ss&g solutions fall 2012
DESCRIPTION
General business newsletter from SS&G, a certified public accounting and business advisory firmTRANSCRIPT
Anne Goodman leads the Cleveland Foodbank to serve those in need
Stopping hunger
Fall 2012
breaking downHealth care changes
get to knowAnnette Hoelzer
focus onOccupational fraud
2 ss&g solutions fall 2012
going for gold
AKRON301 Springside Drive
Akron, OH 44333
CHICAGO225 West Illinois St., Suite 300
Chicago, IL 60654
CINCINNATI11500 Northlake Drive, Suite 210
Cincinnati, OH 45249
CLEVELAND32125 Solon Road
Cleveland, OH 44139
COLUMBUS300 Spruce St., Suite 250
Columbus, OH 43215
DES PLAINES1665 Elk Blvd.
Des Plaines, IL 60016
ERLANGER3940 Olympic Blvd., Suite 340
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RALEIGH3737 Glenwood Ave., Suite 100
Raleigh, NC 27612
SS&G HEALTHCARE SERVICES275 Springside Drive
Akron, OH 44333800-288-2818
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Cleveland, OH 44139800-869-1834
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Akron, OH 44333800-871-0985
PAYTIME INTEGRATED PAYROLL SOLUTIONS
31105 Bainbridge RoadCleveland, OH 44139
800-579-9529
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800-869-1834
The Time is Now
As you contemplate your next big move, you might be
waiting for the perfect time to take action.
Trust me: It will never happen.
You know the old adage about excuses? Everybody
has them. Perfect timing just doesn’t exist for
practically anything in life and business. This risk
aversion — the “not-the-right-timing” excuse for not
acting — serves as the largest barricade to one’s satisfaction and success.
The economic conditions in 2008 seemed like a rational excuse and a logical
reason to wait for the perfect — or even just a better — time to start a business.
According to the Small Business Administration, the startup rate in the United
States declined 12 percent from 2007 to 2010. Small-business failures increased 40
percent from 2007 to 2010.
But some of those startups are among the most successful and fastest-growing
companies in the country, as demonstrated by the Inc. 500, the magazine’s list of the
fastest-growing privately held companies in the United States. This group of business
owners had confidence and courage when others were waiting it out.
With personal savings or hefty loans, many took a leap of faith and relied on the
strength of their ideas, knowing there was no guarantee besides their responsibility
for failure or success. As American businessman Henry Kravis once said, “A real
entrepreneur is somebody who has no safety net underneath them.”
And as there may not be a fail-safe to an entrepreneurial idea, there likely is
nothing getting in its way. No guts, no glory. Sometimes it takes a traumatic event to
realize this.
On the Inc. 500 list is Sugata Biswas, who longed to start his own business but felt
he couldn’t because he had to support his wife and three children. During a business
trip, he was in a car accident that killed a colleague — an experience he says “was
a reminder of the fact that we don’t have any guarantees.” He launched Cadence
Research & Consulting (No. 182 on the list) shortly afterward. “If we keep pushing
things off for another day, that day may never come, because we won’t be there to
experience it,” Biswas said.
So what are you waiting for? There’s no better time than now.
Mark Goldfarb, CPA
Managing Director
IRS Treasury Regulations require us to inform you that any tax advice contained in the body of this communication was not intended or written to be used, and cannot be used, by the recipient for the purpose of avoiding penalties that may be imposed under the Internal Revenue Code or applicable state or local tax law provisions.
“The person who really wants to do something finds a way; the other person finds an excuse.”
— Author unknown
3fall 2012 ss&g solutions
first person
Annette HoelzerTitle: Managing Director, Columbus, Ohio
Education: Bachelor’s degree in music from Bowling Green State University; accounting major at The University of Akron; Master of Taxation from Capital University
Hometown: Medina, Ohio
Year I joined SS&G: 2000, but I joined its predecessor (Greene & Wallace) in 1985.
The word that best describes me: Determined
I am a member of: the American Heart Association Board of Directors, the Accounting Advisory Board at Franklin University, treasurer of the Worthington Civic Band, Ohio Society of CPAs, American Institute of CPAs, and the Ohio Pharmacists Association.
