sow

PHASE 1B PSR-1 REJUVENATION PROJECT - PROVISION OF TECHNICAL WORK SCOPING

AND ENGINEERING SERVICES

Contract No. PTSSB/TC1/TSA/003 Work Order No. PMES-WO-009

PROJECT NAME : PHASE 1B PSR-1 REJUVENATION PROJECT

DOCUMENT TITLE : SCOPE OF WORK FOR PROVISION OF REPLACEMENT OF DISPLACER LEVEL TRANSMITTERS TO GUIDED WAVE RADAR LEVELTRANSMITERS

DOCUMENT NO. : PSR1RJV-IN-SOW-0004

PACKAGE NO. : 31

REV CODE

ISSUE DATE DOC

STATUS

TPC PTSSB ACCEPTANCE

AUTHOR CHECKER APPROVER

NAME NAME NAME NAME DATE

A 20-Jan-2014 IFR 1 KF Ng Art Enciso / YS Cheaw

Uni Krishnan Kannan

Nor Azlan

B 7-Feb-2014 IFR 2 KF Ng Art Enciso / YS Cheaw

Uni Krishnan Kannan

Nor Azlan

0 17-Feb-2014 AFD Natasha Art Enciso / YS Cheaw

Uni Krishnan Kannan

Nor Azlan

Document Class : B - Confidential ( Should only be shared with staff or contractors who have a need-to-know)

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Doc. Class : B – Confidential of 71

PHASE 1B PSR-1 REJUVENATION PROJECT

TABLE OF CONTENT

EXHIBIT I SCOPE OF WORK

PART A GENERAL PROJECT INFORMATION

1.0 INTRODUCTION 2.0 DEFINITIONS & ABBREVIATIONS

3.0 GENERAL

PART B SCOPE OF WORK 1.0 GENERAL SCOPE 2.0 DETAIL SCOPE OF WORK

3.0 HEALTH SAFETY & ENVIRONMENT RULES AND REGULATIONS

4.0 SCHEDULE AND DURATION

5.0 LIAISON WITH OTHER CONTRACTORS

6.0 DESIGN AND ENGINEERING

7.0 PROCUREMENT 8.0 FABRICATION AND CONSTRUCTION

9.0 QUALITY CONTROL AND ASSURANCE

10.0 INSPECTION, TESTING AND COMMISSIONING

11.0 DOCUMENTATION 12.0 WORK COMPLETION AND START-UP

13.0 SPARE PARTS AND SPECIAL TOOLS

14.0 WARRANTY AND DEFECT LIABILITY NOTICE

15.0 COMPANY’S SCOPE 16.0 ATTACHMENTS

EXHIBIT II SPECIFICATIONS

PART A PROCEDURES AND REQUIREMENTS 1.0 GENERAL PROCEDURES 2.0 CONTRACTOR’S OBLIGATION 3.0 INSPECTION OF SITE

PART B STANDARD AND SPECIFICATIONS1.0 APPLICABLE CODES AND STANDARDS2.0 EQUIPMENT SPECIFICATIONS AND DATASHEETS3.0 ENGINEERING SPECIFICATIONS

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EXHIBIT I - SCOPE OF WORK PART A: GENERAL PROJECT INFORMATION

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1.0 INTRODUCTION

PETRONAS Penapisan (Melaka) Sdn. Bhd, is a wholly owned subsidiary of PETRONAS

[hereinafter to as PP(M)SB] which operates a refinery complex to produce high quality refined

petroleum products which include LPG, Petrochemical Naphtha, Motor Gasoline, Dual Purpose

Kerosene, Diesel, Low Sulphur Waxy Residue, Fuel Oil, Lubricant Base Stocks.

PSR-1 was commissioned in 1994 and would reach its design lifetime by 2014 after twenty (20)

years in operation. PP(M)SB has undertaken Asset Life Study (ALS) to assess the current

condition of the PSR-1 plant and to identify necessary actions to maintain the assets for

continued operation for another 20-25 years.

A Detailed Technical Work Scoping and Engineering Study was conducted to prioritize and

strategically plan in detail all the recommended actions proposed by PSR-1 Asset Life Study.

PSR-1 Rejuvenation Project will be implemented under the following phases:

Phase 1A: FY 2012 – FY 2013 (COMPLETED)

Phase 1B: FY 2014 – FY 2020

The Scope of Work detailed in this ITB is for the execution for PSR-1 Phase 1B.

The execution will be carried out in plant normal operation i.e. Outside Turn-Around (OSTA)

based on the available window.

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2.0 DEFINITIONS AND ABBREVIATIONS

2.1 Definitions

The following terms and definitions shall apply throughout the document: • The word ‘shall’ indicates mandatory requirement • The word ‘should’ indicates preference The definitions described herein provide further clarification that will be implemented in this project to ensure compliance with requirements of this Scope of Work. Words appearing in capital letters shall have the meaning assigned to them in this Scope of Work.

No. Terms Definitions 1 COMPANY Means PETRONAS Penapisan (Melaka) Sdn. Bhd. i.e.

PP(M)SB (Company No: 164522-V), a wholly owned subsidiary company of PETRONAS, which owns and/or operates the Melaka Refinery Complex located in Mukim Sungai Udang, Tangga Batu, Melaka comprising of amongst others the PSR-1, the PSR-2 and the MG3 Plant, and shall include its successors in title and permitted assigns, and shall, where the context so admits and requires, also include its employees, agents or designated representatives.

2 CONTRACT Means the contract entered into between the COMPANY and the CONTRACTOR for the WORKS in accordance with the terms and conditions contained herein including all articles, exhibits and any other documents attached hereto or incorporated by reference including any subsequent amendments to them.

3 CONTRACTOR Means Party(ies) entering into this CONTRACT with the COMPANY for the performance of the WORKS as set forth in this CONTRACT and includes the CONTRACTOR’s personnel, representatives, successors and authorized parties.

4 EFFECTIVE DATE

Means [dd/mm/yyyy i.e the date as specified in the Letter of Award], as further specified in SECTION II, PART A, ARTICLE 5 – CONTRACT DURATION.

5 PROJECT Shall have the similar meaning as per the CONTRACT Preambles.

6 SITE(S) Means the areas or places as designated by the COMPANY where the WORKS is to be performed or delivered, as further specified in EXHIBIT I – SCOPE OF WORKS.

7 SUB-CONTRACTOR

Means Party(ies) including but not limited to supplier, vendor and/or companies performing construction work(s) that has or have entered into a contract, directly or indirectly with the CONTRACTOR, for the performance of any part of the WORKS.

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8 WORKS Means the work to be performed and rendered by the CONTRACTOR or its SUB-CONTRACTOR, as expressly set forth in this CONTRACT, which is more particularly described in EXHIBIT I – SCOPE OF WORKS and all of CONTRACTOR’s and/or its SUB-CONTRACTOR’s activities that are reasonably inferable from the description of the said scope of WORKS, including any other activity which is not specified in this CONTRACT but which in the course of the WORKS becomes necessary for completion to be effected.

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2.2 Abbreviations

2.2.1 General

AESP Authorized Entrant and Standby Person

AFC Approved for Construction

AFD Approved for Design

ALS Asset Life Study

API American Petroleum Institute

BG Bank Guarantee

BOMBA Jabatan Bomba dan Penyelamat

BS British Standard

CAD Computer-Aided Design

CCC Contract Closure Certificate

CEP Construction Execution Plan

DCS Distributed Control System

DOE Department of Environment

DOSH Department of Occupational Safety and Health

EPCC Engineering, Procurement, Construction & Commissioning

ESD Emergency Shutdown System

FAT Factory Acceptance Test

FOB Free On Board

GWR Guided Wave Radar

HSES Health, Safety, Environment and Security

IEC International Electrotechnical Commission

I.S. Intrinsic Safety

ITP Inspection and Test Plan

JB Junction Box

JKDM Jabatan Kastam Diraja Malaysia

JMS Job Method Statement

JSA Job Safety Analysis

MBMB Majlis Bandaraya Melaka Bersejarah

MCB Main Control Building

MWCC Mechanical Work Completion Certificate

MIDA Malaysian Investment Development Authority

NDT Non-Destructive Test

NIOSH National Institute Occupational Safety and Health

OSTA Outside Turn Around

P&ID Piping and Instrumentation Diagram

PLC Programmable Logic Controller

PPE Personal Protective Equipment

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PTS PETRONAS Technical Standards

QA Quality Assurance

QC Quality Control

RFSU Ready For Start-Up

SAT Site Acceptance Test

SD Shutdown

SHO Safety & Health Officer

SPD Surge Protection Device

SPIR Spare Parts and Interchangeability Record

ST Suruhanjaya Tenaga

TA Turn Around

TPIA Third Party Inspection Agency

VDRL Vendor Data Requirement List

WCC Work Completion Certificate

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3.0 GENERAL

3.1 This Contract calls for Lump Sum basis for the provision of design, engineering, manufacturing,

material procurement, fabrication, documentation, inspection, delivery, decommissioning,

demolition, disposal, installation, termination, testing and commissioning for replacement of

Displacer Level Transmitters to Guided Wave Radar Level Transmitters for PSR-1 Rejuvenation

Project Phase 1B.

3.2 CONTRACTOR shall be required to execute the rejuvenation works on the above items 3.1 in

order to meet COMPANY’s target objectives i.e. to maintain the assets for continued operation

for another 20-25 years.

3.3 This document along with all attachments, codes, standards, etc. is for PSR-1 Rejuvenation

Project Phase 1B. The WORKS are to be performed during plant Outside Turn-Around (OSTA)

period in year 2015 and 2016.

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EXHIBIT I - SCOPE OF WORK PART B: SCOPE OF WORK

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1.0 GENERAL SCOPE CONTRACTOR’s general scope of works shall include but not limited to the following:

1.1 CONTRACTOR shall perform the WORKS in accordance to the applicable PTS, International codes, the governing codes, industry best practices and in compliance with the Malaysian regulations in force.

1.2 CONTRACTOR shall provide all safety items for his workers and follow the safety rules of COMPANY.

1.3 CONTRACTOR shall provide management, supervision, manpower, materials, machinery, equipment, tools, consumables, transportation and all necessary resources for satisfactory completion of the WORKS.

1.4 CONTRACTOR shall submit project history record of similar nature in Oil and Gas industry.

1.5 The CONTRACTOR shall develop the project organization chart for the purpose of this contract.

1.6 CONTRACTOR shall maintain strict quality procedures in accordance to PTS to ensure compliance to codes, specifications, drawings and instruction issued by COMPANY during installation process.

1.7 CONTRACTOR shall practice good housekeeping at all times during the execution of the WORKS.

1.8 CONTRACTOR shall procure all materials required for the completion of the WORKS. The procurement function shall include issuing of purchase orders, expediting delivery, performing the necessary inspection and test to ensure quality and quantity, shipping, unloading, custom clearance and transportation to the work SITE.

1.9 CONTRACTOR shall familiarize themselves thoroughly with all the reference drawings and documents for assessment of all works that need to be carried out in this project.

1.10 CONTRACTOR shall perform site visits and thoroughly inspect the SITE with COMPANY’s engineer to discuss and decide upon the modification works and other requirements before submission of their quote.

1.11 CONTRACTOR shall submit site visit checklist to COMPANY for information/review before visit. During site visit, CONTRACTOR shall identify the detail modifications required for the replacement work.

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1.12 CONTRACTOR shall check and ensure that the material is suitable and adequate for the WORKS. CONTRACTOR shall notify COMPANY of any discrepancy found in package and to obtain interpretation and/or description from COMPANY on discrepancies prior to commencement of WORKS.

1.13 CONTRACTOR shall confirm the feasibility of implementation include the availability of spaces and areas for the purpose of the WORKS. Any space constraint, discrepancy, error and omission in the WORKS details shall be notified to COMPANY for resolution prior to commencement of WORKS.

1.14 CONTRACTOR shall perform site verification to the existing facilities and installation prior to commencement of WORKS. In no case shall the WORKS be subjected to any future variation, resulting from failure of CONTRACTOR to verify the services.

1.15 CONTRACTOR shall be responsible for vendor drawing submission, installation procedures, QA/QC program, detail work plan/schedule, monitoring, progress reporting, manpower loading and all other necessary procedures and documents which shall include project co-ordination procedure as stipulated in this Scope of Work.

1.16 CONTRACTOR shall coordinate, expedite and resolve any problem that arises in providing materials and services in compliance to COMPANY requirement.

1.17 CONTRACTOR shall furnish all documents for COMPANY approval prior to executing emergent work for verification purpose.

1.18 CONTRACTOR shall update all the related drawings to SITE As-Built drawings.

1.19 CONTRACTOR shall conduct site verification to confirm the constructability of the proposed facilities and to identify any form of obstruction that may be encountered during construction. Any space constraint, discrepancies, error or omission between the drawings and actual SITE condition shall be brought to the attention of COMPANY for resolution prior to pre-fabrication and installation works. All additional work due to overlooked discrepancies shall be borne by the CONTRACTOR.

1.20 CONTRACTOR shall supply complete materials, labour, tools, equipment, etc. and all necessary items required to carry out surveying, fabrication, inspection, transportation, construction and installation of the WORKS.

1.21 All works shall strictly follow the AFD / AFC drawings supplied by COMPANY. Any deviations from the AFD / AFC drawings shall be notified to COMPANY at least three (3) days prior to executing the WORKS. CONTRACTOR shall obtain COMPANY’s approval prior to execution of the deviations.

1.22 CONTRACTOR shall perform the WORKS as specified in this document and also in accordance with the mark-up drawings specifically marked in ATTACHMENT-4.

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1.23 CONTRACTOR shall ensure all waste inclusive but not limiting to scrapped material, tools etc. were completely removed upon completion of the installation works.

1.24 CONTRACTOR shall perform all site installation works as required and as shown in the relevant drawings. To minimize fieldworks, all materials are pre-fabricated at factory.

1.25 Where scaffolding is required for the installation work at SITE, only tubular scaffolding (complying with BS standard) shall be allowed to be used inside COMPANY plant. Only qualified and DOSH certified scaffolding supervisor is allowed to supervise the scaffolding installation. All scaffolding shall be in accordance with COMPANY requirements and must be inspected and approved by COMPANY scaffolding inspector. All scaffolding workers and helpers shall attend a scaffolding induction session in COMPANY.

1.26 The use of safety harness shall be mandatory for working at elevated position, including during erection of scaffolding. Safety Belt shall not be used.

1.27 CONTRACTOR shall provide sufficient vehicle to ensure efficient worker mobilization to site location. The vehicles provided shall meet the COMPANY requirements.

1.28 CONTRACTOR shall bear any cost of temporary removal and re-installation of any structure foreseen obstruction during execution of the WORKS.

1.29 CONTRACTOR shall repair, reconstruct, reinstate and make good any damaged facilities due to execution of the WORKS to the satisfaction of COMPANY.

1.30 All materials supplied shall be original and unused, accompanied by relevant manufacturer document such as mill certificate, test certificate, etc. Without those documents, COMPANY has all the right to reject such materials.

1.31 CONTRACTOR shall submit a weekly work progress report to COMPANY indicating the percentage of work completed, portion of work currently in progress and highlighting any constraints that may exist with mitigation plan.

1.32 The replacement work shall be carried out during OSTA in year 2015 and 2016.

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2.0 DETAIL SCOPE OF WORK

2.1 CONTRACTOR shall be responsible, but not limited to, the design, material, engineering,

procurement, manufacture, supply, fabrication, installation, supervision, inspection, testing,

commissioning, decommissioning, demolition, disposal, project management and documentation

for the replacement of existing Displacer level transmitters to Guided Wave Radar level

transmitters. The WORKS shall be in strict accordance with this specifications, attachments, PTS

and applicable codes and standards.

2.2 CONTRACTOR’s scope shall include but not limited to the following:-

i) CONTRACTOR shall supply, design, engineer, install, deliver, test and commission sixty

six (66) sets of Guided Wave Radar level transmitters to replace existing Displacer level

transmitters at PSR-1 complete with all required accessories, pipe or tubing & fittings

associated with the transmitters. Refer to ATTACHMENT- 5 for Tag Number List.

ii) CONTRACTOR shall dismantle existing Displacer Level transmitters and install the

Guided Wave Radar level transmitters complete with associated accessories i.e.

