SSDirectors Minutes May 5, 2004

Present: Alvin Tagomori, Paula Purdy, Michele Katsutani, Nancy Hasenpflug, Paul Levinson, Steve Kameda, Elena Alexander, Carol Nagano CAS At the May 6 General Student Services Meeting Elena will do a presentation on the process for utilizing CAS worksheet to illustrate achievement or student learning outcomes. Issues on Comprehensive Review. Discussion focused on assessment and how others may conduct or assist with this issue. Basically need to start with how data is gathered. Alvin needs quantifiable data by Friday for the Exec Meeting in preparation for the Accreditation review. Team will need to assess each unit and its relationship to other units (i.e., Admission & Records with EOC). Data is available on Discoverer over the past two years. Use of the job description may be used for the functional statement. Financial Aid • Staff will attend a Customer Service Training session on May 7, 2004. • FA encountered a Banner loading problem. • Financial aid tracking letters will be mailed by beginning of June. • UH Foundation scholarship reception on May 13. • Mary Ribillia’s last day is May 14 and moving to Canada. Counseling • Mission/Functional Statements distributed. • Sample of assessment survey and counselor evaluation was included. • Quantifiable data for 02/03 includes a duplicated count and is reflected as

contact hours.. • Functional Statement provided and also includes counseling directorship role. Counselor Lisa Correa’s last day at MCC will be June 30 and will be taking a position at Kamehameha School in August.

Discussed the dorm financial situation as it is operating in the red. Possibly the TFSF account will help pay for expenses. Banner Discussion focused on possibly utilizing the data collected by the various offices and programs of Student Services as a means of justifying continued support for Banner, clerical or secretarial assistance and as 4-year degrees are added it would be appropriate to have the college’s show its commitment by allocating funds in this area. Student Life Elena reported the Student Government new members for 2004-05: President Shannon Kaahanui Vice President, Yea Yacalis Secretary Eric Arquero Treasurer, Jennifer Yoshioka EOC • Conducted tours to Molokai and St. Anthony high school students. To better

assist new clients, it has been recommended that all applicants be referred to their office.

• Suggested to have an EOC staff member in the Admission & Records counter area.

• Due to no increase in federal funding for FY 2005, the number of student assistants will affect EOC.

Anticipating about 125 graduates participating in commencement on May 16. UB busy preparing for Summer program and working on grant proposal for new grant cycle. SSSP has met their project quota for the year. New Project Director Karmi Minor-Flores on board as of May 17. Molokai’s casual hire, Mahina, has been hired. Next Meeting, June 25, 2004, 8:00am, Wong Room

SSDirectors Meeting Minutes of June 26, 2003 Present: Alvin Tagomori, Paul Levinson, Paula Purdy, Mikahala Helm, Fred DeAquino, Elena Alexander, Carol Nagano Program Review The Program Review Committee will conduct a review for unit assigned and the Steering Committee to validate findings. The Program Review Committee will conduct a review for unit assigned and the Steering Committee to validate findings. Updates The first general Student Services meeting will discuss the Strategic Plan on Friday, July 18, Ka`aike 105CD, 8:30-10:00am. Dodie, Katina, and Becky from Molokai will participate in this meeting. Anyone in Student Services is invited to attend the meeting with minimum office staffing. Directors need to inform their staff to download Strategic Plan and priorities and how it will impact each unit. A FACTS representative presented FACTS payment demo to the DOAS. Currently MCC is the only campus using FACTS. Kris created a test database. The first test will be on July 5. Definition of FACTS download is when a student applies on line for automatic payment; upload is when students do registration changes, which affects their tuition. Currently e-cashiering through FACTS will not work unless all campuses agree to use this system. The positive side would be that the students would be able to connect with FACTS instantaneously and will not involve the Business Office. Budget for FY 2004 was discussed. Due to collective bargaining, all full-time instructors workload will be decreased by one course. How this will impact counselors will be determined. Budget estimates needed for ADA compliance by Tuesday from Miki. Shifts will occur with low enrolled programs. Alvin encouraged staff to bring ideas to improve ways of saving money, etc. Banner Any tuition increases will go towards improving the implementation of Banner through FY 2005. Maintenance would still have to be decided. Recruiting non-residents needed to raise revenues that would result in more housing. Fred will need to check with hotels to see if any compromise can be worked out. Sharing Financial Aid auditors on campus on Monday. After July 15, purging will occur for students who have not paid their tuition/fees. Alvin will follow up with Steve in preparation for the purge. After July 15, all students must pay up front, or go through the FACTS installment plan or by third party payment. Lee Taylor’s last day at EOC is Friday and he will continue as student assistant. Paul reported he received a tape on TRIO’s program review standards. Painting completed at the dorm. Rooms being renovated for Upward Bound’s summer program. Work on Bldg C will begin once Upward Bound’s program ends. Alvin will confer with Dane to use Rodney to assist Fred for two weeks. Two volunteers through the Native Hawaiian project are assisting the counseling department. Kaulana’s last day is Monday, and will begin work at CTAHR. Student Activities Student Government officers for FY 2004 are:

President Eric Arquero VP Katie Barry Secretary Matthew Henderson Treasurer Trisha Nekaifes MaryAnn DeCambra is at Maui Medical Center since Wednesday night for observation.

SSDirectors Meeting Minutes of July 3, 2003 Present: Alvin Tagomori, Paula Purdy, Elena Alexander, Michele Katsutani, Loke Yamanoha, Stephen Kameda, David Brass, Priscilla Mikell, Carol Nagano Internal budget deficit of 20% or approximately $655,000, resulting from UH system assessment for marketing foundation, international recruitment assistance. Additional $7,000-40,000 to cover risk management for being self-insured. This amount will be absorbed by Student Services to cover risk management. Majority of the cost for sign language interpreters will be absorbed by Voc Ed and by Department of Vocational Rehab. Copies of the Civil Rights findings were distributed with a response to Darlene by July 21. Findings cited were in instruction, brochures, SEWAs. We were also cited for not having services in braille for the visually impaired. Self Study report will be given to the team for next visit in FY 2006-07. Staff to: (1) review recommendations, (2) what should be accomplished by the next self-study, and (3) goals & objectives. Directors are to look at Standard V and provide feedback to Alvin. Only one finding found by Financial Aid auditors. Due to problem with Banner, there were two report deadlines that were not met. Refer inquiries to David Grooms or Dan Kruse for detailed information for the new ABIT degree. Steve Kameda will prepare informational handout. Directors will inform staff and provide current information. Refer to Clyde’s email. Sharing Barry will be back at EOC on July 15. EOC after hour services are TWTh till 6:00pm. Lee Taylor will be covering the after hour shift. Loke will be on vacation from July 21 to August 14. Because EOC is federally funded they are unable to recruit and provide services solely for MCC clients. SSSP will be hiring a temporary typist. A consultant will be coming to MCC and to UHH to provide training to SSSP staff in the use of their student information database software. It is hoped that some of the consultant’s time will be devoted to facilitating downloading of information from Banner. Ku`ina’s new Project Director is Priscilla Mikell effective June 16, 2003. Contracted with Workforce Development (WDD) to conduct summer work experience for 37 youths (15 from Lanai, 3 from Hana, and 19 from Central Maui. Currently working with Kathy on catching up with ASOS (state-wide WIA data base) data entry. Priscilla will work with SSSP and Counseling as a means of providing services for the Ku`ina program participants. [revised] Financial Aid award letters to be sent out. There will be only one disbursement up front before semester begins. Admisison & Records Steve will generate report of students with unpaid tuition for Fall semester. Staff will identify non-purge students before purging. Purpose of purging is to make space available to other students.

Student Activities There will be four new orientation sessions prior to the first day of the fall semester. Mohala ka `Ike’s objectives will be based on access and retention for Hawaiian students in higher education with a focus of liberal arts majors. This program may transition to instruction. Mikahala Helm is considered as the Student Services support person to the program. Lokahi’s will be resigning as Project Director as of July 30th. If this project is refunded, position ads will need to be created. Question of who will be responsible for ads will be determined. All Student Services staff encouraged to attend the Student Services Staff meeting on July 18, Ka`aike 105CD, 8:30-10:00am.

SSDirectors Minutes July 8, 2004

Present: Alvin Tagomori, Steve Kameda, Elena Alexander, Priscilla Mikell, Paula Purdy, Herb Coyle, Paul Levinson, Karmi Flores, Carol Nagano Purging for Fall 2004

• First purge before end of July. • Second purge depending on when first purge completed…approximately

August 2nd). • Students purged must re-register. If class is closed and students purged

from that class, that class remains closed. • Students on wait list are listed chronologically on class rosters. • When acceptance letters mailed to new students, Steve will inform them of

the wait list instructions. EOC is working on grant proposal. SSSP is working on annual performance report. Student housing is working on long range plan. Counseling

• Lisa has taken a job at Kamehameha Maui Campus. • Conducting Strategies for Success once a week. • Group advising is conducted twice daily. • Interviewing candidates for counseling position. • Michele Katsutani will attend STAR Training on July 29.

Financial Aid

• FA clerk position is still vacant. Rewriting position description. • Training for Maui’s student employment conversion conducted

shortly…paperless system. • Students awarded financial aid should not be purged. • Received very good responses from survey.

Kuina

• Closed out fiscal year. • Summer work experience completed. • Under Work Force Investment Act, piloted program with 4 students

completed program (50% success).

Admission & Records • Tabled health insurance for next staff meeting. • Summer grades due shortly. • Banner will shutdown on August 18.

Next SSDirectors meeting, July 29.

SSDirectors Meeting Minutes of July 24, 2003 Present: Alvin Tagomori, Cathy Bio, Michele Katsutani, Stephen Kameda, David Brass, Priscilla Mikell, Carol Nagano Minutes of July 3, 2003 distributed. Banner Update

• A partial portal system pipeline will be available to students beginning August 18. WebCT and Calendar targeted for Spring 2004.

Financial Aid

• Checks will not be disbursed by the first day of school. Disbursing Office will be cutting checks for MCC on August 18 and students should receive their checks on August 25. Thereafter checks will be cut automatically with any residual monies to students.

• Students are required to purchase books with personal funds. • President Dobelle wants the cash website listing all scholarships to be listed at one site

regardless of which campus the student attends. Larry Matthers will be responsible with this website.

• Federal modifications are coming in piece meal and affecting the Banner system, which John Morton wants in order to test the system.

Registration

• Late registrants will pay a $30 late registration fee from August 25. • Financial Aid will send attendance sheets and will also send flyers of MyUH to instructors. • Admission & Records are also including information of MyUH with the acceptance letters. • For Spring 2004 early registration may occur on-line and begin on November 12. Students

who elect to do registration in-person may register beginning December 1. • On-line credit card system is not working due to overload. • Spring/Summer Conversion for UHM & UHH in Banner this week with complete transfer by

November 1. • Data of all active international students must be inputted into SEVIS (computerized tracking

system) by August 1. This will allow students to return for the Fall semester. This system replaces the I-20 paper trail.

• Students initiating registration for the first time from August 25 will be assessed the $30 late registration fee. If students were purged, they will be assessed the late registration fee.

• Purge list generated by Steve reflects students registered up to July 15. Non-eligible financial aid students not qualified for financial aid will be submitted to Steve for purging beginning August 4. Steve will attach list via email to specific staff to update and return to Steve.

Transfer Credit Evaluation

• Both STAR and Oracle system are used. When testing both systems, found no problem with STAR. Problems were found with a 4-5% margin of error when using Oracle. CC’s need time to meet with Gary to see what logic can be worked on.

Alcohol Drug Education Program • Proposing system office to work on an Alcohol Drug Education Program under the direction of

Doris Ching. Health Insurance Waiver Policy.

• This is specifically focused on international students. Working on proposal on the process before these students can register which may be to prepay prior to entering semester. Alice or Steve to represent MCC.

Home School Issues.

• CC’s differs with admitting policy. LCC is not admitting under 18. WCC are faced with problem with DOE on approving the form. Per Steve, when student does not have an attachment with a high school, Lee Hoxie would sign the release form. Steve has been asked to follow up with Lee on any updates.

External Grant Submissions

• David is currently working on his SSSP grant. Alvin has asked Lui to work with Priscilla on the Halau A’o grant. MKI’s grant being finalized.

Long Range Student Housing Plan

• Consultant working on long range student housing plan which ties in with the master plan. Clyde is sending a proposal to request for the eight acres (property adjacent to MACC) to Mayor Arakawa.

SSDirectors Meeting Minutes of July 31, 2003 Present: Alvin Tagomori, Fred DeAquino, Paula Purdy, Paul Levinson, Michele Katsutani, Steve Kameda, Lokahi Antonio, Priscilla Mikell, Elena Alexander, David Brass, Carol Nagano Minutes of July 24, 2003 distributed. Corrections as follows:

• Under Financial Aid, MCC checks will be distributed after August 18. • Under section Federal modifications, it should read: Federal financial aid modifications are

coming in piece meal and modifications need to be made in Banner which John Morton wants in order to test the system.

• Under On-line credit, it should read: On-line credit card system is not working that validates credit cards.

• Under 2003-05 Collective Bargaining Overview, it should read as follows: Workload issue may impact classroom reduction on instructional faculty and non-instructional (counseling).

Office of Civil Rights.

