st. mark lutheran – west henrietta congregational update oct 2010

St. Mark Lutheran – West Henrietta

Congregational Update

Oct 2010

St. Mark Lutheran – West Henrietta, NY

Purpose of Presentation

To Update the congregation and give a status report on previous approved mission projects

To give the congregation a view of some of the activities discussed by leadership boards


A Vision for St. Mark

We are a multi-generational community congregation that:

– Teaches the apostolic faith

– Encourages growth and depth in that faith

– Actively engages in the great commission

You’ve seen that more recently on the Congregational Directory as the sentence

– “A community congregation that teaches, grows and engages the Faith”


Status Update

In Feb 2010 congregational leadership presented for congregation approval a list of recommendations in regard to the preschool mission

– Form a new governing board

– Authorize near-term investment

– Set in motion new called teacher plans

– Update room

– Celebrate Service

– New board formed and met provisionally for first time in late August

– Completed playground (on budget), new play-carpet and some new material bought, held off in other areas

– Deeper update follows

– Kitchen remodel refreshed cabinets, other items TBD

– On the new board’s docket of things to do


Original Feb 2010 Presentation NumbersTransition Plan - Incremental Costs

Build playground next school year (summer?) [Completed]

Replace classroom materials and continue to refresh [some expended, ~$400]

o Fix/remove/replace room divider [Slipped off radar, kitchen]

o Increase advertising – budget amount based on MPB estimates of $400/direct mailing (6 times/yr) [Looking at modes and times of advertising, on new board agenda]

Called Teacher – MPB estimates based on starting teacher pay with benefits (assumed single)– RH school district starting wage for a teacher is $36,500 + benefits, you get what you pay for is a good adage to keep in mind when hiring

[this is what is currently being pursued and the update concerns]

2010/2011 2011/2012 2012/2013 2013/2014 2015/2016

Playground 5,000$ Materials 1,000$ 500$ 500$ 500$ 500$ Room Divider/Cabinets 3,500$ Advertising 1,200$ 2,400$ 2,400$ 2,400$ 2,400$ Called Teacher 41,854$ 43,470$ 45,163$ 46,938$

Salary 30,000$ 30,900$ 31,827$ 32,782$ 3%Medical 7,204$ 7,780$ 8,403$ 9,075$ 8%FICA 2,250$ 2,318$ 2,387$ 2,459$ Retirement 2,400$ 2,472$ 2,546$ 2,623$

Total 7,200$ 48,254$ 46,370$ 48,063$ 49,838$


New Teacher Timeline

After discussion/consultation with Lyle Heggemeier (Faith Penfield Director of Christian Ed) and his daughter (Concordia early childhood grad in spring 2010) we set out the following time line as a wise start

Sept: Job description, curriculum, council update

October: Job Posting at Concordias/Valpo, Interviews, Cong. Update

Nov: 2nd Interviews, Selection of candidate & alternate, council approval

Dec: Call/offer issued

July: Arrival of Newteacher

Board work on tuition, curriculum, class offering, publicity

At this point we are probably a week or so behind this. Job has been posted and we are collecting resumes, but its slower than expectation, interviews have not been started


New Teacher Specifics Job Description

– If anyone wants to see the work output, just drop me a note and I’ll make sure you get a copy.

Reminder of basis of offer

– Called teacher (i.e. rostered, which mean Concordia’s, Valpo, or willingness to do the colloquy)

– Compensation: Salary $30K (RH public start is $36.5K), FICA (7.65%), Concordia Plan Retirement (8.5%), assumed single person health insurance

Reminder of larger Profit and Loss picture

– Staff transition and program building drives losses 2010/2011, 2011/2012

– 2012/2013 school year return to positive

– If successful building enrolment, will payback investment


Other Items

Attendance Numbers and Demographics

Mission Thinking (actively engaged in the great commission!)


Attendance Numbers Review

Zip Code Active Attendance Attendance14586 Roster 2010 2009

Age Bracket<18 19.1% 23.6% 19.7% 19.4%

19-34 34.3% 18.1% 8.2% 6.1%35-49 19.7% 13.4% 12.7% 15.3%50-64 16.3% 22.8% 29.0% 20.8%65+ 10.6% 22.0% 30.4% 38.5%

Male/Female

Active Attendance Attendance14586 Roster 2010 2009

Male 50.1% 44% 49.4% 45.4%Female 49.9% 56% 50.6% 54.6%

Bin Frequency Cumulative %0% - 10% 44 31.43%11%-25% 12 40.00%26%-50% 27 59.29%51%-75% 26 77.86%76%-90% 17 90.00%

