soundings july 2012 - harley marine · maritime safety committee (msc) of the international...

July 2012Safe Responsible Reliable Efficient Safe Responsible Reliable EfficientSafe Responsible Reliable EfficientSafe Responsible Reliable Efficient

SOUNDINGSTo your Health

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Our Occupational Health and Safety Initiative OHSAS 18001: 2007 is in high gear. The focus of the Occupational Health and Safety (OH&S) initiative is the safety and health of our employees. In 2008, the Maritime Safety Committee (MSC) of the International Maritime Organization (IMO) amended the ISM code. Those amendments took effect in 2010. The most innovative change is the call for the assessment of all identified risks. The OH&S 18001 certification will move HMS beyond hazard assessment and into hazard prevention.

Several new procedures, exercises and an OH&S handbook supporting hazard prevention will be rolled out in the coming months. Communication will take place in Soundings, in e-mail and on the Vessel Communication Center (VCC). Our first area of focus is on the migration to electronic Material Safety Data

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Sheets (MSDS). All crewed vessels will make the migration in the month of July. MSDSs are now referred to as simply, Safety Data Sheets or SDSs. The advantage of electronic SDSs is that the latest, current information will be readily accessible to our employees and the speed and simplicity, which the vessels can be updated.

Electronic Safety Data Sheets are just one example of our dedicated focus on Occupational Health and Safety. Thank you for all of your steadfast support of the Occupational Health and Safety Initiative.

Deborah Franco Vice President – HR, HSQE and Administration

July Holidays 4th – Independence Day

(Offices will be closed in observance)

Thumbs Up

Thumbs up to the CF Campbell crew: Mike Cahill, Robert Harmeling, Mark Sanders, Patrick Harris, and Russell Holmes as well as the Willamette Champion crew: Sam Williams, Mike Martinez, Ryan Reidlinger, and Chase Martinsen. Recently, the Olympic Spirit came into Astoria and the crews worked seamlessly together to make a safe voyage up the Columbia River. Thanks for a job well done and smooth evolution up the River! Tim Kline

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Safe Responsible Reliable Efficient Safe Responsible Reliable EfficientSafe Responsible Reliable EfficientSafe Responsible Reliable Efficient

Terminal operator Tracy Wild and terminal manager Burt Nye represented Pacific Terminal Services, Inc. at Clean Rivers Cooperative’s Mutual Aid Drill on June 14, 2012 at the ConocoPhillips facility in Portland, Oregon. Mutual aid teams from Coop members PTSI, NuStar, Paramount, Kalama Chemical, Conoco Phillips, Chevron, and NRCES gathered to train and drill their skills. Tracy and Burt used PTSI’s boom boat to position a spill boom around C/P’s facility pier.

Participants had the opportunity to practice air monitoring using four gas meters. Clean Rivers Coop’s decontamination stations were deployed, assembled and repacked by the teams. A skimmer station allowed each team to practice using a skimmer on the water.

Pacific Terminal Services: Participates in Clean Rivers Cooperatives Mutual Aid Drill

Two Harley Marine vessels have been awarded “Citations of Merit” by the Chamber of Shipping of America for their involvement in fire fighting efforts in 2011. The Millennium Star fought to suppress a dock fire in California and the HMS Liberty battled a vessel fire in NY harbor. Thank you to the crews for your quick reactions and selfless dedication to the safety of your fellow mariners.

Twelve Harley Marine vessels received the Jones F. Devlin Award recognized by the Chamber of Shipping of America for their outstanding safety records. These vessels have not sustained a loss time injury for more than two years. Congratulations and thank you: Brian S., Ernest Campbell, Gyrfalcon, HMS Liberty, John Quigg, Lucy Franco, Millennium Dawn, Millennium Falcon, Millennium Maverick, Tim Quigg, Z-3 and Z-4.

In Recognition of Safety

Clean River Coop’s easy to

set up decon kits.

Practice setting up and operating a portable drum skimmer.