• SSDirectors asked to go through the handout of the corrective action plan to resolve the violations cited in a response to Darlene Dockman. Response needed within 90 days. Alvin will meet with Directors to see what actions need to be completed. One of the corrective action will be to include the notice of non-discrimination guidelines included in the admissions package.

Revolving Funds

• SSDirectors with revolving funds have been asked to submit their quarterly budget expenditures by September 1 as mandated by the BOR.

Sharing Counseling

• Michele reported that the counseling staff meet on July 11 to work on a draft of their vision and mission statement. Michele thanked David for facilitating this retreat.

• She reported that postcards will be mailed out to at least 250 student regarding college transfer session involving UHNM College of Ed, UH-Center Maui, CTAHR, Hawaii Pacific University, and Chaminade.

Upward Bound

• Ended with another great summer. Students completed two websites for submittal for national competition. A video was completed.

• MaryAnn DeCambra will be admitted to St. Francis Hospital for testing. We all wish her well. Nancy is looking for a student with clerical experience to assist Upward Bound while MaryAnn is on sick leave.

Kuina

• Priscilla reported that she is still inputting data. • She met with John Dunnicliffe on a possible partnership and working with RDP with on-line

case management system. Admission & Records

• Steve is working on purge list for fall. Schedule to purge will begin either on August 4 or 5.

• Steve will be creating the Spring 2003 Dean’s List. Faculty will have up to August 18 to input summer grades.

EOC

• Barry is back from a year’s sabbatical. • This is the last month of the project year. • Upcoming marriage for Paul on Saturday, August 3.

Financial Aid

• Single disbursement of checks at the beginning of the semester. • There will be two more financial aid consultants to assist with Banner.

Student Activities

• Letters for new students to be mailed short regarding upcoming New Student Orientation sessions.

Dormitory

• Fred is working on renovations. SSSP

• Services on Molokai will be affected with the leaving of Katina Soares. General Catalog

• 2003-04 catalogs will be delivered on August 1st. •

Kudos As it was Lokahi’s last day, Alvin thanked him for his contributions and wished him well. Student Services Staff Meeting

• The first Student Services Staff Meeting will be on Thursday, August 7, 2:30pm, in Ka’a’ike 105CD. SSDirectors are encouraged to have staff attend this meeting.

SSDirectors Meeting Minutes of August 7, 2003 Present: Alvin Tagomori, Paula Purdy, Uilani Uwekoolani, Elena Alexander, Fred DeAquino, Nancy Hasenpflug, Paul Levinson, Priscilla Mikell, David Brass, Steve Kameda, Michele Katsutani, Carol Nagano Alvin welcomed Uilani Uwekoolani to our Student Services ohana who is serving as the Mohala ka `Ike Project Director on a casual hire basis. Budget

• There is a budget shortfall in instruction and academic support area due to the negotiated UHPA contract.

• All departments have been asked to look at operational funds. As the legislature approves all position counts, unfunded positions may be affected.

• Clyde is looking at travel restrictions, excluding travel with Banner. SSSP

• David reported that he is working on interviewing applicants on Molokai (casual hire basis) to replace Katina.

Upward Bound

• Nancy is closing current year with the Upward Bound performance report. • MaryAnn met with doctors at St. Francis and is resting at home.

Student Activities

• Elena will be conducting four New Student Orientation Sessions on August 14, 16, 21, and 22. • Student Government Retreat was held to plan the next academic year’s activities. Some

activities include intramural sports, movie night. Admission & Records

• Steve will begin purging students from classes. Students were informed of being purged. • In response to wait list classes vs open classes on the web, Steve clarified that although it

shows open on the web, once class is closed the class is not available. Students must sign up to be on the wait list.

• Steve announced a 3-year health insurance contract for international students. All international students must be registered before they can enroll for the health insurance.

• Steve attended FERPA Meeting and reported that if a student is a dependent, releasing information is it up to the institution. The safest way is to ask students for release of information.

EOC

• Paul reported that they would be hiring Tenzin as a student assistant. She is from Nepal. • Paul will attend the Career & College Fair Meeting on August 8.

Mohala Ka ‘Ike

• Uilani reported that Mohala Ka ‘Ike’s Pakolea program (Hawaiian Emergent After School Program) will be from August 11 till September 30. She will also meet with Kamuela Chun on August 13.

Counseling

• Michele and David met with the Molokai staff on August 5. Dormitory

• Fred is preparing for the Fall Semester and getting the halls ready. • Reported dorm break-in a month ago when dorm was empty occurred during the weekend.

Students reported personal belongings were stolen. Police report was filed. Kuina

• Priscilla reported that Rodlyn Espiritu would be on board as a Ku`ina’s casual hire effective August 18. Rodlyn will be working with recent high school graduates.

Student Services Staff Meeting

• Today at 2:30pm in Ka’a’ike 105CD.

Student Services Directors Minutes, September 25, 2003 Present: Alvin Tagomori, Paula Purdy, Nancy Hasenpflug, Steve Kameda, Paul Levinson, Herb Coyle, Uilani Uwekoolani, Priscilla Mikell, David Brass, Carol Nagano Budget The Governor informed us that there would be no statewide restrictions for FY 2004. Also, Alvin reported that a larger percentage of external fund monies would go back to campuses increasing MCC’s portion to $493,000.00. These two changes leave MCC with a surplus of $292,000. Clyde will use $120,000 for carryover; the remaining $172,000 will be used to restore classes, evening hours, and student help. There will be a special Exec Meeting on Monday to see how the $172,000 will be utilized. The restoration of the four non-funded positions that were cut is top priority. Accreditation

• Alvin attended the ACCJC Accreditation Meeting to discuss new accreditation standards and how they will be approaching these standards. A portion of the accreditation information was distributed to each director. See Carol for binder. Mid-term report was accepted. By the next visit in 2006, all units in Student Services will have gone through one internal review.

• Student Services contribute to student learner outcomes by connecting with instruction, academic support and working on one common goal. MCC must show evidence and accountability of student learning outcomes. Federal programs track students after student graduates to determine outcomes

• Jeannie has agreed to be the institutional researcher. Bradley Duran and Ashlie DeCambra are hired to develop, evaluate and organize data to one comprehensive and organized format

• Kris will train on DataMark and Discover. Registration Evaluation

• Alvin indicated that there is a need for regularly scheduled campus wide registration evaluation meetings to see what actions have been taken on concerns from faculty and staff. Need to develop evidence for accreditation within appropriate parameters. Per David Brass, his suggestion for evaluation meeting is to develop timeline of purging procedures by first giving list to Financial Aid and Business Office and then to other staff who needs to review list before students are purged.

Admission & Records

• The audit grade is a new piece that was added to the registration calendar. Banner will not allow faculty to enter the CR grade once the deadline has passed.

• Payment deadline for all campuses will have the same dates. MCC has been “pay as you go”. Community Colleges students register and pay by July 15 for Fall. Thereafter students get purged after July 15. UHM pay by August 1st, purging on August 15. CC’s set payment deadline and forwarded to UHM. System deadline for Spring 2004 is December 12; thereafter pay as you go, if not they may be purged. UHH and West Oahu will not purge until after Spring Semester begins.

• Good features with UH portal system. Forward any negative feedback to webmaster. Route campus concerns to Student Government.

• Variance data is needed of students who registered on the web vs in-person registration.

• Re-implementing of Banner type meeting to address specific situations involving line staff (Tressy, Flora, Talia, Kris) and also who can make decisions. Agenda item for October 2nd Student Services Staff Meeting.

Sharing EOC

• Received approval from Higher Ed funding for the next five year. • Paul will be attending a National Conference and returning on October 2nd. • EOC is completing their annual performance report and will begin working on their program

review. • Waiting for new CAS standards. Website is http://www.CAS.com.

SSSP

• Annual report is due by October 15. • They are actively recruiting Liberal Art students who will be transferring. With new civil

service policy, David is looking in getting Trudy on board for one year. • David’s last day is October 3. He will work towards becoming a licensed therapist.

Mohala ka ‘Ike

• Uilani reported no word about their new contract as yet.

Counseling • Herb reported that several transfer workshops have been set up. Schedule times posted on the

bulletin board. Financial Aid

• Paula reported that the FISAP report is due by the end of this month. • Kam School is now awarding students based on need. In the past they were awarded a set

amount that has caused FA to readjust student’s award package. • Paula will work with Steve regarding purging process of financial aid students for this

semester. • High school Counselors Workshop to be held on November 21 with invitations to follow.

Upward Bound

• Nancy reported that their performance report is due November 30. • Updated status on Mary Ann—she is back in the hospital.

Annual Inventory

• Due to Carol by September 24. Kuina

• Priscilla reported her 5 out of 6 workshops have been successful. Her goal is to inform students of resources on campus, having them apply for financial aid, and that they all have MyUH accounts. By next semester/year, she will be asking these students to become mentors.

• Tracking of students will be ongoing and Rodlyn is contacting former students to provide them updates.

• They are continuing to work on the database.

SSDirectors Meeting, December 11, 2003 Present: Alvin Tagomori, Michele Katsutani, Paul Levinson, Fred DeAquino, Nancy Hasenpflug, Uilani Uwekoolani, Elena Alexander, Paula Purdy, and Carol Nagano. Banner

• Requesting a half-time position to fill in back of Flora and Paula; high-level technical support to relieve Kris and Melody; half-time transcript evaluation clerk for A/R. Funding request will be presented to the Exec Committee on December 19.

• Students are encouraged to use MyUH to register. Enrollment Update

• Enrollment as of December 11, 2003, is 1984. Purging after December 12

• Alvin will follow up with Steve regarding students who have balances for Spring semester.

MCC Organization Chart

• Alvin reported a proposal that Student Services will be under the Chancellor. Academic Senate will meet with Clyde.

First Day of Registration for Fall 2004

• Alvin reported that April 12 would be the first day of registration. Reports from Directors

• Counseling reported being very busy before and during registration. • Upward Bound reported that they have met their numbers for their program. • Student Support Services also met their numbers. Due to vacancies, the

Molokai site is currently looking for a casual hire while our campus has advertised for a SSSP Director position. Interviews will be conducted on December 16.

• Financial Aid reported that disbursement of checks to system would be completed by January 5 and mailed to students by January 12. Financial Aid is requesting a list of dorm students from Fred.

• EOC held their first of several series of financial aid workshops. • Student Activities reported that the December newspaper was distributed.

Students enrolled in the journalism class will be reporters for Spring semester newspaper.

• Fred reported that he will be closing the dorm shortly and will be doing assignments through Banner system.

SSDirectors Minutes, April 22, 2004 Present: Alvin Tagomori, Paula Purdy, Lui Hokoana, Paul Levinson, Nancy Hasenpflug, Elena Alexander, Carol Nagano CIP

• $3.5 million reserved for Student Lounge renovation for repair and railing replacement. ADA compliance will also be worked on.

• $3.5 additional monies requested at the next legislative session for some interior repairs.

• $300 million requested to explore the Science Building for Governor’s review.

Mission & Functional Statements

• Each unit presented their own mission statement. • Student Activities revised mission statement. Question on how it will be

measured. • Student Services Program Review is now being implemented. • Binder will be created to include functional and mission statement of all

Student Services units. • All Unites will need to work on this area. • Student Services organizational chart will include all federal funded

accounts with allocation. • Link functional statements with CAS standards. • Link specific functions in accreditation standards. • Before CAS done, all directors must submit functional statement. • Start from each section and must relate back to mission and functional

statement. • Attach survey with grad application. Good return rate. • Survey is to measure quality of service. Include whether they are

returning. • Fred, Steve, Priscilla, and Counseling department need mission/functional

statement. • Must duplicate respective set for each director from CAS binders. • Financial Aid draft of the mission and functional statements will be refined

and presented at the next meeting. • Financial Aid is moving from paper checks to the electronic system to

release monies at the front end. • Next meeting, Financial Aid draft of mission statement and functional

statement will be refined. • All training attended by Financial Aid must be documented. • Upward Bound and SSSP objectives and what action taken in ways of

improving services, i.e., contract areas. • Liko A’o is working on their mission and functional statements. First

phase of survey (program/process) is completed. • EOC chart reflects achievement and not student life outcomes.

Department Reports Financial Aid

• General SEOYT held on campus due to Manoa’s limited budget. Financial Aid to send out flyer.

• Finalizing review of Financial Aid scholarship applications. • May 14 is Mary DeMello’s last day and will remain on payroll until July. • If 5% cut is made it will affect the student help area. • 100% federal student help funds less students 75-25 matching can be

spread to more student help. Upward Bound

• Recognized Brad and Debi for doing outstanding work. • Gearing up for Summer with staffing hired.

SSSP

• New Project Director, Karmi Minor-Flores will be on board on May 17. • Nancy is working on SSSP grant. Shorter version and is in contact with

Georgette Sakumoto. Student Life

• End of Semester Party on April 23. EOC

• Able to visit high schools as there are no talent search. • Conducting tours on campus.

Other

• Jump Start bulk mailing completed. Many hours spent in completing this project with the help from EOC, Counseling, Upward Bound, and Admission & Records.