I’ve been recognized with: a Credit to the Profession award in 2010 from Franklin University for my contributions to the accounting industry.
The best part about my job: The people I work with — both my colleagues and my clients. I enjoy sharing my knowledge with my colleagues and clients, but I also learn a lot from them.
The best piece of advice I’ve received: is always do your best.
Books of note on my shelf: “Don’t Sweat the Small Stuff” by Richard Carlson, “Our Golden Rule,” a John H. McConnell book about leadership and management, and I love a good mystery.
The biggest challenge I’ve overcome: This may not be the biggest challenge, but it was the first big challenge. When I was 12, I took my horse to the county fair to show him in riding classes. As soon as he backed out of the horse trailer, he flipped over backward and he was out of control. A horse trainer told me I’d never be able to show that horse. That was all it took — never say never. I took my horse home and worked hard in preparation for the next year’s fair. I showed him the next year and won fifth place. I showed him for several years after that, and, eventually, my sister took him to the state fair. This goes back to the word that best describes me — determined.
If I could give one piece of advice to executives: Remember where you came from. None of us started at the top. Keep this in mind when dealing with employees. That’s what I liked about John H. McConnell’s book — he wasn’t afraid to roll up his sleeves and “get his hands dirty,” even after he was a multimillionaire executive.
The business leader I admire most: is the late John H. McConnell. He was always down to earth and put others before himself.
My business philosophy: If you put clients and colleagues first, you will be rewarded in the end.
The greatest invention of the last 10 years: E-readers. You can load all the books you want, anytime, and it’s even easy to read in the dark.
I’m most proud of: having a positive impact on others.
I hope I never: go blind. My two greatest joys are reading and enjoying nature, neither of which I could do if I were blind.
My next goal to be met: When I eventually retire, I’d like to leave behind a legacy for the younger employees.
My favorite place is: anywhere outdoors on a nice day in the fall — with bright sunshine and wonderful autumn smells.
When I get discouraged, I: think about all the positives in my life, then I have the energy to address the problem at hand and go about it in a different way to find the solution.
My attitude toward change is: as long as it is productive and thought out, I embrace it. I like change because I don’t like doing the same things the same way, day after day.
I’m inspired by: those who achieve things against great odds. For example, Kyle Maynard, the mountain climber with no arms or legs, climbed to the top of Mount Kilimanjaro.
Success is: knowing you have had a positive impact on another human being. j
fall 2012 j ss&g solutions 3
4 ss&g solutions fall 2012
B usiness owners who choose to wait before
preparing for implementation of the Patient
Protection and Affordable Care Act do so at their
own peril. If the results of the November election don’t
bring about any significant changes to the landmark
health care policy, a lot of work will be required in a
short amount of time.
“As renewal periods for insurance plans are coming up
soon, you want to start thinking about 2014 now,” says
Kimberly Flett, director of the retirement plan design
and administration department at SS&G. “Start talking
to your advisers to develop a plan to be ready when the
time comes.”
As it stands, when the calendar turns to 2014,
companies with more than 50 full-time-equivalent
employees will be required to make affordable insurance
available to all of those full-time employees. If they fail
to do so, they will be assessed a penalty that will not be
tax deductible.
So what does this mean for the mid-sized business
owner?
Get out the calculator If you don’t offer insurance coverage to everyone, you
first need to determine if your business exceeds 50
full-time-equivalent employees and, thus, must begin
offering coverage to all full-time employees.
Defining employees who work at least 30 hours a week
as full time, the Affordable Care Act formula is simple:
Take the total number of hours worked for a month in
your company and divide it by 120 hours. The result
is your number of full-time equivalents (FTEs). If the
industry
Get ready for changeHow to make sure your business is in compliance with the new health care laws
number exceeds 50 and you haven’t offered insurance to
all of your full-time employees, you will have to by the
start of 2014 to avoid the penalty.
“Those already offering coverage to everyone don’t
need to be as worried,” Flett says. “Say you own a
restaurant chain and have management employees you
offer health insurance to, but you have cooks who also
work full time and don’t have the option of purchasing
health insurance. Now you have to do those equivalency
calculations. If you have more than 50 FTE employees, you
have to offer coverage, and it has to be affordable, or you
will run into these penalties.”