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Safe Responsible Reliable Efficient Safe Responsible Reliable EfficientResponsible Reliable EfficientResponsible Reliable Efficient

Quick Tips for Managing Stress

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Stress affects almost everyone. Sometimes, it can be a good thing because it can energize us to meet new challenges. But if it's not managed, stress can affect your physical and emotional health, your relationships, and your life. Below you'll find tips for managing stress. Recognizing the signs of stress The first step in managing stress is learning how to become aware of it in yourself. Some common physical and emotional symptoms of stress include • Difficulty sleeping • Headaches • Neck or back pain or muscle tension • Stomach pain • Irritability • Anger • Depression • Mood swings Managing stress Sometimes, the best way to deal with stress is to confront it at the source. If you're worried about what your boss thinks about your performance, you could ask and find out. If you feel overwhelmed by your to-do list, you could block out some time to tackle it. But not all stresses can be handled so directly. Some sources of stress can't be eliminated, such as a sick older relative or a child who is having difficulty in school. To manage those kinds of stresses, you may need to take different steps. Here are some suggestions: Learn a few relaxation techniques. You might try deep breathing, meditation, or just sitting quietly for a few minutes each day to gather your thoughts. Take care of yourself. Eating a healthy diet and getting regular exercise will help you find the energy you need to cope well with stress. Getting enough sleep is also important. For tips on how to sleep better, visit the site for the National Sleep Foundation at http://www.sleepfoundation.org. Make time for family and friends. Research shows that strong ties to others have a positive effect on

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your health and ability to cope with pressure. Set aside time for friends and family on a regular basis. Remember, too, that the program that provided this publication has a wealth of resources on managing stress. © 2003, 2010 Ceridian Corporation. All rights reserved. (This is from the EAP website, www.lifebalance.net) Employee Assistance Program Everyone needs help from time to time. HMS not only understands this, but also provides access to an employee assistance program at no cost to you. Unum can help you with resources, referrals or support on a wide range of issues, including: • Health and wellness • Child and elder care • Family or parenting issues • Work/ life balance • Marital or relationship issues • Pre and postnatal concerns • Grief and loss• Depression and anxiety • Stress • Alcohol or drug dependence This program is completely confidential and as members, you have access to screening tools, self-assessments and personalized improvement plans to help you cope with everyday concerns and issues. Our EAP has access to experienced counselors and resources to help you. You can access the EAP simply by calling 1 (800) 854-1446 or by visiting www.lifebalance.net; ID and password: lifebalance. If you have any questions or would like a brochure, please see an HR representative. HR Department

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July Birthdays

Please contact Kirk Bonnin in the Portland Olympic Tug & Barge office if you are interested in attending the

picnic or would be willing to volunteer or make a donation. [email protected] or (503) 519-2579

Harley Marine Gulf Stelly Preston 7/2 Randall Baker 7/10 Willie Jackson 7/13 Jeffery Bearden 7/28 Harley Marine NY Kenneth Shaw 7/28 Harley Marine Services Derick Lillejord 7/29 Millennium Maritime Jillian Houghton 7/9 Richard Jabuka 7/17 Anthony Lobro 7/24 Olympic Tug & BargeHenry Barrett 7/1 Joseph Allnoch 7/2 Larry McCormick 7/2 Byron Peterson 7/2 Daniel Baumfalk 7/7 Michael Coleman 7/7 Scott Coleman 7/8 Steven Boer 7/12 Brandon Chafe 7/19 Ryan Gartner 7/21 William Flood 7/23 David Alexander 7/24 Andrew O’Donnell 7/24 Michael Harley 7/25 Vincent Kucera 7/25 Stephen Jones 7/30 Pacific Coast Maritime Chris Iszler 7/2 Pacific Terminal Services John Overly 7/7 Starlight Marine Services Michael Price 7/9 Jonathan Willingham 7/12 Marc Douville 7/24 Eric Vuoso 7/29 Westoil Marine Services Enrique Gomez 7/5 Nicholas Buzard 7/9 Daniel Seeley 7/9 David Holguin 7/17

