standing committees academic and student affairs committee · renovation fee ($32) and the student...

A–14 STANDING COMMITTEES Academic and Student Affairs Committee

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Approve Services and Activities Fee – Seattle Campus: 2020-21 Increase of Fee, Operating and Capital Allocations, Revised Services and Activities Fee Committee Guidelines RECOMMENDED ACTION It is the recommendation of the administration and the Academic and Student Affairs Committee that the Board of Regents approve for the Seattle campus:

1. Increasing the Services & Activities (S&A) fee level to $146 per full-time student, per quarter for 2020-21; an increase of 3.55 percent or $5 per quarter;

2. Allocating $18,168,640 for 2020-21 program operations and $957,147 for

2020-21 capital; 3. Sustaining the Student Facilities Renovation Fee (i.e., the Husky Union

Building, Hall Health Primary Care Center, and Ethnic Cultural Center bond) of $70 per quarter for 2020-21;

4. Sustaining the IMA Bond Fee of $32 per quarter for 2020-21;

5. Allocating up to $500,000 from the S&A Fee fund balance for the COVID-19 Impact Mitigation Fund. The fund will be used by the S&A Fee Committee to mitigate the financial impacts of COVID-19 for S&A Fee funded units;

6. Modifying the UW-Seattle S&A Fee Guidelines (included in Attachment

3): a. Replacing gendered pronouns with non-gendered pronouns

(multiple locations); b. Replacing “University Administration Designee” with “Vice

President for Student Life” (multiple locations); c. Replacing “new units” with “prospective units” for consistency

with S&A Fee policies (multiple locations); d. Title I, Section VII - Revising Guideline to: “Any University unit

or affiliated student group may request funding from the S&A Fee through processes described in the S&A Fee Committee’s policies;”

e. Title II, Section II.C - adding that 2/3 of the S&A Fee Committee must approve changes to Guidelines;

STANDING COMMITTEES Academic and Student Affairs Committee Approve Services and Activities Fee – Seattle Campus: 2020-21 Increase of Fee, Operating and Capital Allocations, Revised Services and Activities Fee Committee Guidelines (continued p. 2)

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f. Title II, Section III.C.1 – adding that 2/3 of the S&A Fee Committee must approve changes to committee policies;

g. Title II. Section III.C.1 – removing timeline on when the Committee may propose new or revised policies;

h. Title II, Section III.C.3 - revising Guideline about the review of new or revised policies by S&A Funded units;

i. Title III, Section I.A – editing to require 2/3 of ASUW and GPSS’ appointees be appointed before the Committee’s term can begin;

j. Title III. Section II.F– modifying Guideline on timing of S&A Fee Committee Chair elections;

k. Title IV, Section II.B.2 – revising that special meetings can be called by the S&A Fee Committee Chair and the Vice President for Student Life;

l. Title IV, Section II.A – revising Guidelines on S&A Fee Committee related to training and orientation; and

m. Title IV. Section VII.C – removing requirement that University Administration Designee attend final budget deliberations.

BACKGROUND According to action taken by the 2018 Washington state legislature, the Board of Regents is authorized to annually increase the Services and Activities Fee, under RCW 28B.15.069, “by amounts that shall not exceed four percent per year, judged reasonable and necessary by the services and activities fee committee and the governing board.” As provided under RCW 28B.15.045, a student committee recommends the annual allocations to the Board of Regents for approval. Each year, on the basis of recommendations by the administration and the S&A Fee Committee, the Board of Regents approves annual S&A Fee allocations for the Seattle campus. Additional allocations may be approved during a given year. The S&A Fee committee also oversees the rates of two additional fees: the IMA Renovation fee ($32) and the Student Facilities Renovation Fee for the renovation/construction of Hall Health, Husky Union Building/HUB, and the Kelly Ethnic Cultural Center ($70). These fee rates are not recommended to increase in 2020-21.


