session is requested by the

employee.

If the employee requests a review session, the Superintendent or

designee shall determine whether the dismissal is based on rea-

sons that are arbitrary, capricious, or discriminatory; and/or

whether reinstating employment, without or with certain specified

conditions, will be in the best interest of the District. The Superin-

tendent shall notify the employee in writing of his or her decision

within 15 days of the review session. The Superintendent’s deci-

sion at the review shall be final.

If the employee fails to request the review session within the allot-

ted time, the dismissal shall become final. The Superintendent, at

his or her discretion, may ask an arbitrator to:

1. Review the dismissal recommendation from the administra-

tion and the supporting documentation, if any, and/or

2. Review the dismissal. Neither an administrative hearing nor a

hearing before the Board is required.

A dismissed employee may appealrequest to be heard by the dis-

missalBoard in accordance with DGBA(LOCAL).

Appeal of Employment Actionsto Board

79

Socorro ISD 071909 EMPLOYMENT PRACTICES DCE OTHER TYPES OF CONTRACTS (LOCAL)

DATE ISSUED: 12/18/202011/5/2018 1 of 2 UPDATE 116LDU 2018.06 LDU 2021 DCE(LOCAL)-X

The District shall employ on non-Chapter 21 contracts, not to be

governed by Chapter 21 of the Education Code, the following posi-

tions: administrators and other professionals in pay grade P7107

positions or above that do not require certification by either SBEC

or the Board.

All NJROTC instructors and other professionals who work directly

with students but do not require certification by either the SBEC or

the Board shall be employed by written noncertified contract.

The Superintendent may present recommendations to the Board in

special circumstances or when the Superintendent believes that a

contract should be issued to any other personnel based on critical

needs, market conditions, or other special considerations.

These contracts are not “term contracts” and these noncertified

professionals are not “teachers,” as that term is defined in sub-

chapter E of Education Code Chapter 21. Therefore, nothing in

such contracts shall in any way be interpreted to afford to these

employees the rights or procedures provided by Chapter 21, sub-

chapter C, D, E, F, or G of the Education Code.

The Board may terminate a non-Chapter 21 contract and discharge

a non-Chapter 21 contract employee at any time for:

1. Good cause as determined by the Board; or

2. A financial exigency that requires a reduction in personnel.

Before any non-Chapter 21 contract employee is dismissed for

good cause, the employee shall be given reasonable notice in writ-

ing of the charges against him or her and an explanation of the

District’s evidence, set out in sufficient detail to fairly enable the

employee to show any error that may exist.

An employee may appeal discharge during the contract period in

accordance with DCE(LEGAL). If a non-Chapter 21 contract em-

ployee desires a hearing, the employee shall file a written request

with the Board not later than the 15th day after the date the em-

ployee receives notice of the proposed termination.

An employee whose contract is not reissued at the end of the con-

tract period may appeal to the Board in accordance with DGBA

(LOCAL).

In accordance with applicable legal and local provisions and the

provisions of the employee’s contract, the Superintendent is au-

thorized to reassign, suspend, and/or recommend to the Board the

termination of employment of any employee who is arrested and

charged with a misdemeanor involving moral turpitude, to include

Non-Chapter 21 Contracts

Grounds for Dismissal

Notice

Appeal of Employment Actions

Criminal Offenses

80

Socorro ISD 071909 EMPLOYMENT PRACTICES DCE OTHER TYPES OF CONTRACTS (LOCAL)

DATE ISSUED: 12/18/202011/5/2018 ADOPTED: 2 of 2 UPDATE 116LDU 2018.06 LDU 2021 DCE(LOCAL)-X

driving while intoxicated and driving under the influence; a felony;

or any criminal offense involving drugs or other controlled sub-

stances.

The following employees shall be subject to the provisions listed in

this policy: any cabinet member, director, assistant director, coordi-

nator, principal, assistant principal, manager, head coach, band di-

rector, and/or any other employee who has committed a crime that

adversely affects the mission of the District. [See DC(LOCAL)]

The Superintendent shall recommend to the Board the termination

of employment of such an employee who is convicted or who is

pending conviction beyond the current school year of the date of

the arrest of any criminal offense involving drugs or other controlled

substances, in accordance with applicable legal and local provi-

sions.

81

Socorro ISD 071909 WELLNESS AND HEALTH SERVICES FFAC MEDICAL TREATMENT (LOCAL)

DATE ISSUED: 11/5/2018 02/16/2021 1 of 4 LDU 2018.06 2021 FFAC(LOCAL)-X

Procedures shall be established by the administration to ensure

that proper attention is given to any student who becomes ill during

the course of a school day.