The penalty will be $2,000 per year, multiplied by the
number of FTE employees, minus the first 30 employees.
For example, if you subtract 30 and end up with 20
full-time-equivalent employees, the penalty would be
$40,000 a year for failing to offer affordable coverage.
“You definitely want to review the terms of your plan
to make sure it is being offered to all employees working
more than 30 hours per week,” Flett says.
The big hitStates are expected to participate in the Affordable
Insurance Exchange to ensure employees without access
to affordable insurance through their employers can still
get it.
If you, as an employer, offer qualifying employees
what is considered to be affordable health care insurance
and an employee chooses not to take it, you won’t be hit
with a penalty. But that employee will be unable to get
insurance off the exchange, Flett says.
“Subsidies or tax credits are available to certain
individuals to help them purchase coverage on the
exchange,” Flett says.
Uninsured individuals with incomes between 139 and
“As renewal periods for insurance plans are coming up soon, you want to start thinking about 2014 now.”
— Kimberly Flett
5fall 2012 j ss&g solutions
400 percent of the poverty level will be eligible for tax
credits to help offset the cost of purchasing coverage on
the exchange.
“Suppose the coverage offered to the full-time
employees is not deemed affordable under the law, and
someone says, ‘I am going to the exchange because it is
cheaper.’ If one employee goes out to the exchange to
purchase coverage, it subjects the company to a penalty
for not offering affordable coverage. It is really forcing
employers to make sure that not only are they offering
coverage, but that it is affordable.”
Under the law, affordable is defined as 9.5 percent or less
of the worker’s household income. The calculation is based
solely on the cost of individual coverage for that employee.
Lest business owners think they are being unfairly
put upon, the requirement to have insurance coverage
applies to individuals, too. In other words, if you are an
employee and your company offers affordable health
care or you choose not to get it through the exchange,
you will be assessed a penalty on your tax return.
“It is either going to force them back to the
employer’s plan or they are going to end up paying a
penalty,” Flett says.
More changes on the wayOther things mid-sized business owners should
understand about their obligations under the Affordable
Care Act include:
j The age for adult children to be covered under their
parents’ plans increased to 26 or older, depending on
the state.
j The lifetime dollar limit on essential health benefits
was eliminated.
j The copayment deductible or coinsurance on
preventive care, such as a mammograms or high-risk
blood pressure screenings, was eliminated.
j Pre-existing conditions are now eligible for coverage
for children under the age of 19 and for everyone
beginning in 2014.
j Flexible spending accounts may no longer be used for
over-the-counter medication.
j The tax penalty on nonqualified withdrawals from a
health savings account has been increased from 10 to
20 percent.
j The flexible spending cap in 2013 will decrease to
$2,500.
j For 2013, a Medicare Part A tax will be imposed on
individuals making more than $200,000 a year. The
Medicare payroll tax on wages over the $200,000 level
— $250,000 for couples — will increase from 1.45 to
2.35 percent.
5
“You can’t favor highly compensated employees with coverage.”
— Kimberly Flett
Looking for loopholes?Businesses that operate as part of a control group with
several entities operating under the same umbrella
for tax purposes may want to consider changing their
ownership structure to avoid the ramifications of the
Affordable Care Act.
“Those companies have to offer the insurance,” Flett
says. “So many of them are trying to divvy up their
ownership structure so they won’t be a consolidated
group. I’ve had employers looking at changing who owns
what, especially if it is a family-owned business.”
Beyond that, there aren’t many ways out of
compliance for mid-sized business owners or any
business owners, for that matter.
“It doesn’t matter if you’re the sole proprietor; if you’re
listed as a C corp, it affects all employers,” Flett says.
“There is no particular classification based on whether you
are a professional service corporation or a manufacturer.”
For companies above the 50 FTE-employee threshold,
it’s time to start developing a plan if you don’t already
offer coverage to all of your full timers.
“You can talk to your tax advisers to see if they have
a medical plan expert who can help you understand
the implications,” Flett says. “Start at the management-
planning level and form a team of in-house personnel
who can form a committee to review the requirements.”
