space study

8/14/2019 Space Study

1/22

Space Needs AnalysisSpace Needs Analysis

Recommended OptionRecommended Optionforfor

County of Accomack, VirginiaCounty of Accomack, Virginia

August 15 & 16,August 15 & 16,20062006


2/22

Space Needs Analysis Recommended Option

County of Accomack, Virginia

AGENDA REVIEW

I. IntroductionII. Scope of StudyIII. Study Area OverviewIV. Verification of Existing BuildingsV. Identification of Space NeedsVI. Recommended Option

a. Accomac Primary Schoolb. County Administration Building Annexc. County Administration Buildingd. Health Department Buildinge. Sheriffs Department Administrative Officesf. Mary N. Smith Middle Schoolg. Advantages/Disadvantagesh. Costs

VII. TimelineVIII. Q&A


3/22

SCOPE OF THE STUDY

Assess the physical condition of the County Administration Building,

Health Department Building, the former Accomac Primary School

building, the former Mary Nottingham Smith Middle School building

and the Sheriffs Department

Develop a questionnaire to solicit space planning data

Develop an approved set of Space Standard Guidelines

Interview the County staff to gather data and to address the current

space needs and forecast space needs into the year 2011

Analyze data from questionnaires and interviews, applying the space

standards to establish the current departmental needs.

Provide conceptual floor plans indicating proposed space usage by

County departments in five years.

Address the Americans with Disabilities Act (ADA) deficiencies

Investigate existing parking facilities and make recommendationsfor improvements

Estimate a square footage cost for proposed space planning

modifications




4/22

STUDY AREA OVERVIEW

Owned & Occupied:

County Administration Building

Health Department

Sheriffs Department

Leased Facilities: Planning

Parks & Recreation

Commonwealth Attorney & Victim/Witness

Public Safety/Emergency Management

Public Works

Owned & Unoccupied: Accomac Primary

Mary N. Smith Middle School

The County of Accomack currently houses its governmentoperations in the following existing buildings:

Public Works/Public Safety

CountyAdministrationAccomac PrimaryHealth DepartmentLeased spaces

Mary N.SmithMiddleSchool




5/22

VERIFICATION OF EXISTING BUILDINGSCounty Administration Building

Net Areas:2011 Projected Area 37,761 SFCurrent Area 12,194 SFShortfall 25,578 SF



FIRST FLOOR8806 Gross Square Feet

BoardRoom

Dept. ofBuildings,Permits &

Zoning

Real EstateAssessor

TreasurersOffice

Commissionerof

Revenue

Unassigned

Department of Buildings,

Permits and Zoning

Commissioner of the Revenue

Board Room forCounty Board of Supervisors

Department of Planning

Real Estate Assessor

Treasurers Office

Central Accounting

Information Technology

Central Offices for SchoolAdministration

County Administration

Offices

SECOND FLOOR9063 Gross Square Feet

CentralAccounting

CountyAdministration

Central Offices forSchool Administration


6/22

VERIFICATION OF EXISTING BUILDINGSHealth Department Building

Net Areas:2011 Projected Area 12,493 SFCurrent Area 10,004 SF

(including trailer)

Shortfall 3,161 SF



Trailer(672 SF)

Public HealthDiv.

Admin.Div.

Environ.Health Div.

10,162 Gross Square Feet(9,490 SF Building

672 SF Trailer)

Shed

(200 SF)

Shed(200 SF)

Shed

(320 SF)

StorageContainer(160 SF)

Administrative Division Offices

Public Health Division Offices

Environmental Health Offices


7/22

VERIFICATION OF EXISTING BUILDINGSSheriffs Department Building

Net Areas:2011 Projected Area 2,178 SFCurrent Area 1,715 SFShortfall 463 SF

Existing Jail

Sheriffs Dept.Sheriffs Dept.

AdministrativeAdministrative

OfficesOffices

3,832 Gross Square Feet




8/22

VERIFICATION OF EXISTING BUILDINGSAccomac Primary School Existing Site

Site Acreage approx. 7.06 acresBuilding Area 19,333 SF

PortableClassroom

PortableClassroom

Shed

Maintenance

Courthouse Avenue

DrummondRoad



FIRST FLOOR17, 863,Gross Square Feet

SECOND FLOOR1,470, Gross Square Feet


9/22

VERIFICATION OF EXISTING BUILDINGSMary N. Smith Middle School Existing Site

Site Acreage

approx 5.4 acres

without athletic fields

Building Area

McCray Lane

Shop

Trailer

Gibson Lane

Mary N. Smith Road

BUILDING FOOTPRINT34,777 Gross Square Feet



SECOND FLOOR14,900 Gross Square Feet

Roof Roof

UpperGym

UnassignedSpace


10/22

IDENTIFICATION OF SPACE NEEDS



Department Total 66,671 SF/28,860 SF/ 37,776 SF


11/22

RECOMMENDED OPTION

Future

Phase II Phase IPhase IPhase I

Currently housed in

Leased Space1,777 SFDepartment of Public Works

Currently housed inLeased Space2,505 SF

Public Safety & EmergencyManagement

Currently housed inLeased Space

1,916 SFDept. of Parks and Recreation

Currently housed inLeased Space1,622 SF

Commonwealths Attorney/ VictimWitness Assistance

Currently housed inLeased Space

2,570 SFDepartment of Planning

Building Expansion2,178 SFSheriffs Dept. Admin. Offices

Building Expansion12,493 SFVirginia Dept. of Health/Accomack County Health Dept.