Chamber, vent/drain connections, termination cables etc. up to commissioning.

iii) CONTRACTOR shall return the transmitter’s electronic together with the displacer to

COMPANY for safe keeping. However, for the chamber shall be disposed to designated

area defined by COMPANY.

iv) CONTRACTOR shall perform site visit to confirm the existing cable length sufficiency for

the connection of Guided Wave Radar level transmitters. CONTRACTOR shall supply and

install intermediate junction box and cable (refer to PTS 32.37.20.10 Section 3.5) if

existing cable lengths are found not adequate during detailed engineering design. Cable

splicing is prohibited.

v) CONTRACTOR shall ensure all materials and equipment shall meet the process design

and environmental conditions as per the existing requirement and shall be new, free of

defects and of the quality as specified herein.

vi) CONTRACTOR shall verify the existing SPD and barrier suitability to drive the required

power to the transmitters. CONTRACTOR shall propose and supply new suitable barrier if

the existing barriers deemed not suitable. CONTRACTOR shall obtain COMPANY’s

approval on the barrier’s model and make prior to supply. COMPANY only accepts MTL or

P&F make for barriers.

vii) CONTRACTOR shall provide a transmitter remote mounted local indicator for area where

no accessible platform for operation and maintenance personnel is available.

viii) CONTRACTOR shall ensure the new chamber provided with level measurement reference

marking. The marking shall permanently show 0%, 25%, 50%, 75% and 100% of level

measurement. CONTRACTOR is to propose the marking material for COMPANY’s

approval.

ix) CONTRACTOR shall submit the required Bill of Materials for the replacement WORKS.

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x) CONTRACTOR shall provide experienced Project Engineer for the WORKS who shall be

responsible for providing technical guidance, direction and installation during execution of

the PROJECT.

xi) CONTRACTOR shall provide sufficient manpower during site execution to ensure that the

WORKS can be completed within specified windows in year 2015 and 2016.

xii) CONTRACTOR shall provide Factory Acceptance Test (FAT) and Site Acceptance Test

(SAT) procedure for COMPANY’s approval.

xiii) CONTRACTOR shall provide a GWR specialist to be part of the commissioning team.

xiv) Any conflicts or differences arising from any omission, error, or misinterpretation by

CONTRACTOR shall be rectified by CONTRACTOR in a timely manner, at no cost to

COMPANY.

xv) CONTRACTOR shall provide the final and As-Built detailed drawings/documents,

calculations, operating manual and maintenance manual approved by COMPANY for

information and records as per the VDRL.

xvi) CONTRACTOR shall ensure the maintainability criteria, maintenance philosophy and

spares requirements are fully considered in the development of the detailed design.

xvii) CONTRACTOR shall conduct physical and technical surveys to verify all connections to

existing facilities are correct.

xviii) CONTRACTOR shall comply with latest revision of PTS and all the existing Project

Specification, as applicable.

xix) CONTRACTOR shall be responsible to ensure that all instrumentations are working

properly.

xx) CONTRACTOR shall prepare detail design WORKS package which consist of but not

limited to:

Main specification for design, fabrication, supply, installation testing and

commissioning

Instrument Index with Tagging Numbers.

Wiring Termination Details

Loop Drawing

Hook-up drawings

General Arrangement Drawing

Specification for Guided Wave Radar level transmitters and accessories.

Test Certification And Material with Inspection (i.e. Mill, NDT, etc.)

Inspection and Test Plan (ITP)

FAT / SAT Procedure / Report

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Grounding / Nameplate / Tagging Details

Installation, Modification and Demolition Drawings/Documents

Consolidated Bill of Materials

Other Associated Document/Drawings (Warranty, Certification and etc.)

Master Deliverable List

xxi) CONTRACTOR shall be responsible for the cabling (if any) and termination for Guided

Wave Radar level transmitters.

xxii) CONTRACTOR shall prepare all installation and demolition drawings required for

installation and removal work respectively.

xxiii) CONTRACTOR shall prepare detail schedule for pre-installation, installation and post-

installation activities and submit to COMPANY for approval.

xxiv) CONTRACTOR shall be responsible to provide new documentation or update related As-

Built drawings and documents for the WORKS.

xxv) CONTRACTOR shall be responsible to set up a proper project organization consisting of

all necessary manpower and shall be approved by COMPANY.

xxvi) A work progress report shall be submitted to COMPANY on monthly basis during the

engineering stage and on daily basis during execution stage, indicating the percentage of

work completed, portion of work currently in progress and highlighting any constraints that

may exist.

xxvii) The CONTRACTOR project management responsibilities shall include but not limited to:

Interfacing with COMPANY and COMPANY’s other contractors working at SITE.

Co-ordination of the design, engineering, manufacturing, assembly, testing and

delivery of the equipment.

Progress control, including co-ordination of progress control meetings, progress

reporting, catch-up plan (if required) and critical path monitoring.

Quality Control.

2.3 Specific Equipment Requirement:

2.3.1 The Guided Radar level transmitters and its associate components shall be off-the-shelve with proven track records. CONTRACTOR shall submit project history record of supply and installation in PETRONAS subsidiaries and other Oil and Gas industries.

2.3.2 The transmitters features and functions shall include but not limited to the following :

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i) All transmitters shall be SIL2 certified per IEC 61508, as minimum. ii) All transmitters shall be equipped with integral LCD with user configurable engineering

units iii) The transmitter shall be 2-wire with 4-20 mA signals with HART and shall be capable to

interface with HART Handheld Communicator. iv) Cable entry to each transmitter shall be provided with Ex certified conduit suitable for

bottom entry. v) All transmitters shall be provided with weather shield. vi) The housing material for the transmitter shall be aluminum (standard). vii) The transmitter shall be painted and coated as per manufacturer standard. However, for

safeguarding transmitters housing shall be Red in colour. viii) Accuracy of the overall level instrument shall be +/-10mm or better. ix) Ingress Protection of the transmitter shall be to IP65 of IEC 60529 as a minimum. x) The power supply for the transmitter shall be loop powered from 4-20mA signal. xi) Tubing and fittings supplied shall be suitable for the process design conditions and shall

be 316 Stainless Steel as minimum of Swagelok make, with imperial size. xii) The chamber material, process connection and rating shall be as per existing Displacer

level transmitter specification. CONTRACTOR to verify GWR suitability for new chamber for COMPANY approval.

xiii) Transmitter shall not be affected by radio frequency interference such as Walkie-Talkie, wireless paging system and other power and communication equipment. Transmitters should have built-in filters for immunity to RFI / EMI (as per IEC 61000 and PTS 33.64.10.33).

xiv) Transmitter shall be equipped with SPD.

2.3.3 The preferred manufacturer for Guided Radar Level Transmitter is Emerson or Endress + Hauser.

2.3.4 CONTRACTOR shall re-design new chamber process connection, if necessary. The re-design process connection shall be submitted to the COMPANY for approval.

2.3.5 CONTRACTOR shall ensure internal surface of the chamber is smooth during manufacturing to ensure no signal interruption. CONTRACTOR to provide technical data to prove the smoothness of the chamber for COMPANY’s review.

2.3.6 CONTRACTOR shall modify (if required) existing connections and drain point in order for successful installation and commission of the transmitters.

2.3.7 The Guided Wave Radar level transmitter shall be labelled with the following information:

Name and address of manufacturer

Manufactured date

Model and serial number

2.3.8 As a minimum, the Guided Wave Radar level transmitter assembly shall be EEx’ib’ certified,

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suitable for hazardous area classification for respective level instrument location, by an authorized certifying authority (ATEX or equal).

2.3.9 Permanent nameplates or labels shall be provided to identify the individual equipment assemblies. In addition, labels should be provided as appropriate to convey operating instructions, warning plates, rating data and other general information.

2.3.10 Name, identification, instruction and warning plates and their fixing materials shall be of durable, corrosion resistant material (stainless steel). They shall be provided with indelible inscriptions in English language. Plates mounted on the outside of the equipment shall be fixed by means of durable self-threading screw or pop rivets.

2.3.11 CONTRACTOR shall provide name plate with engraved equipment tag number on a 316SS plate with 1mm stainless steel wire.

2.3.12 Chamber surface preparation and painting shall be in accordance to PTS 30.48.00.31. The paint system applied shall provide adequate protection against the adverse effects of the climate specified.

2.3.13 Provision of commissioning spares and special tools, if required.

2.3.14 All other additional accessories as required shall be under CONTRACTOR scope of supply. (i.e. steam tracing, insulation, etc.)

2.3.15 CONTRACTOR shall propose detailed WORKS execution plan and numbers of days required together with manpower loading plan in order to perform the execution, as followings;

Removal, demolition and disposal of existing instrument Installation of new level instrument Wiring and termination Loop check from field instrument up to Control System

2.3.16 CONTRACTOR shall include three (3) training session namely; operation and maintenance

training consist of classroom and site training. The number of the participants for the training per session shall be 15 personnel. The training shall be conducted in Malaysia by specialist(s) who must be fully conversant with the offered equipment. Training shall cover basic theory, equipment construction, operating procedures, maintenance and troubleshooting procedures. Training material shall be suitable for maintenance personnel.

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2.4 Preservation, Storage & Transportation

2.4.1 CONTRACTOR shall be responsible for the correct coordination before delivering to SITE. Any cost related to Preservation, Storage and Transportation until site installation shall be borne by the CONTRACTOR.

2.4.2 It shall be ensured that during transport, storage, and installation, cable ends are suitably sealed to avoid ingress of water.

2.4.3 All Handling / Shipping & Delivery to SITE including All Risk Transit Insurance shall be included under CONTRACTOR’s scope of supply.

2.5 Exception to Requirements

CONTRACTOR is responsible for meeting all the requirements described in this document. Only exceptions specifically agreed and authorized by COMPANY in writing shall be considered accepted and valid.

3.0 HEALTH SAFETY & ENVIRONMENT RULES AND REGULATIONS

3.1 General

3.1.1 CONTRACTOR shall provide comprehensive HSES Plan to perform the WORKS in accordance to the requirement of COMPANY’s HSEMS and HSES Plan which is detailed in Section II Exhibit V. The HSES Plan is to be submitted to COMPANY for review and approval prior to commencement of WORKS at site. As a minimum, the HSES Plan shall include the following:

i. Organizational structure for HSE management showing clear reporting, communication and interfacing with COMPANY HSES Representative.

ii. Identify required supervisory positions according to the job risk; for site HSES surveillance

iii. A schedule of regular meetings to discuss HSE interface matters

iv. Criteria for selection of SUB‐CONTRACTOR(S) including HSES performance

v. Strategies/plan to ensure SUB‐CONTRACTORS to meet COMPANY’s HSES standard

vi. Implementation of PPE program, HSE program (including audit) for this contract scope

(including spot checks, inventory)

vii. Environmental Management Plan which include but not limited to environmental management system, resources (organization), waste, wastewater and hazardous waste management plan.

viii. Environmental hazards associated with operations including system(s) to be applied to

control these hazards

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ix. All equipment, tools and materials for the contract scope activity are correctly certified, registered, controlled and maintained in a safe working condition.

3.1.2 Requirement for Safety Officer shall be identified based on Scope of Work and if there is a

requirement to have a Safety Officer, Safety Officer shall have a valid registration with DOSH. 3.1.3 All CONTRACTOR activities shall be supervised by dedicated Safety Supervisors at SITE

throughout the duration of the WORKS. 3.1.4 CONTRACTOR shall comply and prepare Mandatory Control Frame (MCF) checklist and

submit to COMPANY for approval. Sample of MCF checklist as per Section II Exhibit V. 3.1.5 All manpower involved in the WORKS shall be required to undergo baseline Medical

Examination and urine test prior to and after completion of the job and records shall be submitted to COMPANY doctor for approval. Medical Examination shall be conducted by qualified COMPANY panel doctors.

3.1.6 CONTRACTOR shall adhere to COMPANY HSES Rules and Regulations at all times as per

Section II Exhibit V. Non-compliance to the rules and regulation will cause the Contractor’s personnel and the COMPANY to be subjected to disciplinary action.

3.1.7 In addition to safety, CONTRACTOR personnel shall abide to any security rules and other

special /in- house rules which may be implemented and issued by COMPANY from time to time. 3.1.8 All CONTRACTOR personnel shall pass OGSP training by NIOSH before attending mandatory

HSE briefing/training to be organized by COMPANY HSES Department before being allowed to enter or work inside the Plant premises. CONTRACTOR shall be required to observe the briefing schedule closely. Request for such briefing shall be forwarded via proper request form to the COMPANY Representative and HSE Department three (3) working days in advance. Only personnel who attend HSE Briefing will be provided with Safety Visa to allow entrance inside the Plant.

3.1.9 All CONTRACTOR personnel who are involved to work inside the confined space area shall undergo and pass medical examination to ensure their fitness for work. CONTRACTOR shall provide a copy of the medical certificate as proof for each applicable person prior to Execution period. Only personnel with NIOSH Certificate of Confined Space (AESP Level 1) will be allowed to work inside the area. In addition, those working in confined space entry shall also be familiar and fully trained in handling and using Breathing Apparatus (BA) verified by COMPANY HSES Department. All cost of NIOSH Certification shall be borne by the CONTRACTOR.

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3.1.10 CONTRACTOR shall provide the basic Personal Protective Equipment (PPE) for all personnel which not limited to:

i. Fire Retardant (NOMEX – IIIA) coveralls

ii. TYVEX or chemical suits

iii. Safety helmet (hard-hat)

iv. Working gloves

v. Safety shoes (steel toe required)

vi. Eye protection (safety glasses or goggles suitable for job)

vii. Full body safety harnesses for working at height with double layard

viii. Breathing apparatus (include back-up units) – if require based on job requirement

ix. Full face/half face respirator come with approved type of cartridge for working in confine space.

x. Dust mask

xi. Escape respirators (to be approved by COMPANY prior to use)

xii. Portable (10 minutes) emergency escape set for blasting job.

xiii. Vests for standby person and fire watcher

3.1.11 All PPE supplied shall meet standard for use in the refinery as defined and approved by the COMPANY HSE Department.

3.1.12 CONTRACTOR shall to equip its personnel with H2S Escape Respirators to be used during the execution of WORKS at plant SITE. CONTRACTOR shall equip its Safety Officer and Work Supervisor with H2S Gas Badges. CONTRACTOR’s Safety Officer shall be the focal person for weekly calibration of the gas badges and report to COMPANY’s Safety Representative.

3.1.13 CONTRACTOR shall ensure that all the machinery working at COMPANY premises shall be in good working condition complete with safety devices such as spark arrester, reverse alarm, fire extinguisher, etc.

3.1.14 CONTRACTOR shall provide detail work schedule and work procedure complete with Job Safety Analysis (JSA) to COMPANY for review and approval during planning stage. The details of work procedure complete with JSA for each item mentioned in the Scope of Work shall be submitted 4 weeks prior to start of work. CONTRACTOR shall comply all with JSA findings at no additional cost to COMPANY.

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3.1.15 CONTRACTOR shall ensure that all electrical equipment and vehicles have been inspected and approved by COMPANY prior to use for the work. CONTRACTOR shall comply with COMPANY Portable Electrical Equipment and Temporary Electrical Installation (PETI) Standard.

3.1.16 CONTRACTOR shall comply with all PTW requirements and shall commence work after authorization from COMPANY via Permit to Work (PTW) system.

3.1.17 CONTRACTOR shall produce a Safety Performance Report which consists of Contractor Safety Management Program, Weekly Contractor Performance Report and Contractor Safety Performance Report. The safety performance report shall be submitted together with the Execution Report at the conclusion of the WORKS.

3.1.18 CONTRACTOR shall provide standby boat (including qualified and valid helmsman) as per

safety requirement for working at Jetty (above water level).

3.2 Requirement of Scaffolding are as follows:

3.2.1 All works not accessible more than 2 meter from ground level or from elevator platform require proper scaffolding.

3.2.2 Scaffolding shall be provided with safe means of access and it shall be provided with hoist arms or block/tackle for hoisting material or tools when necessary.

3.2.3 Frame type scaffolding are not allowed to be used in COMPANY. All scaffolding material shall be confirmed to BS 1139 and approved by DOSH. Wooden platform are not allowed to be used unless with approval from Area Manager.

3.2.4 All scaffolding shall be inspected and tagged with an approved scaffold tag by competent person before used and re-inspected at weekly intervals during use.

3.2.5 All scaffolds shall be tagged with approved scaffold tag to indicate that they are safe for use. Scaffolding without scaffold tag will not be allowed to be used.

3.2.6 Any scaffold which is modified due to removal of equipment shall be re-inspected and tagged with scaffold tag before reuse.

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3.2.7 Any scaffold not safe for use shall be labelled with a “Not Safe To Use” or they are

INCOMPLETE AND NOT SAFE TO USE.

3.3 Effluent and Emissions

3.3.1 CONTRACTOR shall comply with requirement of local regulations on disposal of all waste during construction.

3.3.2 CONTRACTOR shall control and minimize dust emissions during construction using damping down, wind barriers and other measures as appropriate.