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A. Recommended Services & Activities Fee Rates for 2020-21 The quarterly S&A Fee rate history at UW Seattle for the past two biennia is as follows, along with this year’s recommendation:

Academic Year

Quarterly Fee Rate

2016-17 $129 2017-18 $131 2018-19 $136 2019-20 $141 2020-21 $146

The 2020-21 recommendation grew out of S&A Fee Committee discussions over the course of the current academic year—discussions that included, at several different times, representatives of the units supported by S&A Fee income. B. Recommended Services & Activities Fee Budget for 2020-21 Based on 2018-19 and 2019-20 S&A Fee revenue collections, current year enrollment and conservative enrollment projections for 2020-21, the S&A Fee Committee estimates 2020-21 revenue at the $146 fee level per quarter to be approximately $17,294,479. Projected revenue figures are net of waivers and funds set aside for financial aid. Based on these projections, the Committee recommends funding the below operational allocations from revenue generated from the quarterly S&A Fee (approximately $17.3 million) and S&A Fee fund balance (approximately $874,000). The S&A Fee Committee proposes funding the below capital projects ($957,147) from the Student Facilities Renovation Fund balances. Should the S&A Fee Committee recommendations not be supported, the S&A Fee fund balance would be used to cover the difference and fully fund the 2020-21 recommended allocations. Using the S&A Fee fund balance for this purpose would further reduce the balance that is available for the Committee to address future opportunities that support the student experience, provide new services, and expand existing programs available to the UW-Seattle student community. As of June 30, 2019, the Seattle S&A Fee operational fund balance was $8,361,175 and is used to fund innovative new programs, services, and initiatives,


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as well as to support the variance between S&A Fee Revenue and budgeted expenditures. As of June 30, 2019, the IMA Renovation Fee fund balance was approximately $4.9 million, and the Student Facilities Renovation Fee fund balance was nearing $14.8 million. The S&A Fee Committee historically maintains at least 9-12 months of debt service in the Renovation Fee fund balances; furthermore, these fund balances may also be used to support capital projects traditionally supported and maintained by the Committee (e.g., Recreation’s Locker Room and Aquatics Renovations). The S&A Fee Committee submitted its written recommendations to the Vice President for Student Life on May 26, 2020 (Attachment 1) and the Vice President concurred with the S&A Fee Committee’s recommendations on May 27, 2020 (Attachment 2). C. Recommended Services & Activities Fee Allocations for 2020-21

The proposed 2020-21 budgets for each program are as follows:

Program

Operational(S&A Fee & S&A Fund Balance)

Capital (SFRF Fund

Balance) Total

Associated Students of the University of Washington $1,136,876 $1,136,876

Campus Sustainability Fund $346,478 $346,478 Childcare Assistance Program $1,389,720 $1,389,720 Counseling Center $972,699 $972,699 Disability (D) Center $141,670 $141,670 Ethnic Cultural Center $1,076,669 $1,076,669 Food Pantry $35,004 $35,004 Graduate and Professional Student Senate $452,356 $452,356

Hall Health Primary Care Center $6,415,060 $6,415,060 Health and Wellness/LiveWell $167,174 $167,174 Husky Union Building/HUB $1,448,114 $230,434 $1,678,548 Intellectual House/wǝɫǝbʔaltxʷ $145,653 $145,653 Q Center $437,965 $437,965


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Recreation $2,901,429 $661,500 $3,562,929 Services & Activities Fee Committee $72,546 $72,546

Student Legal Services $318,296 $318,296 Student Publications $371,000 $371,000 Student Technology Loan Program $182,859 $26,905 $209,764

Student Veteran Life $157,072 $38,308 $195,380 TOTAL ALLOCATIONS $18,168,640 $957,147 $19,125,787

Associated Students of the University of Washington (ASUW) The recommended allocations support and expand ongoing functions, programs, student leader and assistant salaries, and general operating costs of ASUW. Campus Sustainability Fund This funding allocates funds for projects that further the University’s commitment to environmental stewardship and campus sustainability. Childcare Assistance Program The recommended allocation provides unit staff support and childcare subsidies to student parents. Counseling Center The recommended allocations would provide funding to support staff salaries and corresponding benefit loading rates. Disability (D) Center The recommended allocation would support and increase ongoing functions, programs, staff and student salaries, and operating costs for the D Center. Ethnic Cultural Center The recommended allocation would continue to support the ongoing functions, staffing, minor equipment, and general operations of the Kelly Ethnic Cultural Center. Food Pantry The recommended allocation would support student salaries and its ongoing programs and operations.