Includes increasedspace for facilities ofMaintenance Dept.

26,130 SFSchool Administration

150 seat capacity3,000 SFSupervisors Board Room

2,760 SFReal Estate Assessors Office

3,181 SFCounty Administration Offices

2,174 SFTreasurers Office

1,311 SFCommissioner of the Revenue

1,868 SFInformation Technology

1,751 SFCentral Accounting

2,426 SFDepartment of Buildings, Permits& Zoning

New CountyAdministration

Annex(19,112 SF)

AccomacPrimarySchool

(19,333 SF)

Sheriff Bldg.& Jail

(5,150 SF)

Health Dept.Building

(15,626 SF)

Accomack CountyAdministration

Building(17,869 SF)

Remarks

BUILDING

RequiredArea in SF

County Department Description


12/22



Drum

mondRoad

Accomack CountySchool Administration

Building

Future Service

Area

ProposedMaintenance

BuildingExisting

MaintenanceBuilding

Future Parking Area

60+ Vehicles

Courthouse Avenue

OMMENDED OPTIONomac Primary School Proposed Site

As part of the Phase I strategy to

achieve the 2011 forecast space

needs, we recommend that SchoolAdministration be relocated fromthe County Administration Building

to a renovated Accomac Primary

School.

Currently School Administration

occupies only 3,605 SF within theexisting County Administration

Building.

At 19,333 Gross SF, the formerschool offers a good fit for this

department.

Proposed School Administration

space requirement is 14,747 Net SF.

Site allows construction of a building

to meet the space needs of

maintenance, buildings and grounds.


13/22



OMMENDED OPTIONosed County Administration Annex Phase I

As part of the Phase I strategy, the

proposed 19,112 SF Annex,

provides for the 2011 space needsrequirement for six County

departments - 5 currently housed in

leased space. It also provides the

County with a large assembly space

for Board of Supervisors meetings

with access to parking.

Department of Buildings, Permits &

Zoning

Supervisors Board Room (150 seats)

Department of Planning

Commonwealths Attorney and

Victim/Witness Assistance

Department of Public Safety &

Emergency Management

Department of Public Works

Department of Parks and Recreation

Future Expansion

AccomackCounty

AdministrationAnnex

Parking 95 Vehicles

Road

Future Expansion

Future ParkingArea for County

Vehicles

Future Expansion


PS/EM BPZ

CA/VW

PR

Plan

Board

Room

PW

Phase II Addition 14,142 SF

Total Build-Out 33,254 SF


14/22



As part of the Phase I strategy, the

existing County Administration Buildingwould be renovated/reconfigured to

accommodate the 2011 space needsrequirement for 6 County departments.

First Floor Commissioner of the Revenue Real Estate Assessor Treasurers Office

Second Floor Central Accounting Department

Information Technology County Administration Offices

MMENDED OPTIONy Administration Building Proposed Floor Plans Phase I

County AdministrationOffices

InformationTechnology

CentralAccounting

SECOND FLOOR - 9,063 Gross Square Feet

FIRST FLOOR - 8,806 Gross Square Feet

Courthouse Avenue

TreasurersOffice

Commissionerof the

Revenue

Real EstateAssessor


15/22



Currently the Virginia Department ofHealth and Accomack County HealthDepartment occupy 10,004 SF of space

in the existing Health DepartmentBuilding. The existing building with

additions to the east and west (shown

hatched) provide the 12,493 SF spacerequirement forecast for 2011, including

space for 3 staff members housed on-

site in a trailer and for 7 staff members

currently without office space for the

following departments.

Public Health Division

Environmental Division Administration Division

RECOMMENDED OPTIONHealth Department Building

EnvironmentalHealth Division

Addition Existing Building AdditionExisting Building


Public HealthDivisionAdministration

Division

Property Line


16/22



This option (as presented in Options

1, 2, 3 & 4) recommends an

addition to the existing SheriffsDepartment AdministrativeOffices adjacent to the Jail. Thisallows the department to realize the

2011 forecast space needs and

maintains departmental adjacency

requirements.

OMMENDED OPTIONiffs Department Administrative Offices

Existing Jail


Addition Existing Building


17/22

OMMENDED OPTIONy N. Smith Middle School Existing Site

Site Acreage approx 5.4 acreswithout athletic fields

Building Area 49,677 SF

McCray Lane

ShopTrailer

Gibson Lane

Mary N. Smith Road

BUILDING FOOTPRINT




SECOND FLOOR14,900 Gross Square Feet

Roof Roof

Upper

Gym

UnassignedSpace

Economy of scale in renovating the 49,677 SFbuilding for the $125/SF, translates to filling theformer school with all 15 departments - potentially

69,671 SF of space need.This strategy relocates all departments to a more

remote location, presents a challenging problem

with traffic, and leaves 4 County buildings

unassigned (County Administration, Health

Department, Sheriffs Department Offices, and

Accomac Primary School).