• Graduation invitation letters mailed to students for May 16 graduation. Next Meeting: April 29, 2004, 2:00pm, Ka Lama 102

SSDirectors Minutes May 5, 2004

Present: Alvin Tagomori, Paula Purdy, Michele Katsutani, Nancy Hasenpflug, Paul Levinson, Steve Kameda, Elena Alexander, Carol Nagano Financial Aid • Staff will attend a Customer Service Training session on May 7, 2004. FA

encountered a Banner loading problem. • Financial aid tracking letters will be mailed by beginning of June. • UH Foundation scholarship reception on May 13. • Mary Ribillia’s last day is May 14 and moving to Canada. CAS At the May 6 General Student Services Meeting Elena will do a presentation on the process for utilizing CAS worksheet to illustrate achievement or student learning outcomes. Alvin needs quantifiable data by Friday for the Exec Meeting in preparation for the Accreditation review. Team will need to assess each unit and its relationship to other units (i.e., Admission & Records with EOC). Data is available on Discoverer over the past two years. Use of the job description may be used for the functional statement. Counseling • Mission/Functional Statements distributed. • Sample of assessment survey and counselor evaluation was included. • Quantifiable data for 02/03 includes a duplicated count and is reflected as

contact hours.. • Functional Statement provided and also includes counseling directorship role. Issues on Comprehensive Review. Discussion focused on assessment and how others may conduct or assist with this issue. Basically need to start with how data is gathered. Counselor Lisa Correa’s last day at MCC will be June 30 and will be taking a position at Kamehameha School in August.

Discussed the dorm financial situation as it is operating in the red. Possibly the TFSF account will help pay for expenses. Data Collection Discussion focused on possibly utilizing the data collected by the various offices and programs of Student Services as a means of justifying continued support for Banner, clerical or secretarial assistance and as 4-year degrees are added it would be appropriate to have the college’s show its commitment by allocating funds in this area. Elena reported the Student Government new members for 2004-05: President Shannon Kaahanui Vice President, Yea Yacalis Secretary Eric Arquero Treasurer, Jennifer Yoshioka EOC • Conducted tours to Molokai and St. Anthony high school students. To better

assist new clients, it has been recommended that all applicants be referred to their office.

• Suggested to have an EOC staff member in the Admission & Records counter area.

• Due to no increase in federal funding for FY 2005, the number of student assistants will affect EOC.

Anticipating about 125 graduates participating in commencement on May 16. UB busy preparing for Summer program and working on grant proposal for new grant cycle. SSSP has met their project quota for the year. New Project Director Karmi Minor-Flores on board as of May 17. Molokai’s casual hire, Mahina, has been hired. Next Meeting, June 25, 2004, 8:00am, Wong Room

Student Services Staff Minutes, October 2, 2003 Present: Alvin Tagomori, Mitch Kepa, Barry Kristel, Gloria Juday, Dodie Manaba, Priscilla Mikell, David Brass, Elena Alexander, Marti Wukelic, Donna Haytko-Paoa, Carol Nagano Purging

• Gloria raised an issue regarding two students from other campuses who were purged. Alvin will include this on the next DOSS meeting agenda.

Banner

• Marti was concerned about the Parts of Term when a student pays the $30 late fee. John Morton will purchase new version of Banner that will not have parts of term.

• At last meeting discussed the resurrecting the Campus Banner Committee meeting to include front line people. Meeting will be to discuss concerns and share with larger committee.

Non-Traditional Programs

• Maggie showed a video produced by Rosemary Perreira that was shown on Akaku on non-traditional role in these programs (Fashion Technology, Human Services, Nursing, OAT, AG, AMT, and ETRON. There are study guides. Top 42 enrolled yearly with pre-requisites. Go to website. Brochures available shortly at all community colleges. Pre-ceptorship at hospital.

Molokai

• Molokai is without SSSP personnel. Looking to hire a casual hire. Need to have Donna keep Alvin apprised of what is happening.

SSSP

• Advance planning in advising early. Have students email or call. Have ed plan for students. • David’s last day is October 3.

Kuina

• Priscilla is going out to high schools and working with students. Attended meeting with other county-statewide.

• There are eight students on campus. • Working with high school students.

EOC

• Mona indicated that they are working with Culinary Arts and Sustainable Tech to increase enrollment in Spring. Working on new flyers to pass out to high school students.

• Brochures need to include non-discrimination statement and contacts [Alvin Tagomori (Sec 504) and Robyn Klein (EEO)].

Student Services

• Spring Schedule of Classes will be available shortly. Schedule is on the website. FACTS installment payment plan available to students.

Time Ticketing

• Alvin will ask Steve to email time ticketing for Spring Semester.

Next General Student Services Meeting on November 6, 2003

Student Services Staff Minutes February 3, 2005

Ka’a’ike 105CD, 2:30pm

Present: Alvin Tagomori, Karmi Flores, Michele Katsutani, Paul Levinson, Cathy Bio, Shane Payba, Lui Hokoana, Malia Davidson, Fred DeAquino, Colleen Shishido, Carol Nagano Accreditation

• To comply with WASC Accreditation letter, the academic progress report is due on April 1st. Lui addressed concern about informing students of the warning.

• MCC will meet with the WASC Junior and the Senior Commissions. Budget Shortfall

• Vacant positions in Student Services, excluding the ABIT counselor, FA Officer, FA Clerk, and Counselor’s Clerk position, will not be affected by the budget shortfall.

• Electric bill was also a concern. • Seeking assistance from federal programs to help with shortfall.

Student Housing

• In a deficit due to hiring of security and a decrease of residents. • Personnel and operational costs are funded only by student housing

revenues. A 40% increase is being proposed for Fall 2005. Tuition Rate Proposal

• Five-Year Tuition Schedule Proposal is being proposed to begin in Fall 2006.

Summer and Fall registration will commence on April 11. If tri-mester is implemented, it will involve a lengthier registration. On-line Admissions

• Discussion on paperless vs. paper was discussed. Consensus was to go with paper type.

RESCHEDULED FOR APRIL 7, 2005, Ka’a’ike 105CD.

Student Services Staff Minutes, November 6, 2003 Present: Alvin Tagomori, Paul Levinson, Mitch Kepa, Gloria Juday, Donna Haytko-Paoa, Elena Alexander, Marti Wukelic, Georgette Tanaka, Carol Nagano Marketing Expenses

• Information requested by November 7 for G-funded and federal funded programs on cost of marketing expenses for FY 2001, 2002, 2003, excluding cost for catalogs and schedule of classes.

Campus Banner Committee

• Areas addressed may require temporary resources. Clyde will be looking into finding money within the next two years for Financial Aid, A/R, Business Office, and Computing Services.

Strategic Plan

• Hand out of the strategic plan was distributed and teams were assigned. Regular meetings will be held.

• Alvin will do a Case Management presentation on power point at the next meeting. Other Reports

• Spring Schedule of Classes is now available. • Michele is meeting with Becky and the Molokai Ed Center staff. • EOC annual performance report will be completed by Monday. • November issue of school paper is out. Alvin acknowledged volunteers and thanked them for

their hard work. • Alvin asked for input whether the General Student Services scheduled meetings were suitable

to the staff. Molokai and Lanai are okay with current schedule. Next meeting is on December 4, 2:30pm, Ka`a`ike 105CD.

Student Services Staff Minutes December 2, 2004

2:30pm, Ka’a’ike 105CD Present: Alvin Tagomori, Karmi Minor-Flores, Cathy Bio, Marti Wukelic, Julia Martin, Michele Caberto, Elena Alexander, Malia Davidson, Maggie Bruck, Priscilla Mikell, Paul Levinson, Donna Haytko-Paoa, Michele Katsutani, Stephen Kameda, Carol Nagano Registration Update

• 269 registered to date. Refer problems to Steve with names and phone numbers with follow-up.

• Georgette is keeping track of all MMR and TB clearances. Accreditation

• Accrediting Commission wants to have program review done yearly and tied in with operational budget and long range planning.

• See Carol for program review forms on mission and functional statements. • The report gets presented to Program Review Committee and Clyde sets

budget for the next year. • Alvin needs annual review by end of December to prepare report in

January. CAS Comprehensive Review is done once every four years

• External Team review documents and then writes a report. • Report goes to College Executive team and validates evaluation of report.

Residency Issue Update

• Steve and Louise Miura met with legal counsel regarding residency. • While student is going through appeal, student must pay non-resident

tuition. • If president approves, stricter rules and regulations be in place for Fall 05.

Appeals Committee (representative from Doris Ching’s office and Registrar meets with student. If Registrar knows the student, he is excused.

Financial Aid Update.

• FISAP reporting will check for accuracy. • Avoid redundencies—need more employees.

Fees- Health Center, Student Housing Student ID

• The Health Center fee needs to go through BOR. Need public hearing. • In March legal counsel health center using RDP funds. RDP to cover

health fees.

Student Housing rate increase proposal. • Deficit of $90,000. Rate increase will by 45% for 2006; 15% for 2007,

2008. Morale Issues.

• Group looking at doing a campus survey. Ho’olaule’a

• Being considered. Possible dates: April 17, April 24, or May 2. • A letter is being mailed to Willie Nelson on availability.

Student Center Renovation

• 3.5 million approved for ADA requirements; 3.5 additional to make it more functional. Released $100,000 to have architecturers proceed with changes.

• Student Government/BOSP will be working out of the Hookipa Wong Room for two years. Student Life office is located in the BOSP room.

World Hula Conference, will held on campus at the end of July 2005. Island of the World Sustainable Conference Hawaii

• Held on Maui at end of July or Early August 2006. Conference participants from all over the world.

New student off-campus housing open in August 2006.

Student Services Staff Meeting, February 5, 2004

2:30pm, Ka’a’ike 105CD

Present: Alvin Tagomori, Lisa Correa, Michele Katsutani, Priscilla Mikell, Barry Kristel, Gloria Juday, Colleen Shishido, Rodlyn Espiritu, Shane Payba, Maggie Bruck, Mikahala Helm, Elena Alexander, Georgette Tanaka, Carol Nagano Reviewed biennium budget development process. Student Services budget priorities, based on program review and institutional priorities, will be forwarded to the Executive Committee. Committee’s recommendation goes to Clyde. Each director will meet with their respective unit with information from this meeting and will meet on a continuous basis on what assumptions and things that needs to occur over the next 8 years. For details, refer to the 2005-2013 Budget Assumptions & Needs included in the Student Services Staff minutes.

Student Services Staff Minutes March 4, 2004

Present: Alvin Tagomori, Michele Katsutani, Priscilla Mikell, Nancy Hasenpflug, Paul Levinson, Steve Kameda, Fred DeAquino, Paula Purdy, Colleen Shishido, Jackie Kanekoa, Wini Chung, Miki Helm, Lisa Correa, Karen Tanaka, Jeannie Pezzoli Accreditation Jeannie asked to provide the following data for accreditation: B.2 Evidence that student support services support learning B.4 Evidence that MCC assesses student needs for services and provides for them. [surveys through classes, feedback from students on a systematic system] B.5 Evidence that MCC assesses student needs for services regardless of location and provides them. [surveys through classes, feedback from students on a systematic system] B.7 Evidence that MCC develops, implements, and evaluates counseling and/or academic advising. [feedback with survey after students sees counselor] B.8 Evidence that evaluation of counseling and/or academic advising includes how it enhances student development and success. B.9 Evidence that those responsible for counseling/advising are trained. Workshops attended. Focus groups. Survey attached with grad applications. Formalize process. How data is to be used. B.15 Evidence that review of student services programs is regularly conducted and that the results are used for improvement. [program would address these for improvement.] Program review through the next four years. Once every four years with each unit going through extensive review.

Recommendation to start with what we have. Continuing Student Survey, COMPASS and on MyUH. Graduate and Leaver Survey Customer satisfaction Findings Phone calls. Strategic Planning/findings/tied in needs with assumptions with ties in with budget. FY 2005-06

• Currently federal funds will receive g-funds for counselor position. Michelle to assist Alvin with justification. Grant covers two more years of Carl Perkins counseling position.

Financial Aid

• UH foundation scholarship due March 12 Admission & Records

• Steve reported that 1st purging for Fall will occur July 15. Students pay as they go after that date.

Graduation

• If student did not apply for graduation during the year attended, student will need to meet current graduation requirements. If diploma was lost, a duplicate can be ordered. Registrars working on a common procedure and standards with the CC system

Student Services Staff Minutes August 4, 2005

2:30pm, Ka’a’ike 105CD Present: Alvin Tagomori, Marti Wukelic, Paul Levinson, Mona Stevenson, Lui Hokoana, Ben Guerrero, Elena Alexander, Rodlyn Espiritu, Colleen Shishido, Malia Davidson, Carol Nagano Burning Issues

• Deficits affecting Food Service, Oral Health, PACE, and Student Housing. • Student Housing has not had any rate increase which has affected their deficit.

Student Housing rates will be increased by 40% effective Fall 2005, then by 15% for Fall 2006 and Fall 2007 which will help in clearing this deficit.

• Due to deficits, all personnel hiring and conference travel are on hold. The deficits are subject to audit. For items not considered priority, it is recommended that it be on moratorium hold.

• Marketing expenditures for international/national marketing target Fall 06. Fall enrollment

• Need more days to review purge list to respond to Steve. Steve will check into this.

• New staff will be trained on the UH system’s on-line application for Fall 06. • Kris Shibano will provide Alvin with enrollment head count for Fall 05. As of

Aug. 1, 2309 enrolled; down by 180 from Fall 05. Alvin would like to have Kris create a program to do an automatic purge daily.

