Document 13

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SOUTHERN SCORPIONS DISTRICT SCHOOL SPORT

DUTIES OF A DISTRICT COACH/MANAGER

Prior to a District Trial Date Completed

Be familiar with all policies and procedures including Document 15 - Teacher

Officials Responsibilities, Document 16 - Team Officials Codes of Behaviour

and Document 50 – General Information

Read the Document 17 - Curriculum Risk Management Overview document.

District Coach

Complete the generic CARA template in conjunction with the sport specific guideline and

email to your District Chair for approval no later than two weeks prior to the District

Selection Trial Day. When you return your generic CARA template you must also return a copy of the sport specific guideline for your sport as evidence that you have made reference to this document.

District Manager

Team Managers MUST complete and submit a Qld School Sport Risk Management

Representative Sports Event – Team Manager template available from the Met West Website. This document MUST be completed and emailed to your District Chair for

approval not later than 2 weeks prior to the District Selection Trial Day.

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DUTIES OF A DISTRICT COACH/MANAGER

Email your completed Document 25 – Team Official Emergency Medical

Information form to your District Secretary.

Prepare Document 19 - Team Training letter.

Prepare Document 21 - Team Training Schedule. Email to your District Chair for

approval 2 weeks prior to the district trial. Ensure that a copy is provided to your school Principal after approval.

Email your completed and signed Document 51 – Transfer of Duty Form to your

District Secretary no later than 2 weeks prior to the district trial.

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DUTIES OF A DISTRICT COACH/MANAGER

At A District Trial Date Completed

Distribute and explain the Student Information Pack including Document 1 – Team

Invitation, Document 7 – Acceptance of Team Invitation, Document 8 – Principal

Approval and QSS Project Consent and Third Party forms (only for the Big 3) to all students selected in the District Team. These forms are available on the Met West website under your district tab and also in the District handbook.

Issue to team members a Document 21 - Team Training Schedule.

Complete the Document 33 - Team Members Details form and forward a typed copy

electronically to the District Secretary immediately. PLEASE INCLUDE SCHOOLS.

Stress the importance to team members of returning forms and payment ASAP.

Ensure, if supplied, students selected in District Team try on on-field uniforms before leaving District Trial to get exact size and number. On-field uniforms must be kept clean and returned in total.

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DUTIES OF A DISTRICT COACH/MANAGER

FOLLOWING THE DISTRICT TRIAL Date Completed

Accept responsibility for training and coaching the selected team.

Ensure that sufficient equipment in good condition is available for training sessions and games.

Ensure that all members of the team are medically and physically fit.

Plan coaching sessions that are active and varied.

Be punctual for training sessions and games. “Do as I do, not do as I say.”

Endeavour to develop a positive team spirit and an attitude of sportsmanship and fair play.

Ensure at the end of training sessions/games, all team members are informed of arrangements for the next training session or game.

Present a district team in the best possible state of preparedness for the competition.

Ensure that all students are made aware of the Team Member’s Code of Behaviour and the implication of breaches of this code. Formally discuss this with parents.

Make yourself available for consultation with parents at all times.

Administer all finances according to Document 34 – Financial Procedures.

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DUTIES OF A DISTRICT COACH/MANAGER

Complete and forward to respective schools – Document 35 - Principals Notification

Form and a copy of the Document 1 – Team Invitation letter immediately following trial.

Receive all forms from students - including Section 1, 2 & 3 of the Student

information pack, Document 7 – Acceptance of team invitation, Document 8 -

Principal Consent Form, and QSS Project Consent/Third Party Form (if

applicable).

Use Document 36 - Master Summary Sheet Student Forms.

Complete Document 37 – QSS Parent Consent and Third Party Consent Summary

Proforma using information from each student’s returned QSS Project Consent Form

and QSS Third Party Consent Form. These forms are only used for Swimming,

Cross Country and Track and Field. Forward this to the Met West Sports Office.

