software and licensing. who are we? itss software licensing procurement cwa
TRANSCRIPT
Software and Licensing
Who are we?
ITSS Software Licensing
Procurement CWA
Discussion Topics
• Software at Stanford
– ITSS Software Licensing
– Procurement CWA
• What we do
• Software we offer
• Eligibility
• Special uses
• How to order
• How to reach us
Our Goals
• Save the University money.
• Encourage compliant use of software.
• Help you find the software you need.
License Types
• Retail Purchase: Full Boxed version.
• Academic: Full Boxed version plus learning aids.
• University Contract: Full version. License with separate media.
You must have a license in order to legally install any software. Just having a CD is not sufficient.
ITSS Software Licensing
What We Do
• Negotiate contracts for campus software
• Distribute software to users
• Coordinate technical support
• Make referrals
Types of Software We License
• Instruction and research
• Operating Systems
• Databases
• Utilities
• Security
Considering New Licenses
• Broad and continuing interest
• Significant savings from regular academic price
• Savings from other campus outlets
Eligibility
• Who uses it
• What do they use it for
• Where do they use it
Groups We Support
• Leland Unix Systems
• ITSS behind-the-scenes
• Essential Stanford Software
• Students
Software for Students
• Selected Microsoft and Adobe products, from the Software Licensing office in Bambi Modular.
• Specialty software from Software Licensing web pages.
• Other products: buy an academic edition.
• Or... use the software in the campus clusters.
How to Order
• Go to our website
• Look at list of software available
• Fill out software order form or, fill out inquiry form
• We will contact you for software pickup
How to Reach Us
• [email protected]• http://softwarelicensing.stanford.edu/• 724-2424• Bambi Modular, 320 Panama Street
• Submit a HelpSU ticket--http://helpsu.stanford.edu/
Procurement CWA
What We Do
• Support the iProcurement catalog ordering purchasing process, including contracted and non-contracted software.
• Negotiate volume contracts, especially Microsoft and Adobe.
• Provide product keys and serial numbers for Microsoft and Adobe licensed installations.
• Loan Microsoft CDs for immediate installation.
Types of Software We License
• Microsoft and Adobe Contractual Volume Licenses• Volume licensing and academic priced software
(Macromedia, EndNote, FileMaker, etc…)
– Lowest price is available through iProcurement catalog ordering or RPO to En Pointe.
– Buy the academic version or academic volume licenses, if available.
– Academic software is also available at the bookstore or directly from the manufacturer for a slightly higher price.
Licensing Definitions
Microsoft • All Languages vs. English/Multilanguage• New License• Software Assurance (SA)• License with SA
Adobe• New License• Concurrent License (Conc)• Uplift (UL)• Maintenance
Licensing Details
Microsoft & Adobe Licenses• You own the license forever
• We only sell the most current version
• Downgrades are allowed
• Upgrades aren’t available
Cost Comparison
Office 2003 Pro
CD Doc Set License Total Savings
Retail (Fry’s) $499
Academic (Bookstore)
$199
Microsoft Select Agreement (CWA)
$20.71 $20.71 $49.46 $90.88 82%
CWA License Only
$49.46 $49.46 90%
Eligibility
• Stanford departments purchasing with a Stanford PO (not a P-Card)
• Not for sale to individuals
• Install on Stanford-owned computers
• Stanford owns the license, non-transferable
Microsoft in other languages
• Italian • Japanese• Korean• Russian• Spanish
• Chinese (traditional)• Chinese (simplified)• French• German• Hungarian
How can Faculty/Staff get software for home use?
• Purchase academic edition of software from bookstore or other retail location.
• Product Use Rights for Adobe and Microsoft products.
Microsoft and Adobe Product Use Rights
If your department bought a Microsoft or Adobe license for your work computer using CWA/iProcurement
Catalog Ordering, you may install the same product on one home computer or laptop.
• Work and secondary computer cannot be used simultaneously.
• You must remove the software if you leave Stanford.
No product use rights for Windows operating system- each machine must be individually licensed
for its own operating system.
How to order CWA
• Find part numbers: http://purchasing.stanford.edu/cwa or search on CWA/iProcurement Catalog ordering.
• Volume licensing: determine the number of licenses needed, determine if a CD is needed.
• Order using iProcurement catalog ordering or an RPO to En Pointe.
• You will receive product keys or serial numbers by email, if applicable.
How to Reach CWA
http://purchasing.stanford.edu/cwa
Stefani Fukushima 725-9110
Trinka Gillis 723-0699
Kathy Rariden 724-7154
ITSS Software Licensing
[email protected] http://softwarelicensing.stanford.edu/
724-2424
Procurement CWA
http://purchasing.stanford.edu/cwaStefani Fukushima 725-9110
Trinka Gillis 723-0699 Kathy Rariden 724-7154