• It was suggested to call students who did not register as yet. • By doing away with wait list for Spring 06, students must constantly check

enrollment in SOC. WASC Report Deadline, Program Review Schedule

• If agreed, joint Accreditation request delayed for a year. • To get off warning status, send progress report to AACJC. Big piece in program

review. • Comprehensive Review for next year for Counselors and Admission & Records. • Program Review needs to be completed by next semester.

New Student Housing

• Ground breaking for the new 400 bed, (100 apartments) Kahului Town Center housing complex. Publicity in Haleakala Times with December deadline. Clyde wants commitment to have housing filled. Occupancy allowed during summer and holidays. Elena met on programming for students and parents.

Student Center Renovation.

• Legislature appropriated 3.5 million. Final touches to fitness center with showers (old bookstore). One year renovation.

Recruitment • Mary Hammond was in charge for recruiting for HPU. Now with East-West

Center. • Possible college fairs on the mainland and in Latin America. • SaeDesign working on brochure.

Lahaina Ed Center

• Will open with non credit first with possibility offering credit classes. Reorganization

• Minor shifts in Student Services organization by transferring clerical position under the DOSS to Financial Aid.

• At each campus, the Chancellor will have 3 Vice Chancellors (Academic Affairs, Administrative Affairs, and Student Affairs).

Alumni Association

• Distinguished Alumni Award on October 28 recognizing former graduates Georgina Kawamura and Kimo Apana.

ECashier

• Flora and Alvin involved with Ecommerce on ECashier services involving entire UH system for credit card payment as early as December 05 and installment plan starting in Fall 2006. FACTS will not be used.

Renovation

• Student Health Center last to move from Student Center. Elena will review the blueprint at next meeting.

Community Forum

• The strategic plan will be discussed at the next meeting.

Student Services Staff Minutes September 1, 2005

2:30pm, Ka’a’ike 105CD Present: Alvin Tagomori, Paul Levinson, Michele Katsutani, Donna Haytko-Paoa, Stephanie Dudoit, Ohua Morando, Cathy Bio, Elena Alexander, Crystal Alberto, Carol Nagano Enrollment

• As of today, enrollment is 2912. Revenues have gone up. • Unduplicated enrollment on Molokai is 192; 102 FT; 1500 SHH. Shane visited

Molokai to assist with special needs issue and meeting with staff. Start of Semester Issues

• Steve did more purging this semester as requested by Clyde. Steve will inform Alvin when next purging will occur. Staff is responsible in following up students with DP hold.

• Suggestion was to have more time to review list before purging deadline. Student Center Renovation.

• Includes fitness center and showers. Plans are being finalized. • Usage of student lounge is permissible but would need to clean before leaving.

Marketing

• Pending 400-bed student housing, students will need to give early notice. May need deposit. Cost between $500-650/month. Hale Haumana $1396/semester. Preference given to Hana, Molokai, Lanai and those applying by December 2005. Develops to give Alvin cost. If not filled by students, out to public.

• Marketing piece –Catalog on CD and CD holder/CD. • Efforts in recruiting to Latin America this fall. Molli Fleming and Alvin will visit

Latin America. • Looking at mid-west and East Coast—October-November. • Ann Gohara Wallner expressed intent as recruiter in Germany. • On-line college fairs and chat with students on-line.

Comprehensive Program Review

• Due from Counselors and A/R by September 30. Annual Program review

• For year ending June 2005, annual program review due by October 28 for general funded programs; federal programs by November 30.

• Need budget projections for next fiscal year by February 2006. • Need to look at assessment on how much we have accomplished. • Accreditation Site visit on October 2006.

Accreditation

• Unsure if we can shift to Fall 07 as first ABIT graduates in Fall 07 as ABIT Accreditation is on candidate status. Full accreditation pending on graduating class.

• Other western states looking at MCC regarding BA degree. • Senior and Junior Commissions considering hybrid. • MCC was taken off warning status.

Registration evaluation

• Meeting to be scheduled by Steve. EOC

• Met their program numbers. • Waiting for RFP for new grant.

NPN

• Super Saturday on Sept. 24. Student Life

• Student Planners are in and will be distributed to students. ABIT Counselor

• Crystal Alberto, the new ABIT Counselor, was introduced at the meeting.

Student Services Staff Minutes, September 4, 2003 Present: Alvin Tagomori, Ohua Morando, Paul Levinson, Barry Kristel, Mitch Kepa, Lisa Correa, Elena Alexander, Priscilla Mikell, Paula Purdy, Mary Ribillia, Mikahala Helm, David Brass, Nancy Hasenpflug, Shane Payba, Jackie Kanekoa, Trudy Hanano, Colleen Shishido, Georgette Tanaka, Steve Kameda, Marti Wukelic, Gloria Juday, Donna Haytko-Paoa, Stephanie Dudoit, Dodie Manaba, Carol Nagano Alvin expressed a warm mahalo to each staff for a strong start of the Fall semester. Enrollment is at 3012 despite having 67 fewer classes than last Fall. Same time last fall semester enrollment was 3055. Enrollment reports are generated daily. See Carol for reports. Data for outreach sites are included as one total. Per Donna, Kris is able to extract data by site. Ethnicity trend shows that Caucasian has been the highest for the past few years. Budget

• Due to budget shortfall, Spring 2004 course offerings are very tight, although MCC seems to be in better shape than Oahu campuses. Faculty will be teaching one less class in the Spring. Looking at availability of Facilitating Services funds.

New Staff

• Scott Broadbent has been appointed as Director of Institutional Advancement. Position once held by Deborah Peterson. Scott has experience with Easter Seals.

• Bob Borchers has been appointed as NSF Grant Principal Investigator. He replaces Bob Converse who has retired. Tom Wright is currently serving as Acting Director until this position has been filled.

New Off-Campus Student Housing

• Michael Bollenbacher, co-owner of a private construction company, has met with the County and can complete a 400 capacity apartment complex style housing within 36 months. Cost per student would be approximately $1500.00/semester. Manager will manage and upkeep complex with revenues earned.

• Sharing Campus Information

• BOR are on campus this week. Student Activities

• Student Caucus held on campus this weekend. Outreach Centers

• Gloria Juday thanked Georgette and Tressy for their assistance with admission and registration. • Marti reported that she has experienced the busiest semester ever. • Donna is doing okay despite vacant positions.

Admission & Records

• Georgette and Steve attended Banner on-line application training on Oahu.

Upward Bound • Nancy reported that she has closed out last semester.

SSSP

• David’s program is working with many new applicants. • He introduced his new Clerk-Typist, Trudy Hanano. • David also shared his concern about safety issues due to days getting shorter.

EOC

• Mitch asked about faculty/staff parking. Kuina

• Priscilla introduced casual hire Rodlyn Espiritu. • She has identified 8 recent high school graduates for her program. • She will have a series of 6 workshops and also partnering with other organizations due to

funding cuts. Counseling

• Colleen shared her concern about safety and security issues, and also on confidentiality of information.

• Counseling department will be presenting transfer sessions and information was mailed to all liberal art students.

• Lisa reported that there are 12 new special needs students for Fall. She was concerned about safety for students and faculty as well.

Financial Aid

• Paula reported that FA checks were delayed due to problem with Banner. All Student Employment Work Agreement forms (SEWA) must be routed to Alvin for signature to keep track of budget.

Na Pua No’eau

• Ohua reported that she and Lei Ishikawa would both be half-time Project Directors for Na Pua No’eau.

Student Activities

• Elena reported having Student Government representation from Molokai, Lanai, and Hana. Admission & Records

• Steve announced that attendance information is prohibited to parents to comply with FERPA rules and regulations.

• Purging about 200 student’s registration for non-payment for this semester will commence tomorrow.

Student Services Staff Minutes October 6, 2005

2:30pm, Ka’a’ike 105CD Present: Alvin Tagomori, Mona Stevenson, Karmi Minor-Flores, Michele Caberto, Wini Chung, Barry Kristel, Paul Levinson, Crystal Alberto, Donna Haytko-Paoa, Mahina Kamakana-Juario, Marti Wukelic, Shane Payba, Carol Nagano Registration

• Although no agreement or consensus was reached at the system level, three proposals were presented. Proposal from UHM for a systemwide agreement has been tabled.

• Extend 100% refund for withdrawals to Saturday of the first week of instruction • Extend period in which students can register for open classes till Tuesday of the second

week of instruction. • To register for courses with instructor signature.

Registration Information

• Staff to inform students that there will be no wait list effective Spring Semester. If students want to register for closed classes, they need to check to see if it opened up to register. This information will publicized in the SOC and in the November 3 issue of Ho’oulu.

• Payment deadline is December 9. Students with balances will be purged after December 9. Students can elect to pay by installment plan.

• Counselors recommended that each page of schedule be noted with “subject to change”. This recommendation will be forwarded to Jeannie.

• On-line Admissions application will be ready for Fall 06 semester. • Flex classes will affect financial aid and veterans. Committee will look at courses to

address concerns. • When BOR passed the tuition increase, the E-Commerce services will begin charging the

user fee for students utilizing charge cards. Program Review

• Reports completed by counseling department with a partial submission from Admission & Records. All annual reports are due to Alvin by the end of October.

• Carol will submit copies of all program reviews to Pat for mid-November visit by Accreditation Sub-committee.

• System Program Review. Begin framework to recognize differences of each campus and tailoring on how we should do it (refer to Hawaii CC SS Program Review Report handout). CAS Standards well received by Accreditation Commission.

Off Campus Student Housing

• Construction (ground work) started for new off-campus student housing with expected completion by July 2006.

International Marketing • Mona has been charged with the publicity on housing with a December 15 inquiry

deadline. • Carol is compiling a list with names and addresses. Shortly thereafter they will be

notified by mail. • Heavy push is being concentrated on college fairs to Latin America and the East Coast. • Alvin has participated on the on-line college fairs. • Alvin and Molli will be participating in the Latin American Recruitment Fairs from

October 12-25, 2005; Rafi Boritzer to the East College Fair from October 30-November 3, 2005. During Alvin’s absence, Colleen Shishido will be Acting DOSS.

• A committee is being formed to assist international students upon their arrival to Maui. Other Information

• UHM College of Ed advising visit, October 14. • Jane Jarrow will be on campus October 14 for a brief stopover. Staff welcomed

to attend session.

Student Services Staff Minutes November 3, 2005

2:30pm, Ka’a’ike 105CD Present: Alvin Tagomori, Ben Guerrero, Mitch Kepa, Michele Caberto, Colleen Shishido, Rodlyn Espiritu, Elena Alexander, Stephen Kameda, Michele Katsutani, Mikahala Helm, Mona Stevenson, Barry Kristel, Karmi Minor-Flores, Donna Haytko-Paoa, Mahina Kamakana-Juario, Carol Nagano Corrections to October 5, 2005 Minutes

• Add word “Registration” to first section. Include Proposal from UHM for a system agreement.

• Extend 100% refund for withdrawals to Saturday of the first week of instruction [Tabled]

Accreditation Preparation

• Position Priorities for Student Services developed in preparation for accreditation. See Attachment A.

• Student Housing to convert from revolving to general funds. • Barbara Beno’s visit in November to see how we are progressing. • Planning process need to tie directly to budget. • Short and long term biennium budget and CIP proposals submitted. • Documents summarizes what was done. • Missing was on position needs. • Summary on where we are have been submitted to Clyde. • Student Life external review. • Positions supported by tuition and fees need to show success and growth of

program. • Feedback of position request for 2005-06 (refer to lavender sheet). • With possible increase in non-resident tuition, may include an international

student office. Not only credit affected but also non-credit. International Recruitment

• Create a committee regarding TOEFL score. • If international student is not eligible for English 19 and 22, they will need to

enroll in MLI. • Workshops for students who are transitioning from MLI to MCC credit program. • Use salary savings to fund International marketing. • Incorporate recruiting duties with International Office.

Student Services Staff Minutes March 4, 2004

Present: Alvin Tagomori, Michele Katsutani, Cathy Bio, Paul Levinson, Lisa Correa, Maggie Bruck, Herb Coyle, Steve Kameda, Jackie Kanekoa, Donna Haytko-Paoa, Marti Wukelic, Carol Nagano 2005-2006 Budget Assumptions & Risks were distributed and discussed.

• Wish List (Biennium Budget to year 2013). From list distributed, the first eight years were prioritized; those non-numbered were not prioritized.

• Plug in additional possibilities rather than wait for legislative release of funds. May be funded with tuition and fees.

• Directors are to be working with their staff for discussion. • Converting positions from Carl Perkins to G-funds when this program is phased

out. Program Review

• Part of Program Review, staffing needs will be worked on.. • Stella Ho McGuinness worked on the pre-major listing, i.e., Nursing.

Housing • Site next to Foodland • Housing open in Fall 2006. • Need to market housing. • Anticipating 400 students in dorm which would require having a transitional service

recruiter. Purge list. • Students who received notice of non-payment will be disenrolled. • Payment deadline is July 15; purging after July 16. • Students with third party payment need to inform Steve. Alvin will be in Denver attending the NASPA Conference, March 27.

