StampsUserGuide

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StampsUserGuideVersion:1.7

SevenCookies

StampsUserGuide

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DocumentHistoryDate Author Description Version17/9/15 PaulCook Initialdraftandscreenshots 1.022/9/15 PaulCook Filtering,galleryandre-gummedadded 1.118/10/15 PaulCook Correctedgrammarforsinglestampremoval 1.220/11/15 PaulCook Embeddedversionofuserguide 1.324/9/16 PaulCook Newlistingreport,portfolioinformationandreport 1.417/11/16 PaulCook Duplicatestamp,ImportandExportCSVandscreenshots 1.5-614/12/16 PaulCook Addedinvoice,vendorandcertificateimageandnumber 1.7

AboutthisDocumentThisdocumentoutlinestheprocessesinvolvedinperformingvariousstampcollectingactivitiesusingtheStampsapplication.ItisassumedthatusersofthisdocumentwillhaveStampsalreadyinstalledontheircomputersystem.StampsUserGuideByPaulCookCopyright©2015-2016SevenCookies.Allrightsreserved.PrintedinBrisbane,Australia.Thispublicationisprotectedbycopyright,andpermissionmustbeobtainedfromtheauthorpriortoanyprohibitedreproduction,storageinaretrievalsystem,ortransmissioninanyformorbyanymeans,electronic,mechanical,photocopying,recording,orlikewise.Forinformationregardingpermissions,contactSevenCookiesviawww.sevencookies.com.au.

TheSevenCookiesnameisatrademarkofSevenCookies.

Theauthorhastakencareinwritingandprintingthise-bookbutmakenoexpressedorimpliedwarrantyofanykindandassumenoresponsibilityforerrorsoromissions.Noliabilityisassumedforincidentalorconsequentialdamagesinconnectionwithorarisingoutoftheuseoftheinformationorprogramscontainedherein.

Manyofthedesignationsusedbymanufacturersandsellerstodistinguishtheirproductsareclaimedastrademarks.Wherethosedesignationsappearinthisbook,andthepublisherwasawareofatrademarkclaim,thedesignationshavebeenprintedwithinitialcapitallettersorinallcapitals.

AudienceThisdocumentisintendedforageneralMacuserwithsomeexperienceinstampcollectingandareusingStampsontheirMaccomputer.

TypographicalConventionsTomakethise-bookeasiertoread,majoruserinterfaceelementswillbeshowninaboldfont.Furtherinformationonatopicwillbeshownwithalargeexclamationmarkfollowedbytextinitalicfont,andalightbulbbesideabodyofitalictextindicatesausefultipthatyoumaywishtofollow.

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TableofContentsDocumentHistory..............................................................................................................................2AboutthisDocument.........................................................................................................................2Audience............................................................................................................................................2TypographicalConventions................................................................................................................2TableofContents...............................................................................................................................3AddingaStamp..................................................................................................................................4 Figure1–AddStampButton.........................................................................................4 Figure2–AddingaStamp..............................................................................................4EditingaStamp..................................................................................................................................5 Figure3–EditingStampDetails.....................................................................................5RemovingaStamp……….....................................................................................................................7 Figure4–RemoveStampButton...................................................................................7 Figure5–RemovingaStamp.........................................................................................7Filtering..............................................................................................................................................8 Figure6–FilterSelector.................................................................................................8 Figure7–FilteringStampsbyYear.................................................................................8Documents.........................................................................................................................................9 Figure8–StampDocuments..........................................................................................9Gallery..............................................................................................................................................10 Figure9–GalleryofStampsusingFilter......................................................................10Information......................................................................................................................................11 Figure10–StampInformation....................................................................................11Reports............................................................................................................................................12 Figure11–Reporting...................................................................................................12 Figure12–StampsListingReport................................................................................12 Figure13–StampsPortfolioReport.............................................................................12CSVImportorExport........................................................................................................................13 Figure14–ExampleCSVFileHeaders..........................................................................13 Figure15–ImportPreview...........................................................................................14ReferenceList...................................................................................................................................16

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AddingaStampToaddastampfromyourcollectionintotheStampsapplication,clickonthePlusorAddbutton.

Figure1-AddStampButton.

AfterclickingontheAddbutton,youcanaddthestampdetailsinthetableandformareaoftheapplication(seefigure2).Thetableareacontainsthedescription,stampfacevalue,year,countryofissueandcolor,whereastheformcontainscatalogdetails,condition,faults,dimensionsandperforationcount.