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DUTIES OF A DISTRICT COACH/MANAGER

Use a Document 49 – Non Payment form if you have a student who has not paid team levies or apparel. Contact the shadow player to invite into the team and provide them with appropriate paperwork.

Send completed copy of Document 6 - team list to the District Secretary once uniform numbers are finalised and the team is confirmed by payment of levies. If you have a change to the previously sent team list (sent by the convenor), please email the District

Secretary advising of the change.

Liaise with the District Secretary or nominated person to organize a collection date for uniforms if necessary.

Complete Document 44 - Risk Management Representative Sports Event -Team

Manager (also located in the district handbook and on the Met West website). This

assessment must be emailed to your District Chair one - two weeks prior to the

Regional Trial.

Use the Document 43 - Student Reimbursement Form as supporting documentation for reimbursement of team levy when a student withdraws from the team after payment.

AT REGIONAL TRIALS Date Completed

Be responsible for the behaviour of team members at all times.

Ensure that you do not use your position to recruit students into school programs.

Ensure all aspects of the Risk Management Representative Sports Events – Team Manager are adhered to and note any modifications.

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DUTIES OF A DISTRICT COACH/MANAGER

Distribute uniforms to team members.

Endeavour to allow each student reasonable game time. Records of game time should

be kept if in doubt Document 20 - Player Time Register.

FOLLOWING THE REGIONAL TRIALS Date Completed

Complete the Document 22 – Team Coach’s Report and forward to your District Secretary within 2 weeks after the trials.

If there have been any changes made to the approved procedures for your CARA, a

revised copy is to be sent to your District Chair, attached to your Document 22 - Team

Coach’s Report.

Complete the Document 45 – Team Manager’s Report and forward to the District

Secretary within 2 weeks after the trials. If you have made any amendments to your previously approved Risk Management document, you must submit the revised copy with this report.

If you have incurred any approved expenses during the trials complete a Document 47

– Team Manager Expenditure form and return to the District Secretary with receipts

attached. Refer to Form 52 – Team Officials Expenses for guidelines.

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DUTIES OF A DISTRICT COACH/MANAGER

All forms e.g. Section 1, 2 & 3 of Student information pack, Document 7 – Acceptance of team invitation, Document 8 - Principal Consent Form, QSS Project Consent Form and QSS Third Party Consent Form (if applicable), Parent Consent and Third Party consent Summary Proforma, Risk Management Representative Sports Event – Team Manager etc. are to be archived by the School Business Services Manager/Bursar.

Any WHS incident must be reported using a MyHR WHS – Health and Safety

Incident Report Form. This completed document must be archived at your school.

GENERAL

Be aware of your financial responsibilities.

Tend to all medical and first aid requirements of the team (carry medical information forms at all times).

Be familiar with the procedures for dealing with Critical Incidents and the Control of Spectator Behaviour.

Liaise with the appointed Regional trial Sports Medicine Officer on issues concerning team members.

Accurately and effectively communicate with team members and their parents in relation to injury prevention and management.

Accurately maintain appropriate records of injuries managed.

Organise fluid replacement for the athletes during training and competition.

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DUTIES OF A DISTRICT COACH/MANAGER

Effectively implement infection control practices.

Provide appropriate initial management of sports injuries and reduce the likelihood of further damage.

Effectively tape the ankle and or thumb and or finger as required by athletes.

Have knowledge of the use, advantages and disadvantages of dry wound and wet wound management.

Be able to conduct an effective warm-up, stretching and cool down program.

Take all necessary team equipment and be responsible for its return.

Ensure you are conversant with your Teacher Officials Responsibilities.

Resolve any problems that may occur during the trials.

Ensure that you do not use your position to recruit students into school programs.

The Manager has ultimate authority over students in the team. In the event of students breaching the

Code of Conduct, you must have substantiated evidence and accurately record all details of the incident. The Metropolitan West School Sport Board Behaviour Management Policy outlines the steps

which you should follow in the event of a breach. Use the Document 46 - Incident Report Form which must be forwarded to the District Secretary immediately on return.