3.3.3 CONTRACTOR shall ensure that the use of asbestos in any form, including gaskets, insulation and fireproofing materials is not permitted in the project.

3.4 Noise

3.4.1 CONTRACTOR shall exercise noise reduction rather than noise control policy to meet the noise emissions criteria in the project equipment and construction machinery selection. Noise control shall only be considered to ensure compliance of noise emissions criteria after all effort on noise reduction had been exercised.

3.4.2 CONTRACTOR shall note the particular requirement for limiting the noise contribution from the project. CONTRACTOR shall ensure current noise level in the plant and at the perimeter fence will not be increased. CONTRACTOR shall note the requirement to specify proposed Hearing Protection Area.

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3.5 Environmental Protection

3.5.1 CONTRACTOR shall protect all existing vegetation surrounding the WORKS, from the effects of its own and its SUB-CONTRACTOR’s construction operations.

3.5.2 CONTRACTOR shall follow all Malaysian Environmental Regulation to abate and avoid noise production and air, water and soil pollution during the execution of the construction WORKS.

3.5.3 CONTRACTOR shall not use asbestos products or product containing asbestos.

3.5.4 CONTRACTOR shall make necessary arrangements for disposal of waste material during construction. The arrangement shall meet the requirements of the local authorities.

3.5.5 CONTRACTOR shall comply with the latest DOSH requirement for any blasting activities using

GMA Garnet blasting media. All blasting works shall be performed by DOSH approved

CONTRACTOR.

3.6 Disposal of Construction Waste

3.6.1 CONTRACTOR shall adhere to all Authorities laws and regulations in performing the disposal activities.

3.6.2 CONTRACTOR shall monitor and record all movement of the Disposal activities and shall submit the record to COMPANY upon request.

3.6.3 CONTRACTOR shall segregate and dispose metal and non-metal waste into two separate containers with proper labelling.

3.6.4 CONTRACTOR shall segregate the Scheduled-Waste and Non-Scheduled Waste and to transport the waste to a designated area in plant which to be identified by COMPANY.

3.6.5 Any waste contaminated with chemical, oil, etc. (scheduled waste) such as filter elements, containers, etc., shall be disposed-off as Scheduled waste.

3.6.6 CONTRACTOR shall bear all costs, including royalties, imposed by local authorities for dumping

of domestic waste.

3.7 House Keeping and Site Cleaning

3.7.1 CONTRACTOR shall ensure its personnel maintain a high standard of safety and hygiene while working at the work SITE. Rest shelters, and site cabins shall always be kept tidy and comfortable for the workers.

3.7.2 At the conclusion of the Execution of work, COMPANY will arrange for a series of joint housekeeping exercise between all CONTRACTOR to perform the overall housekeeping. This housekeeping exercise shall be repeated until COMPANY is satisfied with the condition of the plant.

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3.7.3 CONTRACTOR shall maintain good housekeeping throughout the duration of the WORKS. COMPANY shall stop all on-going work if necessary to facilitate the total housekeeping work.

3.7.4 CONTRACTOR shall ensure that all machinery including cables for welding machines, power tools, lighting etc. are grouped and laid out in a neat and orderly arrangement throughout the WORKS.

3.7.5 CONTRACTOR shall dismantle and remove all temporary wiring, plumbing, etc. and shall

dispose-off all waste and scrapped to locations agreed by COMPANY, leaving the SITE in a

clean and orderly condition to the satisfaction of COMPANY and local authorities, if applicable.

4.0 SCHEDULE AND DURATION

4.1 The WORKS is scheduled to be completed within nine (9) months from EFFECTIVE DATE

which is the Contract Award Date.

4.2 All WORKS shall be executed on 12-Hour basis during OSTA window.

4.3 CONTRACTOR shall conduct an Interactive Planning Workshop for the Critical Path activities.

CONTRACTOR is to make provision for COMPANY to attend this workshop.

4.4 CONTRACTOR shall submit Level 2 Project Schedule within thirty (30) days after the

EFFECTIVE DATE and Level 3 Project Schedule with forty-five (45) days of EFFECTIVE DATE

with Critical Path Method (CPM). The Project Schedule submitted by CONTRACTOR shall

comply with CONTRACTOR’s Proposal Bid Submission and / or as agreed during the Techno-

Commercial Meeting.

4.5 Primavera P6, MS Project or equivalent as deemed acceptable to COMPANY during the

CONTRACTOR’s bid submission shall be used for the Schedule.

4.6 The schedule minimum shall include all activities and assigned resources (all the phases e.g.

planning and execution) as follow:

i. Kick off Meeting ii. Level 3 Schedule & MDR for AFC iii. Engineering Detail Design Activities for AFC iv. Procurement Activities v. FAT vi. Equipment Delivered On-Site vii. All Site Preparation Activities viii. Installation / Construction Activities including mobilization and demobilization ix. WCC x. SAT xi. Pre-Commissioning & Commissioning xii. Ready for Start-up / Handover xiii. Project Closure

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4.7 CONTRACTOR is required to provide man-power and machinery histogram for all phases of the

WORKS.

4.8 CONTRACTOR shall submit Progress Report on weekly basis to update COMPANY on

progress of WORKS. CONTRACTOR shall develop catch up plan if there is any delay of

WORKS.

4.9 CONTRACTOR shall also provide a two (2) weeks look ahead plan as part of the Progress

Report.

4.10 CONTRACTOR shall provide a dedicated full time Project Planner/Project Control during the

execution of WORKS. The work progress shall be update routinely minimum on 12-hour basis.

4.11 WORKS shall be completed at the earliest time possible. CONTRACTOR is expected to work

during outside normal working hours, weekends and public holidays to meet the limited windows

allocated by COMPANY.

4.12 CONTRACTOR shall obtain COMPANY Operation Schedule which to be used for the weekly

construction planning.

4.13 Work permit shall be submitted before 4 pm one day before the plan execution day.

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5.0 LIAISON WITH OTHER CONTRACTORS

5.1 CONTRACTOR may encounter other contractors assigned by COMPANY engaged for other

project working in same location(s)/ area(s). CONTRACTOR shall cooperate fully with the other

contractors employed by COMPANY and shall afford reasonable access and facility for the

execution of their work.

5.2 CONTRACTOR shall identify the interfacing activities during the planning and execution phase

among themselves and define and agree the sequence of activities prior to the execution e.g.

crane, scaffolding, integration testing, staging area, and other activities which to be developed

during the OSTA communication planning.

5.3 CONTRACTOR shall attend all integrated planning activity conducted by COMPANY as to

ensure smooth planning and minimize interfacing between various other contractors.

5.4 CONTRACTOR shall ensure that any part of the SITE which is to be shared with other

contractors/Projects is cleaned up and left in reasonable conditions for use by others.

6.0 DESIGN AND ENGINEERING

6.1 General

CONTRACTOR's engineering work shall cover all disciplines and includes, but not limited to the

preparation of all necessary documents and drawings, such as data/requisition sheets, Project

Specifications, requisitions, instruction and detailed drawings, reports, calculations, within the

Scope of Work as required:

i. To ensure a smooth and uninterrupted execution of the project phases, i.e. procurement of materials and equipment, construction, start-up and operation.

ii. To fulfill the requirements of the WORKS and COMPANY's instructions. iii. To fulfill the requirements of local law and statutory authorities for granting of permits,

inspection and safety. iv. To provide COMPANY's with sufficiently detailed instructions and records of the new

facilities to allow safe and efficient operation and maintenance of the WORKS.

6.1.1 CONTRACTOR shall produce and submit Detailed Engineering drawings and Bill of Material for

review and approval by COMPANY.

6.1.2 CONTRACTOR engineering works shall include but not limited to:

i. Perform engineering analysis and review for verification of existing installation.

ii. Produce engineering and documentation inclusive but not limited to engineering

calculation, specification and datasheet, layout and schematic drawings, isometrics, and

detailed drawings.

iii. Where applicable, constructability review, drawing content review and clash checking

shall be conducted. CONTRACTOR's procedures and planning shall allow for field

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verification of COMPANY issued as-built drawings/mark-up drawings and all activities

required for incorporating revised information throughout the CONTRACT period.

iv. CONTRACTOR shall provide inputs to support any modification in accordance to

COMPANY Procedures and shall also include review of any Execution Strategy

developed for the WORKS.

v. CONTRACTOR shall produce final as-built drawings incorporating all the changes as part

of the Project Close Out.

vi. Lifting, accessibility and rigging studies as required by the WORKS and/or as directed by

COMPANY.

vii. Fabrication, demolition & installation drawings.

viii. Tie in methods.

ix. Temporary power supply for pre-commissioning and commission activities.

x. Review electrical and instrumentation support design, electrical and instrumentation cable

and tubing tray routing design, review relevant drawings and recommend adjustment due

to space limitations, review system compatibility in meeting the design and operational

intent.

xi. Final design check and revalidation of engineering data provided herein so that the

completeness of WORKS specified shall comply with its functional requirement and its

intended purposes.

xii. Temporary work; including special purpose spreader beams and supports during

constructions

xiii. All necessary corrective measures during fit up and all engineering required for site- run

installation clash checks.

xiv. Testing procedures and documentation.

6.2 Preparation of Design and Engineering Documents

Drafting (2-Dimensional)

CONTRACTOR shall confirm the actual condition at SITE prior to drafting works. All 2D drafting,

shall be executed on Micro station / AutoCAD.

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6.2.1 Standard Forms

In general, CONTRACTOR shall use the latest PSR-1 Rejuvenation Phase1B standard forms, template sheets and title blocks for all documents and drawings prepared for the PROJECT. In a situation where the use of COMPANY's standard procedures and standard forms is not applicable, CONTRACTOR may use its own procedures and forms, subject to prior written agreement from COMPANY.

6.2.2 Symbols on Drawings and Schemes

The symbols and identifications to be used on drawings and flow sheets shall be in accordance

with PSR-1 Rejuvenation Phase1B standards.

6.2.3 Document Numbering & Revisions

Documents and transmittal shall be identified and coded in accordance with PSR-1

Rejuvenation Phase1B Job Procedure for Numbering System for Technical Documents.

6.2.4 Use of Computer Systems and Electronic Data Handover

CONTRACTOR shall use the following COMPANY standards for electronic data:

Database Files Microsoft Access

Spreadsheet Files Microsoft Excel

Text Files Microsoft Word

Drawing AutoCAD /Microsoft Access Database

Others To be agreed with COMPANY

In all cases the version of software shall be approved by COMPANY before use, and shall preferably be the latest proven release of software. The software version shall not be changed during project execution unless prior approval has been obtained from COMPANY.

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6.3 Review and Approval of Design & Engineering Documents

6.3.1 CONTRACTOR shall submit relevant documents for COMPANY review and approval. This includes statutory authorization, and to satisfy specific requirements as prescribed in the PROJECT.

6.3.2 Approval by COMPANY shall not relieve CONTRACTOR of any of its responsibilities under the CONTRACT to provide safe, operable, reliable and efficient system suitable to meet the design intent and in full compliance with the Project Specification.

6.3.3 CONTRACTOR shall arrange and provide for all engineering approvals, of equipment within the Scope of Work, and must obtain all necessary authority certificates and approvals of documents in time.

6.3.4 The fact that a document may or may not have been commented upon, in no way relieves CONTRACTOR of its liabilities and obligations for the full compliance with the WORKS under the CONTRACT.

6.4 Issue of Release Documents

6.4.1 CONTRACTOR's documents which are ready for subsequent action (i.e. for procurement and for construction) and in which all comments have been incorporated shall be issued marked Approved for Construction (AFC)'.

6.4.2 In cases where significant modifications and/or revisions have to be made on released AFC documents, these documents shall then be re-issued for comments, clearly marked 'Re-Issued for Construction'.

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7.0 PROCUREMENT

7.1 General

7.1.1 CONTRACTOR shall be responsible for the procurement of materials, equipment and services in order to complete the WORKS unless specified otherwise. All materials, equipment and services supplied by CONTRACTOR shall comply with the relevant specifications and standards.

7.1.2 CONTRACTOR shall perform all procurement and related activities as necessary to complete the WORKS. The procurement function shall inclusive of procurement of material and/or services, packaging and shipping, permitting and licensing, handling and warehousing and all kinds associated with procurement of the material and/or services.

7.1.3 CONTRACTOR shall warrant that all material and/or services supplied shall be new, un-used, fit for the intended purposes and shall conform to the project requirements.

7.1.4 CONTRACTOR shall:

Comply with applicable laws, and sound business practices. Search the material and/or service sources from trusted financial organizations with proven

performance suitable to the requirements of the WORKS. Communicate effectively with Suppliers, the COMPANY, and other Contractors. Ensure that COMPANY’s rights and CONTRACTOR’S obligations shall not be affected by

acceptance of bid application letter, subcontracts, or by other bidding activities carried out by CONTRACTOR.

Manage procurement processes and deliver goods to meet PROJECT schedule requirements.

Develop procurement documents that accurately describe the materials to be bid or the services to be subcontracted and the terms under which such materials or services shall be procured.

CONTRACTOR shall provide a copy of Purchase Order format with terms and conditions to COMPANY as reference (upon request only). The Purchase Order structure should cover, at a minimum: 1. Project Supplier identification data. 2. Description of the scope of work and schedule. 3. Technical and Quality requirements. 4. COMPANY has rights to make plant/shop visits for testing, witnessing, and general

process verification. 5. Expediting, delivery (logistics and transportation) processes. 6. Reporting requirements.

7.1.5 CONTRACTOR shall provide a detailed Procurement Plan included in Project Implementation Plan.

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7.2 Sub- Contracting

7.2.1 CONTRACTOR shall submit the list of potential subcontract(s) for the WORKS for COMPANY’s approval.

7.2.2 CONTRACTOR shall maximize Malaysian participation and resources a SUB-CONTRACTOR in the execution of the WORKS.

7.2.3 CONTRACTOR shall identify COMPANY from and against any claims from SUB-CONTRACTOR arising in connection with CONTRACTOR’s inquiry and/or selection of SUB-CONTRACTOR.

7.2.4 COMPANY shall have the right to approve or to reject any proposed SUB-CONTRACTOR by the CONTRACTOR without assigning any reason for the rejection. Any rejection by COMPANY shall not have impact on overall PROJECT schedule.

7.2.5 Sub-Contracting of scope of work that includes engineering, and/or supply of materials, shall be contracted in full recognition of COMPANY’s procedures and requirements. Engineering and Procurement documents shall be distributed accordingly.

7.2.6 CONTRACTOR remains responsible for the quality, capability and performance of the SUB-CONTRACTOR. CONTRACTOR shall be responsible for obtaining the best possible guarantees and warranties from all SUB-CONTRACTOR.

7.3 Purchase Orders

7.3.1 CONTRACTOR shall update ‘enquiry’ requisitions to ‘order’ status to include all details agreed with supplier and COMPANY prior to order commitment. If a change in design or specification is made after issue of the Purchase Order, CONTRACTOR shall issue a revised requisition, together with appropriate revised drawings and documents. The revised requisition shall clearly indicate the scope of the revision.

7.3.2 COMPANY shall be shown as consignee for all procurement from outside Malaysia, in order for COMPANY to qualify for tax or import duty exemption from Malaysian Investment Development Authority (MIDA). All material procured by CONTRACTOR shall not include the import duty and tax in the cost.

COMPANY will be responsible to apply tax exemption. The Purchase Order for all item procured from outside Malaysia shall be placed based on Delivery At Place (DAP).

7.3.3 CONTRACTOR is required to extend one copy of un-priced Purchase Order for every procurement package complete with all attachments and any variations thereto for COMPANY’s review and approval.

7.3.4 The Purchased Order shall include, where appropriate, a statement that the material and services concerned is subjected to inspection by COMPANY or their nominee and that they shall have full access to Vendor shop/ works during all stages of manufacturing and testing.

7.3.5 Purchase Order shall state, by means of the requisition for engineering document, drawings, cross sectional drawings, fabrication drawings, calculation, certificates, data instruction book, operating/ maintenance manual, spare parts list and other documents requirements and submission schedule.

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7.3.6 CONTRACTOR shall prepare a documented query for any proposal of deviation for COMPANY’s review and approval prior to approval is granted.

7.4 Sub-Contractor Documents

7.4.1 CONTRACTOR shall be responsible to secure, assemble and distribute to COMPANY the Sub-Contractor documents. CONTRACTOR shall obtain manufacturing drawings and data in sufficient quantities as per project requirement. CONTRACTOR shall include in Procurement Plan, a procedure for control, handling and processing of SUB-CONTRACTOR’s documents.