Ifyouareaddingstampswithsimilardata,usetheDuplicateStampfromtheEditmenutoduplicate(copyandpaste)theselectedstamp.Thedifferencesontheduplicatestamptoyournewstampcanbeeditedwithoutneedingtorekeysimilardata.

Figure2–AddingaStamp.

Toaddascannedimageofyourstamp,dragtheimagefileintotheareashowninfigure2.

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EditingaStampToeditdetailsofastamp,e.g.maybethecatalogvalueofyourstamphaschanged,selectthestampandclickonthefieldthatrequireschanging(infigure3below,thecatalogvaluehasbeenselected).

Figure3–EditingStampDetails.

Thestampdetailsthatcanbeeditedinthetablesectionare;

• Description;Descriptionofthestamp,possiblyfromyourstampcatalog,• FaceValue;Thefacevalueshownonthestamp(infigure3,thefacevalueis1penceor1d),• Year;Yearofissuealthoughyoucanentermoredetailsifknown,e.g.monthandyear,• Country;Countryissuingthestamp,and• Color;Colorofthestamp,

Intheformsection,furtherdetailsofthestampcanberecorded;

• CatalogID;Theidentificationnumberofthestampfromyourcatalog.Thismayalsobeusedtorecordanyreferenceorinvoicenumberassociatedwiththepurchase,

• Vendor;Thenameofthestampdealeryoupurchasedthestampfrom,• DatePurchased;Thedatethestampwaspurchased(defaultstotoday’sdate),• QuantityPurchased;Thequantityofstampspurchased(defaultstoone),• PurchasedCost;Thecostyoupaidforthestamp,• CatalogValue;Thevalueofthestampinyourcatalogorlatestvaluationforthestamp,• UsedorUnused;Whetherthestampisusedorunused,namely;

o Used,o Unused,oro Unusedneverhinged.

• GumCondition(Crandell,2006);Theconditionofthegumofthestamp,namely;o NH–NeverHinged(thegumislikenewandnohingemarksofanykind),o H–Hinged,o LH–Lightlyhinged(stamphasbeenhingedbutmarkissmallorlight),o HH–Heavyhinged(largemarkleftorveryprominent),

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o HR–Hingeremnant(portionofhingeisstillinplace,difficulttoremove),o DG–DisturbedGum(gumdamagedinotherways,e.g.bubbling),o NG–NoGum(Stampisunusedandhasnogum),o RG–Re-gummed(newgumhasbeenappliedtoreplaceoldgum),o Gumskip(portionofstampbackhasnogumapplied),ando MNH–MintorMintNeverHinged(newcondition).

• Centering(Crandell,2006);Howwellisthedesignofthestampcenteredwithintheedges,namely;

o S–Superb(nearperfectcentering),o XF–Extremelyfine(almostperfect),o VF–Veryfine(designifoffcenterbutstillwellawayfromedges),o F-VF–Finetoveryfine(designisclosertoedge,commonforcollectedstamps),o F–Fine(closetoedgebutnotcutbyperforations),ando AVG–Average(designiscutbyperforations).

• Condition;Ageneralscorefrom1to5starsreflectingconditionofstamp,• Faults(Crandell,2006);Thecheckboxesofcommonfaultsonastamp,namely;

o ShortPerforations(perforationtipsisnotaslongasitshouldbe),o PulledPerforations(perforationtipiscompletelymissing),o StraightEdges(oneormoreedgesdonothaveperforations),o Re-perforated(alterationtostamptoaddperforations),o Thin(areaonbackwherepaperhasbeenremoved),o GumBend/Wrinkle(stampshrinkageresultinginabendorwrinkle),o FaceScrape(portionoffrontsideofstamphasbeenscrapedaway),o Inclusion(foreignmaterialpressedintostamp),ando Otherprovidesatextfieldtoenterotherissues(e.g.tears,stains,creases,pinholes,

holes,cornermissing,missingpiecesetc.).• Certificate;Thecertificateofauthenticitynumber,• Dimensions;Widthandheightofthestamp,and• Perforations;Perforationcountfortop,left,rightandbottomofthestamp.Imagesofthepurchaseinvoiceandcertificateofauthenticitycanbestoredagainsteachstamp,referStampDocumentssection.

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RemovingaStampIfyouhavesoldastamp,youmaywishtoremoveitfromthecollectiononyourapplication.Toremoveastamp,clickontheMinusorRemovebutton.

Figure4–RemoveStampButton.