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Graduate and Professional Student Senate (GPSS) The recommended allocation would continue to support ongoing programs, functions, tuition stipends, student assistant salaries, and general operating costs of GPSS. Hall Health Primary Care Center The recommended allocation supports the HHPCC in its work to provide on-campus care for students, faculty, staff, and the community. Health and Wellness/LiveWell The recommended allocation would provide new funding for a Suicide Prevention Coordinator and support peer-to-peer educational programming in the areas of health and well-being. Husky Union Building/HUB The recommended allocation will continue to support ongoing programs and services through the HUB such as the Student Activities Office, Event Services, the RSO Event Fund, and the Student Organization Resource Center. The capital allocation will fund a portion of the of HUB Bowling Center pinsetter replacement project. Intellectual House/wǝɫǝbʔaltxʷ The recommended allocation will fund essential operations, salaries, and student wages of this campus unit. Q Center The recommended allocations would expand the ongoing programs, services, wages, and general operating costs of the Q Center. Recreation The recommended allocation will support full-time and student staff, general operations, and recreational, fitness, and well-being programs. The capital allocation will support improvements to keep Recreation facilities functional and operational (e.g., Waterfront Activities Center roof/gutter replacement, squash court maintenance, new equipment, IMA Field light replacement). Services & Activities Fee Committee The recommended allocation provides student salaries for the Committee Chair, Vice-Chair, S&A Fee Coordinator and Web/IT Coordinator. The allocation also


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provides up to $20,000 for the Committee’s new Strive Fund to support S&A Fee Committee funded units assess current programs/services and explore new initiatives. Student Legal Services The recommended allocation will fund the office operations and salaries of the Director/Staff Attorney and the Rule 9 Interns (3rd year law students). Student Publications The recommended allocations would support ongoing functions, student salaries, and general operating costs of The Daily. Student Technology Loan Program The recommended allocation would continue to support wages of student staff for the Equipment Loan Program. The capital allocation will fund the renovation of their Health Sciences office location. Student Veteran Life The recommended allocation would fund the essential operations, salaries, and student wages of this campus department. The capital allocation will fund electrical upgrades and furniture for their larger office in the HUB. Attachments 1. Letter of the Services and Activities Fee Committee Chair to Vice President

Suite, dated May 26, 2020 2. Letter of Vice President Suite, dated May 27, 2020 3. Services and Activities Fee Committee Guidelines (Proposed Revisions) 4. Presenter’s Biographical Information

The Services & Activities Fee Committee | [email protected] | The Husky Union Building, Room 305B

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May 26th, 2020

Denzil J. Suite, Ph.D.

Vice President for Student Life

University of Washington

Dear Dr. Suite,

It is my distinct honor and privilege to write to you on behalf of the Services & Activities Fee

Committee (SAF Committee) and to submit our final recommendations for Fiscal Year 2021. The Committee arrived

at these recommendations after a long and extremely rigorous deliberations process. Even with the challenges of

ongoing deficits and the uncertain context of COVID-19, the Committee was incredibly thoughtful in building this

recommendation. I would like to officially thank them for all of their hard work and their dedication to students.

After an extensive review of budget proposals and lengthy deliberations, the Committee is recommending an

allocation of $18.16M for Fiscal Year 2021 operations and $957K for small capital expenditures. The full

recommendations are outlined in detail within the attached document and include the following components:

recommended levels for the Services & Activities Fee (SAF), the IMA Bond Fee, the Facilities renovation Fee, and

the recommended operational and capital allocations for FY2021. I respectfully request that upon the review of these

recommendations, a letter of concurrence is issued on behalf of the University of Washington administration, which

will be submitted to the Board of Regents for consideration at their meeting on June 11th, 2020.

In the process of creating the enclosed recommendations, the SAF Committee continued its long-time mission to strive

for providing the necessary funding for each SAF unit to maintain its operations. In particular, the Committee has

aimed to sustain current staffing levels by providing the mandated salary, merit and minimum wage increases, benefit

load changes, and contract service increases. It has also been common practice for the Committee to make vital new

investments in student services at the request of units. However, our financial means to do so has been significantly

limited in the past several years.