7.4.2 The Purchase Order or Purchase Requisition shall specify requirement of drawings, calculations, fabrication, inspection and test plans, test procedure, spare parts lists (SPIR) and other documents from the Supplier.

7.4.3 CONTRACTOR shall be responsible for the timely receipt, logging and issuance of all documents for internal review, recording of the approval status and transferal of these documents to and from SUB-CONTRACTOR, CONTRACTOR and COMPANY.

7.4.4 CONTRACTOR shall be responsible for ensuring the drawings received from Supplier in a certified ‘as fabricated’ status and the drawings are revised to ‘As Built’ status after installation stage.

7.4.5 CONTRACTOR shall be responsible to review, comment and correct the Supplier drawings, calculations, quality plan, fabrication, inspection and test plans, and other documents. Marked-up copies shall be sent to COMPANY for information/ review. CONTRACTOR shall demonstrate that COMPANY’s comments have been incorporated by the Suppliers.

7.5 Expediting

7.5.1 CONTRACTOR shall submit a detailed expediting plan as part of the Procurement Plan. The expediting plan shall provide a systematic method of ensuring that material and services are delivered and received. The procedure shall include a procurement tracking system and list of expediting activities with schedule to meet the required delivery.

7.5.2 CONTRACTOR shall provide COMPANY with a copy of Expediting Status Reports on material and services on weekly and monthly basis or as requested by COMPANY. Any deviation from the schedule on any procured items must be reported immediately to COMPANY with explanation for each deviation and proposed remedial action plan.

7.5.3 CONTRACTOR is responsible for the expediting of the above mentioned documents and tracking their status via the Supplier Document Register.

7.5.4 CONTRACTOR shall keep up-to-date records on all visits or contacts with the SUB-CONTRACTOR and shall file the same with the appropriate Purchase Order.

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7.6 Inspection and Surveillance

7.6.1 CONTRACTOR shall be responsible to provide an inspection and quality assurance program/ procedure to ensure that COMPANY is provided with products that meet the requirements of the project.

7.6.2 CONTRACTOR shall provide Vendor verification program/ procedure for quality of material and services to ensure that COMPANY is provided with product that meet the project requirement. The Vendor verification program/ procedure shall inclusive but not limited to identification of quality surveillance requirements, quality surveillance planning, and processes for surveillance implementation and procedure for controlling of non- conformance.

7.6.3 CONTRACTOR shall carry out a receiving inspection on all procurement item.

7.6.4 CONTRACTOR shall notify COMPANY on the arrival of procured items at CONTRACTOR’s receiving designated point prior to CONTRACTOR’s Material Receiving Inspection. COMPANY shall have the right to carry out inspection on all procured items.

7.6.5 CONTRACTOR shall confirm in writing the material and services conform to the acceptance and testing criteria as per project specification. COMPANY may also carry out an inspection at CONTRACTOR’s Vendor and Sub-Vendor manufacturing facilities and at the time of receiving of the procured items.

7.7 Shipping and Transportation

7.7.1 CONTRACTOR shall be responsible for coordinating and arranging the forwarding and shipping of procured items both inside and outside Malaysia. CONTRACTOR shall appoint COMPANY’s approved agency for freight forwarding services and inland transportation.

7.7.2 CONTRACTOR shall obtain all necessary insurances from reputable and financially secure companies licensed or incorporated in Malaysia and approved by COMPANY.

7.7.3 CONTRACTOR shall become familiar with the importing and exporting laws of Malaysia.

7.7.4 CONTRACTOR shall become familiar with the requirements of the transportation of procured items to the job site.

7.7.5 CONTRACTOR shall receive, transport and warehouse all procured items in a manner as to prevent damage and to ensure that only new materials are supplied for the project.

7.7.6 CONTRACTOR shall provide, prepare, maintain and re-store all sites and facilities necessary for storage and handling of procured items during shipping and transportation.

7.7.7 CONTRACTOR shall advise COMPANY with a reasonable notification period for all import shipment being planned to enter Malaysia under COMPANY consignee. CONTRACTOR shall also provide COMPANY with all documentation required for materials imported into Malaysia. CONTRACTOR shall inform COMPANY on any changes in shipping program

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7.7.8 CONTRACTOR shall give COMPANY a special notice for the shipping and transportation of engineered materials involving critical lifting.

7.7.9 CONTRACTOR shall submit COMPANY for information a copy of the shipping and transportation procedure.

7.8 Packing and Marking

7.8.1 CONTRACTOR shall provide appropriate shipping protection for all procured items to prevent damage and contamination.

7.8.2 All material shall be marked or have tags attached indicating details of the material such as equipment name and quantity, purchase order number, project details, dimensions, gross and net weight, special handling, lifting and storage instruction, country of origin and any other relevant information.

7.8.3 CONTRACTOR shall ensure that each purchase inquiry and Purchase Order and all correspondence, specification, drawings, spare parts information, data on special tools, or other papers pertaining to procurement shall bear specific identification system.

7.8.4 All tags and marking shall be fade resistant and able to withstand extended periods of storage in bright sunlight and other atmospheric conditions prevalent at the job-site.

7.8.5 Any assembly drawings, operating manuals, packing slips, import documents, etc. shall be sealed and securely attached or enclosed with the shipment.

7.9 Custom Clearance and Government Tax Exemption

7.9.1 CONTRACTOR shall acquire the necessary licenses from the Government of Malaysia for the import of the procured items into Malaysia.

7.9.2 Custom clearance in Malaysia shall be performed by CONTRACTOR who shall have all the appropriate and necessary permits and approvals from the relevant authorities.

7.9.3 CONTRACTOR shall source all material and equipment locally. If the material and equipment is not available locally, CONTRACTOR may source the material from outside Malaysia and COMPANY will bare all the impose taxes. However, if the tax exemption rejected by MIDA due to the item and equipment is available in Malaysia, CONTRACTOR shall bare all the cost related to import and sale taxes.

7.9.4 CONTRACTOR shall arrange for all import and/ or customs formalities at Port of Entry. The most appropriate/ lowest tariff rate shall be applied and COMPANY reserves the right to check the rates applied.

7.9.5 CONTRACTOR shall also maintain an inventory listing on the status of all imported materials and shall advice COMPANY of any access and of any disposal to be made.

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7.9.6 In order to qualify for tax exemption of import duties and sale tax, COMPANY shall at its own expenses apply for the tax exemption of import duties and taxes to the Malaysia Federal Government Treasury Department on the material to be imported into Malaysia. All credit from import duties and taxes will belong to COMPANY.

7.9.7 CONTRACTOR shall ensure the information contained in the shipping documents and the Custom Declaration Forms and Import Duty Exemption Form are matching.

7.9.8 CONTRACTOR shall be responsible to ensure that the procured items imported under Government Tax Exemption shall be used and stored at job-site only. CONTRACTOR shall not sell, transfer ownership, export or move from job-site the said materials approved by the Malaysia Federal Government Treasury Department through COMPANY.

7.9.9 The importation of material under the Government Tax Exemption shall be made on the required quantity and shall be used for the project only. CONTRACTOR shall advise COMPANY of any surplus and cost of duties and taxes for the surplus shall be the responsibilities of CONTRACTOR.

7.9.10 CONTRACTOR shall prepare tax exemption documentation and submit to COMPANY within one (1) week after date of Purchase Order to supplier.

7.9.11 CONTRACTOR shall bear the cost of tax and duty to Customs should the application of tax exemption be rejected by MIDA due to failure of CONTRACTOR to provide correct and complete information as required by MIDA; e.g. wrong declaration of quantity, specification, fail to provide photo and drawing etc.

7.9.12 In the event of tax exemption yet to be approved, CONTRACTOR shall forward a request to COMPANY for Bank Guarantee (BG) two (2) weeks before the arrival of material/equipment at port.

7.9.13 CONTRACTOR shall be responsible for BG redemption from customs on behalf of COMPANY. CONTRACTOR shall update BG status to COMPANY every two (2) weeks.

7.9.14 CONTRACTOR shall be responsible to hand over all original documents related to customs clearance, tax exemption, MITI, SIRIM and etc.to COMPANY.

7.9.15 CONTRACTOR shall inform COMPANY two (2) weeks in advance for all movement of tax exempted materials / equipment outside COMPANY premises; e.g. movement to fabrication yard etc.

7.9.16 CONTRACTOR shall appoint COMPANY panel forwarding agent i.e. MISC or Kontena Nasional for customs clearance and transportation to COMPANY premise.

7.9.17 CONTRACTOR shall prepare accountability report for Jabatan Kastam Diraja Malaysia (Melaka) to COMPANY progressively.

7.9.18 In the event of COMPANY has to pay tax and duty in advance of MIDA tax exemption approval, CONTRACTOR shall be responsible to liaise with Jabatan Kastam Diraja Malaysia (JKDM) for tax and duty reimbursement claim on behalf of COMPANY, upon approval of tax exemption from MIDA.

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7.9.19 CONTRACTOR shall be responsible to arrange for material inspection by SIRIM or authorized third party as part of JKDM requirement for imported material (e.g. pipe, steel plate etc.). All cost related to the requirement shall be borne by CONTRACTOR.

7.10 Procurement Status Report

7.10.1 CONTRACTOR shall issue a copy of Procurement Status Report periodically to COMPANY which include for each Purchase Order.

7.11 Material Control

7.11.1 CONTRACTOR shall be responsible for the control of procured items,

7.11.2 CONTRACTOR shall submit to COMPANY a copy of Material Control Procedure to describe in detail control functions which shall inclusive but not limited to receiving of shipment, inventory control, issuing of material, return of surplus, warehousing, etc.

7.11.3 CONTRACTOR shall at all-time maintain records detailing the material that have been received, stored, or issued for construction and shall make such records available to COMPANY upon request by COMPANY.

7.12 Procurement Close Out

7.12.1 CONTRACTOR shall transfer to COMPANY copy of all files relating to procurement of each item upon completion of procurement activities. The file shall contain, but not limited to:

1. Purchase Order and any amendments thereto 2. Purchase Requisition 3. Import, Packing and Shipping Documents 4. Catalogues and specification 5. Manufacturer Routine Test Report 6. Type Test Certificate for equipment & associate components. 7. Final Acceptance Testing Reports/ Mill Certificates, and 8. Any other specific procurement documentation as requested by COMPANY. For

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8.0 FABRICATION AND CONSTRUCTION

8.1 General

8.1.1 CONTRACTOR shall be responsible for all works related to the Construction of the PROJECT as

described in the Scope of Work, Project Specification, PTS and proven accepted practices and

procedures. The construction work shall be performed in safely manner, reliable and suitable for

their intended purpose.

8.1.2 CONTRACTOR shall strictly comply with the HSE requirement as stipulated by COMPANY.

CONTRACTOR shall take utmost precautions on all safety aspects in coordinating, performing

and completing the construction work within and adjacent to live Plant(s).

8.1.3 CONTRACTOR shall provide all supervision, labour, construction equipment, tools and tackles,

materials and consumable, temporary facilities, construction utilities such as power, nitrogen, air,

water, etc., and render all support services necessary for the Construction activities.

8.1.4 CONTRACTOR is deemed to have full knowledge of all applicable laws and regulation,

conditions of labour, local condition, site conditions and environmental aspects and shall comply

with the requirements thereof.

8.2 Construction Execution Plan

8.2.1 CONTRACTOR shall produce a Construction Execution Plan (CEP) prior to commence the

construction and submit to COMPANY for approval. The CEP shall identify the key critical

construction strategies and key issues that will require detailed risk assessment and

constructability review.

8.2.2 Construction Execution Plan shall include but not limited to the following:

i) CONTRACTOR's manpower and man-hours histogram by major section and by discipline. ii) Major Construction Equipment mobilization plan on monthly basis with short description iii) CONTRACTOR’s plan and procedures to be submitted prior to start of the activities (Job

Method Statement etc.). The plan and procedures shall inclusive but limited to heavy transport and lifting, prefabrication plan, tie-in plan, work plan during shutdown, regulatory and local agencies permitting procedure and approval plan etc. For

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8.2.3 CONTRACTOR shall establish a site management organization with sufficient responsibility and authority for all activities up to Work Completion.

8.2.4 CONTRACTOR shall appoint one full time Construction Manager responsible for all its Construction activities. The Construction Manager shall always be contactable at all times.

8.2.5 CONTRACTOR’s site Management Organization shall be established with reference to

COMPANY’s site Organization to facilitate communication and work arrangement as best as

reasonably practical. CONTRACTOR shall provide and submit to COMPANY for approval, a

detailed Organization chart of its proposed site Organization, including names, roles and

responsibilities, terms of reference for the various job functions and their respective reporting

relationships.

8.2.6 CONTRACTOR shall ensure that the numbers of its skilled Construction Supervisory Personnel

are adequate to ensure effective direct control and coordination of all construction activities of

both its and its SUB-CONTRACTOR, and are present on SITE at all times throughout the

PROJECT. COMPANY reserves the right to instruct CONTRACTOR to increase the levels of its

and/ or its SUB-CONTRACTOR’s Supervisory Personnel, at CONTRACTOR’s cost, in the event

that safety, quality or progress of the WORKS warrants such action to be taken.

8.2.7 CONTRACTOR shall ensure its site management team is available on SITE at all times including

adequate and experienced engineering personnel from each discipline for a prompt response in

resolving all engineering issues arising on SITE during the Construction period up to Work

Completion.

8.2.8 CONTRACTOR shall be responsible for the direct management of all its SUB-CONTRACTOR

activities at SITE, in particular for ensuring their construction progress and the quality of the work

performed by them as per Project Specification. CONTRACTOR shall follow operational

constraints, which may arise from time to time due to actual conditions in the plant. COMPANY

reserves the right to attend any meetings held between CONTRACTOR and its SUB-

CONTRACTOR.

8.3 Construction Schedule

8.3.1 CONTRACTOR shall prepare a detailed Construction Schedule. CONTRACTOR shall control the

schedule of the construction work at SITE. CONTRACTOR shall ensure that the Project

Execution Schedule and other Project Planning and Control Tools are sufficient to control the

activities and resources during the Construction.

8.3.2 CONTRACTOR shall consider preparing a detailed Construction schedule in order to meet the

given OSTA window.

8.3.3 CONTRACTOR shall monitor the progress and delayed area, analyzed the reason of the delay

and forecast the influence of such delay. CONTRACTOR shall be responsible to take effective

counter measure immediately to recover the time delay, upon endorsement by COMPANY.

8.3.4 CONTRACTOR shall obtain COMPANY’s approval to work any hours outside normal working

hour and shall identify safety and supervisory personnel required to control such work.

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CONTRACTOR shall also identify any requirements for COMPANY personnel to support and

inspect / witness the work during such working hours.

8.4 Construction Personnel

8.4.1 CONTRACTOR shall provide all necessary management personnel, labour and SUB-

CONTRACTOR in adequate numbers in order to execute the WORKS in accordance with this

ITB. CONTRACTOR shall submit list of name of its and its SUB-CONTRACTOR’s personnel

including workers/labour to COMPANY at least two (2) months in advance prior to SITE entry for

screening purpose.

8.4.2 COMPANY shall have the right to assess and accept any CONTRACTOR’s

personnel/workers and its SUB-CONTRACTOR’s personnel/workers before engagement for

works, and to refuse without explanation, any particular person permission to enter or to perform

work on SITE. COMPANY shall have the right to exclude from SITE any person(s) who infringe

Malaysian laws or the regulations in forced.

8.4.3 Persons failing qualifications of conduct and/or ability in the opinion of COMPANY shall be

immediately removed from the PROJECT and repatriated (if expatriates). CONTRACTOR is not

entitled to COMPANY’s reasons in this instance. CONTRACTOR shall make provision for the

timely and adequate replacement of all such personnel.

8.4.4 CONTRACTOR’s and its SUB-CONTRACTOR’s personnel, both technical and direct labour,

shall have all the required technical skills and qualifications required for the performance of the

work to which they are assigned and shall have in their possession all needed licenses and

certificates needed to substantiate this. COMPANY reserves the right to conduct technical

interviews with any personnel presented to COMPANY for their acceptance.

8.4.5 Once CONTRACTOR personnel and its SUB-CONTRACTOR’s key personnel have been

accepted by COMPANY, they shall not be removed / replaced unless alternative persons,

accepted by COMPANY, are made available on SITE, allowing at least one (1) week overlapping

for both personnel for task handing-over process.

8.4.6 CONTRACTOR’s and SUB-CONTRACTOR’s supervisory personnel and Supplier

Representatives shall be fully conversant with Bahasa Melayu and/or English language, both

written and spoken.