AfterclickingontheRemovebutton,adialogboxwillappearaskingyouwhetheryouwishtoremovethestamp(seefigure5).ClickonRemovetoremovethestampfromyourcollection,otherwise,clickonCancel.

Figure5–RemovingaStamp.

Ifyouaccidentlyremoveastamp,usetheUndofeature(Edit>Undomenu)torestorethestampbackintoyourcollection.

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FilteringTofilterthelistofstampsinthetableorgallery(refernextsection),clickonthedrop-downlisttoselectDescription,FaceValue,YearandCountry.

Figure6–FilterSelector.

Afterselectingthefilter,typingpartofawordintheSearchfieldtofilterthelistandphotogallerythatcontainthosewords.Infigure7,thenumbers“19”areenteredtofilterstampsthatwereissuedinthoseyearsfrom1900to1999.

Figure7–FilteringStampsbyYear.

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DocumentsToviewyourstamp’sdocuments,clickontheDocumentstab.Thepurchaseinvoiceandcertificateofauthenticitycanbestoredagainsteachstampbydragginganimageontoeithertheinvoiceorcertificateimagearea.

Figure8–StampDocuments.

AnimagecanberemovedbyclickingonitandpressingtheDeletekey.Animagecanbemagnifiedfrom25%to400%,clickdraggingtoviewanover-sizedimageordouble-clickingonanimagewillopentheimageforviewinginyourexternalviewer(e.g.Preview).Thesplittercanbemovedupanddowntoshowmoreofyourinvoiceorcertificateasdesired.

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GalleryToviewyourstampcollectionimages,clickontheGallerytab.Thegalleryofimagesisfilteredbythecurrentsearchcriteria,referpreviousFilteringsection.

Figure9–GalleryofStampsusingFilter.

ByselectingaphotointheGallery,clickingontheDetailstabwillshowdetailsoftheselectedstamp.

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InformationToviewfinancialinformationonyourstampcollection,selectGetInfo…fromtheFilemenuorclickontheblueinformationicon.Thisinformationisfilteredbythecurrentsearchcriteria,referFilteringsection.

Figure10–StampInformation.

Thefollowinginformationisdisplayedonyourcollection;

• NumberofStamps;Thesumofthequantitiespurchasedforstampswithinyourcollection,• TotalPortfolioCost;Thesumofthequantitypurchasedmultipliedbypurchasedcostfor

stampswithinyourcollection,• TotalPortfolioWorth;Thesumofthequantitypurchasedmultipliedbycatalogvaluefor

stampswithinyourcollection,• TotalProfit/(loss);Thedifferencebetweenyourportfolioworthandcost.

TheReport…buttonwillprintaportfolioreportshowingthecost,worthandprofitforeachofyourstamps.

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ReportsTherearetworeportsavailablefromtheReportsmenu,namely;

• StampsListing;ThisreportprintsthecatalogID,description,facevalue,year,countryandcolorforeachstampinyourcollection,and

• StampsPortfolio;ThisreportprintsthecatalogID,description,quantity,cost,worthandprofit(orloss)foreachstampinyourcollection.Thequantities,cost,worthandprofitaretotalledforallstamps.

Thereportsarefilteredbyyourcurrentsearchcriteria,referFilteringsection.

Figure11–Reporting.

Examplesofthetworeportsareshownbelow;

Figure12–StampsListingReports.

Figure13–StampsPortfolioReport.

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CSVImportandExportItispossibletoimportyourstampcollectionfromaspreadsheetsoastominimizerekeyingofdataintoStamps.AsampleCSVfileisavailablefromtheStampssupportwebpageforyourreview;http://www.sevencookies.com.au/stamps.html.

Figure14–ExampleCSVFileHeaders.

ThefirstrowofyourCSVfileneedseachcolumntohaveanappropriateheader.Thefollowingheaders(oratleastthefirstthreeuniquecharactersshowninbold,caseinsensitive)shouldbeusedtodeterminethetypeofdataineachofthecolumnsinyourfile;

• CatalogID;Theidentificationnumberofthestampfromyourcatalog,• Description;descriptionofthestamp,possiblyfromyourstampcatalog,• Denomination;thefacevalueshownonthestamp,• Year;yearofissuealthoughyoucanentermoredetailsifknown,• Country;countryissuingthestamp,• Color;colorofthestamp,• Vendor;Thestampdealeryoupurchasedthestampfrom,• DatePurchased;Thedatethestampwaspurchased,• Quantity;Thequantityofstampspurchased,• Cost;Thepurchasedcostyoupaidforthestamp,• Value;Thecurrentcatalogvalueorvaluationforthestamp,• Used;Whetherthestampisusedorunused,• Gum;Theconditionofthegum(referEditingaStampsection),• Centering;Howwellisthedesignofthestampcenteredwithintheedges(referEditinga