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July Anniversaries

Harley Marine Gulf Steve Estep – 1 year Michael Harvey – 1 year Ricardo Legleu, Jr. – 1 year Michael Simon – 1 year Aaron Stedman – 1 year Justin Todd – 1 year Harley Marine NY Jose Panlilio, Jr. – 5 years Harley Marine Services Pete Hofmann – 30 years Don Meberg – 18 years Heather Holmes – 6 years Olympic Tug & BargeAdam Churchill – 12 years Robert Harmeling – 11 years Henry Torgramsen – 10 years Tim Kline – 8 years Zach Farmer – 7 years Ryan Gartner – 7 years Wojciech Satlawa – 7 years Russell Holmes – 6 years John Jensen – 5 years Leah Nelson – 5 years Patrick Harris – 4 years Phillip Jordan – 4 years Ivan Larson – 3 years Randall Reinders – 3 years Joel Russell – 3 years Bradley Kofstad – 2 years Torey Sue – 2 years David Ponce – 2 years Samuel Williams – 2 years Terrance Lindsey – 1 year Chase Martinsen – 1 year David Mershon – 1 year Ryan Obermire – 1 year Zachary Singer – 1 year Starlight Marine Services Travis McGrath – 9 yearsElliott Talbot – 2 yearsKyle Uhl – 2 years Robert Zidek – 2 years Westoil Marine Services Enrique Gomez – 7 years Marvin Munoz – 7 years

Environmental Aspects Meeting Recap On June 22nd Harley Marine held the annual Environmental Aspects Review meetings. An Environmental aspect is an element of Harley Marine’s activities or services that may interact with the environment. An example of an environmental aspect is used lube oil, which we recycle. Harley Marine is making great efforts to reduce our environmental impacts, some examples in how we are doing this is upgrading the fleet by repowering vessels with Tier II and Tier III engines, installing shore power in Long Beach, and initiating a recycling program in Houston. The Aspects meeting was an opportunity to prioritize our environmental focus and set the foundation for the next phase of environmental goals and objectives. Personnel from every HMS Port, Region and Department were represented in the meeting. We appreciate your time, input and enthusiasm for our environmental initiatives. Thank you, The Green Team

On June 11th Harley Marine Services hosted the CF Mariners Care Golf Tournament at the Golf Club at Newcastle in Seattle, WA. The tournament brings

together several Puget Sound businesses and the local MLB team, the Seattle Mariners to raise funds for the

Cystic Fibrosis Foundation. This year’s tournament hosts included, Shawn Kelley, Dustin Ackley & Justin Smoak who were joined by General Manager, Jack Zduriencik and many others for a fun day of golf. With the day’s

festivities and the evening auction, we were able to raise a remarkable $220,000 NET for CF. Thank you to everyone

who participated, volunteered and helped raise the funds, your support is greatly appreciated.

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401(k) Retirement Plan - Compounding Most people assume they will retire in their 50s or 60s, but it’s rarely that simple. Unfortunately, more than 50% of Americans have never attempted to figure out how much they need to save to obtain a comfortable retirement*. Many are ill prepared for retirement, and the time to do something about it is now.

Start by taking a realistic look at the present, and develop a plan for the future. According to most experts, you will need to replace approximately 80% of your working income to maintain your standard of living during retirement**. Saving enough to get to that level takes careful and strategic planning.

Get Started! Time can be your most important ally when you’re saving for retirement. The longer you have to invest, the greater the potential benefits of compounded earnings. Compounding occurs when the returns on your savings begin to produce their own return. Saving early in your career will put you in a great position to allow your money to grow.

This hypothetical example is not intended to predict or project investment performance. Your own results will vary. It assumes systematic $4,000 pretax contributions to a tax-deferred retirement plan account made annually on January 1 for the number of years indicated above and a 7% annual rate of return. No distributions are taken from the plan account during the entire period. Taxes on distributions, fees and expenses are not taken into account. If account fees and expenses were deducted, performance would be lower. Pretax contributions and any earnings will be taxed at the time of distribution and may also be subject to an early withdrawal penalty if distributed before age 59½. Systematic investing does not ensure a profit and does not protect against loss in a declining market. * Source: US Department of Commerce ** Source: Social Security Administration

Administrative Questions If you have questions regarding

your quarterly statement, participant website, or plan

provisions, please contact your plan administrator:

G. Russell Knobel & Associates

1-800-822-9205

Investment Questions If you have questions or need

guidance with the fund options in your retirement plan, please contact your plan education

specialist:

Kibble & Prentice Melody Prescott 1-206-676-7421

[email protected]

Plan Eligibility You are eligible to enter your

retirement plan if you are age 21 or older, and have completed 3

months of service.

