SOUTH CENTRAL DISTRICT ATHLETIC ASSOCIATION

Executive Meeting – 2:30 Wednesday, December 8, 2010

Prairie South 9th Avenue Board Office, Moose Jaw

ATTENDANCE: President – Troy Wist, Central Butte Administration Rep– Jody Lehmann, Gravelbourg

Secretary – Sandi Hutchinson, Moose Jaw Treasurer – Karla Silbernagel, Mankota

LEADS Rep – Barb Compton, Prairie South Trustee Rep – Joan McMaster, Prairie South

Section Reps – Blake Buettner, Peacock; Deb Karpinski, Coronach; Dale Lawrence, Mossbank

Section Reps – Bart Mihalicz, Craik Officials Commissioner – Martin Holzer, Peacock

Athletic Commissioners – Larry Segall, Moose Jaw & Roger Morgan, Kincaid,

1. Call to order 2:30

2. Adoption of agenda as amended: Martin Holzer

3. *Adoption of minutes from August 31, 2010 SCDAA meeting Karpinski/BuettnerCARRIED

4. *Financial report: hand out: Karla Sibernagel

Figure 1 Financial ReportMotion to accept the financial report as presented:

Siberrnagel/SegallCARRIED

5. Special Reports/Presentations5.1 District Presidents Meeting – Bart Mihalicz: Handout5.2 SHSAA – Valerie Gordon Section 1 Rep. sent report from the SHSAA Exec meeting

Figure 2 Val G SHSAA report

5.3 Athletic Commissioners – Larry Segal, Roger Morgan

Larry spoke Re: Sepak Takra and handball: We aren’t interested in hosting a tournament at this time.

5.3.1 Track & X Country Meet Funding Moose Jaw Invitational Meet Sat. May 7, 2011

5.3.2 Delay in Officials PaymentsProposal: we have bills for our officials that have been submitted and are delayed in being paid by Prairie South.We have about $10,000. worth of bills to be paid to officials…2 and half months and still not paid. MOTION: That the South Central District Athletic Association loan $5000.00 to the South Central

Official’s association until payment is received from the Prairie South School Division Morgan/SegallCARRIED

5.4 LEADS & Trustee Rep – Barb Compton & Joan McMaster5.4.1 *PSSD Extra Cur Funding Structure given to administrators at the last Admin.

meeting.

Figure 3funding support Extra Cur

- Team travel and weather: Schools need to have conversations about student’s safety, which is our number one concern. When do schools allow teams to travel to tournaments/competitions: need to look at weather and mode of travel use of busses as opposed to vehicles, drivers, time of departure and return.

5.4.2 Cost of hosting SHSAA events

- Cost of caretaking: is an expense in Moose Jaw Schools,

- Who is covering the cost and who is getting the profit or the loss?

- Different in rural and city.

- The rural usually make money. Most of their profit comes from the canteen.

- Seems to be an urban problem. Moose Jaw hosts way more tournaments, regional’s, conferences, provincials, etc. than the rural areas.

- Can we apply to the city for special events funding: Larry will look into it.

- Question: cost sharing: when we host a competition we don’t have to pay to send our athletes/teams, this is a cost saving to our divisions. Is there a portion of those funds that we can re-allocate back to our schools who are hosting?Suggestion: That Larry, Roger and Troy work on a proposal to send to Barb C to take to the board to see if we can change how funding is done in these situations. Should money also be coming from Caronport, Cornerstone and Vanier?

6. Old/Unfinished Business6.1 SCDAA/SHSAA Web Site: Where is the Search bar?6.2 Missing Track Jerseys: all turned in6.3 Fines: two outstanding Troy will reissue the notice.6.4 Can contact CHAB at mjnews@goldenwestradio.com

7. District Commissioners Reports and/or Sports Updates7.1 *Grass Golf

7.1.1 Should team medals be given out if there is no opponent? Officials should have a cell phone, to make communication easier

7.1.2 *Facilitators Instructions (from SHSAA)Are we rewarding cheating? Facilitators need to keep score. They need to have a tally chart. Roger/Martin will update.7.2 Sand Golf: Mossbank no report yet.

