space missions can your library automation software do this? david hook mda...
TRANSCRIPT
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Space Missions
Library Databases
• Library Databases:– Library Catalog– Serials– Loans– Order tracking– Queries
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Space Missions
Library Catalog
• Database: Library Catalog– Contains library holdings: books, papers, tech notes– Structure: standard library catalog fields– Links to loans database & employee database– Online request feature– Canned query to show list of new items
• Future Plans– Add more electronic resources
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Space Missions
Order Tracking
• Database: Order Tracking– Tracks library orders, expenditures, budgets– Quick YTD budget reports at the press of a button
• Future Plans– Create reports broken down by department
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Space Missions
Queries
• Database: Queries– Log of detailed queries/reference questions asked
and their solutions– Captures resources searched, regardless of whether
anything found or not
• Future Plans– Make search results public
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Space Missions
Communication Tools
• Communication Tools:– Need for better communication / awareness of library
services
• Databases– What’s new– Blog– Newsletter– Discussion lists– Calendar of events
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Space Missions
What’s New
• Database: What’s New– Contains recent company news – press releases, HR
notices, updates to the Intranet– Output is ASP page embedded into main Intranet
page - displays 10 most recent postings– Structure: Entire news posting is one field in database
• Future Plans– Create web input interface
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Space Missions
Blog
• Database: Blog– Contains library/Intranet news, resource
recommendations, etc.– Don’t refer to it as a blog– Structure: entire post included in one database field– Field for ‘blogname’ – can use DB to support multiple
blogs– Tag link is a canned query to search database
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Space Missions
Blog
• Future Plans– Enable RSS feeds– Open it up for individuals to have their own blogs
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Space Missions
Newsletter
• Database: Newsletter– Collection of space and robotics related news items– Import headlines, first paragraph and URL of news
articles on the web into fields– Fields for classifying news items– Then use to generate weekly news summary by date
• Future Plans– Enable other individuals to input
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Space Missions
Discussion Lists
• Database: Discussion Lists– Similar to a web discussion forum– By creating a field for ‘forum’, can use the database to
support several discussion forums but allow easy search across all forums.
• Future Plans– Enable threads
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Space Missions
Calendar of Events
• Database: Calendar of events– Centralized schedule / calendar of events– Anyone can add to it:
• IS service outages• HR notices, social club events• Guest speakers / lunchtime presentations
• Future Plans– Promote
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Space Missions
Business Process Support
• Business Process Support Tools:– Business Process Documents– Lessons Learned– Acronyms
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Space Missions
Business Processes
• Database: Business Processes Documents– Contains information about and links to company
business process documents– Interface uses canned queries and image maps– Two views – one based on organization structure, one
based on process flow
• Future Plans– More detailed process flow interface
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Space Missions
Lessons Learned
• Database: Lessons Learned / PPC– Forum for capturing organizational lessons learned– Program Phased Checklist – checklist of questions to
review at various stages of a program based on past lessons learned
• Future Plans– Link lessons learned database to program phased
checklist
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Space Missions
Acronyms
• Database: Acronyms– Contains over 8,000 acronyms and definitions– One of most used databases in the company– Set up so that individuals can add acronyms that are
missing
• Future Plans– Link definitions to business process documents
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Space Missions
Documentation Control
• Documentation Control Tools:– Internal Document Tools– Records Management Tools– Specifications & Standards
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Space Missions
Internal Document Management
• Database(s): Internal Document Management– Series of indexes for managing internally-created
documents– Reports / Proposals / tech notes / etc– Interface uses ASP to generate next available number– Linked to employee database– Can generate lists of outstanding documents
• Future Plans– Generate lists of documents by employee name
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Space Missions
Records Management
• Database(s): Product Assurance Records – Series of indexes for managing records in Product
Assurance Records department– Databases linked through central database of
programs & suppliers
• Future Plans– Open it up for others to input data
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Space Missions
Specs & Standards
• Database: Specs & Standards– Problem: Different standard vendors; different
interfaces confusing for users– Specs & Standards database creates one interface to
all specifications and standards regardless of vendor or format
– Tracks standards that are current vs. obsolete
• Future Plans– Increase standards availability
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Space Missions
Other Databases
• Other databases:– Database inventory– Spider– Supplier Selection– Internal Job Postings– Car Pool Board– Online Auctions
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Space Missions
Inventory of Databases
• Database: Database Inventory– Contains list of all company recognized databases
and owners– Links to the databases themselves (where applicable)
• Future Plans– Develop standards– Online database documentation
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Space Missions
Spider
• Database: Spider– Captures results of Intranet spider– Searchable index that integrates with other databases
• Future Plans– Add search of external web pages
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Space Missions
Supplier Selection
• Database(s): Supplier / Product Selection– Database of suppliers and products– Indicates which suppliers are approved / disapproved– Can find suppliers based on product / service
• Future Plans– Automate supplier approval process
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Space Missions
Internal Job Board
• Database – Internal Job Board (in works)– Index of current Internal job postings– Field for ‘post date’ and ‘remove date’– Output form only displays postings within the date
range
• Future Plans– Complete database
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Space Missions
Car Pool Board
• Database - Car Pool Board– Allows users to post their own car pooling interests
• Future Plans– Allow edit/deleting of postings– Expand to include other types of postings – I.e.
classified ads.
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Space Missions
Online Auctions
• Database - Online Auctions (in works)– Originally devised for online auction for charity– Each item for sale is its own record in the database– Fields for auction start and end dates– Input screen allows bidding based on current highest
bid
• Future Plans– Improve interface and test with multiple bids