Documentation of students’ daily visits shall be documented appro-

priately using the Electronic Health Record established by the Dis-

trict.

Documentation shall coincide with guidelines established by the

National School Nurses Association, NANDA, and the Nurse Prac-

tice Act.Guide to Medication Administration in the School Setting

(texas.gov)

Emergency procedures shall be established by the administration

to ensure proper attention for any student injured at school. Rec-

ords shall be maintained on all accidents that require the attention

of a medical doctor.Guide to Medication Administration in the

School Setting (texas.gov)

Each year, students and parents shall complete and sign a form

that provides emergency information and authorizes school officials

to obtain emergency medical treatment, as provided by law.Guide

to Medication Administration in the School Setting (texas.gov)

The District shall purchase medications to administer to a student

as recommended by the District medical consultant.DSHS SNN

Naloxone Use for Opioid Overdose 9.18.pdf (texas.gov)

Nurses administering medication to students must comply with the

Nurse Practice Act and guidelines provided by Texas Department

of State Health Services Chapter 5.

Employees administering medications shall comply with Texas Ed-

ucation Code 22.052.

Employees authorized by the Superintendent or designee may ad-

minister to students:

1. Prescription medication in accordance with legal requirements

[see FFAC(LEGAL)] and only when the student’s parent or

guardian cannot be at school to administer the medicine.

The parent must deliver the prescription medication from a

physician licensed to practice in the state of Texas. The pre-

scription shall be properly labeled by a pharmacist licensed to

Student Illness

Documentation of Student Medical Information

Accidents Involving Students

Emergency Treatment Forms

Purchasing Medication

Administering Medication

No employee shall give any student prescription medication, non-

prescription medication, herbal substances, anabolic steroids, or

dietary supplements of any type, except as provided below.

Guidelines

Exceptions

Provided by Parent

82

https://www.dshs.texas.gov/schoolhealth/pdf/GuideMedAdminInSchool-Jan2020.pdf






https://dshs.texas.gov/uploadedFiles/Content/Prevention_and_Preparedness/schoolhealth/schoolnursenotes/DSHS%20SNN%20Naloxone%20Use%20for%20Opioid%20Overdose%209.18.pdf

https://dshs.texas.gov/uploadedFiles/Content/Prevention_and_Preparedness/schoolhealth/schoolnursenotes/DSHS%20SNN%20Naloxone%20Use%20for%20Opioid%20Overdose%209.18.pdf



practice in the United States. The parent must provide written

instructions signed by the parent that include:

a. The child’s name;

b. The name of the prescription medication;

c. The purpose of the prescription medication;

d. The time to be administered;

e. The dosage; and

f. The termination date for administering the prescription

medication.

2. Nonprescription medication, upon a parent’s written request,

when properly labeled, in the original container, and accom-

panied by written doctor’s orders.

3. Herbal substances or dietary supplements provided by the

parent and only if required by the individualized education

program or Section 504 plan of a student with disabilities.

Guide to Medication Administration in the School Setting

(texas.gov)

Except as permitted by Education Code 38.016, an employee shall

not:

1. Recommend to a student or a parent that the student use a

psychotropic drug;

2. Suggest a particular diagnosis; or

3. Exclude the student from a class or a school-related activity

because of the parent’s refusal to consent to psychiatric eval-

uation or examination or treatment of the student.

The District shall authorize the District’s medical consultant to write

standing orders for emergency medication protocols to be used by

authorized school personnel approved by the District.

Every District campus shall establish an emergency response team

of no less than six staff members who shall be CPR/first-aid certi-

fied. Team members shall be selected by the principal in conjunc-

tion with the campus nurse and may include administrators, teach-

ers, coaches, police officers, and the like. Volunteers who are

CPR/first-aid certified may also serve.

Psychotropics

Provided Medical Authority

Emergency Response Team

83





The District authorizes that school personnel and District volun-

teers (members of the emergency response team) who have

agreed in writing and who are authorized and trained may adminis-

ter an unassigned epinephrine auto-injector to a person who is rea-

sonably believed to be experiencing anaphylaxis on a school cam-

pus.

The District also authorizes that District personnel and District vol-

unteers (members of the emergency response team) who are au-

thorized and trained may administer other emergency medications

in accordance with law and this policy (i.e., Narcan).

Authorized and trained individuals may administer emergency

medications on a school campus.