8.4.7 CONTRACTOR and its SUB-CONTRACTOR shall maintain complete personnel records on all

persons employed on SITE.

8.4.8 Visas, Work Permits, Rules, Licenses and Notices.

a) CONTRACTOR shall make timely arrangements, and be responsible for the necessary

passports, Malaysian visas and work permits for any expatriates personnel and labour to

be employed by it and its SUB-CONTRACTOR. CONTRACTOR shall keep accurate and

updated personnel registration and administration and keep COMPANY informed of any

new intake or whenever requested.

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b) CONTRACTOR shall ensure that all expatriate person(s) to be employed on SITE are

registered with relevant government agencies prior work on SITE.

c) CONTRACTOR shall obtain all permits and licenses and bear all fees necessary as

required by law for the proper execution of WORKS. A copy of each permit or license

shall be submitted to COMPANY for acknowledgement and record keeping.

8.4.9 CONTRACTOR shall make timely arrangements, and be responsible for the necessary

passports, Malaysian visas and work permits for any expatriates personnel and labour to be

employed by it and its SUB-CONTRACTOR. CONTRACTOR shall keep accurate and updated

personnel registration and administration and keep COMPANY informed of any new intake or

whenever requested.

CONTRACTOR shall ensure that all expatriate person(s) to be employed on SITE are

registered with relevant government agencies prior work on SITE.

CONTRACTOR shall obtain all permits and licenses and bear all fees necessary as

required by law for the proper execution of the WORKS. A copy of each permit or license

shall be submitted to COMPANY for acknowledgement and record keeping.

8.4.10 CONTRACTOR shall arrange all relevant site induction, training of labour to perform the WORKS

in accordance with applicable codes, supervision of trade qualification tests, and maintenance of

test records.

8.4.11 Personnel Transportation

CONTRACTOR shall provide all the necessary transport for its and its SUB-

CONTRACTOR’s personnel to/from and within SITE at all times.

Access for CONTRACTOR’s vehicles to the SITE shall be strictly limited and shall require

an Entry Permit issued by COMPANY’s security department. Private vehicles shall not be

permitted in the Plant. CONTRACTOR shall designate its vehicles, subject to

COMPANY’s approval, necessary for transportation and construction purposes for Plant

entry.

Prior to Plant entry, all vehicles shall be fitted with a spark arrestor and be subjected to inspection by COMPANY.

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8.5 Construction Tool and Machinery/ Equipment

8.5.1 All CONTRACTORS’s tools and equipment shall be fit for purpose, and maintained in a safe

working condition. Guards and electrical trip switches must work effectively and must not be

removed or bypassed. Any substandard tools are strictly prohibited.

8.5.2 CONTRACTOR shall provide all tools and machinery necessary for the effective execution

of the WORKS. All construction equipment intended for use on SITE shall conform to

COMPANY’s requirements.

8.5.3 CONTRACTOR shall carry out scheduled inspection and testing of construction machinery in

accordance with relevant local authority’s safety regulation or manufacturer requirements, as a

minimum. CONTRACTOR shall keep records of these inspections and make available to

COMPANY whenever requested.

8.5.4 CONTRACTOR shall not allow the use of any machinery, which is unsafe or unsuitable for any

specific task. COMPANY shall have the right to stop any work if found using any machinery

deemed unsafe or incapable of performing the work to the required standard. Such machinery

shall be replaced immediately by CONTRACTOR and no schedule or cost impact can be claimed

by CONTRACTOR.

8.5.5 CONTRACTOR shall provide machinery servicing and repair facilities and a stock of spare parts

and consumables at SITE, to minimize down-time in case of any machinery breakdown.

8.6 Risk Assessment and Method of Statement

8.6.1 CONTRACTOR shall carry out a full Risk Assessments with regards to all its Construction

activities on SITE. This activity is expected to be at least one (1) month before site execution

activities are expected to begin.

8.6.2 Risk Assessment methodology shall be used to identify and assess Health, Safety and

Environmental hazards during Construction and pre-commissioning and commissioning phases.

These hazards may be identified at any stage of the project; e.g. COMPANY data, existing

drawings, site survey investigations, design and Constructability reviews, or information that may

emerge during the work execution.

8.6.3 The risk assessment shall characterize the risk in terms of severity and probability. The risk

assessment shall be the platform for development of method statement and shall be guideline for

eliminating or minimized the risk to an acceptable level.

8.6.4 CONTRACTOR shall prepare detailed Method of Statements for all works which has risks to

HSE as determined by Risk Assessment. The method of statement shall describe the work

procedures, sequence of operation and the controls necessary to achieve effective management

of risk, and efficient execution of WORKS. Detailed Method Statements shall be prepared for all

critical tasks.

8.6.5 Method statements shall be submitted to COMPANY at least one (1) week prior to the

anticipated commencement of the work. The method statement shall be reviewed by COMPANY.

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Audits of method statements shall be carried out by the CONTRACTOR’s Safety Management

Team.

8.7 Tie-In and Shutdown Works

8.7.1 CONTRACTOR scope shall include tie-in works which need to be undertaken during normal

operation as well as during plant shutdown. CONTRACTOR shall develop Tie-in Plans and

Method Statement for all tie-in work.

8.7.2 CONTRACTOR shall ensure that the tie-in work are thoroughly planned well ahead of the

construction phase and shall, discuss and plan with COMPANY the necessary tie-in

activities to the existing plants. CONTRACTOR shall maximize installation of tie-ins during

normal operation to minimize the shutdown workload.

8.7.3 CONTRACTOR shall plan and identify all works requiring shutdown especially the tie-in work.

CONTRACTOR shall ensure that the tie-in work are thoroughly planned well ahead of the

construction phase and shall, discuss and plan with COMPANY the necessary tie-in activities to

the existing plants.

8.7.4 CONTRACTOR shall complete the tie-in work timely as planned. The plan shall identify the tie-in

category with a time schedule. CONTRACTOR shall ensure minimum interference with the

existing plant and operating facilities.

8.7.5 CONTRACTOR shall discuss with COMPANY on isolation plan etc. prior to execution of the

WORKS.

8.7.6 CONTRACTOR shall submit the energization procedure to COMPANY at least three (3) weeks

prior to the replacement scope.

8.7.7 CONTRACTOR shall be responsible to supply and provide all necessary materials, consumable,

manpower and tools etc. to execute all tie-in activities. CONTRACTOR shall report directly to and

working under the directive of COMPANY’s Plant Operation Personnel during tie-in activities until

the completion and normalizing of the affected systems.

8.7.8 CONTRACTOR shall consider maximize pre-assembly of items, as practicable. The split of the

work scope between the shop and work SITE shall be fully detailed in the method statements

provided in the CONTRACTOR’s Execution Plan.

8.7.9 CONTRACTOR shall take note that COMPANY may not be able to shutdown the process unit for

installation and tie in works. In the event COMPANY is not able to shutdown the process,

CONTRACTOR shall execute the tie-in work(s) via “hot-tapping/live-tapping” method. For such

case CONTRACTOR shall be responsible to prepare Job Safety Analysis (JSA) and obtained the

approval from COMPANY’s designated approver.

8.7.10 All tie-In work shall be performed in accordance with relevant codes and standards and Project

Specification.

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8.8 Scaffolding

8.8.1 CONTRACTOR shall ensure that all personnel associated with erection, alteration, modification,

dismantling and supervision activities must have attended the appropriate training skill and

accreditation by approved body.

8.8.2 CONTRACTOR inspection personnel shall conduct all necessary inspection prior to

commencement of any scaffolding erection. Proper signage shall be displayed prominently and

affected areas shall be barricaded.

8.8.3 All scaffolding erection shall only be used upon authorization by responsible personnel the

erected scaffolding shall be green tagged.

8.9 Protection of Plant Facilities

8.9.1 CONTRACTOR is responsible to ensure no damage to existing equipment and plant facilities

during WORKS execution. CONTRACTOR shall employ all suitable means of protection to avoid

any damage to the existing plant asset.

8.9.2 CONTRACTOR shall report to COMPANY any property damage or near misses.

8.9.3 CONTRACTOR shall repair and/ or replace all damaged asset at no cost to COMPANY within

stipulated time, unless otherwise specified.

8.10 De-Commissioning

8.10.1 CONTRACTOR shall be responsible for the equipment isolation, de-isolation in preparation for

the decommissioning work.

8.10.2 CONTRACTOR shall conduct risk assessment to assist with hazard identification and risk control

identification prior to the decommissioning work.

8.10.3 CONTRACTOR shall perform site audit to identify/anticipate potential hazards during

decommissioning operation. CONTRACTOR shall be responsible to develop hazardous material

removal plan before commissioning from the activities.

8.10.4 CONTRACTOR shall conduct the demolition phase with supervisory by COMPANY

representative.

8.10.5 CONTRACTOR shall be responsible to dismantle the equipment into its component parts. The

parts has to be secured and with proper packaging for transportation to the storage area.

8.10.6 CONTRACTOR shall discuss with COMPANY on the dismantling and disposal/storage

requirement of the de-commissioned equipment.

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9.0 QUALITY CONTROL AND ASSURANCE

9.1 General

9.1.1 CONTRACTOR shall develop and implement relevant QA program for all activities involved in the project to ensure quality planning and the quality control throughout the project implementation. The QA activities shall be incorporated into Scope of Works of the project and are scheduled and monitored through the Project Quality Plan. The applicable QA programmes all inclusive but not limited to:

a. Quality Assurance Program for Project Management

b. Quality Assurance Program for Engineering and Design

c. Quality Assurance Program for Procurement

d. Quality Assurance Program for Construction

e. Quality Assurance Program for Commissioning

f. Quality Assurance Program for Project Closed Out and Turnover

a. Quality Assurance for Project Management

A project control plan that serve as an overall project implementation document that describe the organisation, define specific roles and responsibilities, prescribe delegation of technical and commercial authorities, provide a schedule for reviews and specify participation in such activities.

The procedure shall covers as a minimum the establishment of Project Quality Plan, Design Contractor Quality Plan, Supplier Quality Plan, and Construction Contractor Quality Plan.

b. Quality Assurance for Engineering and Design

The QA program for development of engineering and design specifications shall provide guideline for implementation of quality assurance activities such that the development are being properly monitored and controlled and the adequacy of the design is verified before being implemented.

The program shall be inclusive but not limited to specification control, interface control, engineering/design change controls, design reviews including constructability reviews, design verification and approval, reliability, operability and maintainability engineering.

c. Quality Assurance for Procurement

The QA program for Procurement function shall provide guideline for implementation of quality assurance activities during the performance of procurement of equipment, materials and/ or services to ensure compliance with project standards and specification.

The QA activities shall be inclusive but not limited to development of specification, selection of Supplier or Contractor, quality plan, COMPANY’s involvement, vendor’s performance monitoring, quality audits and reviews, control of deviations and

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concessions, control of standard and document verification and approval, materials control, quality control, inspection requirements and shipment/delivery requirements.

The program shall applicable to procurement of new equipment and replacement equipment and materials and it activities covers design, fabrication and shipment and delivery of the equipment and/or materials to the work SITE.

d. Quality Assurance for Construction

The QA program for construction stages shall provide guideline for implementation of quality assurance activities during the construction and installation to ensure compliance with design specifications and the equipment are installed in accordance with manufacturer’s instructions.

The QA activities shall inclusive but limited selection of Construction Contractor, Construction equipment and material control, Document control, Pre-Fabrication and construction control, Handover control of completed works

The program shall applicable for all construction stages inclusive pre-fabrication, erection and installation of new facilities, installation of new equipment removal and re-installation of existing equipment and any other construction or installation works implemented for the project.

e. Quality Assurance for Commissioning and Decommissioning

The QA program for Commissioning and De-Commissioning shall provide guideline to assure the facilities and/or equipment are commissioned or de-commissioned properly, without risk to the safety of personnel or environment and minimal disruption to the operation of existing facilities with any necessary changes having been suitably authorized and recorded, and the facilities or equipment are safely handed over to COMPANY

De-commissioning of process equipment applies to physically and permanently taken the process equipment out of service, removed from the facility and will not be returned to service.

f. Quality Assurance for Project Close Out and Turnover

The QA program for Project Close-Out and Turnover shall provide guideline for a proper project close out and turnover after the completion of the project. The QA activities shall inclusive but limited to development of lessons learned, contract close-out, document and records turnover, post-implementation review and close-out report.

9.1.2 CONTRACTOR shall operate a quality system satisfying the applicable provision of ISO 9000 or BS 5750 (series), or agreed equivalent, commensurate with the goods and services provided.

9.1.3 COMPANY reserves the right to carry out Quality and Technical Review at CONTRACTOR’s works including review of quality documentation.

9.1.4 CONTRACTOR shall be responsible at all times provide dedicated competent and qualified personnel approved by COMPANY.

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9.1.5 Where CONTRACTOR subcontracts the whole or main parts of the WORKS or materials, then these requirements shall be applied in full to SUB-CONTRACTOR.

9.1.6 Control of CONTRACTOR and SUB-CONTRACTOR shall encompass measures to verify that progress and quality requirements are met. Surveillance/audit of SUB-CONTRACTOR shall be performed by CONTRACTOR as necessary.

9.2 Quality Surveillance

COMPANY may perform quality audits, technical reviews, test witnesses and inspections at source in order to verify compliance with the CONTRACT requirements. CONTRACTOR shall provide free access to COMPANY and co-operate with COMPANY in the performance of all testing, witnessing and audits.

9.3 Audits/Reviews

COMPANY reserves the right to audit at source at any time during the duration of the CONTRACT and will give two (2) weeks’ notice. CONTRACTOR shall undertake to close out any findings raised as part of such an audit.

CONTRACTOR shall co-operate in the provision of information and the supply of all necessary CONTRACTOR personnel to allow COMPANY or their delegated authority to perform a meaningful audit/review.

The results of any internal audits/reviews conducted by CONTRACTOR shall be documented and made available to COMPANY within one (1) week after completion of CONTRACTOR audit/review.

9.4 Non-conformity and Corrective Action

CONTRACTOR shall notify COMPANY immediately when a non-conforming WORKS is identified which requires repair, rework, replacement or a concession. COMPANY will review the non-conformance and either agrees with CONTRACTOR's proposed repair procedure or agree with a concession or reject the WORKS. Non-conformities and proposed corrective actions shall be properly and systematically documented for COMPANY's appraisal/approval.

CONTRACTOR shall implement corrective action plans as soon as possible.

9.5 Preventing Action

Preventing action/mitigation action shall be proactively initiated against for all non-conformities shall be detected from various sources of works execution.

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10.0 INSPECTION, TESTING AND COMMISSIONING

10.1 General

10.1.1 CONTRACTOR shall develop detailed Inspection and Testing Plan for all activities, which

includes acceptance criteria for each activities and submit for COMPANY’s approval prior to

procurement. This Inspection and Testing Plan shall be in accordance to PTS 63.10.08.11.

10.1.2 CONTRACTOR shall conduct FAT & SAT for all relevant equipment. CONTRACTOR shall notify

COMPANY at least two (2) weeks before the test for COMPANY to assign the relevant

personnel. COMPANY has the right to witness the test.

10.1.3 CONTRACTOR shall prepare proper documentation such as datasheets, specifications and

forms to be used during testing. Copies of the documents shall be made available to COMPANY.

10.1.4 CONTRACTOR shall provide reports of all necessary inspection/tests in accordance with

statutory requirements, insurance party and the project requirements. These reports shall be in a

form meeting the requirements of such other parties or government agencies, as applicable.

10.1.5 COMPANY may appoint a Third Party Inspection Agency (TPIA) services for the equipment

inspection. TPIA/COMPANY shall have free access to the CONTRACTOR’s and his SUB-

CONTRACTOR’s work SITE during execution of the WORKS. CONTRACTOR shall extend the

Inspector in all the possible assistance to witness the tests and to satisfy himself that the

materials furnished in accordance with specification and relevant documents and that

workmanship is satisfactory in every aspect. Inspection by COMPANY or his Inspector will in no

way relieve CONTRACTOR of any of his responsibilities for ensuring that the system supplied

meets all the requirements of this document and its attachments.

10.1.6 CONTRACTOR shall maintain acceptance/rejection forms for all types of inspection and testing,

as specified. These documents shall contain all details as required by the code including details

such as item number, quantity, specification, date of inspection, type of inspection, result, third

party inspection, certificate etc.

10.1.7 All inspection and acceptance tests shall be carried out on the equipment at CONTRACTOR’s

works and may be witnessed by COMPANY. Inspection by COMPANY or his representatives

shall in no way relieve CONTRACTOR of any of his responsibilities for ensuring that the system /

equipment meets all the requirements and conforms in full to the contents of Scope of Work.

