Software and Licensing

Who are we?

ITSS Software Licensing

Procurement CWA

Discussion Topics

• Software at Stanford

– ITSS Software Licensing

– Procurement CWA

• What we do

• Software we offer

• Eligibility

• Special uses

• How to order

• How to reach us

Our Goals

• Save the University money.

• Encourage compliant use of software.

• Help you find the software you need.

License Types

• Retail Purchase: Full Boxed version.

• Academic: Full Boxed version plus learning aids.

• University Contract: Full version. License with separate media.

You must have a license in order to legally install any software. Just having a CD is not sufficient.

ITSS Software Licensing

What We Do

• Negotiate contracts for campus software

• Distribute software to users

• Coordinate technical support

• Make referrals

Types of Software We License

• Instruction and research

• Operating Systems

• Databases

• Utilities

• Security

Considering New Licenses

• Broad and continuing interest

• Significant savings from regular academic price

• Savings from other campus outlets

Eligibility

• Who uses it

• What do they use it for

• Where do they use it

Groups We Support

• Leland Unix Systems

• ITSS behind-the-scenes

• Essential Stanford Software

• Students

Software for Students

• Selected Microsoft and Adobe products, from the Software Licensing office in Bambi Modular.

• Specialty software from Software Licensing web pages.

• Other products: buy an academic edition.

• Or... use the software in the campus clusters.

How to Order

• Go to our website

• Look at list of software available

• Fill out software order form or, fill out inquiry form

• We will contact you for software pickup

How to Reach Us

• software@stanford.edu• http://softwarelicensing.stanford.edu/• 724-2424• Bambi Modular, 320 Panama Street

• Submit a HelpSU ticket--http://helpsu.stanford.edu/

Procurement CWA

What We Do

• Support the iProcurement catalog ordering purchasing process, including contracted and non-contracted software.

• Negotiate volume contracts, especially Microsoft and Adobe.

• Provide product keys and serial numbers for Microsoft and Adobe licensed installations.

• Loan Microsoft CDs for immediate installation.

Types of Software We License

• Microsoft and Adobe Contractual Volume Licenses• Volume licensing and academic priced software

(Macromedia, EndNote, FileMaker, etc…)

– Lowest price is available through iProcurement catalog ordering or RPO to En Pointe.

– Buy the academic version or academic volume licenses, if available.

– Academic software is also available at the bookstore or directly from the manufacturer for a slightly higher price.

Licensing Definitions

Microsoft • All Languages vs. English/Multilanguage• New License• Software Assurance (SA)• License with SA

Adobe• New License• Concurrent License (Conc)• Uplift (UL)• Maintenance

Licensing Details

Microsoft & Adobe Licenses• You own the license forever

• We only sell the most current version

• Downgrades are allowed

• Upgrades aren’t available

Cost Comparison

Office 2003 Pro

CD Doc Set License Total Savings

Retail (Fry’s) $499

Academic (Bookstore)

$199

Microsoft Select Agreement (CWA)

$20.71 $20.71 $49.46 $90.88 82%

CWA License Only

$49.46 $49.46 90%

Eligibility

• Stanford departments purchasing with a Stanford PO (not a P-Card)

• Not for sale to individuals

• Install on Stanford-owned computers

• Stanford owns the license, non-transferable

Microsoft in other languages

• Italian • Japanese• Korean• Russian• Spanish

• Chinese (traditional)• Chinese (simplified)• French• German• Hungarian

How can Faculty/Staff get software for home use?

• Purchase academic edition of software from bookstore or other retail location.

• Product Use Rights for Adobe and Microsoft products.

Microsoft and Adobe Product Use Rights

If your department bought a Microsoft or Adobe license for your work computer using CWA/iProcurement

Catalog Ordering, you may install the same product on one home computer or laptop.

• Work and secondary computer cannot be used simultaneously.

• You must remove the software if you leave Stanford.

No product use rights for Windows operating system- each machine must be individually licensed

for its own operating system.

How to order CWA

• Find part numbers: http://purchasing.stanford.edu/cwa or search on CWA/iProcurement Catalog ordering.

• Volume licensing: determine the number of licenses needed, determine if a CD is needed.

• Order using iProcurement catalog ordering or an RPO to En Pointe.

• You will receive product keys or serial numbers by email, if applicable.

How to Reach CWA

http://purchasing.stanford.edu/cwa

Stefani Fukushima 725-9110

stefanif@stanford.edu

Trinka Gillis 723-0699

tgillis@stanford.edu

Kathy Rariden 724-7154

kathyr@stanford.edu

ITSS Software Licensing

software@stanford.edu http://softwarelicensing.stanford.edu/

724-2424

Procurement CWA

http://purchasing.stanford.edu/cwaStefani Fukushima 725-9110

Trinka Gillis 723-0699 Kathy Rariden 724-7154