7.3 Cross Country: one page report sent in by Renee Verge

Figure 4 2010 Cross Country Report7.4 Soccer: report presented by Larry Segall

Figure 5 2010 year end soccer report7.5 1A-5A Boys/Girls Volleyball

7.5.1 Reaction to new provincial playoffs structure7.5.2 6 team regional playoffs – consider eliminating 3-2 crossover Roger will bring

back to next meeting.7.6 *Bantam Boys/Girls Volleyball Deb Karpinski: handout with reports from Deb and Jodi

Figure 6 Volleyball District Championship7.6.1* Jewelry in bantam playoffs. Clarification/information

7.7 6-man Football7.8 9-man Football7.8 12-man Football: report from Larry Segall, congratulations to Peacock.

Figure 7 2010 Football Report MJHSAA

7.9 *Fall District Champions Summary

8. Officials Commissioner Report – Martin Holzer8.1 Provincial Officials Meeting: start looking at officials from all sports: see who deserves to be

recommended for awards.Lack of officials in all sports, and officials pay rates are different all over.

8.2 Volleyball Clinics Follow Up8.3 Basketball Officials Clinics (MJ has done 3)8.4 need to approach our wrestling group to see if we can train someone to referee.Track: put officials in for events as opposed to blocks of time. Look at posting items on line so that people can learn better officiating, and new rules.

9. Upcoming Sports

Figure 8 Basketball, Curling & Wrestling Passed Res. at 2009 AGMLarry: 2010/2011 SHSAA hand out with schools who have non faculty coaches listed. You can check to see if your school has their coaches registered. Please make sure your admin know that they have to have your non faculty coaches registered.9.1 Section/District Hosting Updates

9.1.1 Basketball- *Assigning host sites for SHSAA Conference tournaments

9.1.2 Badminton- Start time for Sr Districts, Wed, April 20th @ Gravelbourg: @ 4:30 and done

about 8:30 athletes can be home by about 10:30.Gravelbourg would like someone else take the bantam: Bart will check, North, bantam

district badminton: May7 Bart will check MJ Invitational is Sat. April 9, 2011; Kevin Toth is the commissioner @ Vanier, get hold

of him if you are interested in attending. 9.1.3 Curling

- keep in mind the new curling structure that is in place. Can a four sheet facility host all playoffs? Larry has hotels booked for curling at Provincials.

9.1.4 Wrestling: MJ schools have entered a partnership with the kinsmen wrestling club. Practice 2x week, go to tournaments. MJ schools are helping with the rental of the facility. This deal would work with any of our rural schools who are interested in coming into practices twice a week. Larry will send out to the athletic directors for each school.

9.2 Upcoming Provincial Hosting Sites/Opportunities9.2.1 2011 Hoopla (Larry Segall)

- Web Broadcast and permission forms

Hoopla meeting: Thursday Dec. 9 @ 7:30 AM.Peacock, RVCI and Vanier will try to do webcasting, the information will be sent out to

the schools who are attending. Need to have the permission forms filled in. Make sure you book hotel rooms if you need them. 9.2.2 Provincial Sand Golf – Bengough, 20119.2.3 5A Girls Provincial Volleyball – Moose Jaw: the host venue will be Peacock we will

need know who the host school will be , we have 3- 5A schools, the host team is automatically in . 9.2.5 2013 All Curling, Moose Jaw may look at hosting, 2012 Grass Golf

10. New/Other business10.1 Bantam co-op team form: Troy will develop a form and bring it to the next meeting.10.2 *SCDAA & SHSAA Awards Nomination Forms: forms will be sent out in February. 10.3 Coaches Symposium Application procedure (KS/RM). We need to come up with a procedure.

The application procedure should be one week following the June annual meeting. WE will make this change at the annual meeting for the change of date. Need to list the procedure and let the people know if they get funding.

10.4 Motion – Be it resolved that we have SHSAA AGM during the four day Ministry of Learning Exam period annually.Lehmann/ KarpinskiCARRIED

. (Jodi Lehmann). Move the SHSAA AGM so it is always lined up with the prov. Exam period. Will make it easier for staff to be released from school. Will be a cost saving for school divisions.10.5 Teams/individuals not able to compete at next level. Compete for medals with out depriving others of opportunity. 10.6 Sportsmanship Signs (SCD initiative) should we have be a fan not a fanatic signs in school encourage. 10.7 Team Handball (LS/RM)10.8 Rural and city bantam sports: right now we do cross country: what about track and field. Will send info to Larry, elementary sports are run through the VP’s have 3 meetings a year.

11. Date and location of next meeting: April 6th , 2011, 2:30 p.m. at 9th AVE. Moose Jaw

13. Adjournment: Motion Sibernagel