10.1.8 CONTRACTOR shall give COMPANY or his representatives, without charge, all facilities and

access evidences for satisfying himself that the equipment is being manufactured in accordance

with the relevant datasheets, sketches, codes and standards.

10.1.9 Any manufactured part, which does not comply with the requirements, or material which shows

defects during inspection will be rejected. When a part of the unit is rejected, CONTRACTOR

shall be notified in writing. If any rectification work is required to be done, it shall be carried out by

CONTRACTOR at his own expense and without delay to the WORKS.

10.1.10 CONTRACTOR shall prepare complete inspection and report within one (1) week after the event

for COMPANY’s review.

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10.1.11 The required inspections are shown in the following table as minimum:

NO. DESCRIPTION COMPANY

1 Manufacturing Progress Inspection as per request Yes

2 Factory Acceptance Test Procedure Review Yes

3 Factory Acceptance Test Yes

4 Factory Acceptance Test - Punch List Inspection Yes

5 Site Delivery Inspection Yes

6 Site Acceptance Test Procedure Review Yes

7 Site Acceptance Test Yes

8 Site Acceptance Test - Punch List Inspection Yes

9 System Performance Test and Reliability Test Yes

10 Commissioning Yes

10.2 Factory Acceptance Test (FAT)

10.2.1 CONTRACTOR shall ensure the equipment’s are ready for testing complete with tools, temporary facilities and consumables necessary for the tests.

10.2.2 CONTRACTOR shall ensure the personnel responsible to conduct testing is competent readily available and able to brief all relevant personnel before commencement of the tests.

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10.2.3 For FAT that to be conducted outside of Malaysia, CONTRACTOR shall assign its relevant personnel and allocate minimum two (2) seats for attendance by COMPANY’s personnel. Travelling and lodging cost for COMPANY’s personnel shall be borne by COMPANY. The notification of the test shall be done at least three (3) weeks before the test.

10.2.4 Apart from visual and mechanical testing, functional testing shall include the simulation of each input and output to verify proper system response for analogue and digital signals as a minimum.

10.3 Site Acceptance Test (SAT)

10.3.1 CONTRACTOR shall carry out all site inspections and tests necessary to comply with Project Specification and to satisfy the requirements to achieve Ready For Start-Up (RFSU).

10.3.2 CONTRACTOR shall inform COMPANY at least two (2) working days in advance before any site testing and inspection due to commence. CONTRACTOR shall provide the necessary testing, measuring and calibration facilities and tools prior to any inspection and testing.

10.3.3 CONTRACTOR shall provide proof of proper Construction, with routine checks on the quality of the WORKS, is in accordance with the Project Specification. If during testing the WORKS is deemed to be unsatisfactory, CONTRACTOR shall remedy the defects immediately at its own cost. COMPANY will consider no schedule impact.

10.3.4 COMPANY reserves the right to request, at no cost, any additional tests/inspections during construction by giving notice in writing to CONTRACTOR, who shall carry out the test/inspections including the preparatory/restoring works, to prove the WORKS has been satisfactorily executed.

10.3.5 COMPANY shall be allowed access to inspect all underground WORKS installations prior to backfill. Any backfills performed prior to such inspection, CONTRACTOR shall re-excavate to allow inspection to be carried out.

10.3.6 CONTRACTOR shall provide CONTRACTOR specialist to supervise final adjustments and to inspect and advise during testing, starting-up and running-in, of the equipment installed.

10.3.7 In addition CONTRACTOR’s representatives shall be present during installation, final adjustments, testing, running-in, starting-up and initial operation of equipment, in accordance with purchase agreement.

10.3.8 CONTRACTOR’s site inspections shall take in account of any local authorities (e.g. DOSH, DOE), insurance or third party inspection requirements.

10.4 Testing Certificates

10.4.1 Records of all calibrations, testing and conformity checks shall be provided by the CONTRACTOR. The testing certificates shall be made available by the CONTRACTOR and approved by COMPANY prior to commissioning. The procedure for site testing and witnessing shall be agreed in writing by the COMPANY prior to commencement of WORKS.

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10.5 Site Inspection of Electrical & Instrument Works

10.5.1 Site Installation, Inspection and Testing of Instruments shall be in strict accordance with the PSR-1 Project Specification and relevant Instrument Standards and Codes.

10.5.2 All test and calibration equipment shall be certified and tested by Standard Industrial Research Institute of Malaysia (SIRIM) or any third party accredited by SIRIM and shall be approved by COMPANY.

10.5.3 CONTRACTOR shall supply all necessary calibrated testing equipment and instruments.

10.5.4 All test results shall be recorded in an agreed format with the COMPANY’s Construction Team. Certified copies (signed by a competent person approved by COMPANY’s Construction Team) of the record shall be forwarded to the COMPANY’s.

10.5.5 COMPANY’s Construction Team shall witness all instrument loop functional tests.

11.0 DOCUMENTATION

11.1 General

11.1.1 CONTRACTOR’s responsibilities for documentation required as minimum, are outlined in this section. The documents listed are intended to inform CONTRACTOR as to the level of documentation submittal required. Specific document requirements shall be as specified by COMPANY and these requirements will evolve over the course of the project. CONTRACTOR shall submit Master Document List (MDL) for COMPANY review and approval.

11.1.2 All documentation shall be in English language hardcopy and electronic media.

11.1.3 CONTRACTOR shall furnish documents in native file where applicable upon request by COMPANY.

11.1.4 CONTRACTOR shall be responsible to update and supersede existing documents from the original plant design book. This activity shall be clearly supervised by COMPANY personnel.

11.1.5 CONTRACTOR shall furnish documents/drawings that are of suitable first generation quality. Drawings that are not, in COMPANY's opinion, of suitable quality will be returned to CONTRACTOR for re-submission or at COMPANY's option may be redrafted by COMPANY or his representatives to CONTRACTOR's account.

11.1.6 CONTRACTOR will be held liable for all COMPANY costs resulting from errors in CONTRACTOR's certified prints. CONTRACTOR is cautioned against submitting certified drawings and data, which have not been checked.

11.1.7 CONTRACTOR’s responsibilities for documentation required as minimum, are outline in this section.

11.1.8 Approval by COMPANY shall not relieve CONTRACTOR of any of its responsibilities under the CONTRACT to provide safe, operable, reliable and efficient system suitable to meet the design intent and in full compliance with the Project Specification.

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11.2 Design Books

CONTRACTOR shall provide Design Books which shall contain reference information for the design and engineering of project and all other parts of the WORKS. The Design Books shall reflect the WORKS ‘As-Built’ and contain equipment information ‘As-Built’.

11.3 Operating Manual

CONTRACTOR shall provide Operating Manuals, which shall contain the necessary data and information to operate the equipment.

11.4 QA/QC Manuals

CONTRACTOR shall provide QA/QC Manuals, which shall contain the necessary data and

information of quality control, inspection test plan (ITP), etc. .

11.5 Supplier Data Books / Manufacturing Data Records

CONTRACTOR shall provide Supplier’s Data Books / Manufacturing Data Records for all purchased equipment and bulk materials including, but not limited to, Supplier Installation, Operation and Maintenance Manual, Vendor Drawings, Bill of Material, Mill Certificate, NDT Certificate, Performance and Test Data, Factory Acceptance Test Report (FAT), Type Test Certificate, Explosion Proof Certificate, any International Body Certification, Local Authorities/Statutory Approval, etc.

11.6 Construction Data Report

11.6.1 CONTRACTOR shall provide record of Job Method Statement (JMS), Job Safety Analysis (JSA), test procedure, inspection test record, SAT, calibration records, progress reports, construction drawings, shop drawings, etc.

11.6.2 CONTRACTOR shall submit Work Completion report upon completion of WORKS for COMPANY’s approval.

11.6.3 After completion of the works, all drawings and specifications related to the WORKS shall be updated and ‘As-Built’ according to the actual WORKS done at SITE.

11.6.4 COMPANY has made a diligent effort to ensure the accuracy of drawings and documents. However, it shall be the responsibility of the CONTRACTOR to verify and confirm the accuracy of the drawings and documents to ensure satisfactory execution of the WORKS.

11.7 Commissioning Manuals

11.7.1 CONTRACTOR shall provide a Commissioning Manual for all equipment, which shall contain the schedules and procedures for all Commissioning activities.

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11.8 Commissioning Data Report

11.8.1 CONTRACTOR shall provide a Commissioning Data Report for all equipment, which shall contain Commissioning Record and Performance Test Record for all Commissioning activities.

11.9 Spare Parts and Interchangeability Record (SPIR)

11.9.1 CONTRACTOR submission of spare parts list shall be in two (2) copies of the completed SPIR form in accordance with PTS 70.10.90.11, Appendix 1, Guide to Completion of the Spare Parts List and interchangeability Record – SPIR.

11.9.2 CONTRACTOR shall complete all the relevant records as required, such as material specification, dimension, sizes etc. Completed SPIR forms shall be submitted to COMPANY three (3) months after the issuance of purchase order of the respective equipment and material.

11.10 Two (2) Years Operational Spare Parts List

11.10.1 CONTRACTOR shall submit a list of spare parts (optional) for the equipment and material, which are adequate for two (2) years operation and maintenance of the project by COMPANY. The recommended list complete with schedule of prices shall be submitted along with bid proposal for review by COMPANY.

11.11 Final Electronic Record

11.11.1 CONTRACTOR shall provide a Final Electronic Record for all the documents and drawings included in the Design Books, Supplier Data Books, Operating Manuals, QA/QC Manuals, Construction Data Report, Commissioning Manuals, Commissioning Data Report, Spare parts and Interchangeability Record (SPIR) and Two (2) Years Operational Spare Parts List.

11.11.2 CONTRACTOR shall ensure the production of all drawings and documents are compatible with COMPANY electronic format.

11.11.3 All final drawings and documents shall be supplied in CD-ROM in native as well as pdf format.

11.11.4 CONTRACTOR shall provide all documentations in format of one (1) original copy, two (2) hardcopies and five (5) electronic copies.

11.12 Miscellaneous

11.12.1 All files not formally handed over to COMPANY shall be kept by CONTRACTOR for ten (10) years after Work Completion, together with supporting software, with provision for reasonable access by COMPANY. After that time, CONTRACTOR shall consult COMPANY concerning the disposal of such archived documents.

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11.13 Document Numbering

CONTRACTOR shall refer to COMPANY’s document numbering PMPMS – 20114 – Technical Document Numbering System Procedure in ATTACHMENT-1.

11.14 Document Rights

All information/calculation, datasheets/deliverables produced by CONTRACTOR shall be accessible and belongs to COMPANY and be able to retained by COMPANY in its native format.

11.15 Punch Listing

11.15.1 CONTRACTOR and COMPANY shall jointly perform Punch listing activities before the scheduled Work Completion date. The Punch Lists shall cover all items, which have not yet been fully completed or deviated from the requirements of the project.

11.15.2 CONTRACTOR shall categorize all the Punch Listing in Category A, B, C and D in line with Punch Listing Procedure in Attachment 2 and 3.

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12.0 WORK COMPLETION AND START UP

12.1 Requirements for Pre-Commissioning and Commissioning

CONTRACTOR shall develop a Work Completion, pre commissioning and commissioning/start up database with check sheets and procedures including punch lists categorization each system at each stage to ensure that the plant is not attempted to be pre-commissioned, energized or commissioned/started up with any detrimental defect in the individual systems. Each of the above stages are to be fully documented and witnessed by the COMPANY and Third Party inspectorate where required.

12.2 Pre-Commissioning

12.2.1 Pre-Commissioning activities include the preparation of the project for equipment Ready for Start-Up (RFSU).

12.2.2 Pre-Commissioning refers to activities before Work Completion of the project, to ensure the project is ready for commissioning. Pre-Commissioning activities shall be performed according to system priority and system–wise completion.

12.2.3 CONTRACTOR shall notify COMPANY of any planning for Pre-Commissioning activities at least one or two days in advance. CONTRACTOR shall provide evidence that all appropriate procedures safety plans/permit to work/safety procedures are in place, and are approved by COMPANY. Activities which have operational implications shall be conducted under COMPANY supervision and control.

12.2.4 CONTRACTOR shall prepare detailed procedures for all Pre-Commissioning activities. The procedure shall be submitted to COMPANY for approval at least three (3) weeks prior to commencement date of that activity.

12.2.5 The Pre-Commissioning activities on each system/ unit between Work Completion and RFSU shall be recorded in the system/ unit Completion Manual for each system/ unit.

12.2.6 CONTRACTOR shall ensure the availability of CONTRACTOR specialist at SITE to supervise activities during pre-commissioning and commissioning activities.

12.2.7 CONTRACTOR shall provide evidence that the system/ unit dossier records are up to date.

12.2.8 COMPANY shall review and sign the report three (3) days after completion of each Pre- Commissioning activities. CONTRACTOR shall keep complete and accurate records of all Pre-Commissioning activities and submitted for issuance of MWCC by COMPANY. Issuance of MWCC is mandatory to ensure that the equipment is ready for smooth startup.

12.2.9 Issuance of MWCC for an equipment/system shall occur when it has been erected, tested and inspected in accordance with the project requirement, together with complete QA/QC support documentation as required and the equipment/system is ready for commissioning.

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12.3 Commissioning

12.3.1 Commissioning of a unit, or section, or an individual system of the PROJECT will occur as soon as it has been pre-commissioned i.e. upon issuance MWCC. Commissioning shall mean those activities performed by CONTRACTOR after RFSU which include any operating adjustments, satisfactory completion of which is required to achieve Work Completion in accordance with the provisions of the conditions of CONTRACT.

12.3.2 CONTRACTOR shall ensure the availability of key personnel at SITE to supervise activities during pre-commissioning and commissioning activities which include technical support i.e. manpower, specialist, tools & equipment for initial start-up and commissioning of each system/ equipment following RFSU until the unit has achieved smooth startup with stable operation of minimum 72 hours.

12.3.3 Commissioning shall be part of CONTRACTOR’s Scope of Work, which may include simulation, running, and preparation activities required which is not limited to, e.g.

No load running of mechanical equipment’s, if applicable, with corresponding adjustments Simulation of circuits using water, if applicable, with corresponding adjustments Tests of alarms and interlocks

12.3.4 CONTRACTOR shall provide to COMPANY a detailed commissioning schedule and status monitoring method.

12.4 Work Completion

12.4.1 Work Completion for all equipment/system is considered to be achieved, after acceptance by COMPANY and issuance of approval by relevant Local Authority, where applicable.

12.4.2 All documents, forms and procedures required for Work Completion shall be submitted and approved by COMPANY prior to the application for WCC.

12.4.3 CONTRACTOR shall provide and maintain a single Work Completion Dossier for each system/ equipment, which shall encompass all the requirements from Construction phase up to Work Completion. The Work Completion Dossier shall include but not limited to the following:

Work Completion Checklist

Equipment List, Factory and Site Acceptance Test Report

Certificates (e.g. MWCC, QA/QC Declaration, etc.)

Punch Listing

Inspection Test Plan records (Summary)

Drawings (e.g. Wiring diagrams, etc.)

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12.4.4 CONTRACTOR shall inform COMPANY in writing by means of “Notice of Work Completion” upon completion of all Punch List items for issuance of WCC.

12.4.5 CONTRACTOR shall complete all the housekeeping in accordance to COMPANY’s satisfaction.

12.5 Equipment Performance Test(s)

12.5.1 CONTRACTOR shall perform Performance Test(s) to demonstrate that the project is capable to meet performance guarantee. All Performance Test(s) shall be conducted by CONTRACTOR based upon criteria defined by the CONTRACTOR and approved by COMPANY. CONTRACTOR shall meet the PSR-1 specifications, PTS and/or recognized international standard for testing requirement and criteria. COMPANY reserves the right to request additional test deemed necessary for the project at no cost to COMPANY.

12.5.2 The Performance Test(s) shall be lead, coordinated and managed by CONTRACTOR and assisted by COMPANY. The Performance Test(s) shall be conducted in the presence of COMPANY.

12.5.3 The Performance Test(s) shall be conducted only after the completion of commissioning works.

12.5.4 CONTRACTOR shall produce Performance Test(s) procedures and submitted to COMPANY for approval one (1) month before the proposed start date of the test(s). CONTRACTOR shall liaise closely with COMPANY in developing this procedure to ensure that the test(s) can be carried out safely within live plant.

12.5.5 CONTRACTOR shall ensure that all instrumentations and ancillary equipment, permanent and or temporary, required to perform and monitor the Performance Test(s) are ready for prior to the test(s).