One more thingThe Affordable Care Act exempts most health care
coverage plans that existed on March 23, 2010, the day
the law was enacted, from some of the law’s consumer
protections. This preserves consumers’ rights to keep
the coverage they already had before health care reform.
However, if you have made or plan to make changes
to your policy, you will likely lose your grandfathered
status and be subject to testing to ensure compliance
with the new rules.
“You can’t favor highly compensated employees with
coverage,” Flett says. “People should check with their
carrier to see if they are still grandfathered. If they are
thinking of making a change to their platform, they may
be subject to some of these testing rules, which could
impose an additional cost on the employer.” j
Follow any changes or updates to health care reform
at www.SSandG.com.
case study
Anne Goodman, right, and Bonnie Barrett, left, lead a team at the Cleveland Foodbank that distributed 34.5 million pounds of food last year.
ss&g solutions j fall 20126
7fall 2012 ss&g solutions
W e hadn’t yet witnessed the collapse of Lehman
Brothers, or experienced the stock market
meltdown, or been affected by the mass
layoffs. But in early 2008, one group — food banks — was
already feeling the impact of the economic crisis.
“I remember so vividly, in the spring of 2008, when gas
prices went up for a short period to about $4,” says Anne
Goodman, president and CEO of Cleveland Foodbank. “Our
distribution went up like crazy for a couple of months in
response to that gas crisis.”
By 2009, thousands of people across the United States
were out of work and watching their unemployment
benefits quickly run out. New college graduates joined the
growing ranks of the underemployed — a group that, with
few job prospects, had to get by without health insurance,
a steady paycheck, and, in many cases, food.
Food banks saw the consequences firsthand.
“Unemployment was such a shock to so many people
that they didn’t know where to turn, and they turned to
our services,” Goodman says. “It was a whole new face
of hunger.”
Rethinking hunger As the main distributor of food for Northeast Ohio
hunger centers, Cleveland Foodbank plays an
increasingly important role in Cuyahoga, Lake, Geauga,
Ashtabula, Ashland, and Richland counties. Poverty and
unemployment in the state remain high, forcing more
people than ever to rely on the food bank’s pantries,
community kitchen, nutrition programs, and partner
agencies for nourishment.
Phot
os: T
oby
Shin
glet
on
How the Cleveland Foodbank unites Northeast Ohio behind a vision for hunger relief
Those served are more than just people living in
poverty. Cleveland Foodbank’s mission — to ensure
Northeast Ohio communities have the nutritious food
they need every day — also touches the state’s growing
number of food insecure, those without consistent access
to adequate amounts of food. In the six counties served by
the food bank, 17.4 percent of the population is considered
food insecure. As a result, in 2011, the organization
distributed 34.5 million pounds of food to 618 hunger
programs, up from 32.9 million pounds in 2010 and 27.3
million pounds in 2009
“You look at somebody who makes $40,000 a year,
and you think, ‘Well that’s a good amount of money,’”
Goodman says. “But you’ve got rent. You’ve got car
insurance. You’ve got gas, electricity, child care. If you
don’t have health insurance, you have medical bills for
your child. When you are food insecure, if your car breaks
down, you don’t have food. Food insecurity is very real
above the poverty line. That’s where we come in, and
where we have to come in, because no one else is.”
Breaking new groundTo have a meaningful impact on hunger in Northeast
Ohio, Cleveland Foodbank understands it can’t provide
solutions for just today. The organization always looks for
opportunities to become more efficient so it can reach more
people, whether by streamlining operational processes,
updating facilities, or incorporating new technology.
Technology is one area the food bank has invested
in to help it do more with less, says Bonnie Barrett, the
food bank’s vice president and chief financial officer. In
food fighters
8 ss&g solutions fall 2012
her nine years with the organization, Barrett has seen
Cleveland Foodbank institute many new systems and
processes to save resources, money, and man-hours. For
example, it uses hand-held radio frequency scanners
to streamline the way food products move through the
warehouse, and it employs an enterprise-integrated
business system to simplify operations.