90%-100% 14 100.00%

Total 140

57

58

59

60

61

62

63

0 4 8 12 16 20 24 28 32 36 40 44 48 52

Rolli

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Week of Year

52 week Rolling Average Attendance

2008/9

2009/10


Building the Cloud

CongregationConstituents

Cloud

Congregation Constituents Missions CloudRapidly Growing 100 125 100Stable & growing 100 100 75Stable 100 75 50Stable & Declining 100 50 25Dying 100 25 10

Twelve Keys to an Effective Church - Kennon L. Callahan (1983)

Those at the center have to be externally focused (i.e. actively engaged in the great commission)


Building the Cloud (a non-exhaustive current list) Cloud/Constituents

– Preschool

– Community Fair

– Dinners (these are dual purpose )

– Movie Night, Girl Scouts, Craft Nights

Congregation

– Worship & Choirs

– Lenten/Advent Dinners (these can be dual)

– Coffee hour

– Men’s/Women’s Groups

– Mowing/Upkeep opportunities

Core

– Bible Studies

– Mission opportunities

- Leadership boards

- Kids Choir (on edge of boundary)

- Tent Meeting

- VBS

- Sunday School (could be outreach

but not currently)

- Operation X-mas Child

- Special studies like “The Shack” (can also be opportunities for invite)

- Confirmation


A Chance to Question the Pastor


Background/Backup


Recommendation #1 – Reform the Governing Structure A Policy Board clearly reporting to the congregational council

should be established

The tasks of this policy board will be to

– Specify curriculum

– Validate & approve tuition, review budgets, receive financial statements

– Set & Review staffing policies for school

The Board is of oversight and governance - it sets the field you play on, it doesn’t call or run the plays

Who should be on it (i.e. get a vote)

– Congregational elected Education Board Chair is head of committee

– Pastor – as head of all staff, 1 Elder and 1 school parent

Staff reports to this board and is delegated all executive function


Recommendation #2 – Celebration of Service

Congregation needs to celebrate the years of service and recognize the contribution of the Bauchles to the preschool, the church and this community.

Council/Congregation/New Board need to figure out what is appropriate and implement during 2010/2011 school year


Recommendation #3 – Authorize near term investment There are three expenditure items that need to be acted

upon in the 2010/2011 time frame

– A modern playground needs to be installed ($5000)

– In class materials need to be refreshed ($1000)

– Advertising needs to be run ($1,200 to start increasing enrollment and reach into the community)

The recommendation is that the congregation authorize the council and the new school board to make these expenditures and actions during the 2010 and 2011 budget years.

The implication of this decision is that the ongoing advertising and the investment slated in following years is agreed to in principle


Recommendation #4 – Called Teacher Recommendation is to authorize the new board to start the

search for the new teacher who would come on board in the 2011/2012 school year.

Recommendation that this teacher is a called teacher

– What that practically means is he/she is Synodically rostered and trained

– It also has theological meaning in that it is a call to perform this ministry of teaching

Recommendation that congregation formally acknowledge staff reporting structure in which all staff function and report to the Pastor

– You can see this as a power grab, or you can see this as clear lines of authority and reporting

– Implied here is a pastoral veto and active engagement in all staff matters

– To your current pastor this is a must, success requires clarity


Recommendation #5 – Room Updates

Recommendation is to put into the budget for 2011 monies to fix/update the multi-purpose room divider & cabinets (rough number $3500)

– Maybe this can be considered along with the kitchen as a general refresh of the facilities now going on 34 years old.

– Necessary to maintain use of the space during preschool hours which will be expanded in 2011/2012


Transition Plan - Profit & Loss

Assumed current costs = 1st year revenue (Steady State As-Is management); continue through 2011/2012

Over 2 school years congregation invests ~$33K beyond revenue, but that would be spread over 3 calendar years with major expense (hiring teacher) not done until late in 2nd calendar year – cash flow plus – net is school asking for $11K/yr for three years of investment

Assuming success at filling spots, the preschool returns to profitability easily, and congregation could expect 3 year payback

Note – might need more expense to hire aids in final three years

In primary transition year, the called teacher would be under-utilized (or could be used at other functions)

2010/2011 2011/2012 2012/2013 2013/2014 2015/2016 Total

Projected Revenue 22,400$ 42,000$ 53,900$ 58,800$ 72,800$ 249,900$

Current Costs 22,400$ 22,400$ 44,800$ Incremental costs 7,200$ 47,754$ 46,370$ 48,063$ 49,838$ 199,225$

Total Cost 29,600$ 70,154$ 46,370$ 48,063$ 49,838$ 244,025$

Gross Profit (7,200)$ (28,154)$ 7,530$ 10,737$ 22,962$ 5,875$

st. mark lutheran – west henrietta congregational update oct 2010

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