12.5.6 CONTRACTOR shall submit the Performance Test(s) report within one (1) week after the completion date of the test. COMPANY shall review the report and revert to CONTRACTOR no later than two (2) weeks from the date of receipt. COMPANY shall officially issue the WCC backdated to the date of testing upon acceptance and approval of the report. Should there be defects or deficiencies in the project identified during Performance Test(s), those defects/ deficiencies shall be remedied by CONTRACTOR. The system/ unit shall not be considered to have passed the Performance Test(s) until the defects/ deficiencies are remedied to the satisfaction of the COMPANY. CONTRACTOR shall re-conduct the performance test after the remedial work is completed.

12.5.7 CONTRACTOR shall consolidate and compile all related documents at the end of the WORKS in a form of a Manufacturing Data Report (MDR) Book and submit to COMPANY for approval.

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13.0 SPARE PARTS AND SPECIAL TOOLS

13.1 General

13.2 CONTRACTOR’s responsibilities with regard to provision of spare parts, special tools and

associated services shall inclusive but not limited to the following;

i) Construction and Pre-Commissioning Spare Parts

ii) Commissioning Spare Parts

iii) Spare Part Interchangeability Records

iv) Special Tools

13.3 Construction and Pre-Commissioning Spare Parts

Construction and Pre-Commissioning spare p arts covers all spare parts, consumable,

catalysts, chemical and lubricants etc. required for the construction, pre-commissioning,

and commissioning of the project. CONTRACTOR shall include the necessary construction

and pre-commissioning spare parts as part of the WORKS.

13.4 Commissioning Spare Parts

i) CONTRACTOR shall provide commissioning spare parts during the commissioning

period.

ii) CONTRACTOR shall provide all consumable required for the pre-commissioning and

commissioning of the project as part of the WORKS.

13.5 Special Tools

i) CONTRACTOR shall supply to COMPANY all special tools (i.e. HART Handheld

communicator 475) required for operation and maintenance of the project; minimum of

one set of special tool shall be supplied for the WORKS package. The special tools shall

be supplied in a proper enclosure i.e. small box/container with engrave tagging. All

special tools supplied by CONTRACTOR shall be identified by a number system in

accordance standard coding procedure.

ii) All Special Tools shall be handed over to COMPANY prior to the issuance of the WCC.

iii) In the event of CONTRACTOR may need to use the special tools during WORKS

execution, COMPANY may authorize CONTRACTOR for the usage with the

understanding that the CONTRACTOR shall promptly replace the tools if damaged.

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14.0 WARRANTY AND DEFECT LIABILITY NOTICE

14.1 The Warranty period is twelve (12) months upon issuance of WCC by COMPANY.

14.2 CONTRACTOR shall warrant and guarantee that the WORKS will be performed in a

professional manner, in accordance with good industrial practices, executed to the highest

quality of workmanship, free from defect, fault and fully comply with the requirements stipulated

in the Contract.

14.3 Upon detecting of any defects or fault COMPANY will issue the defect notification and

CONTRACTOR shall expeditiously make good such defect or fault at its own expenses at the

acceptable duration agreed by COMPANY.

14.4 Should CONTRACTOR fail to take expeditious measures to make good such defect or fault,

COMPANY may its discretion make good the defect by itself or employ a third party.

CONTRACTOR shall reimburse all the costs incurred thereby.

15.0 COMPANY’S SCOPE

15.1 COMPANY will assign focal person to assist the CONTRACTOR to comply with related permits

and documents required.

15.2 COMPANY will provide limited First Aid medical treatment to CONTRACTOR personnel when

required.

15.3 COMPANY may provide utilities and facilities listed in the followings:

Limited supply of water and steam.

Electricity and assistance for any work requiring electricity. CONTRACTOR shall notify relevant COMPANY Representative at least one day in advance should CONTRACTOR require assistance.

Laydown area for the CONTRACTOR’s usage for their storage area, office area (Cabin/Field office), etc.

Limited assistance of any form provided the CONTRACTOR notify COMPANY at least one day in advance.

15.4 COMPANY will conduct final inspection and clearance upon completion of SITE work before

box-up.

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16.0 ATTACHMENTS

Item Description Document No. Total Pages

1 Technical Document Numbering System Procedure

PMPMS–20114 14

2 Punch List Procedure for PSR-1 Rejuvenation Project

- 8

3 Punch List Form - 1

4 Work List 15 - MARK-UP Drawings for Replacement of Displacer Level Transmitter to Guided Wave Radar Level Transmitter

PSR1RJV-IN-TSK-0152 194

5 Guided Wave Radar Level Transmitters Tag List

- 1

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PROJECT MANAGEMENT & DELIVERY

Author ABS

Approved By NAH

Date Approved 23 Jan 2014

Classification Internal Use Only

Title PUNCH LIST PROCEDURE FOR PSR-1 REJUVENATION PROJECT

Version 1

Phase 1B PSR1 Rejuvenation Project Punch List Procedure.doc Page 1 of 8

TABLE OF CONTENTS

1.0 OBJECTIVE 2

2.0 DEFINITIONS 2

3.0 PUNCH LIST STRUCTURE 3

4.0 PROCEDURE 4

4.1 Walkdowns 4

4.2 Punch List 4

4.3 Categories 5

4.4 Punch List Coordinator(s) 5

4.5 Punch List Clearance 7

5.0 PUNCH LIST NUMBERING 8

6.0 ATTACHMENTS 8

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1.0 OBJECTIVE

The purpose of this procedure is to lay out the method for identification, registration and clearance of Punch List items for Phase 1B PSR-1 Rejuvenation Project in order to achieve Mechanical Completion.

2.0 TERMS AND DEFINITIONS

COMPANY Means PETRONAS Penapisan (Melaka) Sdn. Bhd. (PP(M)SB) (Company No: 164522-v), a wholly owned subsidiary company of PETRONAS, which owns and/or operates the Melaka Refinery Complex located in Mukim Sungai Udang, Tangga Batu, Melaka comprising of amongst others the PSR-1, the PSR-2 and the MG3 Plant, and shall include its successors in title and permitted assigns, and shall, where the context so admits and requires, also include its employees, agents or designated representatives.

CONTRACT Means the contract entered into between the COMPANY and the CONTRACTOR for the WORKS in accordance with the terms and conditions contained herein including all articles, exhibits and any other documents attached hereto or incorporated by reference including any subsequent amendments to them.

CONTRACTOR Means Party(ies) entering into this CONTRACT with the COMPANY for the performance of the WORKS as set forth in this CONTRACT and includes the CONTRACTOR’s

personnel, representatives, successors and authorized parties.

MWCC, WCC MWCC is Mechanical Work Completion Certificate. It is a hand over document to Plant Operation to safely commission the equipment.

WCC is Work Completion Certificate where the warranty shall commence from the date stipulated on the certificate.

PROJECT Shall have the similar meaning as per the CONTRACT Preambles.

Punch List Item Is an item which has not been installed and / or erected according to the approved specifications and / or erection documents or that is required to be modified as a result of safety or operability requirements.

Punch Identification Means identification and registration of Punch List items.

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Punch Clearance Is physical completion, correction or rectification of the identified Punch List items.

SIGN-OFF Is the process of obtaining signatures confirming the completion of a Punch item and verification for its closure.

SITE(S) Means the areas or places as designated by the COMPANY where the WORKS is to be performed or delivered, as further specified in EXHIBIT I – SCOPE OF WORKS.

SUB-CONTRACTOR Means Party(ies) including but not limited to supplier, vendor and/or companies performing construction work(s) that has or have entered into a contract, directly or indirectly with the CONTRACTOR, for the performance of any part of the WORKS.

WORKS Means the work to be performed and rendered by the CONTRACTOR or its SUB-CONTRACTOR, as expressly set forth in this CONTRACT, which is more particularly described in EXHIBIT I – SCOPE OF WORKS and all of CONTRACTOR’s and/or its SUB-CONTRACTOR’s

activities that are reasonably inferable from the description of the said scope of WORKS, including any other activity which is not specified in this CONTRACT but which in the course of the WORKS becomes necessary for completion to be effected.

3.0 PUNCH LIST STRUCTURE

There shall only be one Punch List for a particular System. Any Punch List item identified on any walkdown by any party shall be registered into the Punch List of that particular System.

A Punch List for a System shall exist from the first walkdown onwards, (e.g. Walkdown No. 1, Walkdown No. 2, and so on) until Provisional Acceptance or until such time as all items have been cleared, resolved or re-assigned.

It is a condition that all Punch List items shall be cleared prior to the issuance of WCC, unless deemed otherwise by COMPANY.

Attachment 1 indicates the Punch List form.

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4.0 PROCEDURE

4.1 Walkdown

In order to verify the installation of a System has been accomplished according to Approved For Construction (AFC) drawings, Technical Specifications and relevant documentation, a number of walkdowns shall be conducted as follows:

i. Walkdown No. 1 – A Construction walkdown involving CONTRACTOR’s

construction personnel. Among the purposes of the walkdown is to verify that lines, motor vessels, tanks, etc. are ready to be tested and that all the necessary work has been completed to allow the subsequent test to be safely executed. Any Punch List items identified during this walkdown shall be categorized as Category “A”, which indicates that the Punch List items

need to be resolved and verified, prior to inviting COMPANY representative to execute Walkdown No. 2.

ii. Pre-Walkdown No. 2 – CONTRACTOR shall issue the Inspection Request (IR) with Punch List identified for all disciplines including after Commissioning after completing the Pre-Commissioning system flushing / blowing, reinstatements and loop checking of the particular System. This Pre-Walkdown No. 2 shall capture as early as possible category “A” items

prior to Notice of MWCC. With this approach, the Walkdown No. 2 is only for COMPANY’s verification of category “A” items cleared, thus expediting

the COMPANY’s approval in MWCC Notification.

iii. Walkdown No. 2 – Following issuance of Notice of MWCC of a System, COMPANY’s representative shall attend a walkdown in Contractor’s

presence to satisfy itself that the System is mechanically complete to verify category “A” items are cleared.

iv. Walkdown No. 3 - Following issuance of Notice of MWCC, COMPANY’s

representative shall attend a walkdown in to satisfy itself that the System is Ready For Start Up. CONTRACTOR’s Commissioning Manager shall

attend the walkdown with COMPANY’s personnel.

COMPANY’s personnel shall only attend the scheduled walkdown(s) through the IR procedure, after receiving the fully signed-off Punch List items generated by CONTRACTOR for a particular System.

4.2 Punch Parties

Individual Punch parties consist of the followings:

a) A CONTRACTOR Construction Walkdown (Walkdown No. 1) which will include: CONTRACTOR’s Punch List Coordinator, Area Manager, Discipline Manager, Engineering Discipline representative, SUB-CONTRACTOR personnel.

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b) A joint COMPANY and CONTRACTOR Walkdown (Walkdown No. 2) will include: COMPANY personnel, Punch List Coordinators, Construction Managers, Area Manager, Discipline Manager, Commissioning Managers, Engineering Discipline representative, Supervisors or Operators from COMPANY.

c) A joint COMPANY and CONTRACTOR Walkdown (Walkdown No. 3) will include: COMPANY personnel, Punch List Coordinators, Construction Managers, Area Manager, Discipline Manager, Commissioning Managers, Engineering Discipline representative, Supervisors or Operators from COMPANY.

4.3 Punch List

A Punch List item shall be generated if, during any of the walkdown, any item of outstanding work or error or omission, or if the System has not been built in accordance with the AFC Engineering drawings, Technical Specifications and relevant Documentation.

Each Punch List item in a System shall be uniquely numbered and entered into database for tracking of the clearance process. From the database, CONTRACTOR shall be able to produce Punch Lists by System. The list shall constitute a “work to go list” prior to a System being ready to be taken to the

next phase of the Project.

The Originator of the Punch List items and the date on which the originator identified the defect will be identified against the Punch List item and shall be responsible to ensure that the identified Punch List item is cleared or resolved.

4.4 Categorization of Punch List Items

All Punch List items shall be categorized in accordance to the time when the item shall be cleared. Only when all the items identified by category have been cleared for a particular System, the next phase of the PROJECT can commence.

The Punch List categories are:

i. Category “A” Punch List items for a System shall be cleared and verified,

by CONTRACTOR prior to COMPANY’s Acceptance of MWCC.

ii. Category “B” Punch List items for a System shall be cleared and verified,

by CONTRACTOR prior to Commissioning.

iii. Category “C” Punch List items for a System shall be cleared and verified,

by CONTRACTOR prior to COMPANY’s issuance of WCC.

iv. Category “X” items that are disputed. A Punch List Resolution Form is

attached in which the scheduled meeting between COMPANY & CONTRACTOR shall be conducted to determine the agreement before approval of the MWCC Notification.

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Following a walkdown, CONTRACTOR’s Punch List Coordinator shall issue to

CONTRACTOR’s Construction Manager or Commissioning Manager all Punch List items that resulted from the walkdown.

For CONTRACTOR Construction Walkdown, the Punch List Coordinator, the Commissioning Manager and the Construction Manager shall sit and obtain consensus on the categories of all Punch List items. In the event of a disagreement, the matter shall be referred to CONTRACTOR’s Project Director / Deputy Project Director for resolution, which their decision will be final.

For Walkdown that includes COMPANY’s personnel, the COMPANY’s Punch

List Coordinator shall provide CONTRACTOR’s Punch List Coordinator with

the Punch List items duly categorized for distribution to CONTRACTOR’s

Construction Manager or Commissioning Manager.

Should any disagreement arise with COMPANY’s Punch List or categorization

of items in COMPANY’s Punch List, CONTRACTOR’s Punch List Coordinator,

Construction Manager and / or Commissioning Manager shall meet with COMPANY’s designated personnel to resolve the issue.

In the event that an agreement failed to be obtained, the matter shall be referred to CONTRACTOR’s Project Director / Deputy Project Director, PMT

Project Director and PMC Project Manager for resolution, which their decision will be final.

Failure to resolve the issue shall constitute a “Dispute” under the CONTRACT.

4.5 Punch List Coordinator(s)

Both the CONTRACTOR and COMPANY shall nominate a Punch List Coordinator who shall liaise with each other on all matters related to Punch List items and shall be responsible to ensure that:

Walkdown are to be scheduled and set up

Punch List items are properly recorded

Any duplications are deleted

Parties who shall be attending the walkdown are duly notified

Punch List items are cleared and signed off by the Originator of the item

Hardcopy and electronic copy of each Punch List item is being maintained

Identify and record all signatures

Each Punch List item is correctly categorized

Reports are issued as required by COMPANY

Note: CONTRACTOR’s Punch List Coordinator shall be responsible for

Contractor Punch List on all of the above. COMPANY’s nominated Punch List

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Coordinator shall be responsible for COMPANY’s generated Punch List on all

of the above.

4.6 Punch List Clearance

Copies of the discipline Punch List items for each System shall be issued to CONTRACTOR’s Discipline Managers who shall be responsible for clearance of the Punch List items.

Once a Punch List item has been resolved, CONTRACTOR’s Discipline

Manager shall sign and date the Punch List to confirm that the particular item has been cleared. It shall be the responsibility of the Originator of a Punch List item to ensure that the item is cleared, resolved or re-assigned.

Contractor’s Discipline Manager will then give the original Punch List to CONTRACTOR’s Punch List Coordinator who shall register the details into the

database and file the signed off hardcopy Punch List for future reference.

For CONTRACTOR generated Punch List items, CONTRACTOR’s Punch List

Coordinator shall advise the Originator of the Punch List item that the item has been cleared. For COMPANY generated Punch List, the responsibility shall be upon COMPANY’s Punch List Coordinator.

If the Originator is satisfied that the Punch List item has been cleared, the Punch List shall be signed and returned to the Punch List Coordinator who shall register the details into the database and file the hardcopy Punch List for future reference.

In the event that the Originator does not agree that the Punch List Item has been cleared, the issue needs to be resolved with CONTRACTOR’s Discipline

Manager.

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5.0 PUNCH LIST NUMBERING

Predefined and numbered punch lists shall be utilized to record all punch items. This will ensure that all items, packages and systems are punched and to minimize duplication.

Punch Lists shall commence with Walkdown No. 1, the same list shall be forwarded to Pre-Commissioning / Commissioning / Licensor and finally forwarded to the Joint Inspection Team for the final punch out in Walkdown No.3.

This Punch List shall be the Master Punch List and shall be utilized to control the punching activity.

- All punch lists shall be predefined and uniquely numbered.

- The unit number, to which the punch list refers, followed by a Discipline Code and then by a unique number, shall predefine each assigned punch list. As certain items are not uniquely assignable to a specific unit, PROJECT shall prefix them instead of the unit number.