The District shall ensure that at each campus a sufficient number

of personnel are trained to administer emergency medications so

that at least one trained individual is present on campus during all

hours the campus is open. In accordance with state rules, the cam-

pus shall be considered open for this purpose during regular on-

campus school hours and whenever school personnel are physi-

cally on site for school-sponsored activities.Guide to Medication

Administration in the School Setting (texas.gov)

In accordance with law, the District shall provide notice to parents

regarding the epinephrine program, including notice of any change

to or discontinuation of this program.

The Superintendent shall develop administrative regulations desig-

nating a coordinator to manage policy implementation and ad-

dressing annual training of school personnel in accordance with

law; procedures for auto-injector use; and acquisition or purchase,

maintenance, expiration, disposal, and availability of unassigned

epinephrine auto-injectors at each campus. Guide to Medication

Administration in the School Setting (texas.gov)

The school nurse shall retain the right to request written instruc-

tions signed by the physician prescribing the medication, as well as

the right to refuse to administer a medication that is unknown or

that the nurse deems not in the best interest of the student.

The school nurse shall:

1. Inform appropriate school personnel of the medication;

2. Keep a record of the administration of medication;

Emergency Medications

On Campus

Notice to Parents

Maintenance, Availability, and Training

Nurse’s Discretion

84






DATE ISSUED: 11/5/2018 02/16/2021 ADOPTED: 4 of 4 LDU 2018.06 2021 FFAC(LOCAL)-X

3. Keep medication in a locked cabinet; and

4. Return unused medication only to the parent.

The parent of the student shall assume responsibility for informing

the school nurse of any change in the student’s health or change in

prescription medication.

The District shall retain the discretion to reject requests for admin-

istration of medicine.

85

Socorro ISD 071909 COMMUNITY RELATIONS GKA CONDUCT ON SCHOOL PREMISES (LOCAL)

DATE ISSUED: 12/18/202011/21/2019

1 of 2

UPDATE 116114 LDU 2021 GKA(LOCAL)-X

Authorized District officials, including school resource officers and

District police officers if applicable, may refuse to allow a person

access to property under the District’s control in accordance with

law.

District officials may request assistance from law enforcement in an

emergency or when a person is engaging in behavior rising to the

level of criminal conduct.

In accordance with Education Code 37.105, a District official shall

provide a person refused entry to or ejected from property under

the District’s control written information explaining the right to ap-

peal such refusal of entry or ejection under the District’s grievance

process.

A person appealing under the District’s grievance process shall be

permitted to address the Board within 90 calendar days of filing the

initial complaint, unless the complaint is resolved before the Board

considers it. [See FNG and GF]

In accordance with the general provisions stipulated in policy, the

Board, at its sole discretion, shall determine whether to review only

the written information or to allow oral presentations.

Employees shall be designated to ensure appropriate conduct of

participants and others attending a school-related activity at non-

District or out-of-District facilities. Those so designated shall coordi-

nate their efforts with persons in charge of the facilities.

The District prohibits smoking and the use of tobacco products and

e-cigarettes on District property, in District vehicles, or at school-re-

lated activities.

The District prohibits the unlawful use, possession, or display of

any firearm, location-restricted knife, club, or prohibited weapon, as

defined at FNCG, on all District property at all times.

No violation of this policy occurs when:

1. A Texas handgun license holder stores a handgun or other

firearm in a locked vehicle in a parking lot, parking garage, or

other parking area provided by the District, as long as the

handgun or other firearm is not in plain view; or

2. The use, possession, or display of an otherwise prohibited

weapon takes place as part of a District-approved activity su-

pervised by proper authorities. [See FOD]

The District shall maintain neutrality in all elections. Accordingly,

the following guidelines shall apply:

Access to District Property

Ejection or Exclusion under Education Code 37.105

Off-Campus Activities

Prohibitions

Tobacco and E-Cigarettes

Weapons

Exceptions

Political Activities and Campaigning

86

Socorro ISD 071909 COMMUNITY RELATIONS GKA CONDUCT ON SCHOOL PREMISES (LOCAL)

DATE ISSUED: 12/18/202011/21/2019

ADOPTED: 2 of 2

UPDATE 116114 LDU 2021 GKA(LOCAL)-X

1. Campaign posters, literature, brochures, banners, and signs

shall not be brought upon or placed on school property or

campuses earlier than 7:00 p.m. on the day before a general

election day at those schools used as polling places and then

only at such locations permitted by applicable law pertaining

to elections.

2. Campaigning shall be permitted only on general election days

in areas designated by the District and in accordance with ap-

plicable law. No campaigning shall be permitted on campus or

District facilities on any other day.

3. Any requested tours of a campus by a candidate shall take

place after instructional hours, and candidates shall be es-

corted by the principal or designee.