Stampsection),• Condition;Ageneralscorefrom1to5(asanumber)reflectingtheconditionofthestamp,• Faults;Thefaultsonthestampwithcommoncheckboxfaultsenclosedinsquarebrackets;

o [SP]forShortPerforations,o [PP]forPulledPerforations,o [SE]forStraightEdges,o [RP]forRe-perforated,o [TH]forThin,o [GB]forGumBend/Wrinkle,o [FS]forFaceScrape,ando [IN]forInclusion.

Forexample,afaultof“[SP][TH]Tearing”intheCSVfile,wouldsettheShortPerforationandThincheckboxesandsetOtherFaultstoTearing.

• Certificate;Thecertificateofauthenticitynumber,• Dimension;Widthandheightofthestamp,• Top;Topperforationcount,

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• Left;Leftperforationcount,• Right;Rightperforationcount,and• Bottom;Bottomperforationcount.

AftereditingyourCSVfiletoaddoredityourheaderrowusingyourspreadsheetapplication,exporttheCSVwitheitherthedefaultUTF-8textencoding(fromNumbers)orISOLatin-1(fromExcel).ACSVisexportfromNumbersusingFile>ExportTo…>CSV…menuoptionorusingFile>SaveAs…menuoptionandselectingtheCommaSeparatedValues(CSV)orCSVUTF-8(Commadelimited)fromFileFormatdrop-downfromExcel.ToimporttheCSVfileintoStamps,selecttheImportCSV…menuoptionfromtheFilemenu.AfterselectingyourCSVfileandclickingonImport,theCSVfileisreadandanalyzedandanalertwithbeshownformajorerrors;

• UnabletoopenCSVfile;TheCSVhasbeensavedusinganunsupportedencoding.CheckthatyourCSVwassavedwithUTF-8orISOLatin-1encoding.

• CSVfileisempty;TheCSVdoesnotcontainanydata.PleasechecktheCSVfile.• CSVfilecontainsinvalidornoheaders;ThereiseithernoCSVheaderrowornoneofthe

headersusedarevalid.ReviewtheCSVfiletoensureifcontainsaheaderrowandthatthoseheadersareusingtheappropriateheadersoutlinedpreviously.

• CSVfilecontainsnostampdata;TheCSVhasvalidheadersbutnodatatoimport.ChecktheCSVfilehasmorethanaheaderrow.

Iftherearenomajorissuesidentified,anImportPreviewwindowwillbeshown,seefigurebelow.

Figure15–ImportPreview.

TheImportPreviewwindowshowsatablewiththeCSVdatawhereyoucanscrollleftandrightorupanddown,resizingcolumnsasrequiredtopreviewthestampdatatobeimported.AnIssueLogcontainsalistofissuesfoundduringtheimportprocessbeingeithertheheaderbeingunrecognized,aduplicateortheformatofsomedateorcurrencydatabeingincorrect.Toresolvetheseissues,youmay;

• Forunrecognizedheaders,checkthespellingoftheheadertothelistoutlinedabove,• Forduplicateheaders,checktheCSVfileforheaderswiththesamenameandcorrect

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appropriately,• Forincorrectdata;checkdatesareinyourlocale’sformat,eitherDD/MM/YYYYor

MM/DD/YYYYandnumericdatamayhavecurrencysymbolsanddecimalplacesaddedasrequiredbutyourlocale’sthousandseparatorshouldnotbeusedifitisacomma.

Afterreviewingthetabulardataandtheissuelog,clickImporttoconfirmtheimport(orCancel).Aprogressindicatorwillappearasthestampsareimportedintoyourcollection.ToexportaCSVfiletoshareyourdatawithothercollectors,usetheFile>ExportAs…menuoption.TheCSVfilewillcontainaninitialrowofheadersfollowedbyyourstampdatawithtextseparatedinquotesandeachfieldseparatedbycommas.ThedefaultUTF-8textencodingwillbeused.

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ReferenceList

1. MatthewCrandell,2006,“StampTerminology”,Retrievedfromhttp://www.mcphilatelics.com/education/stampterms/stampterms.htmlat10:35amon17thSeptember2015.