Sarah started saving in her company’s retirement plan at age 30. She contributed $4,000 per year for 10 years. A decade later John started saving in his company’s retirement plan. At age 40, he contributed $4,000 per year for 25 years. Both John and Sarah retire at 65. Who do you think has more money at retirement? Because Sarah started early, she has more than John, even though he contributed more than double the amount into his retirement plan. As you can see, it is important to start saving for retirement now.

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CAUGHT IN THE ACT…OF BEING SAFE

By: Andre Nault, Safety Manager

Recently at the Millennium Maritime and Westoil Marine facility in Los Angeles, a small float was put in place by the shore side maintenance crew on the back side of the main dock to serve as a dock for the crew change vessel and the emergency skiff. Once the float was secured in place, a fixed ladder system was put in place for access to the float. Shortly afterwards, Westoil welder and fabricator Jesse Houghton was caught sneaking around the dock, building a ramp and guardrail around the top of the ladder in order to make the access to the dock safer. Then, Westoil painter Brian Corbin was caught painting the ramp and guardrail with non-skid and contrasting paint.

Shoreside maintenance worker Reed Daoedsjah was recently caught in the act of organizing and securing items stored on top of storage containers on the dock so they would not fall because of wind or an earthquake. It was discovered early one morning that an unknown person or persons are responsible for placing caution

cones around an open vault in the dock surface in order to warn passersby of the hazard. These types of blatant acts of safety do not go unnoticed and management reminds all who may be involved in perpetuating them to keep it up! If you catch anyone in the act of being safe in your local operation, snap a photo and send it in for next month’s issue of Soundings.

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Mentoring at Harley Marine According to the Wharton School of Business there are many benefits from participation in a formal Mentoring Program. A formal program is structured where Mentor and Mentee teams maybe assigned and follow a program structure. Informal mentoring occurs when one individual asks for advice or an opinion and an association is formed. Informal mentoring takes place frequently in the marine industry but it is difficult to measure the benefits. The Harley Marine Mentoring program is structured and more formalized and is centered on setting and achieving goals. A collateral benefit could be a lifelong friendship but not all teams become permanent friends. Many research studies point to the benefits of being a Mentor. Surprisingly for the Mentor, career advancement and pay increases are two of the most frequently cited benefits. The Harley Marine Mentoring program was not necessarily designed to promote the Mentor, rather to focus on job performance, skill attainment and safety of the Mentee. Mentoring programs have been found to improve the functioning of a team, a department or an entire organization. Also, mentoring has been proven to improve employee morale and retention. Most Harley Marine employees are experts at what they do. For those employees that have mastered all necessary maritime skills, they will be able to focus their goals on combating complacency, hazard prevention, situational awareness and sharing their knowledge with others. Mentor Spotlight Kelly Moore, our Barge Operations Supervisor in Los Angeles is the Mentor Spotlight for the month of July. His work frequently takes him to ports outside of his Los Angeles region including Houston and the San Francisco Bay Area to support barge operations at Starlight Marine Services and Harley Marine Gulf. Kelly has been nominated by his mentee, Cody Cameron a Dispatcher in Houston.

According to Cody, “Kelly has very little free time with his busy schedule, much less any actual face time with me. However, I speak with him almost daily and he never denies me even a second of his time. Whatever questions I have or any problems I run into, he is always right there to help me through them and point me in the right direction to address the issues. Frequently, he will simply suggest one or two things and lets me solve problems on my own. Thus allowing me to bring part of myself to the job, while still maintaining a level of excellence expected from a Harley Marine employee.

Kelly has allowed me to think outside the box on some issues and used my suggestions in other parts of the company. I sent him a spreadsheet and he then told me that the customer liked it so much he was using it as a template for information sharing on the West Coast. He credited me with the idea. I was surprised and happy. I have worked many places where a supervisor takes recognition for the work of a subordinate. I really appreciated how Kelly gave me the credit.