4. Candidate forums may be held on a school campus at no

charge to the sponsoring group (i.e., PTAs, League of Women

Voters, or nonpartisan groups) if approved by the chief opera-

tions officer assistant superintendent for administrative ser-

vices. Candidate forum groups shall complete the appropriate

District forms per GKD(REGULATION) and give assurance

that all candidates are invited to participate.

5. The Superintendent shall provide Board candidates appropri-

ate information and materials at no cost.

For the purposes of political activities and campaigning, the Super-

intendent or designee shall interpret and enforce the provisions of

this policy.

Enforcement

87

Socorro ISD 071909 INSURANCE AND ANNUITIES MANAGEMENT CR (LOCAL)

DATE ISSUED: 9/25/2013 2/16/2021 1 of 4 LDU 2013.09 2021 CR(LOCAL)-X

The District shall provide full-time employees the opportunity to en-

roll in insurance plans selected and offered by the District. A full-

time employee is defined as an employee who works at least 30

hours a week.

All insurance contracts with an established anniversary date shall

have the contract renewed for a new contract year at least 60 days

prior to the anniversary date.

All insurance contracts shall conform to the provisions of any exist-

ing or future laws pertaining to insurance.

The District shall contribute a monthly hospital, surgical, and/or

medical expense insurance premium for each full-time employee.

When an active employee is approved for a medical disability leave

of absence, the District contribution will continue as long as any

earned paid leave remains or while the employee is eligible under

the Family and Medical Leave Act (FMLA). Contributions shall not

continue beyond the duration of the earned paid leave or the

FMLA.

Contributions for dependents made by employees may be de-

ducted from salaries when employees have authorized such de-

ductions. The deductions shall be stopped at the written request of

the employee. [See CFEA]

Insurance plans for the District shall be selected by an employee

benefits committee of professional and support employees. The

committee members shall be selected by the administrator at each

campus or department. The committee shall be responsible for re-

viewing employee insurance proposals, premiums, premium ad-

justments, and other employee insurance matters. The committee

shall recommend a course of action to the Superintendent, who will

forward the request to the Board for approval.

Members of the committee shall be required to attend employee

benefit meetings once a month and shall share benefit information

with the staff at their respective campuses or locations. It is also

recommended that the member coordinate an annual in-service at

the campus/department to review new or updated benefit infor-

mation with staff.

Membership on the employee benefits committee shall include:

1. Director of human resources/employee benefits—chairper-

son;

2. Chief human resources officer;

3. One employee from each campus;

Employee Benefits Committee

Membership

88



4. One employee from operational services;

5. One employee from transportation;

6. One employee from police services;

7. One employee from the District Service Center;

8. One employee from the Education Center;

9. Director of purchasing;

10. One employee from the SAC;

11. One employee from athletics;

12. One employee from technology services;

13. One employee from community education services; and

14. One employee from special education services.

Insurance companies used by the District shall meet the following

requirements:

1. Shall be rated in the latest edition of Best’s Insurance Re-

ports, published by Alfred M. Best Company, Morristown, New

Jersey.

2. Shall be licensed to do business in the state of Texas.

3. Shall submit guidelines for selling tax-sheltered annuities or

investments covered by Internal Revenue Code 403(b) for

employees of the District to the human resources department

prior to contacting any employee by the institution seeking ap-

proval.

4. Shall guarantee that the limitation on the District’s contribution

will not exceed the maximum limitation as allowed by law. The

guarantee must provide that the company will indemnify the

employee for any excise tax, interest, or penalty imposed on

the employee or the District if it is determined that the maxi-

mum limitation on contributions has been exceeded.

5. Shall be reviewed by the employee benefit subcommittee of

the District. The committee will advise the Superintendent of

new programs meeting District requirements and guidelines.

Final decisions shall rest with the Board.

Agendas and minutes shall be posted on the Web site online and

sent to committee members for review.

Requirements for Insurance Companies

89



The following requirements shall be met:

1. Shall be a bank, as defined in Internal Revenue Code, Sec-

tion 401(d) (1), or must be a person who has been approved

by the Internal Revenue Commissioner under Regulation

Section 401-12(n).

2. Shall be licensed to do business in the state of Texas.

3. Shall give evidence that each investment in a regulated in-

vestment company (including mutual funds) of contributions

made by the District for its employees is registered with the

Securities Exchange Commission and with the Texas State

Securities Commission. When the custodian is also a regu-

lated investment company, each investment must satisfy the

evidentiary requirements stated herein.