Student Services Staff Minutes May 6, 2004

2:30pm, Ka’a’ike 105CD

Present: Alvin Tagomori, Barry Kristel, Colleen Shishido, Paula Purdy, Jackie Kanekoa, Marti Wukelic, Elena Alexander, Donna Haytko-Paoa, Gloris Juday, Steve Kameda, Carol Nagano Hana • Georgette will provide Marti with information on changing home institution.. Molokai • Working on commencement preparation for May 22. • Working Service Learning Outcome for Social Science. Lanai

• Hours of operation for the summer: MWF open till 7:00pm; TTh till 9:30pm. . Dean’s Report

• CAS standards –attempt national standards for programs and services associated with student services.

• Every unit would be undergoing the campus program review. Self study

• External team will meet with unit to look at self-study and as well as evidence. Team will submit report to Exec Committee who in turn will validate report for accuracy.

• CAS 2003 Standards is on student learning outcomes. • Elena did a presentation to the group. • Lynn Yankowski provided references for program review and stressed on

providing evidence in order to set goals for improvement. • Directors will need to work with their unit and then go by groups.

CAS Standards

• Determine what those are. • Student Learning Outcomes and how these students understand? • Why are the here • What are their values? • Continuing Student Survey • Continue discussion and practices.

Next Meeting: June 3, 2004, 2:30-3:45pm, Ka`a`ike 105CD ..

SSDirectors Budget Minute April 22, 2004

Present: Alvin Tagomori, Paula Purdy, Lui Hokoana, Paul Levinson, Nancy Hasenpflug, Elena Alexander Minutes of April 14, 2004 revised as follows:

• Under EOC, it should read as “EOC has completed the mission statement and is working on reformatting the functional areas. Annual performance report will be used for gathering data.

Student Center

• $3.5 million reserved for Student Lounge renovation for repair and railing replacement. ADA compliance will also be worked on.

• $3.5 additional monies requested at the next session for some interior repairs.

• $300 million requested to explore the Science Building for Governor’s review.

Program Review

• Each unit presented their own mission statement. • Student Services Program Review now being implemented. Striving for

improvements. • Must tie in with functional statement. • Link functional statements with CAS standards. • Link to specific functions in accreditation standards or student life

outcomes or reconvene Program Review Committee. • Documenting training attended, FA sessions. • All services must tie in with CAS standards and documenting to show

evidence (accountability). • Next meeting, Financial Aid draft of mission statement and functional

statement will be refined. • Liko A`e is working on mission and functional statements. Completed first

phase of survey (program/process). • Binder will be created to include functional and mission statements of all SS

units. • EOC chart reflects achievement and not student life outcomes.

• All Units will need to work on this area. • EOC can visit high schools as there are no talent • Student Services org chart will include all federal funded accounts with

allocation. • If 5% cut is made it will affect student help area. • 100% federal student help funds less students 75-25 matching can spread

more student help. • If we are to resurrect the Continuing Student Survey, what questions should

we ask. • Before CSS done, all directors must submit functional statement. • Start from each section and must relate back to mission and functional

statement. • Good suggestion….attach survey with grad application. Good return rate. • Survey is to measure quality of service. Include whether they are

returning. • Fred, Steve, Priscilla, Counseling need mission/functional statement. • Each director will receive their respective set from the CAS binder.

Financial Aid

• Moving from paper checks to electronic system to release monies at the front end.

• May 14 is Mary’ DeMello’s last day Upward Bound and SSSP

• Objectives and what action taken in ways of improving services, i.e., contract areas.

• General SEOTY on campus due to Manoa’s budget cut. FA to set out flyer. • UB recognized Brad and Debi for doing outstanding work. • UB gearing up for Summer. All personnel hired. • SSSP’s Project Director, Karmi Flores, will be on board on May 17. • Nancy is working on SSSP grant. Shorter version and in contact with

Georgette Sakumoto. Student Activities End of Semester Party on 4/23 EOC conducting tours on campus.

Jump Start Bulk mailing completed. Many hours and manual labor from EOC, Counseling, Upward Bound, and A/R. Graduation Invitation letters mailed to students for May 16 graduation. Next Meeting: April 29, 2004, 2:00pm, Ka Lama 102

SSDirectors Minutes June 25, 2004

Present: Alvin Tagomori, Michele Katsutani, Karmi Minor-Flores, Elena Alexander, Paul Levinson, Cathy Bio, Steve Kameda, Carol Nagano Banner Update • John Morton in process of setting up Banner Central (moving from Firehouse to

UHM-Student Services Building. Stella Ho-McGuinness, Judy Shishido, and Harriet Miyasaki will be at UHM.

• Monies from tuition increases will pay Banner’s staffing and cash support assessed to each campus, exception of UHM, based on FTE count.

• Temporary fill in for Banner Financial Aid is Jeff Scofield. • Paula Purdy, Flora Mora, and Kris Shibano will be MCC’s field specialists. They

will be on-call and supported by the campus. • New Banner Steering Committee will be formed. • Banner Conference will be held in Waikiki next year. Expecting 8,000

participants. • System will be converting to Version 6 next fall, followed by Version 7. • According to John Morton, admission portion in Banner has problems with

collection of data and each campus differs (i.e., application fee, fees collection, deadline).

STAR

• Brief overview of STAR was presented by Michele. • STAR is a degree audit system. • There are problems as each campus differs on grading, etc. • By October 2004, it may be up and running. • It will help students in deciding which campus and program is the best

possible fit. Student Housing

• PBR-Hawaii has been hired to do a long range project and will come up with recommendation.

• Addison Strickler, group from Maryland, may also be looking at student housing issues.

• UHM, UHH, and MCC are being looked at for either renovation or possibly being demolished.

Enrollment Growth

• MCC’s enrollment growth and programmatic growth connects with housing. • China US Center has contacted MCC. • Long Range Development Plan (LRDP) formally known as CIP is looking at

potential housing. • Tentative meeting in early July with Mayor Arakawa regarding County

property for dormitory. • There will be a Systemwide Student Housing Planning Meeting on June 29 to

meet with potential developers (Inohana and Argosy), as well as with administrators, students, Alice Luther, with a tour of dormitory,

Operational Budget AY 05 Clyde anticipates that current operational funding for AY 05. Enrollment stats were distributed by Steve. It was noted that the Oracle report he has access to different from the reports printed by Carol. Next SSDirectors Meeting, July 8, 2004, 8:00am, Wong Room.

SSDirectors Meeting Minutes July 24, 2003

Present: Alvin Tagomori, Cathy Bio, Michele Katsutani, Stephen Kameda, David Brass, Priscilla Mikell, Carol Nagano Minutes of July 3, 2003 distributed. Banner Update

• A partial portal system pipeline will be available to students beginning August 18. WebCT and Calendar targeted for Spring 2004.

Financial Aid

• Checks will not be disbursed by the first day of school. Disbursing Office will be cutting checks for Manoa on August 1st; MCC on August 18. If Paula goes into the system on August 15, monies will automatically be disbursed into account in 2-3 days and students should get their checks by August 25. Thereafter checks will be cut automatically with any residual monies to students. Students are required to purchase books with personal funds. Financial aid students who receive scholarships may impact their financial aid award.

• President Dobelle wants the cash website listing all scholarships to be listed at one site

regardless of which campus the student attends. Larry Matthers will be responsible with this website.

• Federal modifications are coming in piece meal and affecting the Banner system, which John

Morton wants in order to test the system. Late registrants will pay a $30 late registration fee from August 25. Financial Aid will send attendance sheets and will also send flyers of MyUH to instructors. Admission & Records are also including information of MyUH with the acceptance letters. For Spring 2004 early registration may occur on-line and begin on November 12. Students who elect to do registration in-person may register beginning December 1. On-line credit card system is not working due to overload. Spring/Summer Conversion for UHM & UHH in Banner this week with complete transfer by November 1. Transfer Credit Evaluation. Both STAR and Oracle system are used. When testing both system,s found no problem with STAR. Problems were found with a 4-5% margin of error when using Oracle. CC’s need time to meet with Gary to see what logic can be worked on.

Data of all active international students must be inputted into SEVIS (computerized tracking system) by August 1. This will allow students to return for the Fall semester. This system replaces the I-20 paper trail. Students initiating registration for the first time from August 25 will be assessed the $30 late registration fee. If students were purged, they will be assessed the late registration fee. Purge list generated by Steve reflects students registered up to July 15. Non-eligible financial aid students not qualified for financial aid will be submitted to Steve for purging beginning August 4. Steve will attach list via email to specific staff to update and return to Steve. John Morton and Dave Lassner are working out the details on setting up Banner system office. Any increase in tuition revenues goes to Banner. No budget update on the submitted proposal. Proposing system office to work on an Alcohol Drug Education Program under the direction of Doris Ching. Health Insurance Waiver Policy. This is specifically focused on international students. Working on proposal on the process before these students can register which may be to prepay prior to entering semester. Alice or Steve to represent MCC. 2003-05 Collective Bargaining Overview. Workload issue may focus on instructional faculty only. Home School Issues. CC’s differs with admitting policy. LCC is not admitting under 18. WCC are faced with problem with DOE on approving the form. Per Steve, when student does not have an attachment with a high school, Lee Hoxie would sign the release form. Steve has been asked to follow up with Lee on any updates. Steve and Gretel will attend FERPA Workshop at UHM on August 6. UH Distributive Learning Advisory Council (DLAC) is headed by David McClain. External Grant Submissions. David is currently working on his SSSP grant. Alvin has asked Lui to work with Priscilla on the Halau A’o grant. MKI’s grant being finalized. Consultant working on long range student housing plan which ties in with the master plan. Clyde is sending a proposal to request for the eight acres (property adjacent to MACC) to Mayor Arakawa. George Kuh who is an expert on institutional assessment will be presenting workshop on December 2. More information to follow.

SSDirectors Meeting Minutes of January 30, 2003 Present: Alvin Tagomori, Cathy Bio, Nancy Hasenpflug, Steve Kameda, Paul Levinson, Michele Katsutani, Lokahi Antonio, Elena Alexander, David Brass, Carol Nagano Minutes of December 5, 2002, distributed. Acknowledgements Mahalo acknowledged to Student Services for their hard work during Spring Semester registration. Accreditation

• Report was accepted. Program Review Sub-Committee composed of Paula, Elena, Herb and Alvin will reconvene. Implementation Plan will be brought back to Student Services. Other staff are welcome to attend the meeting.

Civil Rights Compliance Review

• Darlene Dockman will conduct a federally mandated review for an On-Site Vocational Education Civil Rights Compliance Review on February 24-27. She will be meeting with staff, instructors, and students during this period. Appointments can be made through Carol.

Budget Cut

• David was asked to do a budget cut of $167,000 earlier this year. All vacant positions are frozen, with the exception of Tressy Aheong’s casual hire appointment. Monies will be taken out of revolving funds to cover programs that are in deficit. David is working on cutting $198,586 from next year’s budget. This cut would affect the instructional area, affecting courses and access. Foresee fewer students less income tuition revenue, and possible program closure.

CCSSE

• Conducted three focus discussion groups on January 27-28 with Maui students, as well as meeting with faculty. They were very impressed. flo will be attending the award presentation in Texas in May.

Mohala Ka ‘Ike

• Lokahi visited Hana and met with the director. He will be on Molokai on Jan. 31 with a visit to MCCC next week.

Admission & Records

• Steve reported that SEVIS is a computer tracking system on all foreign students. SEVIS registration will be incorporated into Banner.

Student Support Services • David indicated that they are still accepting students into their program. Will be

taking a group of students to Rainbow Bridge as well as setting up a trip to UH-Hilo.

• Al Nakatani will be offering scholarships to students. Because the percentage is very low, David announced that we should encourage students to apply for scholarships.

Counseling

• Kaulana Keala is on board till June 30 as an APT Casual Hire under Carl Perkins. Her main focus of responsibility will be on data collection and setting up the computer tracking system.

Financial Aid

• Paula will be attending the Banner Summit Conference in New Orleans, Louisiana on March 9.

• UHF scholarships will become available from Feb. 3 with deadline of March 14. Tom Wright is assisting in updating web sites to publicize scholarships.

• Student Employee of the Year gathering will be on March 20 with nominations due by February 21. Two names were submitted for the Jack Kent Scholarship for students transferring from a CC to a 4-year college.

Student Activities

• Movie called Spirit will be shown on campus on Feb. 21. • Elena announced that articles for the school paper be submitted to her by

February 16 which will be distributed on March 3. Other submission deadlines for April is March 17; for May is April 2.

• Student Government working on increasing the student activity fee. • Elena needs input for a graduation commencement speaker. • Stop the Hate Session will be held on March 19 and April 23, 9:00-12:00pm, in the

Wong Conference Room. The trainer will be facilitating the session on conflict resolution. Campus ohana is invited to attend.

EOC

• Publicizing scholarship flyers. Scholarship workshops available to assist with completing scholarship forms. Paul on Lanai today to provide financial aid workshop.