Last year, it also instituted a voice-directed pick
system for warehouse workers. Using headsets, pickers
receive voice commands telling them where to go in the
warehouse, where to pick the product, and what to pick
based on the day’s food orders.
In its quest for continuous improvement, the
organization also looks to other food banks for
inspiration and new ideas.
“The food-banking network is all about collaborating
with other food banks to see what they’ve done to
improve their operations,” Barrett says. “There is no
competition. Food banks are extremely willing to share
their ideas and best practices.”
Previously, the organization’s kitchen was located in
the basement of a building on Cleveland’s near-west side.
But then it invested in a new building on the east side,
which includes a commercial kitchen for preparing meals.
Since moving to the new site in 2005, Cleveland
Foodbank has doubled its distribution. Working with
Cleveland Community Kitchen, its volunteers produce
thousands of meals every day for member agencies that
supply food to the community, including programs that
serve children and seniors. And during the summer
months, feeding programs boost production at the
kitchen to as many as 12,000 meals a day.
“We are feeding more people, and we have the ability to
do it right here from our kitchen far less expensively than
could be done by any catering operations,” Goodman says.
Staying current and innovative is also about finding
ways to do things better, Barrett says. The more food
banks can increase efficiencies, the more food they
can provide to those who need it. And while these
investments in infrastructure have been critical,
volunteers ultimately play the biggest role in driving
efficient food distribution.
Last year, more than 10,000 volunteers contributed
more than 56,000 hours to help prepare food, serve
on committees, and lend their time to the Cleveland
Foodbank, in addition to the hundreds of businesses,
agencies, and local organizations that support its
distribution and fundraising efforts. Their efforts have
saved the organization more than $1 million in labor costs.
“It’s fantastic to think about everybody putting in
a couple of hours to save that kind of money. There is
always more volunteer work to be done,” Goodman says.
Closing the meal gapSince its inception in 1979, Cleveland Foodbank has
continued to expand its impact on the region. Today,
it supports 168 hot meal programs, 231 food pantries,
13 shelters, and 208 other programs for the elderly
and children, including community initiatives such
as Harvest for Hunger. The food bank also engages
approximately 400 local organizations and more than
36,000 financial donors.
And it has no plans to rest on its laurels.
“We have a sense that there is nothing we can’t do,”
Goodman says. “We also have a commitment to our
mission that really holds us to a responsibility to always do
more and not just more of the same. But how do we reach
more people in different ways?”
Research by Feeding America, the national umbrella
organization for food banks, examines the problem of “the
meal gap,” the difference between what food people have
and what they are lacking in each county. Goodman says
food banks can help fill this gap by looking at not just the
quantity but also the quality of food their communities
require — specifically, healthy, nutritious meals.
In the last several years, Cleveland Foodbank has
dramatically increased its distribution of produce in
proportion to prepared foods and shelf-stable meals.
This year, it will distribute 11 million pounds of fruit and
vegetables, a 27 percent increase from 2011. Produce now
makes up one-third of the organization’s food distribution
and is expected to increase even further.
The food bank also is focusing more on nutrition
by making simple swaps to provide healthier options.
Switching to brown rice instead of white rice, using
low-sodium vegetables, and distributing fruit packed in
water instead of sugar water are small changes that have a
big impact on the health of the population, Goodman says.
“Unemployment was such a shock to so many people that they didn’t know where to turn, and they turned to our services. It was a whole new face of hunger.”
— Anne Goodman, president and CEO, Cleveland Foodbank
Phot
os: T
oby
Shin
glet
on
9fall 2012 ss&g solutions
Many of these nutrition programs also target the group
most vulnerable to food insecurity — children. With more
than one in six children living in a household with food
insecurity, according to Feeding America, the food bank’s
kids’ nutrition programs help fill a critical meal gap often
left by schools or at home.
The organization has developed programs to provide
food when they need it most. Kids who rely on school
lunch and breakfast programs can get a nutritious meal
after school as well as through the Kids Cafes program or
the BackPack for Kids weekend program, in which they
receive backpacks filled with food to take home. During
the summer, the food bank also runs the Summer Food
Service program, which delivers more than 800 daily
meals to school-age children who depend on school
lunches for food during the year.
