Doc No: SOP 02

Revision No: NEW

Revision Date:

Created By:

SECTION TITLE: STANDARD OPERATING PROCEDURES Approved By:

DOCUMENT TITLE: LOADING A SHIPMENT Pages: 2

PURPOSE: This SOP outlines the procedure for proper inspection of a carrier before loading a shipment.

PERSON RESPONSIBLE

FREQUENCYMONITORING

ACTIVITYCORRECTIVE ACTIONS RECORDS

Shipping Personnel,QA Designate

According to QA Audit Schedule, As Required

Daily GMP Audit Monthly GMP Audit

When findings deviate from written standards the QA designate will document findings on the Daily / Monthly GMP Audit Form and notify the General Manager of the deviation.

Short term action will be initiated and recorded on the Daily / Monthly GMP audit form. Long term action required, will be discussed by management and corrective actions / responsibilities and time frames will be agreed and documented.

Daily GMP Audit, Monthly GMP Audit, Shipping Record Form Non-compliance Product and /or Transport Truck Rejection form

PROCEDURE DESCRIPTION:

1. Inspect carrier to determine if it is clean and in good repair.

2. Note the condition of the outside of the carrier and inspect for:

Holes, cracks or broken panels (permitting the passage of other sources of contamination). Doors or hatches that do not close adequately. Refrigeration unit not working.

3. Open the door and inspect for:

Damage to the floor, walls, ceiling, doors, and hatches Protruding nails or bolts, Dirt, trash, stains or other debris, Residue of prior loading, Evidence of contamination by prior material handling, Bad odor, Insect activity, visible mold.

4. If vehicle is defective, reject stating the reasons for rejection to carrier. Maintain inspection records of all defects on the ‘Non-compliance Product and /or Transport Truck Rejection form. Do not load any vehicle deemed unsuitable until such time as all noted defects that may contribute to contamination are corrected.

5. Load only sound product that has been properly packaged and palletized. Follow First In First

Out (FIFO) protocols when picking product for a shipment i.e. pick product with the oldest date code first.

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6. Record the details of the shipment on the ‘Shipping Record Form’.

7. Close all doors and hatches and tender billing instructions to carrier.

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