I just want to impart that Kelly Moore has become a great friend, confidant, and, yes, mentor to me. Although we have worked together a short time, Kelly has helped me realize a lot of my potential and has given me the confidence to keep trying new ways of doing the same old tasks. He has helped me set goals for my future and he has set me on the right path to reaching those goals.”

Kelly, thanks for making the Mentoring Program a genuine success. The Mentor Team.

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Safety Incentive Program Winning Safety Tips: Tip #1 By: Daniel Baumfalk, Olympic Tug & Barge Montesquieu wrote, "It should be noted that the main reason for the Romans becoming masters of the world was that, having fought successively against all peoples, they always gave up their own practices as soon as they found better ones." So maybe Romans did masters reviews, near misses, and lessons learned? Tip #2 By: Samuel Williams, Olympic Tug & Barge On barges where visibility is obstructed, directions and distances are critical. Even at a much-reduced speed, an incredible amount of damage can occur if communication is lacking. Attention to detail is vital. Better to stop short than cause an accident. Tip #3 By: Timothy Picou, Harley Marine GulfEvery fire exit needs to be clearly marked and every crewmember should be aware of where they are located. Access to these portals should never be blocked or full of clutter. There should always be a full fire extinguisher in designated areas. Everyone in the workplace should be aware of this location and trained in its proper use of the extinguisher. If a fire or other type of emergency situation occurs in the workplace, remaining calm is the best way to help yourself and others. Remember, fire drills save lives. Winning Article: Skin Irritants By: Timothy Picou, Harley Marine Gulf Dermatitis is an inflammation of the skin from exposure to an irritant. There are many types of dermatitis. It is a common conditions that normally is not life threatening or contagious. Inflammation can vary based on the type of skin, your age, sex and season of the year. Also your medical history of previous skin disease or allergies, and personal hygiene all contribute to dermatitis. It can take just one exposure to cause a skin reaction, however crewmembers can become sensitive through prolonged and repeated exposures to a substance. The symptoms of exposure may manifest in just one day or after several months. General causes of dermatitis are: chemical, mechanical, physical, or biological exposure. Chemicals can produce reactions ranging from burns to mild skin irritation. Mechanical causes of dermatitis include friction, pressure and trauma resulting in abrasions, wounds or bruises. Physical agents that lead to dermatitis are excessive heat, cold, sunlight, ultraviolet light, x-ray or other ionizing radiation. Biological agents, such as bacteria, viruses and insect bites or stings can cause or complicate dermatitis. Guard yourself from exposure. Utilize protective clothing; wear long pants, long sleeves and chemical aprons if necessary. Protect your eyes with face shields, safety glasses or splash goggles. Always use the proper PPE. Make sure irritating materials are removed from all work clothing so they are not transported home. Wash your hands with mild, non-abrasive soap solution; wash any skin area immediately that has been exposed to an irritating substance. Implement and put into effect engineering controls, such as enclosures, guards, or mechanical handling devices. All of which can help minimize worker contact with substances. The most important thing is for workers who may be exposed to skin irritants is to be informed about the hazards. Understand the precautions to take and know what process and equipment to use to avoid or minimize exposure.

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Harley Marine Services A Full Service Maritime Company

www.harleymarine.com

If you have any photos of the tugs or barges that

you are willing to share, please send them in to Stephanie Gullickson,

[email protected] for use on the company

website, in Soundings and in all marketing material.

Thank you in advance for sharing.

June Employee of the Month Greg Horton, Olympic Tug & Barge Olympic Tug & Barge would like to recognize AB/Tankerman Greg Horton. Greg began with Olympic in 2004, since then he has worked hard to learn, advance and grow as a professional mariner. Multiple co-workers of Greg’s have praised him for his determination, dedication and ability to perform at the highest level on the job. It has also been made very clear that Greg is a team player, an excellent shipmate and works with a positive attitude. Greg, thank you for your hard work and positive attitude day in and day out. June New Hires Harley Marine Gulf John Beckham, PilotWillie Jackson, Deckhand Tankerman Christopher Bryum, Port Engineer Eric Garcia, Deckhand Tankerman Harley Marine Services, Melanie Barstow, Director, HR

soundings july 2012 - harley marine · maritime safety committee (msc) of the international...

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