“It takes a little more effort to run those kinds of
programs, but we’ve reached kids who aren’t being
cared for, and that’s a tremendous accomplishment,”
Goodman says.
Building a movementIn today’s economic climate, even food banks aren’t
immune to struggle. Rising food costs are an ongoing
challenge, and the amount of food many food banks
receive from the U.S. Department of Agriculture —
currently accounting for about 23 percent of Cleveland
Foodbank’s distribution — has steadily decreased in
recent years. In the meantime, organizations leading
the fight against hunger must add new resources and
advocates to keep up with the growing demand.
Goodman and Barrett know the food bank’s success in
the future will be rooted in teamwork.
“There are many issues we face as a community and
as a country that need to be addressed, and hunger is
probably the most basic,” Goodman says. “Building a
movement around this issue is a priority, partially because
the federal and state governments have so much ability to
make a difference through both food and food stamps.”
Because many people who are food insecure are
living above the poverty line, they may not qualify for
government assistance in the form of food stamps.
However, Goodman says food stamps and other
Supplemental Nutrition Assistance Programs are an
ideal way to feed the food-insecure population.
“It’s ultimately a better way for people to eat because
they are going to the grocery store, buying the food they
want, and stimulating the economy at the same time,”
she says. “Every $1 that comes from the food stamp
program generates $1.76 in economic activity because
it is employing somebody at the grocery store and
employing somebody who made that can or box of food.”
The problem is people who are eligible for assistance
don’t always know it, and they aren’t always able to access
it, Goodman says. To address that challenge, the food
bank has significantly stepped up its food stamp outreach.
Through its Advocacy Network, the Cleveland
Foodbank taps several thousand volunteers to mobilize
outreach efforts on the ground, reach out to legislators,
and build support among decision-makers. It also relies
heavily on its dedicated board members who volunteer
to lead hunger initiatives.
“We get to see the best in the community — the most
incredibly generous people from the $5 donor up to the
weekly volunteer, somebody who brings in the food
drive from their elementary school — just extraordinary
people from throughout Northeast Ohio,” Goodman
says. “It’s a community that doesn’t want to let anyone
go hungry. And that’s part of what makes Cleveland
Foodbank so extraordinary.”
Making hunger about more than just rhetoric is probably
the biggest challenge. As Cleveland Foodbank continues
to builds its network of supporters, it often invites state
legislators and government decision-makers to attend its
food distribution days, when they can see the true impact
their decisions have on Northeast Ohio hunger.
“We have to show them what it means to real people,”
Goodman says. “The relatively small investment they
make in us has a huge impact elsewhere, in helping kids
be able to learn in school, and in helping kids be healthy.” j
How To ReacH: cleveland Foodbank, 216-738-2265 or www.clevelandfoodbank.org
www.clevelandfoodbank.org
“Technology is one area the Foodbank has invested in to help it do more with less.”
— Bonnie Barrett, vice president and CFO, Cleveland Foodbank
focus on
F raud—specifically, occupational fraud—is a
problem in the United States and around the globe,
costing a typical organization 5 percent of its
revenue each year.
According to the Association of Certified Fraud
Examiners’ 2012 Report to the Nations, this translates to
a median loss of $140,000 per case and a projected annual
global fraud loss of more than $3.5 trillion.
But despite the hazard, many organizations fail to
focus on prevention because of a prevailing mentality of,
“It can’t happen to me,” says Lewis Baum, a director of
SS&G Parkland, the business consulting affiliate of SS&G.
“People trust the bulk of their operations to a certain
employee because they believe that, while fraud happens
in other companies, it can’t happen in their own,” he
says. “But it can happen in any business, and the higher
the position of the employee, the larger the loss that is
typically incurred.”
One common type of fraud, according to Baum, is
a billing scheme, often involving a fictitious company,
typically a shell that has been set up for the sole purpose
of committing fraud.
Other types of fraud include check tampering, larceny,
skimming, payroll or commission schemes, and financial
statement altering.
And while you may think it is easy to detect, the
average fraud occurs for 18 months before it is discovered.