• Shane and Paul will be attending the WESTOP Conference Meeting on Oahu. Submitted by Carol Nagano

SSDirectors Meeting Minutes of February 6, 2003 Present: Alvin, David, Paul, Nancy, Paula, Michele, Fred, Steve, Elena, Carol Minutes of January 30, 2003, distributed. Proposal to transfer of Perkins Funds to “No Child Left Behind”. Asking to lobby congressional members and Bush Administration. With MIF in Banner, a single database is currently being worked on which will include the entire UH system. Modification proposal on financial aid to allow students to enroll at other campuses during the same semester. Proposal will be presented to the Council of Chancellors. Policy issues relating to cashiering will be addressed at the Banner Steering Committee. Maintenance cost for Banner will be discussed with John Morton as cost factor is expensive. Council of Chancellors will decide articulation database. No timeline as yet on whether to separate or on one database to be addressed. Requesting the migration of the entire UHM database into MCC’s. Currently MCC does not have an articulation database. WASC needs to approve the new reorganization. Sharing Student Activities. Spirit, new movie, being shown on campus in February. Elena has been asked to on the Academic Senate Committee. Admission & Records. Japanese Consulate will be on campus on February 26, Laulima 108, 11:00-5:00pm, to assist international students with visa services. Dormitory. There are room vacancies for 3 males and 1 female at the dormitory. Alvin reported that they are close to hiring a consultant to develop housing. Counseling. Met with University of Phoenix. They are accredited but there is a difference in articulation. Michele and David will be on Molokai on February 20 meeting with Katina and Becky. Financial Aid. Banner will be down during spring break for conversion purposes. Financial Aid will not be awarding until MIF is up and running. Banner is conducting more training sessions. If you encounter any problems with Banner, please contact Banner.

Upward Bound. Nancy and her staff will be off to Washington DC from February 28-March 8 for Close Up. Meeting with Senator Inouye’s office and visiting White House. Will also be meeting with all Hawaii legislators as well as with TRIO. Will be doing college tours in March. EOC. Completed financial aid workshops with good response. Attended WESTOP Conference meeting on Oahu. Public Hearings on UH-Hilo tuition (changing to one tuition rate for lower and upper divisions) schedule set at different campuses. Public Hearing at MCC on February 28. Notices posted around campus.

Student Services Directors Meeting February 12, 2004

Present: Alvin Tagomori, Fred DeAquino, Michele Katsutani, Paul Levinson, Uilani Uwekoolani, Shane Payba, Elena Alexander, Steve Kameda, Carol Nagano Strategic Action Ed. Management

• Alvin met with Karen Tanaka and Wini Chung to fold both teams into one. Refining to begin working with cohort next fall.

Biennium budget

• Each director is asked to work with staff for discussion at February 17 meeting on the revised assumption of needs and when.

UH System Strategic Plan for Student Affairs

• Each cqmpus to submit the 5 top needs. List to be submitted to Doris Ching. 1. Implementation of Banner with full implementation of support. 2. Co-curricular clerical help 3. Housing 4. Disabilities/Mental Health Challenges 5. Transcript evaluator 6. Recruiter to facilitate international students and transitional

services Sharing

• Counselors to revisit mission for discussion. • Learning Outcomes—how does the operation of the office of

spiritual learning.

Financial Aid • UHF scholarship available at EOC. Deadline March 14. • Executive Committee presented with Banner Project with funds from

Facilitating Services: .5 APT position for one year for a temp. Transcript Evaluator .5 APT assisting Flora and Paula .5 APT for Kris .5 APT student Help

Student Activities

• Hoolaulea, March 14, 1-6:00pm. Asking for volunteers. • Tickets at OCET, Borders, $10 pre-sale; $15 day of activity. • Willy Wonka & the Chocolate Factory movie night, Feb. 20.

• Elena traveling to Washington DC at the end of February. Upward Bound Shane traveling to Washington DC for Close up, March 3/5-13. EOC Financial Aid workshops—good turnout Admission & Records STAR being tested. Implementation of $30 late registration fee Continue with posting flyers on campus Conferring with Stella regarding list of students with pre-majors. FACTS plan. Students must pay by due date. Students enrolled in Distance Education included in FACTS plan. NETPAY is in competition with FACTS. March 1 start date for transcript evaluator (Lehua Yoshioka) Banner Banner will override pre-requisite if enrolled for English 100 in Spring and enrolled in English 22. If student fails Eng 22, student is removed manually from English 100. UH Health Center Administering TB tests. MMR was found not consistent with procedure.

SSDirectors Meeting Minutes of February 13, 2003 Present: Alvin, Paula, Michele, Paul, Steve, Elena, Nancy, David, Carol Distributed minutes of February 6, 2003. Revise Upward Bound section by replacing the word staff with students. Budget Update. Budget restriction from this year’s budget of $167,000 reduced to $35,632. Budget for next year of $192,000 now reduced to $93,836. If cuts occur, there will be reduction of lecture courses, shifting Sally Cool to Perkins, cutting of Library IV position. Looking at vending account to print SOC and catalogs, as instruction is unable to cover cost or might use monies from next year’s budget. It was also suggested that the CWS matching funds which is absorbed by Student Services be used to pay for the printing of the schedules. Increase in tuition for next year goes to the system to pay Banner. It was suggested that the completed Continuing Student Surveys be scanned but due to time constraints, follow up will need to be done. There will be a UHH public hearing at the end of this month for a tuition increase. MIF (Multiple Information Function) Banner training will be held on campus on March 10. Various staff members will attend training in Honolulu. Banner will be shut down during spring break. Concern on whether transfer credits will be counted for time ticketing. Students will now be able to register through one campus for distance ed classes. MCC has no articulation database in place. Faculty has been meeting with other campuses to articulation. Darlene Dockman from the State Office of Civil Rights will be on campus Feb. 24-27 to conduct interviews. Jane Jarrow will be on campus on April 1 to meet with faculty, staff, and administrators to provide updates of Section 504 and ADA on special needs population. There will be no Excellence in Education conference this year due to budget restrictions. Accreditation site visit will during the Spring Break.

SSSP Students will be attending Rainbow Bridge at UHM on March 7. Planning a trip to UHH on March 21. SSSP still accepting students to program. David and Michele will be visiting Speech and Communications classes (class projects) to discuss a potential project of improving the way we communicate with students. Georgie Sanchez who was hired as an emergency hire ends tomorrow and a replacement is being sought. Student Activities Deadline for articles for campus newspaper due to Elena by Feb. 14 for distribution on March 5. Elena will be attending the ACU-I Conference in Chicago on February 28-March 9. Student Government is seeking to increase the student activity fee. If approved, an addendum will be included in the schedule of classes and also publicized. The 2nd MCC Performance series on Feb. 12 was a success. Financial Aid Paula is testing the FA system. Gretel has now been hired by the Liko A`e Program. Financial Aid has made accommodations to have Gretel share an office with them. Student of Year Employee event will be held on March 20. Nomination deadline is February 21. Cathy will be attending Banner Training on Oahu on March 3 & 4. Paula will be in Louisiana attending Banner Summit Conference on March 3-6. Upcoming WAFSAA Conference in April. Counselors There will be a High School Counselors Workshop with 35 participants on campus on February 21. Michele and a few high school counselors will meet with two representatives from Menlo College and Chapman University of February 24. Upward Bound Confirmed that Upward Bound’s grant was received by DOE. Maui Hui Malama is seeking mentors. Admission & Records Under FERPA’s rules and regulations, information on student cannot be released without the consent of the student. Steve is looking into the numbering system for registration at a cost of about $400.

EOC held their first monthly meeting to discuss planning, scholarship information campaign, UH Foundation scholarships. Paul will request for a meeting with Unit Heads.

SSDirectors Meeting Minutes of March 6, 2003 Present: Alvin, Cathy, Michele, David, Shane, Fred, Paul, Carol Distributed minutes of February 13, 2003. Revise Accreditation Site Visit to include that Alvin will be on an accreditation site visit during the Spring Break. Revise Admission & Records to include “that information can be shared among faculty”. Revise EOC to delete “their first monthly meeting” and replace with “a meeting”. Office of Civil Rights interviews went well. It was recommended to develop wording for brochure and catalog. Banner will be implemented at all 10 campuses by April 1st with on-line admissions application by April 1st. Electronic payment process not ready to go live as yet. New template to produce Web for Registration information to be completed by March 15 for mailing to all students at least two weeks prior to registration. In order for students to access Banner, they must have a hawaii.edu address. The same would apply to all faculty. The revised information on Web for Faculty will be distributed. Please forward your request to Steve Kameda of students requiring special needs. Registration for continuing students begins on April 14; May 1 for new students. Working on application for students who stop out for one semester. Alvin to confer with John Morton proposing increasing late registration fee Requesting to modify refunds process simpler (proposal 100% refund through last day to last day of late registration; 50% refund the next week. John Morton’s proposal for CC for payment deadline is July 15. Purging will occur after 4:30. Articulation Data Base-still being worked on and forwarded to Deane Neubauer (academic question). Database from UHM and Kapiolani CC to be used at MCC. Banner will be incorporating housing, non-credit, and bookstore. Financial aid issues still need to be addressed. Deans of Student Services voted on getting another consultant for FA, as there will be only one consultant for financial aid for the entire UH system at the end of March. FA consultant is not part of maintenance. Cost for consultant is $40,000/month. John will review and review budget. Initial bid on maintenance proposed by Banner is too expensive and therefore looking to utilize internal pool. On-line orientation is being previewed which Kapiolani and Kauai CC worked on. CCSSE summary-draft was forwarded to Michele and Suzette. Alvin needs draft back ASAP. As of this summer, campus leadership goes back to Clyde as CEO.

Sharing Counselors At Unit Chairs meeting, restructuring of the carpentry program was discussed. Financial Aid. Paula is attending Banner Conference in New Orleans and back on March 14. Cathy is on vacation from March 12. Second distribution check will be made on March 31. Attendance verification forms will be mailed out on March 27. UB. Students and Nancy are in Washington DC and returns on Saturday. Program is gearing up for summer program. Vacancies available for program assistants and home economists. Taking students to UHM, Chaminade and Kapiolani CC, March 24-27. SSSP will be taking 15 students (including 3 from Molokai) to Rainbow Bridge at UHM. Eleven students will be visiting UHH in conjunction with “Majors” Fair. EOC has given out hundreds of scholarship applications. Scholarship flyers have been posted around campus with information publicizing financial aid workshop dates. Paul will be on vacation from May 15.

SSDirectors Meeting Minutes of March 13, 2003 Present: Alvin, Lokahi, Shane, David, Elena, Paul, Michele, Steve, Carol Distributed minutes of March 6, 2003. Revise section in Banner, which should be tentative only. Revise section in Upward Bound, which should be Taking students to UHM, Chaminade and Kapiolani CC, March 22-24, 2003. Revise section in EOC, which should be that Paul would be on vacation from May 23. Email to campus that Banner will be down 4:30pm March 21 and targeted to be up on March 31 with new Banner System. There will no access via web for students and faculty until April 14. Schedule of classes must include “fees subject to change” due to anticipated changes in % of refund and student fees. Time ticketing is based on credits earned at home campus. CC students will not be able to register for 4-year campus courses. Email Steve with concerns for feedback in Web for Students in defining certain words or new phrases. There will be a glossary section in Web for Students. Steve, Tressy, and Herb will be attending Articulation Database Training next week. Suzette will be meeting with SSDirectors to brief them on Strategic Planning. SSDirectors have been asked to review report. There will be no new budget initiatives to restore funding level. Currently there is no current budget cuts. There will be no lobbying for any new initiatives. Sharing EOC reported that March 14 deadline for scholarships. Elena reported that her ACUI trip to Chicago was very informative. Information to be shared with ASMCC council. “Stop the Hate” registration is still open. Student Government elections forthcoming. Filipino Culture Day on March 13 from 11:00-1:00pm. School paper initiated by students will be distributed around campus. David reported he and a group of SSSP students would visit UHH on March 20. David will meet with the SSSP Director in Hilo during the weekend. Students who participated in Rainbow Bridge saw the trip as a good experience. Nancy and Upward Bound students returned from Washington DC. Good experience for students. One of the students was asked to be an aide in Ed Case’s office next year. Lokahi will meet with other MKI directors to discuss the termination of their program in December. Lokahi works with pre-sentencing and women inmates at MCCC. Michele reported that Wini would be back on March 17. Counselors will be conducting group advising for summer and fall registration beginning March 28 in Ka Lama 204A from 10:00-12:00pm. Students need to sign up for appointments. There will be no SSDirectors on March 20, as the Deans of Student Services will be having their meeting on our campus.

SSDirectors Meeting Minutes of April 3, 2003 Present: Alvin, Lokahi, Shane, David, Elena, Paul, Michele, Steve, Carol Distributed minutes of March 6, 2003. Banner/Registration Status It was reported that we are unable to view UHM and UHH, but will be able to view only for other UH community colleges campuses. Printing of transcripts can be completed at student’s home campus only. For multiple applications, UHM requests that students apply for each campus they plan to attend. On-line application will be ready by mid-April. Training will be provided. Application fees and deadlines will be discussed at the next DOSS meeting in order for all campuses to have a common deadline for application fees and deadlines. A home campus is designated when a student first applies. When TB clearances are received, the receive date should be recorded. If the date of the clearance is recorded, we will be in violation of FERPA rules. All 10 campuses now have one database. Time ticketing begins on April 14. Special groups (graduates, student employees, UH-Center) will be able to register on April 14. Student schedule bill will reflect all charges. Students may be able to pay by credit card via web. Each unit will be responsible in recording holds for students. These holds will now be reflected in the systemwide central office. Tentative date for payment of tuition/fees is July 15. If approved, purging will be on July 16. This excludes students under financial aids, FACTS payment plan, and third party. Perkins Achieving Standards Michele, Suzette, and Maggie attended grant proposal meeting. Campus meeting held and thus far, Nursing, Human Services, Food Service, and Coop are interested in participating. Grant is for a two-year period and the community college system’s share is approximately one million dollars. Other million goes to DOE. National ClearingHouse requests information for enrollment data, which is generated twice a year. This information will be helpful for the Perkins program . Jane Jarrow She pointed out that MCC is in much better shape that the other cc’s. Sees good collaboration with faculty and staff. She had concerns about accessibility and number of stalls. She indicated that good judgement on medical records as they fall under FERPA. Alvin will attend a wrap up meeting with Deans of Student Services next Tuesday with Jane Jarrow. Military Deployment Students called up for military deployment will be given a full refund. Students must provide deployment papers. Provide names of deployed students to David Tamanaha for reporting purposes. If students are receiving financial aid, they must check with FA before leaving. FACTS Plan David and Flora met with Kris to get FACTS connection by April 14. If a Maui student enrolls for a DE class from another campus, FACTS will honor student. Campus “PP” hold is designated for students under the FACTS payment plan. FACTS people will be here on Monday to meet with Alvin.