4. Shall provide an acceptable written custodial agreement. In

that agreement, it must be impossible for any part of the

amounts received by the custodial account or of the earnings

thereon to be used for, or diverted to, purposes other than for

the exclusive benefit of the employee or his or her beneficiar-

ies. The agreement must provide that the custodian not make

any distributions to the employee or to his or her beneficiaries

before the employee attains the age of 59.5 unless the em-

ployee:

a. Becomes disabled or dies;

b. Leaves the service of the employer; or

c. Encounters financial hardship, as determined by the In-

ternal Revenue Code and the regulations thereunder.

5. Shall submit verification of information (requested under re-

quirements 1, 2, 3, and 4) in writing to the human resources

department prior to contacting any employee by the institution

seeking approval hereunder.

6. Shall guarantee that the limitation on the District’s contribu-

tion, calculated according to a method as may be elected by

the employee, shall not exceed the maximum limitation as al-

lowed by law. The guarantee shall provide that the company

indemnify the employee for any excise tax, interest, or penalty

imposed on the employee or District if it is determined that the

maximum limitation on contributions has been exceeded.

7. Shall be reviewed by the employee benefit committee of the

District. The committee shall advise the Superintendent of

Requirements for a Custodial Account

90


DATE ISSUED: 9/25/2013 2/16/2021 ADOPTED: 4 of 4 LDU 2013.09 2021 CR(LOCAL)-X

new programs meeting the District requirements and guide-

lines. Final decisions shall rest with the Board.

The following shall apply:

1. Annuities or custodial accounts purchased by an employee

must be for at least $600 a year and an employee may enter

into only one agreement per taxable year. Any exceptions

shall be referred to the chief human resources officer.

2. All annuities or custodial accounts need not be with the same

insurance company or custodian.

3. Except for the employee benefits day provided by the District,

Nno agent may call on any employee of the District during

duty hours or during the school day.

4. The agent shall have a signed release of information form au-

thorizing the District payroll department to supply salary infor-

mation.

5. Agents shall deliver all required forms for initial enrollment to

the human resources department, 12440 Rojas Drive, El

Paso, Texas, on or before the payroll cut-off deadline of each

month. Salary deduction shall be effective for the payroll pe-

riod following enrollment.

6. All forms as herein designed by the District, including such

forms as are required pursuant to Internal Revenue Code,

Section 403(b) or 403 (b) (7) and the regulations thereunder,

must be completed in their entirety and in correct form at the

time they are turned in for processing. Any form found to be in

error will be disapproved and returned to the agent.

7. Failure of any insurance company or custodian to furnish the

payroll department with the correct billing data (i.e., infor-

mation concerning the District’s dollar contributions for an em-

ployee) on the dates as requested by the payroll department

shall mean automatic suspension from soliciting further con-

tracts from the employees of the District.

8. Failure of any company or custodian in performing its fiduci-

ary duty as a company or custodian shall mean automatic

suspension from further custodial account solicitations from

the employees of the District.

Guidelines for Selling Annuities or Custodial Accounts

91

Socorro ISD 071909 INSURANCE AND ANNUITIES MANAGEMENT CRF UNEMPLOYMENT INSURANCE (LOCAL)

DATE ISSUED: 7/22/2004 ADOPTED: 1 of 1 UPDATE 73 LDU 2021 CRF(LOCAL)-A

The District shall issue letters of reasonable assurance, as appro-

priate, to employees in positions requiring less than 12 months of

service whose services are anticipated to be needed at the begin-

ning of the following school year. [See DCD and DCE]

Reasonable Assurance

92

BOARD AGENDA ITEM

Topic: Principal at Robert R. Rojas Elementary School







Discussion:


Not Necessary

Action Requested:

Board approval


Information Only:





Facilitator: Angelica Herrera, Director of Human Resources

Janette Munoz, HR Specialist



and Staff.



107 Salary Range


Interviews were held on Thursday, January 14, 2021.

A recommendation will be presented to the Board of Trustees during Executive Session of the February 16, 2021 Board of

Trustees meeting.

Attachments (List): Under separate cover.

Action Taken:



93

BOARD AGENDA ITEM

Topic: Assistant Principal positions at various campuses







Discussion:


Not Necessary

Action Requested:

Board approval


Information Only:





Facilitator: Angelica Herrera, Director of Human Resources

Edith Martinez, HR Specialist



and Staff.



105 Salary Range


Interviews were held accordingly.

A recommendation will be presented to the Board of Trustees during Executive Session of the February 16, 2021 Board of

Trustees meeting.

Attachments (List): Under separate cover.

Action Taken:



94