Watch for employees who:
j Have high personal debt.
j Have close associations with vendors or customers.
j Have a strong initiative to beat the system.
j Have undue family or peer pressure, i.e., a child with
an expensive illness or a need to “keep up with the
Joneses.”
j Are living beyond their means.
j Feel unrecognized for job performance.
However, just because an employee exhibits one of
these characteristics does not necessarily mean he or she
is committing fraud, Baum says.
For example, while someone making $40,000 a year
probably shouldn’t be driving a Mercedes, it is important
to consider whether the employee could have inherited
money or married someone with a high income.
It is also critical to have checks and balances in place.
Consider these steps:
Conduct fraud awareness and training for everyone from upper management to entry-level employees.
Organizations should have an anonymous tip line
for reporting fraud or suspicious behavior, and
employees should be made aware of their role in
prevention and detection.
Review bank statements and cash activity. This often
is not done by owners. Owners should go through these
records each month and look for anything unusual.
Administer background checks. Baum recommends
these for all incoming employees and those who receive
promotions to ensure no red flags arise.
Implement a multilayered approval system. The
person authorizing checks shouldn’t be the person
signing them. There should be multiple people involved to
substantiate and validate payments.
Audit your financials. While audits are not a catchall,
they are a deterrent. Employees who see one taking place
will be less likely to risk committing fraud. If an audit
is not feasible, consider speaking to a certified fraud
examiner who can identify high-risk areas and design
specific procedures.
Make vacation mandatory. Many times, perpetrators
don’t take vacation because they are afraid the person
who takes over their responsibilities will discover their
fraud. Similarly, cross-train employees and ensure
passwords are linked to individuals so you know who is
accessing your system.
Ask employees to sign annual disclosure statements. These should include all employees confirming they don’t
have conflicts of interest with customers, vendors, etc.
Analyze electronic data. Look for irrational
relationships such as an employee with no withholding
taxes or employees who have the same address or
employer identification number as vendors.
While fraud happens more than many business owners
think, it can be deterred when you keep these tips in
mind. You can help ensure your business isn’t one of the
many that fall victim to fraud. j
10 ss&g solutions j fall 2012
Preventing fraud in the workplace
11fall 2012 ss&g solutions
the last wordwith Gary Shamis
N exGen stands for next generation. Unless
you have been hiding under a rock for the
past few years, it is pretty easy to see a
profound difference between the older generation
(which encompasses many of our clients) and the next
generation of employees of your business.
My good friend and an expert on understanding the
next generation, Rebecca Ryan (of Next Generation
Consulting), sums it up nicely with the title of her first
book, “Live First, Work Second.” This philosophy is
generally the exact opposite of the older, Midwestern
generation’s belief that you work first then everything
else comes.
This is simply the set of realities we all find in
today’s workplace. It does not matter who is right or
wrong, although I do admit I think the NexGen has the
better idea. When it comes to work/life balance, what
were we thinking?
We need the NexGen today, and we will need it in
the future to succeed our businesses. So I believe every
business should have an understanding of what is
important and what matters to its NexGen employees.
What is a NexGen strategy?Is it something you should be concerned about? And how important is it for the future success of your business?
“We need the NexGen today, and we will need it in the future to succeed our businesses.”
From this knowledge, a contemporary and realistic
workplace and employment experience can be created
to provide the most beneficial environment to maximize
productivity for your company and provide the right
opportunity and balance for your NexGen employees.
We at SS&G spent a year working with Ryan on
understanding our workplace, our workers, and what we
needed to do to build the right firm to meet their needs
and ours.
The process and the results were transformative for
our organization. We have reduced our turnover to 25
percent of the standard for our industry, and we have
been chosen among the Best Employers in Ohio for
seven consecutive years. Companies are chosen for this
great designation based on interviews with workers
across the state.
Part of our NexGen strategy intersects with the
succession strategy for our firm. We plan to succeed our
practice to our next generation. We want these employees
ready, able, and willing to accept the responsibility. And
what better way than to create a business environment
that fits their needs and not just ours. j
32125 Solon Rd.
Cleveland, OH 44139
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PAIDCLEVELAND, OHPERMIT NO 1940
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