Fred reported that Upward Bound would be utilizing the dorm during the summer. Building C still needs to be renovated. Must be completed, as Darlene Dockman will be revisiting campus again on May 9. Counseling department emailed faculty that they are available to assist students who have concerns about the war. Financial Aid received 212 scholarship applications. Financial Aid thanked EOC for their assistance. If you are interested in serving on the screening committee, please contact Cathy. Paula is currently working on the financial aid database. Scholarship Award reception still in flux due to Deborah Peterson’s leaving. Next year’s financial aid awarding process will have changes. FA office will be closed on April 14-15, as staff will be attending the WASFA Conference on Oahu. FA applications will be processed beginning mid April. FA checks will be dispersed once a semester, approximately 120 days prior to first day of semester. Tuition is automatically taken out. No attendance verification required (approved by flo). Students will now be held responsible to either decline or accept financial aid package. Trisha Nekaifes employed as student assistant in Student Activities Office has been selected as MCC’s Student of the Year. ASMCC members has approved assessing $10 student activity fee. When formally approved increase will take effect in Spring 2004. Second issue of student paper will be coming out in two weeks. ASMCC approved a change in charter. Revised charter will be, if a student is enrolled for 3 credits at MCC and 3 credits at another campus, student will be able to serve on ASMCC. EOC and Upward Bound staff will be attending WESTOP Conference. Upward Bound staff escorted students to Oahu during Spring Break with a visit to Chaminade, Kapiolani CC, and UHM. They also took a tour on the Battleship Missouri and watched an UH volleyball game. Upward Bound is gearing up for their summer program from June 16-July 25. Recruitment for positions is available. Steve and Georgette attended the NASFA Conference on April 4 with major issue related to SEVIS. On April 10, the SSDirectors will focus on Suzette’s discussion on Strategic Plan. There will be no meeting on April 17.

SSDirectors Meeting Minutes of April 10, 2003 Present: Alvin, Paula, Michele, David, Lokahi, Steve, Jackie, Elena, Carol Distributed minutes of April 3, 2003. Revisions to minutes under Time ticketing, students with 36 credits completed in Fall 2002 along with UH-Center students will be eligible to register from April 14. Strategic Planning presentation has been rescheduled. Shared Governance Retreat, May 3, Maui Prince Hotel, 8:30am. Staff has been asked to participate. Refer to John Morton’s handout for updated Banner information. Refer any Banner problems to Paula if errors are detected. Refer any GPA problems to Steve. John Morton and Dave Lassner are preparing a draft of support plan for resource after implementation completed. Draft to be provided to Banner Steering Committee. Questions surfacing from SSDirectors were (1) who does this group report to?, (2) if something comes up, who can we call? FAST TRACK. Counselors need to inform students if courses are not articulated at the time classes were taken. Students who have registered for Fall classes will have up to July 15 to pay their tuition; thereafter their courses will be purged. Students under FACTS, FA, or third party payment will not be purged. Priority registration letters were mailed to all continuing students. From April 14, staff is requested not to register students but to train students to register through MyUH. A/R Clerks will register students if lines are long. UHM students can enroll for Maui courses from April 14 as long as they have met the prerequisites. FA second disbursement checks will be mailed to students shortly. UH-Manoa general ed core requirements is approximately 31 credits. There has been discussion about transfer ready certificates and also allowing students to classify themselves as “pre-majors” such as pre-business, pre-education, etc. E-Cashiering allows students to sign up for FACTS with a much faster turn around time. Activities from Student Activities: Coordinating food drive. Elena is APT representative to Academic Senate. 2nd issue of Ho’oulu distributed with final issue on April 16. Literary Journal is being distributed. Student Performance will be at noon, 4/17 at Media Center. Philosophy Day is on 4/10. Stop the Hate is on 4/23, 9:00-12:00pm, with lunch served. SSSP attended WESTOP Conference. With new TRIO director, major changes and revamping taking place.

Upward Bound reported that UB was found to be ineffective. Per Nancy this was a result of a panel not reading all of the Performance Reports. The Ag program is currently under construction. There will be no new AG majors accepted. Only Landscaping degree to be offered. There will be two AG courses offered each semester. Steve will inform A/R staff to refer students interested in AG to counselors. Scholarship Recognition reception is in flux due to no staffing. Screeners will be reviewing the applications. Deborah Peterson will be leaving her position.

SSDirectors Meeting Minutes of May 1, 2003 Present: Alvin Tagomori, Fred DeAquino, Paul Levinson, Paula Purdy, Elena Alexander, Michele Katsutani, David Brass, Steve Kameda, Shane Payba, Carol Nagano Distributed minutes of April 10, 2003. No changes reported. Minutes of DOIS/DOSS April 17, 2003 Meeting distributed and discussed. MCC is currently using Kapiolani CC’s articulation database. A draft is being recommended to develop and maintain a single articulation database system. A draft of Dean’s List Policy is being proposed for a systemwide criteria of 3.5 gpa, with a minimum of 6 credits at home campus only, letter grades, and non N,F,I, or NC grades. Banner will allow viewing of all student records by using SCHARCE. Staff has been asked for feedback to Alvin regarding deans list policy. Students are able to register for Fall classes that have pre-requisites. If students fail to meet the pre-requisite requirements, students will be disenrolled for the Fall classes. Funding source to continue Banner is unknown at this time. Looking at the increase in tuition revenues to continue Banner implementation. Payment to SCT is spread out throughout the system till FY 2006-07. Staff has been asked to come up with proposals for the on-going Support of Student Information System. Refer to draft. Sharing Upward Bound is gearing up for Summer program that begins on June 16. Nancy has been named as a TRIOQuest Best Practice Finalist and will be going to Alaska. Steve has asked instructors to follow grading instructions for inputting Spring grades. There have been problems with the wait list and Steve will check with Stella. Students will be purged after July 15 if no payment have been received. Continue to accept students into the AG program despite reconstruction in this program. Counselors are continuing to work on their mission statement and will be on Polycom system to include Molokai. David and Michele worked on a communications survey to see how services can be improved. Activities on campus for students include the Pau Hana Party on April 30; Japanese Culture Day on May 1; and Willie K performance on May 7; and with commencement on May 18. Paul reported that there has been an increase of interest from local high schools as more applications are being distributed. Students being awarded scholarships have been notified with a Scholarship reception on May 29. Paula has asked all faculty to report the last date of attendance on the grade rosters for students who failed to complete the course(s). Fred reported that he is ready to close down halls and prepping for Upward Bound’s summer program. To comply with ADA requirements, A-102 will be renovated. Building C will begin renovation starting on May 19. David is focusing on students who have not registered for next semester.

SSDirectors Meeting Minutes of May 22, 2003 Present: Alvin Tagomori, David Brass, Michele Katsutani, Loke Yamanoha, Cathy Bio, Shane Payba, Carol Nagano Distributed minutes of May 1, 2003. Draft of the latest version of MCC’s Strategic Plan distributed. After compilation, Goal 4, Objective 1, was given top priority; Goal 1 was given 2nd priority; Goal 2 given 3rd priority. Each unit will work on goals to create activities to specific strategy that includes plans and timelines starting this summer for Student Services. Alvin recommended that the entire staff meet at least once a month with Friday preferred. It will be an informal session to share concerns. To provide quality front counter assistance similar to Kapiolani CC, Alvin mentioned that he would like to see it managed by front line professional staff. Staff will be cross-trained resulting in reorganization in Student Services. Update from Program Review Committee will start with a 4-year cycle beginning with Fall 2004 with: Year 1, Trio Programs, 2003-2004 Year 2, Student Housing/Student Activities/Admission & Records or Counseling or FA, 2004-2005 Year 3, Either Counselors, FA, or A/R, 2005-2006 Year 4, Ku`ina & Liko A’e, 2006-2007 Each unit will need to prepare a self-study report similar to the Accreditation Report. We should begin thinking on who should be on the program review committee, i.e., campus or outside colleagues. Committee will use the CAS system to do a program review with documentations prepared from each unit. Mohala ka ‘Ike is not included in this program review as they may be shifting to instruction. Next meeting scheduled for May 29, 2003.

SSDirectors Meeting Minutes of May 29, 2003 Present: Alvin Tagomori, Paula Purdy, Mona Stevenson, Jackie Kanekoa, Nancy Hasenpflug, Steve Kameda, Michele Katsutani, Carol Nagano Distributed minutes of May 22, 2003. Plaque was presented to MCC at the NISOD 2003 Conference for being awarded the MetLife Life Foundation Best Practices in Student Retention Award of $10,000. Paperwork for the transferring of the award is being worked on. Student Services will begin working on the Strategic Plan this summer. Top priority attention will be to areas that were rated low in the Accreditation report. Program Review Committee has developed a 4-year cycle. Prior to fall semester, all units must do a self-study with documents based on the CAS standards. Alvin stressed that all units review the CAS Standards. Units will then submit to the Program Review Committee in the Fall and forwarded to Steering Committee in the Spring. Program Review team will be made of a 3-4 member committee composed from campus, system, and students. In the 2004-05, Admission & Records will be based on access. Program review is to help each unit to improve its services. For G-funded units, results will be reviewed by an outside source. Documents will be sent ahead to (1) Evaluation Committee to review, (2) DOSS, and (3) then to Executive Committee. The program review draft must be submitted on their progress from each unit. Alvin recommended that all units review the CAS Standards. Monthly Student Services staff meetings will be open for all staff. It was suggested including Molokai/Lanai through Polycom. Kaaike 105 is available Monday mornings at 8:00am. Sharing Financial Aid reported that the Scholarship Reception to be held this afternoon. Auditors will be here from June 30-July 15. Upward Bound has been funded for the next 4 years. Summer Program is from June 16-July 25. Steve reported that no posting of degrees will be entered on student’s record without student’s consent for AA, AAS, CA degrees, but will be okay for Certificates of Completion and Certificates of Competence. Graduation confer date on transcript is the semester they applied for, i.e., last attended in 1980 and applied for degree in 2003, will show as 2003. David and Michele will be meeting with Katina and Becky on Molokai on June 6. Kaulana’s last day in the counseling office is June 30. Alvin recapped on Kapiolani CC’s one-stop shop handled by professional staff. Next meeting scheduled for June 12 for further discussion on the Strategic Plan.

SSDirectors Meeting Minutes of June 12, 2003 Present: Alvin Tagomori, Paul Levinson, Paula Purdy, Nancy Hasenpflug, Lokahi Antonio, Jackie Kanekoa, Maggie Bruck, Carol Nagano Minutes of May 29, 2003 distributed. Correction to minutes under Strategic Plan for the 2004-05 Academic Year for Admission & Records, per the program review discussion, the starting point will be on access. Work on the Strategic Plan will be worked on shortly and voting on priorities will take place for the Student Services program review. The program review schedule was taken to the Executive Committee who will assume the role of the Program Review Steering Committee. Each unit needs to identify program review committee composed of 3-5 people. Committee will be oriented on expectations, unit will review self-study and make recommendations. Timeline for Units by Academic Year 2003-04 TRIO Programs 2004-05 Admission & Records/Housing/Student Activities 2005-06 Financial Aid/Counseling 2006-07 Ku`ina/Liko A`e 2007-08 Cycle begins again with TRIO Programs Monthly Student Services Meeting held once a month on a Friday in Ka`aike, Room 105CD, 8:30-10:00am. Upload and download is operational for the FACTS payment plan (thanks to Kris Shibano). Per Flora this cannot be verified until July 5th. If this is working, looking at the e-cashering piece allowing students to apply on line with FACTS. This would allow students to be signed up immediately. Over the last three years, counselors have begun implementing the Case Management System. The Academic Senate has approved including the AA transfer students. It has been stressed that every student should have an ed plan. Ken Curtis, Case Management Coordinator, from Kauai CC, will be attending the Carl Perkins Meeting on Monday. He will also be meeting with Suzette and Alvin. Upward Bound’s summer program to begin shortly. Dorm inspection will be held on Tuesday. It was noted that A102 would not be available for one week; one apartment in Bldg C will not be available. Math instructor is needed for their program. Staff training begins today. Mohala Ka `Ike is ending their 3 year grant and uncertain about renewal and potentially moved to instruction. MKI is implementing the children’s literary for Hawaiian and English language literary program. There is a summer program going on in Hana. Molokai students are working on a video production and will be visiting New Zealand. Maggie reported that counseling department is reviewing assignment of counselors. Financial Aid auditors will be on campus at the end of June. Clerk will be on vacation this summer. Paula suggested that unit should talk to their counterpart and students at Kapiolani CC regarding their One-Stop Shop system.