When adjacency needs are considered, there is no

strong case for relocating Sheriffs Offices (2,178

SF) or Health Department (12,493 SF). Also, with

the available Accomac Primary offering such a goodfit for School Administration needs (26,130 SF), that

would be only 28,870 SF of departmental space

need leaving the former school 42% unoccupied,

thus an out-of-scale solution.

ECOMMENDED OPTION


18/22



ECOMMENDED OPTIONdvantages and Disadvantages

ADVANTAGES

Cost savings for 10,390 SF of leased space eliminated by locating 5

departments at the proposed New Accomack County Administration

Annex.

6 County Departments in the County Administration Building maintain

their place and adjacencies. Location here meets the 2011 forecast

requirements for these 6 departments and allows opportunity for

improved adjacencies.

Health Department Building with a 6,136 SF addition to the side

achieves the departments 2011 forecast requirement. Parking

remains adequate for department, with area for future parking.

3,000+ SF Public Meeting Spaces located in both the former Accomac

Primary School and proposed County Administration Annex. Each

space provides seating for 150 people. Area for future parking is

available at the school site.

Former Accomac Primary is a good-fit space needs solution for

School Administration (which currently occupies 3,605 SF of area in

the County Administration Building) with space on the site to

accommodate a facility for maintenance, buildings & grounds

department which includes space for administrative offices, shops,

equipment, and storage needs.

Only one property, Mary N. Smith Middle School, is unassigned after

coordinating the 15 County departmental adjacency/space needs with

available building space within the scope of study. While the largescale of the former school did not provide a good fit for the County

departments in this analysis, the Property could be studied for

feasibility of use for a variety of options including but not limited to the

following: developing affordable multi-unit housing, adaptive reuse as

loft apartments for senior citizens, free-standing community

Recreation Center with gym, athletic fields, storage and on-site

events.

DISADVANTAGES County departments occupying the existing County Administration

Building continue to operate with a square footage shortfall until the

proposed County Administration Annex is constructed and the School

Administration offices move into the renovated Accomac Primary. The

Supervisors Board Room is 714 SF (40 seats) so large

meetings/events would continue to be held off-site until the Annex

construction and Primary School renovation are complete.

The proposed County Administration Annex requires land acquisition

for building site, which is not reflected in the costs.

ADA accessibility, current egress requirements (including door

replacement, hardware upgrades, building systems), and hazardous

materials abatement will have to be addressed for each of the

renovated buildings.


19/22

PROPOSED PROJECT BUDGET

The project costs indicated are in 2006 dollars,and they are subject to change; sinceconstruction cost is impacted by manyvariables within the industry. Also, note thatthe costs do not include the land acquisitionfor the proposed County Administration Annex.The space reconfigurations/interiorrenovations are based on 2011 forecast.

GENERAL NOTE: The cost data presented forthe County buildings on this page do notinclude the costs for abatement of hazardousmaterials. A site visit to assess the physicalcondition of the project and materials testingwould be recommended to determine theextent and realistic cost of required abatement.



Phase II Costs (Future Addition) $2,474,850

Recommended Option Total $13,392,320


20/22

CONSTRUCTION COST

The per-square-foot cost figures employed in this SpaceNeeds Analysis are as follows:

$90/SF for the interior renovation/reconfiguration

figure applied to costs for buildings/spaces whererenovation would range from demolition, relocating

walls/doors/lights and provision of all finishes (paint, ceilings,

carpet, wall, base, trim, cornices, etc.) to light

renovation where painting and replacing carpet would make

the space move-in ready.

$125/SF for renovation & pre-engineered building -figure applied to costs for buildings where renovation

would include, but is not limited to demolition, hazardous

materials abatement, provision of new walls and doors, new

finishes, ADA/accessibility provisions, exterior repairs and

utility upgrades (HVAC, plumbing, power, lighting, fireprotection, communications, etc.). This figure was applied to

probable costs for work at Mary N. Smith Middle School,

because the economy of scale in 49,677 SF of renovations.

This figure is also applied to the probable cost for a new

maintenance and facilities building meeting 2011 space

needs requirements for school administration.

$150/SF for renovation figure applied to costs forbuildings where renovation would include, but is not limited

to significant demolition, hazardous materials abatement,

provision of new walls and doors, new finishes,

ADA/accessibility provisions and utility upgrades (HVAC,

plumbing, power, lighting, fire protection, communications

systems, etc.).

$175/SF for new construction figure applied to costs forproposed new buildings. Costs do not include land

acquisition.



Source: The Virginia Department ofEducation

$131.68/SFaverage

$164.64/SFaverage


21/22

TIMELINE




22/22

Space Needs AnalysisSpace Needs Analysis

Recommended OptionRecommended OptionforforCounty of Accomack, VirginiaCounty of Accomack, Virginia

August 15 & 16,August 15 & 16,

20062006

space study

Documents