2009-10 Open Meeting

May 4, 2010 – TETC 153

AgendaI. Welcome

II. Staff Senate/Council of Univ. System Staff Update-

Jackie Eberts/Todd Smith

III. SU Consortium Update – Elizabeth Curtin

IV. Legislative Update – Scott Jensen

V. Budget/Finance Update – Betty Crockett

VI. Human Resources Update – Marvin Pyles

VIII. Question/Answer period

Staff Senate Elected MembersJackie Eberts, Chair/CUSS Exempt Rep.Paul Gasior, 2nd ChairTodd Smith, 3rd ChairKaren Wilson, SecretaryCarol Barr, CUSS Non-Exempt (NSTCB) Rep.Lisa GrayLucy HearnJohn HickmanMary LukeShelia Murray

DO YOU UNDERSTAND WHAT SHARED GOVERNANCE MEANS?“Share” means : a part or portion belonging to, contributed

by or owed by a person or group.

“Governance” means: the act, process or power of governing and the state of being governed.

The legal authority for both CUSS and the shared governance structures on all of the USM campuses comes from the MD Ann. Code. Education Article 12-201(a). Our BD of Regents were required to establish four shared governance advisory councils to the Chancellor including CUSS, CUSF, Student and the Presidents.

Continued:The MD General Assembly directed these councils serve

in an advisory capacity to the Chancellor and make reports/recommendations to the BOR under 12.201(b).

To implement 12-201, the BOR under its Bylaws , Article VI, set forth procedures for CUSS participation to the BOR. These By-laws re-affirm the statutory, advisory purpose of the Councils (staff, faculty, student and presidents). The role of CUSS is further amplified in BOR Policy I-6.00, Policy on Shared Governance in the University System of MD and I-3.50, Constitution of the

Continued:Council of University System Staff. Each institution was

to have cooperatively developed written processes and formal structures to provide for our own internal governance structure. In addition, the President and administrators were charged, at each institution, to regularly consult with the institution’s shared governance bodies, in accordance with accountability plans developed collaboratively by the participants, approved by the BOR and reported on annually to the Chancellor.

Continued:Conclusion: We have been given an excellent

opportunity to be involved in decision making on each of our campuses and to have a meaningful, advisory voice. What/how we use this opportunity determines how effective we can be both on our campus and within the USM and to make certain our voice is heard regarding the various staff issues that arise.

The only way our shared governance system will work is to have employees such as yourselves participate and commit to its purpose in our everyday work environment.

Do you know who the CUSS Represent?

The Council of University System Staff Represents over 8000 staff (exempts, non-exempts-nstcb, and contingent employees) system wide.

2009-10 CUSS Goals & ObjectivesBecome more visible throughout the USMLet our voice be heard more in Annapolis during

legislative session as it pertains to USM funding and employee benefits

Communicate more often with our campus constituency

Stay on top of any staff issues that surface

Do You Know Who the Staff Senators Represent?

We represent about 624 (of the 911) staff employees campus-wide.

The constituencies are made up of Exempt, Non-exempt (NSTCB) and Contingent I/II staff.

2010 Staff Senate Goals

Create more and better communication with our campus constituency

Become more visible on campusAdvocate participation in our shared governance

structure

FY-2009-10 AccomplishmentsRestructuring of the SU BOR Award Nomination and

submission processWorked with the President and Exec. Staff in finalizing the

Temporary Salary Reduction Plan (FY-2010)Successfully held an automated staff vote for the Colleges

Against Cancer Smoking Ban proposed by the Student Government Association; Results of the vote were submitted to the SU Consortium as 1 of the 3 voting bodies

Assisted in organizing the new SU Consortium and its Coordinating Committee (executive structure)

Successfully held a staff satisfaction automated survey on the FY-2010 Temporary Salary Reduction (331 responses) and submitted a formalized report to the president

Accomplishments ContinuedWorking with Exec. Staff on the administration of FY-

2011 Furlough PlanMaintain updated/current Staff Senate websiteOrganizing and sponsoring an “Employee Appreciation

Day” (scheduled for June 9, 2010)UDS luncheon $4.00Door prizes25% Book Rack Store Discount ( 1 day only)Employee of the Year AwardOther special discount programs

Staff Senate Communications and Elections

Paul Gasior 2nd Chair

Todd Smith 3rd Chair

Elections – Paul Gasior (2nd Chair)We have 4 seats up for election on the Executive Committee:

2 Exempt seats, 1 Non-Exempt NSTCB seat, and 1 Contingent seat

All 4 seats have the same voting rights Nominations can be submitted to Paul Gasior after May 21, 2010

through early June.Elections will be held online in mid-July, 2010.Please look for an email from Paul with details.

Communications – Todd Smith (3rd Chair)

Surveys2 online surveys were taken this past year

Campus Smoking Ban Initiated by SGA. Staff voted 64% for / 36% against, with 170 respondents.

Furlough Survey – 331 respondents Highlights:

16% very satisfied and 45% satisfied with fairness of the plan. Most people were satisfied with closing 3 extra days at Winter Break and the 5

days at Spring break. 79% thought it better to close campus for furlough days.

Communications – Todd Smith (3rd Chair)

Staff Senate Websitehttp://www.salisbury.edu/campusgov/staffsenate/

Updated informationLink to Furlough survey report to PresidentMeeting minutes and scheduleSuggestion box

Salisbury University Consortium (formerly known as the University Forum)

Lisa Gray, Chair

Elizabeth Curtin, 2nd Chair

Jackie Eberts, Staff Senate Chair

Craig Clark, Faculty Senate Chair

SGA President + 1 Rep.

Consortium CommitteesTraffic, Safety, Building & GroundsCultural affairsFacilities Management Advisory CommitteeCommittee on Cultural DiversityFiscal Advisory CommitteeGovernment Relations CommitteeCommittee on WellnessInformation Technology Committee

(L.Gray working with M. Pyles to determine which committees may have non-exempt (STCB) representation.)

Reorganization

Last fiscal year 2009, By-laws were revised and rewritten

Faculty Senate, Staff Senate and SGA all approved By-law revisions for the new Salisbury University Consortium

Faculty, Staff and Student elected members to serve on the 8 consortium committees

Elections

Each representative body (faculty, staff and student) will soon, if not already, be holding elections for committee vacancies on the consortium committees

Volunteer to be nominated to serve on a committee in the upcoming weeks

Consortium WebsiteThe Consortium website has been updated with the

following:

New By-lawsCommittee descriptions and members

Visit www.salisbury.edu/campusgov/ for all of the latest information

Addn’l Presentations

Legislative Update – Scott Jensen

Budget/Finance Update – Betty Crockett

Human Resource Office Update – Marvin Pyles

Question/Answer/Comment Period

Thank you for attending and being a part of our shared governance at Salisbury University!