Student Support Services data from last year is being compiled. There were 105 students under their program. Letters are being sent to students taking remedial courses with an SSSP application. A consultant was hired to work on CIP master plan. Top priority on CIP list is the student housing. Next SSDirectors meeting is on June 26.

SSDirectors Minutes Thursday, January 29, 2004 Present: Alvin Tagomori, Fred DeAquino, Steve Kameda, Shane Payba, Paul Levinson, Paula Purdy, Michele Katsutani, Elena Alexander, Carol Nagano Minutes of December 11, 2003 distributed. Beginning of Semester Issues

• Enrollment down between 80-100 from Spring 2003. Drop in enrollment may be due to purging. There was only one purge in 2003 verses two in 2004. Not certain about another purge before 5th week enrollment count.

• There have been incidents of unofficially enrolled students that becomes the liability on the instructors.

• Instructors are unable wait list by date through Banner. • Enrolling students in courses requiring pre-requisites. Students at UHM are required to

have registration card signed by instructor. Classes at UHM close classes that have pre-requisites.

Case Management System

• Ultimate goal is to have all students on an academic plan. Program Review

• Lynn Yankowski will be asked to attend meeting to discuss assessment. • Program Review Meeting scheduled for February 9 with Directors from Housing, Student

Activities and Admission & Records. Michele and Paula will also be attendance. • Each unit will have a Program Review team. Each team will prepare a report and submit

it to the Dean. It will then be shared with the Executive Committee. Each director will need to look at areas they are involved in and what they should focus on.

• SSDirectors will receive a new accreditation standards on evidence shared at Shared Governance.

• The new CAS Handbook will be distributed to all SSDirectors upon receipt. Sharing Student Activities

• Hoolaulea is set for March 14, 1:00-6:00pm with concern and telethon. • Ten students will be participating in the Student Leadership Conference at Hilo Hawaiian

Hotel, January 29. EOC

• Financial Aid workshops have had good turnout. Hana and Lanai will be visited. • UH Foundation Scholarship applications available at EOC..deadline March 12.

Upward Bound

• Nancy is attending conference in Vegas and back on February 3.

• Upward Bound summer program will be in full swing from June 16-July 23. Currently conducting staff recruitment process.

• Chaperoning nine students for Close Up to Washington DC, February 23-March 3. • Chaperoning students to visit UHM on March 22-24. • Preparing paperwork for vacant clerk positions.

Kuina

• Five new MCC students enrolled in Kuina Program. • Three students in Kuina program will graduating in June. • Weekly sessions are being conducted…good bonding. • Out of 8 from last semester, 6 have returned. There are 7 more actively going to high

school. Counseling

• Transfer Credit Training on February 20. Training will cover: • Definition of catalog • Definition of agreement of course ID • Placing courses in discipline. • Data inputting completed after evaluation. • Counselors are requested to provide forms to Steve for Judy Buffington.

Dormitory

• Fred reported that one room available. Financial Aid

• Student employment system switched to UH student employment system (paperless system)for all student help within UH system.

• Brochures are now available on rack located outside of Financial Aid office. Other Information

• Windmill Forum tonight. Windmill will be used to generate electricity to campus resulting in savings to college.

• Submit updates for Fall 2004 Schedule of Classes to Jeannie by Friday.

Student Services Directors Meeting February 12, 2004

Present: Alvin Tagomori, Fred DeAquino, Michele Katsutani, Paul Levinson, Uilani Uwekoolani, Shane Payba, Elena Alexander, Steve Kameda, Carol Nagano Strategic Action

• Alvin meets with Karen Tanaka and Wini Chung on regular basis to fold both teams into one. Refining to begin working with cohort next fall.

Biennium budget

• Each director is asked to work with staff for discussion at February 17 meeting on the revised assumption of needs and when.

Strategic Plan System for Student Affairs

• Each Dean was asked to go back to college on what are the 5 top needs. List to be submitted to Doris Ching. 1. Implementation of Banner with full implementation of support. 2. Co-curricular clerical help 3. Housing 4. Disabilities/Mentally challenged 5. Transcript evaluator 6. Recruiter to facilitate international students and transitional

services Sharing

• Counselors to revisit mission for discussion • Learning Outcomes—how does the operation of the office

of spiritual learning. Financial Aid

• UHF scholarship available at EOC. Deadline March 14. • Executive Committee presented with Banner Project with funds from

Facilitating Services: .5 APT position for one year for a temp. Transcript Evaluator .5 APT assisting Flora and Paula .5 APT for Kris .5 APT student Help

Student Activities

• Hoolaulea, March 14, 1-6:00pm. Asking for volunteers. • Tickets at OCET, Borders, $10 pre-sale; $15 day of activity. • Willy Wonka & the Chocolate Factory movie night, Feb. 20. • Elena traveling to Washington DC at the end of February.

Upward Bound

• Shane traveling to Washington DC for Close up, March 3/5-13. EOC

• Financial Aid workshops—good turnout Admission & Records

• STAR being tested. • Implementation of $30 late registration fee • Continue with posting flyers on campus • Conferring with Stella regarding list of students with pre-majors. • March 1 start date for transcript evaluator (Lehua Yoshioka)

FACTS plan.

• Students must pay by due date. • Students enrolled in Distance Education included in FACTS plan.

Banner

• Banner will override pre-requisite if enrolled for English 100 in Spring and enrolled in English 22. If student fails Eng 22, student is removed manually from English 100.

UH Health Center

• Administering TB tests. MMR was found not consistent with procedure.

SSDirectors Minutes

Thursday, February 26, 2004 Present: Alvin Tagomori, Paul Levinson, Michele Katsutani, Steve Kameda, Priscilla Mikell, Fred DeAquino, Nancy Hasenpflug, Cathy Bio, Carol Nagano Biennium Budget

• In priority order: 1) Academic History Evaluator 2) Student Education Management Coordinator 3) Recruitment & Transition Services Coordinator. 4) Added International Affairs Coordinator. 5) Spoke with Alice with increase in enrollment. Create an Int’l Affairs Officer

to provide range of support services. 6) Nurse Practioner—proposing this to be under Student Services (self-support

with revenues generated. • Asking for group participation for Program Ed Plan. Co-chairs Karen Tanaka and

Wini Chung.

Banner Update • Stella creating systemwide database on pre-majors from feedback. • Implementation of STAR degree audit system. • Per John Morton, on-line admission form in April. • SGASSDE Life Long Learner

Accreditation

• Jeannie will be at March 4 SSDirectors meeting . • Wants feedback and how we can address evidence. Invite counselors and any

other staff to attend. • Staff to review the handout and provide feedback to Jeannie. • Alvin to remind Karen Tanaka, Catherine Thompson or Lynn Yankowski about

this meeting.

SSDirectors Minutes March 11, 2004

Present: Alvin Tagomori, Michele Katsutani, Barry Kristel, Priscilla Mikell, Paula Purdy, Nancy Hasenpflug, Steve Kameda, Carol Nagano Biennium Budget Update

• Lau’ulu was added to the spread sheet consisting of different native Hawaiian programs of which Kiope Raymond is on the executive committee. Requested that native Hawaiian counselor be placed high on the priority list.

• Mohala ka ‘Ike will have carryover funds till September or October.

STAR Implementation

• Michele will serve as MCC’s STAR board member with bi-monthly meetings at UHM. • STAR is a software program to self-advise and connected with transfer credits beginning

in Fall 2004. Alvin will follow-up whether meetings can be held on HITS. Banner Update

• Alvin will recommend to the Executive Committee that the Systemwide Steering Committee come up with policies to include APT and civil service staff. Chancellor will nominate names to Dave Lassner.

UH Foundation scholarship deadline is March 12. Financial Aid

• Tezrah Rivera appointed to assist FAO of routine Banner tasks required for the daily operation of the FA office.

• Four computers will be placed at various sites on campus for students to use for MyUH. Admission & Records

• Lehua Yoshioka appointed to assist Registrar with timely inputting of articulated student credits into Banner history database.

Counseling

• Running Start Workshop on April 20 with Michele and Steve to do a presentation. Upward Bound

• Will take students to Oahu during Spring Break. Next Meeting: March 25, 2004

SSDirectors Minutes March 25, 2004

Present: Alvin Tagomori, Michele Katsutani, Paul Levinson, Nancy Hasenpflug, Priscilla Mikell, Steve Kameda Star Degree Audit

• Integrated with Banner allowing faculty to have access. Student would be able to access to view only. It was reported by Michele that students would be able to plan their degree. Question on whether going with Banner or with STAR degree audit. Testing with STAR was found to be more accurate.

Banner

• Steve reported on the On-Line Admissions meeting on scanning of transcripts which is a four bucket system. Scanner to be scanned and information included in Banner. UHCC budget shared with cc system only. Steve viewed the scanning presentation by UH-Hilo.

• It was reported at the Banner Campus Meeting that Clyde released funds for Financial Aid, Admission & Records and Computing Center. Alvin recommended Tressy for the Executive System Wide Committee.

• Harriet Miyasaki will conduct training for faculty on April 30. Training will cover MyUH for students, MyUH for teaching faculty. Cindy Foreman will have training during the summer to assist faculty in the Fall.

Sharing Counseling

• Kathy Yamashiro will provide Perkins update and talk about next year’s Perkins to Suzette, Wini, Maggie on April 5.

Student Housing

• Because of Bond System Audit, Alvin and Fred attended training to develop data (charts, graphs), and generating reports. Fiscal training to be able to extract fiscal data.

• Attempting to get Kam Street site for student housing, but A&B insisting that we take the

Lono Avenue side behind Kitagawa’s. EOC

• Will be assisting with student ID’s. Kuina

• Priscilla will be sponsoring campus visitation on April 29. Student Activities and Pookela program will be co-sponsoring event for high school seniors and what is their next step ending with a motivational speaker.

Upward Bound Staff and students visited Chaminade, Kapiolani CC and UHM. Impressed with year round services run by student assistants at UHM. SSSP Grant due in August. Need student help or tutors on Molokai.

Jump Start Packets mailed to Maui County high school juniors and seniors.

SSDirectors Minutes April 8, 2004

Present: Alvin Tagomori, Michele Katsutani, Paul Levinson, Nancy Hasenpflug, Priscilla Mikell, Steve Kameda, Nancy Hasenpflug, Elena Alexander, Fred DeAquino, Lynn Yankowski Assessment

• Lynn Yankowski was invited to speak on assessment. Assessment means to validate what you are doing. Once assessment is done, it should be recorded. WASC wants everyone to hook up with student learning outcomes.

• Five Standards: C Critical thinking O Oral Communication W Written Communication I Information Processing and retrieval and tech Q Quantitative reasoning (dealing with numbers, etc.)

• Lynn recommendation:

How can we improve student learning. Measurable instruments Surveys Student Services using CAS reference guide.

• Program Review must be completed for the Senior Commission’s visit this summer.

Accreditation

• In anticipation of Senior Commission visit, evidence of program review being done by every unit.

• Every unit in institution is doing something to assess their services and their programs. • Clyde wanted to see that quantifiable data was completed by Admin Services. • #4 responses to questions. +5 –5 on general funds. How would it affect extramural

funds. • #7 Format developed and we need to provide quantifiable data, kinds of activities and

services provided, counselors meetings, club activities. • #8 MCC Student Services working on mission statement. • Assessment survey—surveys done and how we’re doing. Any feedbacks on results

obtained either formally and informally. Use evaluations. Refer to last continuing student survey.

• #9 Extracted standards from accreditation. • #10 G-fund budget

Next Meeting: April 14, 2:00-4:00pm, Ka`a`ike 210.

SSDirectors Minutes April 14, 2004

Present: Alvin Tagomori, Michele Katsutani, Paula Purdy, Steve Kameda, Paul Levinson, Fred DeAquino, Nancy Hasenpflug, Elena Alexander Status of Assessment, Mission Statement & Outcomes

• Alvin asked each director to report on current status and what they are to do. The CCSSE survey from FY 2002 may be a helpful resource as well as the CAS guidebook.

Reports from Directors: Financial Aid

• Currently working on the mission statement. • Statistics of the quantifiable data from FY 2002 and FY 2003 will be used. Survey,

assessment, and annual audits will be used as instruments in gathering data. EOC

• EOC has completed the mission statement and is working on formatting the functional areas. Annual performance report will be used for gathering data.

Upward Bound

• Completed their mission statement and quantifiable data. SSSP and Student Activities

• Have also completed their mission statement. Admission & Records

• In process of completing the mission statement. Steve will include Faculty Senate information as well as showing evidence and documentation of data on registration follow-up.

Counselors

• Completed their mission statement. Instrument of assessment will include Colleen and Becky in conducting group advising, email, and voice mail.

Action items:

• At the next meeting, directors will discuss and review assessment, mission and functional statement in preparation for Alvin’s next Exec Meeting.

• Continuing Student Survey will be discussed at the next SSDirectors meeting. Previous surveys will be distributed.

Next Meeting: April 22, 2004, 8:00am, Wong Room