Prior to the 2018 Washington State legislative session, increases in the Services & Activities Fees were limited by the

institution's annual percent change to tuition. Even with enrolment increases, these increases were not enough to keep

up with the increased cost of living, medical inflation, and the increased demand for vital student services. With a

significant budget shortfall of nearly $2M in 2016, the Committee has worked hard to stabilize the budget while

limiting cuts to unit operations. In 2018, SAF was decoupled from tuition and can now increase by a maximum of 4%

year-over-year. For Fiscal Year 2020, the projected deficit is only $350,000. However, due to the projected impacts

of COVID-19 on AY2020-21 enrollment, we are projecting significant deficits for FY2021.

Using worst-case scenario enrollment projections, the SAF Committee and the Office of Planning & Budgeting (OPB)

estimate that S&A fee collections will be $17.29M for FY21. This is almost $300k lower than FY20 projections but

reflects a maximum allowed increase in the S&A Fee from $141 to $146 per student per quarter. With a projected

deficit of approximately $870k at this fee level, the Committee saw it as imperative to raise the fee to the maximum

amount in order to maintain existing operations.

To help alleviate the growing financial burden on the S&A Fee, the Committee took steps to divert existing demand

to other funding resources. Specifically, the Committee shifted the funding for annual capital allocations from the

S&A Fee to the Facilities Renovation Fee. Previously, most minor capital allocations were funded as part of the SAF

annual operating budget. Using the Committee's debt service surplus to fund these expenditures enabled us to make

ATTACHMENT 1A-14.1/206-20 6/11/20



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room for operational allocations in the FY21 recommended budget and expand the scope of our capital allocations in

the process.

Despite taking these steps, there is still much to be done to expand student services and to meet the growing demand.

As the UW Community and the World begin to return to normal life, it will be more critical than ever for students,

faculty, and administration to come together to build community and support one another. I know that the SAF

Committee remains dedicated to supporting many core community centers across campus, as well as several essential

student services. However, there is far more that needs to be done, and our resources to support these services alone

are becoming increasingly limited. In the years to come, it will be essential that the entire campus community work

together to expand resources and find innovative solutions.

As a final note, I would like to take this opportunity to again extend my immense gratitude to the members of the

Services & Activities Fee Committee for their tremendous work and dedication to serving students. With the current

context of the uncertainty around COVID-19, the worry of deficits, and the need to meet growing demand, it was no

easy task to build the budget. However, the members of the Committee remained dedicated and resilient throughout

what was a highly democratic and robust process. I am proud to have served on the Committee with them, and I have

full faith in the recommendations they have put forward.

Please find the Committee’s full recommendations attached to this letter. Thank you for your consideration.

Sincerely,

Jeremy C. Moon

Services & Activities Fee

Chair | 2018-2020

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Fee Levels

Increase the Services and Activities Fee from $141 to $146

Projected Revenue | $17,294,479

Recommended Allocation | $18,168,639

The Services & Activities Fee Committee is recommending that the S&A fee be raised to $146 per student

per quarter. This is a 3.55% increase and is the maximum allowed under existing state statutes. At this fee

level, with conservative enrollment collections, the Committee projects collections of approximately

$17.2M for FY21, a $300k decrease over FY20. These projections have been verified by the Office of

Planning & Budgeting (OPB) and represent the worst-case scenario.

With $17.2M in collections and $18.1M in allocations, the Committee is recommending spending

$874,160 from SAF reserves to cover the remaining deficit. The Committee believes that this funding is

necessary for maintaining the quality operations of the services funded through the fee while also ensuring

long term financial sustainability.

Maintain the Student Facilities Renovation Bond Fee at $70


Projected Annual Debt Service | $7,250,956

The Committee recommends maintaining a fee level of $70, representing a coverage ratio of 1.14 for

existing debt service payments. The Committee recommends using the debt service surplus to fund capital

maintenance and equipment requests from existing SAF funded units.