Numbering examples:

Unit No Discipline Unique Number Description Item

19 Mechanical K1901 Rotating equipment

Compressor

19 Mechanical C1901 Static equipment Column

PROJECT XX SCR 8 Common item SCR No.8

19 Piping 19PA01 Piping system Plant air

6.0 ATTACHMENTS

Attachment 1 – Punch List Form

End of Document

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INSERT

CONTRACTOR'S PUNCH LIST FORM

LOGO EQUIPMENT/TAG NO: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AREA/TESTPACK/ISO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page:

PUNCH LIST NO: REV: CONTRACT NO:

DRAWING NO: REV: CONTRACTOR:

CATEGORY COMPLETIONItem Initiator REMEDIAL WORKS CONTRACTOR INITIATOR DISCIPLINE: DATE SIGN DATE SIGN

"A" - Before acceptance of Mechanical Work Completion Certificate

"B" - Before Commissioning

"C" - Before issuance of Work Completion Certificate

"X" - Disputed Items

Petronas Penapisan (Melaka) Sdn. Bhd.

A B C X

Phase 1B PSR-1 Rejuvenation Project

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Doc. Class : B – Confidential Page 2 of 2


TABLE OF CONTENT

ITEM DESCRIPTION DOC / DWG NOS. NO. OF SHTS

1 Drawing and Specifications V-2173-P31-A-001 185

2 Project Specification for Displacement Type Level Instrument

S-00-1373-032 7

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Item Unit Tag Type Seq No. Service Description Inst. Type I/O Type IS / Non IS PID No. Equipment System Remarks

1 11 LICA 025 C‐1110 Tank Level Guided Wave Radar AI IS 11‐1225‐023 C‐1110 DCS

2 11 LZA 053 V‐1101 Tank Level Guided Wave Radar AI IS 11‐1225‐008 V‐1101 ESD

3 11 LICA 015 V‐1102 Tank Level Guided Wave Radar AI IS 11‐1225‐016 V‐1102 DCS


5 11 LISA 010 V‐1104 Tank Level Guided Wave Radar AI IS 11‐1225‐012 V‐1104 DCS

6 11 LIA 017 V‐1107 Tank Level Guided Wave Radar AI IS 11‐1225‐017 V‐1107 DCS





















27 13 LZA 014 C‐1301 Tank Level Guided Wave Radar AI IS 13‐1225‐006 C‐1301 ESD

28 13 LICA 002 E‐1307 Tank Level Guided Wave Radar AI IS 13‐1225‐005 E‐1307 DCS







35 14 LIA 002 A‐1401 Tank Level Guided Wave Radar AI IS 14‐1225‐002 A‐1401 DCS



38 14 LZA 014 C‐1402 Tank Level Guided Wave Radar AI IS 14‐1225‐005 C‐1402 ESD











49 15 LIA 004 C‐1501 Tank Level Guided Wave Radar AI IS 15‐1225‐002 C‐1501 DCS



52 16 LICA 002 A‐1603 Tank Level Guided Wave Radar AI IS 16‐1225‐004 A‐1603 DCS









61 58 LISA 003 E‐5804 Tank Level Guided Wave Radar AI IS 58‐1225‐001 E‐5804 DCS


63 64 LICA 001 A‐6401 Tank Level Guided Wave Radar AI IS 64‐1225‐004 A‐6401 DCS



66 66 LSA 016 V‐6663 Tank Level Guided Wave Radar AI IS 66‐1225‐006 V‐6663 DCS

Guided Wave Radar Level Transmitters List

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EXHIBIT II – SPECIFICATIONS PART A: PROCEDURES AND

REQUIREMENTS

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PART A: PROCEDURES AND REQUIREMENTS

1.0 GENERAL PROCEDURES

1.1 CONTRACTOR is responsible to provide proper design, mechanical reliability and metallurgical

fitness of the materials supplied for the WORKS.

1.2 CONTRACTOR is responsible to include any materials, which are not indicated in the drawings

but are required to complete the WORKS.

1.3 CONTRACTOR shall submit Vendor’s work application procedure of product (where necessary) to

COMPANY’s review and approval.

1.4 All materials supplied by CONTRACTOR shall be as per existing specifications and PTS selected

standards. CONTRACTOR shall highlight and obtain COMPANY’s approval for any deviations

from PTS or COMPANY procedures.

1.5 CONTRACTOR shall execute WORKS in compliance with all PTS standards and requirements.

CONTRACTOR shall highlight and obtain COMPANY’s approval for any deviations from PTS

standards and requirements.

1.6 CONTRACTOR shall supply Manufacturer’s Test Certificates for all supplied materials.

1.7 In the event of dimensional or quantity differences occur, reduction or addition in prices shall be

proportionately calculated based on the awarded price. Price variation based on Unit Rates, as

listed in the schedule of rates / prices shall be used.

1.8 CONTRACTOR shall engage COMPANY term contractor for scaffolding services. Scaffolding

shall be part of the Lump Sum cost.

1.9 All scaffolding shall be constructed as per COMPANY refinery standard for scaffolding according

to British Standards BS 1139.

1.10 Scaffold materials and erected scaffolding shall be inspected and approved by COMPANY

Representative before being used. Only metal planks shall be used for the erection of Platform.

1.11 CONTRACTOR shall be fully responsible for the co-ordination within his SUB-CONTRACTOR for

materials and services provided.

1.12 Prior to installation of any instruments/devices, CONTRACTOR shall perform procedure test to

demonstrate its method and equipment will operate in accordance with the design requirements.

The test is to assure adequately represent as per manufacturer’s requirements.

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1.13 A successful test qualifies the procedure and workers for installation of the actual

instruments/devices. The demonstration and test shall be proposed by CONTRACTOR and

witnessed by COMPANY Representative.

1.14 CONTRACTOR shall exert his greatest care not to avoid the cause of damaging any nearby

equipment and materials when removing and installing the required instrument/devices eg. to

cover with a wooden plate or other means.

1.15 CONTRACTOR shall provide manpower support through-out the commissioning activity for the

WORKS.

1.16 CONTRACTOR shall constantly check updates on the logistic schedule for WORKS provided by

the COMPANY on a fortnightly basis. CONTRACTOR shall be required to seek approval from the

COMPANY to the jetty berth prior commissioning of WORKS.

1.17 CONTRACTOR shall comply to PTS HSE requirements at all times.

1.18 At the end of each working day, CONTRACTOR is responsible to clear the working area and

dispose all rubbish and debris in properly tied rubbish containers and transport them to location

(temporary storage) within the designated by COMPANY.

1.19 At the end of the WORKS, a joint inspection between CONTRACTOR and COMPANY

representative will be held to determine the completion of the housekeeping activity.

1.20 CONTRACTOR shall comply to Malaysian Laws and applicable regulatory requirements.

1.21 Unless otherwise specified, the CONTRACTOR will be responsible for all contact with governing

regulatory agencies for obtaining all required permits. Any clarifications regarding compliance with

regulatory requirements or technical information required to obtain permits are to be directed to

the CONTRACTOR.

1.22 CONTRACTOR shall submit an Inspection and Test Plan (ITP) for verification and testing of the

WORKS.

1.23 CONTRACTOR shall notify COMPANY for inspection or testing three (3) working days

prior to the planned inspection or testing dates.

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2.0 CONTRACTOR’S OBLIGATION

2.1 The CONTRACTOR shall –

a) Supply, construct, complete test and commission the WORKS in accordance with the

CONTRACT.

b) Perform the WORKS in a proper manner expected of a CONTRACTOR providing similar

WORKS to ensure that the WORKS comply with the requirements of this CONTRACT.

c) Take all appropriate measures expected of a CONTRACT or providing similar WORKS to

ensure that the WORKS comply with the requirements of this CONTRACT.

d) Perform the WORKS and discharge its obligations as contained in this CONTRACT by

exercising professional judgment and practice, requisite skill, care and diligence. In

performing the WORKS, the CONTRACTOR shall provide well-outlined procedures in the

form agreed by the COMPANY for reporting and co-ordination purposes.

e) At all times perform the WORKS in such manner as will always safeguard and protect the

COMPANY’s interest in relation to the WORKS and take all necessary and proper steps

to prevent abuse or uneconomical use of facilities, if any, made available by the

COMPANY to the CONTRACTOR.

f) Inform the COMPANY immediately in writing of the occurrence of any factor or event,

which is likely to affect the WORKS. Such notification shall not be construed as a

discharge of any of the CONTRACTOR’s obligation under this CONTRACT.

g) Provide and maintain throughout the CONTRACT period such number, categories of

qualified and competent personnel necessary to perform the WORKS.

h) Provide and maintain at its own cost and expense all equipment and materials necessary

for the proper and effective performance of the WORKS.

i) Instruct and supervise its staffs and SUB-CONTRACTOR in carrying out the WORKS’

repairs and other works in relation to the WORKS.

j) Make good any defect, imperfection, shrinkage or any other fault whatsoever which may

appear during the defects liability period.

k) Carry out any other obligations and responsibilities under this CONTRACT.

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3.0 INSPECTION OF SITE

3.1 The CONTRACTOR shall be deemed to have inspected and examined the SITE and its

surroundings and to have satisfied himself before SITE possession as to the following:

a) The nature of the equipment, ground and subsoil.

b) The form and nature of the SITE.

c) Verification of the asset items specified in Exhibit I, Part B herein.

d) The extent and nature of the WORKS, materials and goods necessary for the completion

of the WORKS.

e) The means of communication with and access to the SITE.

f) The accommodation may require.

g) In general to have obtained for himself all necessary information as to risks,

contingencies and all circumstances influencing and affecting his WORKS.

3.2 Any information or document forwarded by the COMPANY to the CONTRACTOR shall not relieve

the CONTRACTOR of his obligations under the provisions of this clause.

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EXHIBIT II – SPECIFICATIONS PART B: STANDARD AND

SPECIFICATIONS

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PART B: STANDARD AND SPECIFICATIONS

1.0 APPLICABLE CODES AND STANDARDS

As a minimum, all WORKS / equipment supplied as part of this package shall be designed, manufactured and delivered in accordance with the relevant sections of the National / International Codes, Standards and Regulations, whether the equipment or services are supplied by CONTRACTOR directly or by a SUB-CONTRACTOR. All documents referenced herein shall be the latest edition, revision or addendum in effect and form an integral part of this requisition / specification. Equivalent alternatives may be offered and these should be identified and mutually agreed on CONTRACTOR shall meet or exceed the requirements of the latest edition of the following codes, regulations and standards, except as superseded herein. In the event that there are discrepancies or conflicts with items or information contained within the document specified by COMPANY, the following order of precedence shall applied.

a. Malaysian Law and Regulation, Local Authorities and By-Laws. b. Purchase Order / Contract c. Instructions and requirements contained in the project specification d. PETRONAS Technical Standard (PTS), including Standard Drawings and Standard

Specifications e. The relevant Group HSE standards f. PSR-1 Design Specifications g. Other National and International Codes and Standards

Any resolution of the conflicts or discrepancies shall be brought to COMPANY attention for review and approval prior to commencement of any pertaining issues.

In cases of conflict in requirements between documents in the same level of the hierarchy, the most stringent requirement shall apply. CONTRACTOR shall provide its interpretation in writing for COMPANY’s approval. In all such cases of conflict, COMPANY’s decision shall be final.

All deviations from the requirements of this specification, its appendices and the referenced codes and standards shall be described in the proposal. In the absence of such a statement, full compliance shall be assumed.

Compliance by CONTRACTOR to this specification does not relieve him of the responsibility to furnish equipment of a proper design for the described service conditions and/or to meet the equipment of local government regulations concerning health and safety.

1.1 Disclosure of PETRONAS Technical Standards (PTS)

CONTRACTOR is only allowed to divulge PTS publications to its SUB-CONTRACTORs on a “need to know” basis for the WORKS with conditions that the party(ies) has entered into a Secrecy Agreement.

In all other cases, CONTRACTOR shall extract relevant information from the PTSs for inclusion in the specifications to be prepared.

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CONTRACTOR is obliged to verified with COMPANY prior to Contract Award that the applicable PTS publications (including amendments covered in PTS circulars), the Standard Drawings, the Standard Specifications are complete and up-to-date.

1.2 Legislative Documents (as applicable)

Design of equipment shall comply with the requirements of the following Malaysian legislations:

i) Electrical Supply Act 1990

ii) Electrical Regulation 1994

iii) Factories and Machinery Act 1967

iv) Occupational Safety and Health Act 1994

v) Petroleum Safety Measures Act 1984

These shall include subsequent amendments. Areas where specific requirements will apply shall include lifting equipment, identification and handling of hazardous equipment as well as guarding of machinery.

1.3 Malaysian Codes and Regulation

i) OSHA 1994

ii) Industry Code Of Practice For Safe Working In A Confined Space 2010 (ICOP)

iii) Environment Quality Act 1974 (EQA)

iv) Factory and Machinery Act 1967 (FMA)

1.4 COMPANY’S PROCEDURES

i) PSR-1 Design Specification S-00-13A0-001: Specification for Painting

ii) HSEMS-20200: Waste Management

iii) Requirements To Perform Works Within Sungai Udang Port Limits

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1.5 Listing of Codes, Standards and Regulations

The latest edition of the following codes, standards and regulations shall be followed as applicable.

1.5.1 PETRONAS TECHNICAL STANDARDS

PTS 30.10.60.18 Welding of Metals

PTS 30.48.00.31 Protective Coatings and Lining

PTS 31.38.01.11 Piping - General Requirements

PTS 32.31.00.10

Instrumentation Engineering Procedure

PTS 32.31.00.32

Instrumentation for Measurement and Control

PTS 32.31.00.34

Instrumentation Documents and Drawings

PTS 32.37.10.11

Installation of Online Instruments

PTS 32.37.20.10

Instrument Signal Lines

PTS 33.64.10.10 Electrical Engineering Guidelines

PTS 33.64.10.11 Lightning Protection System (LPS) (Supplement to IEC 62305)

PTS 33.64.10.33 Electromagnetic Compatibility (EMC) Requirements

PTS 62.10.08.11

Inspection and Functional Testing of Instruments

PTS 63.10.08.11 Field Commissioning and Maintenance of Electrical Installations andEquipment

PTS 70.10.90.11

Spare Parts

PTS 82.00.10.10 Project Quality Assurance

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1.5.2 INTERNATIONAL CODES AND STANDARDS

IEC 60079 Electrical Apparatus for Explosive Gas Atmosphere

IEC 60529 Degree of Protection provided by Enclosures

IEC 61000 Electromagnetic Compatibility

IEC 61508 Functional Safety of Electrical/Electronic/Programmable Electronic Safety-Related System

BS EN ISO 9001 Quality Management Systems

BS EN 60529 Specification for Degree of Protection Provided by Enclosure

BS 729 Hot Dip Galvanized Coatings on Iron and Steel Articles

BS 4360 Weld able Structural Steel

BS 1139 Metal Scaffolding

BS 4872 Approval Testing of Welding Procedures

1.6 PSR-1 Project Specifications and Drawings

CONTRACTOR shall review PSR-1 Project Specifications and Drawings related with the WORKS as enclosed in this document. CONTRACTOR shall retrieve the remaining PSR-1 Project Document deem necessary for execution of the WORKS from COMPANY’s Library with supervision by COMPANY’s personnel.

In the event of any of the listed document is not available in COMPANY’s Library, CONTRACTOR shall perform site verification and carry out necessary measurement and produce as-built document. The As-Built document shall be submitted to COMPANY as part of the project deliverable.

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1.7 Regulatory Permit and Approval

Where required, CONTRACTOR shall liaise with the local authority having jurisdiction and the by-laws to be complied with in order to execute the construction work e.g. Department of Occupational Safety and Health (DOSH), Department of Environment (DoE), Majlis Bandaraya Melaka Bersejarah (MBMB), Jabatan Bomba dan Penyelamat (BOMBA), Suruhanjaya Tenaga (ST) and others third parties having jurisdiction or interest in this PROJECT as necessary throughout the execution of the WORKS.

CONTRACTOR shall be responsible to apply for all necessary Permits from governmental bodies and local authorities. CONTRACTOR shall provide all information and documents required to enable these permits to be obtained.

CONTRACTOR and its SUB-CONTRACTORs shall be registered with the Construction Industries Development Board of Malaysia prior to undertaking any Construction Work. All CONTRACTOR’s and its SUB-CONTRACTOR’s personnel working in the Construction SITE shall possess a valid CIDB Green Card.

2.0 EQUIPMENT SPECIFICATIONS AND DATASHEETS

This section is not applicable.

3.0 ENGINEERING SPECIFICATIONS

This section is not applicable.

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