space utilisation strategy, reporting and timetabling learning spaces - uob august 2011
TRANSCRIPT
Space UtilisationStrategy, Reporting and
Timetabling
Learning Spaces - UOB
August 2011
Tackling Space Utilisation
Strategy & Policy
Monitoring & Reporting
Timetabling Approach
Learning Spaces Strategy
The Learning Spaces Strategy is intended to act as the driver for creating appropriate and sustainable learning environments through the considered use of design and innovation, supported through high quality management and services.
1. Strategy and Policy
Learning Spaces Strategy Strands
Appropriate
Collaboration & evaluation
Standards
Accessibility
Supported
Enabling
Support services
Community
Sustainable
Space efficiency
Financial sustainability
Environmental sustainability
Innovative
Research & evaluation
Enhancement
Sustainability at its heart
Appropriate
Collaboration & evaluation
Standards
Accessibility
Supported
Enabling
Support services
Community
Sustainable
Space efficiency
Financial sustainability
Environmental sustainability
Innovative
Research & evaluation
Enhancement
Institutional Timetabling
&Space Policy
2. Monitoring and Reporting
Current Practice
Biannual Utilisation
Survey
Digital Signage
Future Practice
Digital Signage
Missed Booking Survey
Aspirational Practice
People Counters
CO2 Load/PIR
Swipe/RFID
Current UsageSystem
(theoretical) utilisation average
Actual(surveyed)
utilisation average
Missed booked hrs (Avg % oftotal booked)
Central Central Local Central
Oct 2010 46 27 18 24Oct
2009 47 28 18 28Oct
2008 36 27 16 19Feb
2011 54 26 15 28Feb
2010 53 26 19 28Feb
2009 37 21 12 26
Current Usage Trends
Uti
lisa
tio
n
Day of the week
3. Timetabling Approach
Integrated Timetabling and Space Management
The implementation of a common timetabling
system with key business systems integration
and automated scheduling, alongside a phased
approach to the rationalisation and
centralisation of locally-owned teaching space.
Timetabling Approach - Current
Central TT System
College TT Systems
Central Space
Local Space
College TT Systems
Local Space
College TT Systems
Local Space
College TT Systems
Local Space
College TT Systems
Local Space
Timetabling Approach - ITSMP
Common Timetabling
System
University Teaching Space
College Input
College Input
College
Input
College Input
Col
lege
In
put
Integrated Timetabling Approach
Integrated Timetabling and Space management will enable us to improve space utilisation by:
Distributing teaching activity across campus and across teaching weekReduce over bookingsProviding transparency for space usageRationalising space