SPARKService and Payroll Administrative

Repository of Kerala

Scope

Kerala State has 39 Government Departments over 122 Field Departments and over 30000 offices spread across the nook and corner of the State.

Personnel and Payroll Management System using SPARK-Service and Payroll Administrative Repository for Kerala is to be implemented in all the Government Offices across the state covering over 5.25 lakh employees

Key Players

• Owner & Co Owner: Information Technology & Finance Department Govt. of Kerala

• Implementing Agency: Kerala State IT Mission

• Technical Support & Software Development: NIC

• Training: Akshaya Centres

Project Time Line

• Conceptualization of project    : September 2004

• Pilot Implementation       : March 2005 to March 2007

• State wide Roll out : August 2008

Features of SPARK• A web based G2E integrated solution for Service and

Payroll Management which meets all requirements in Service and  Salary matters

• Structured information database of employees

• SPARK has the provision as such in the Service book to trace service history, track record, bills/ reports/orders etc.

• System allots Permanent Employee Number (PEN) on registering the Service Book of the employee Thereafter PEN will be the important code to identify the employee in the SPARK database.

• Capturing the details of Loans, Advances and other subscriptions like LIC, SLI, GIS, FBS etc

Features Continues

• A Digitised version of Service Book

• All reports in PDF format

Features Continues…

• Provision to generate Identity Cards

• Provision for Filing Annual Property Returns for Government Employees and All India Service(AIS)

• Processing of Self Drawing Officers Salary (SDO’s)

Features Continues…

• Online Increment and Transfer Processing Modules

• Leave salary and Arrear bills

• Management of recoveries, advances, loans etc of employees

• Last Pay Certificate(LPC) Generation

• Income tax computation and generation of statutory forms etc

Features Continues…

All kinds of statistical reports

• Comprehensive database of Government offices across the state.

• Inbuilt Notice Management Module.

• Suggestion and Feedback Module incorporated in the application

Features Continues…

Benefits• Centralized database for the State of Kerala

• Unique Permanent Employee Number for all the employees

• Connectivity through SWAN

• Offline data entry package for easy data entry 

Benefits continued…

Benefits continued…

• Easy and speedy pay bill preparation

• Automatic generation of Employee Identity card

• Details pertaining to the Salary, Income Tax and GPF of each and every employee of any department can be obtained online easily. This will reduce the distance between head office and remote offices to a mouse click.

• The administration will be benefited since 90% of the activities are carried out through SPARK.

• Transparency and Smart Administration.

• Centralised database at the State Data Centre helps in quick decision making and applying rules and regulations uniformly for all employees

Project Status

• Database of 2.70 Lakh Employees

• Currently processing Salary of over 2500 offices covering over 60000 employees

• Completely implemented

Future Plans

• Electronic submission to Treasuries

• Forecast the expenses on wages for planning

•  “What if analysis” on the expense on wages for various variations on allowances

• Implementation and Documentation as per ISO 27001:2005 ISMS Standards

• Fully automated bug reporting and tracking system.

• Updating budget allocation for each head of account

Future Plans

• Bill entry, bill passing and payment through cheque

• Importing salary related bills into accounting module

• Generation of sanction orders, TDS and periodical reports

• Online queries for monitoring expenses

• Tour Bills and GPF advances

Thank you