Maintain the IMA Bond Fee at $32


Projected Annual Debt Service | $3,421,313

The SAF Committee is recommending maintaining a fee level of $32, which represents a coverage ratio

of 1.11 for existing debt service payments. In addition to providing funding for capital maintenance and

equipment requests, the SAF Committee recommends using the debt service surplus to grow reserves for

use in future capital projects.

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Operating Allocations

Total Allocation $ 18,168,640

Change in Total Allocation from S&A Fee (Including FY20 Capital Allocations) $239,246

Change in Allocation for Operations $ 406,716

% Change in Allocation for Operations 2.29%

To determine recommended allocations, the Committee first considered a “minimum increase” scenario for each unit to

maintain current operations. This scenario typically includes the additional funding necessary to cover changes due to

minimum wage increases, mandated benefit rate adjustments, and mandated and earned salary increases. In

addition to these changes, the Committee chose to prioritize new allocations that would further fund existing positions that

have a demonstrated impact on their ability to support students.

In some cases, the Committee chose to provide limited support to the bottom line of units facing structural deficits or

deficits created by the COVID-19 pandemic. However, with extremely limited resources due to projected drops in

enrollment, the Committee could only recommend minimal support beyond the minimum increase scenario. Many units

did not receive this additional support and may need to reduce their operations for this next fiscal year. None the less, in

each case, the Committee made allocations they believed were necessary to support students in the current context, as well

as to ensure the long-term sustainability of our operations as a whole.

Beyond the minimum increase scenario, the Committee made allocations for the following new or expanded programs:

● Expanding support for ongoing administration & staffing costs for the Kelly ECC and the Intellectual House

(wǝɫǝbʔaltxʷ). These investments will go towards directly supporting the student experience at both centers.

● Providing funding for an additional 0.5 FTE for Student Legal Services, which has seen a massive increase in

demand over the last 2 years and during the COVID-19 pandemic.

● Expanding the hours of the Husky Union Building security officer. The Committee saw this as an essential

allocation to ensure the safety of HUB patrons and student employees. The Committee also considers this role

to be crucial to the safe and successful reopening of the HUB. ● Providing funding for freelance content creators with HUA Voice in Student Publications. This allocation is seen

as a critical step for promoting pay equity among their contributors.

For a detailed listing of recommended allocations by unit, see below. These allocations were made based on the assumption

that the fee will be set at $146.

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Unit Name FY21 Allocation

Associated Students of the University of Washington $ 1,136,876

Campus Sustainability Fund $ 346,478

Childcare Assistance Program $ 1,389,720

Counseling Center $ 972,699

D Center $ 141,670

Ethnic Cultural Center $ 1,076,669

Food Pantry $ 35,004

GPSS $ 452,356

Hall Health $ 6,415,060

HUB $ 1,448,114

Intellectual House (wǝɫǝbʔaltxʷ) $ 145,653

Livewell $ 167,174

Publications $ 371,000

Q Center $ 437,965

SAF Committee $ 72,546

Recreation $ 2,901,429

Student Legal Services $ 318,296

Student Technology Loan Program $ 182,859

Student Veteran Life $ 157,072

Total $ 18,168,640

In addition to these recommendations, the Services & Activities Fee Committee has discussed several items regarding the

operations of SAF funded units. In particular, the Committee has voted to recommend the establishment of two new funds,

including the SAF Strive Fund and the COVID-19 Financial Impact Mitigation Fund. These funds are detailed below,

along with some notes on the Mental Health & Hall Health Task Forces, both of which SAF was included on throughout

the year.

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Establishment of the SAF Strive Fund

Allocation from Interest on SAF Reserves | $20,000

In March of 2020, the S&A Fee Committee authorized the creation of the Strive Fund to support SAF-

funded units in assessing their existing programs and exploring new initiatives. The fund will be managed

directly by the SAF Committee to allow for units to apply and receive funds outside of the annual budget

cycle. Units will not be permitted to use Strive funding for permanent or long-term staffing. This is to ensure

the sustainability of the fund itself, which will be financed using the interest revenues the Committee

receives on the SAF reserve balance. Since FY21 will be the first year of the Strive Fund, the Committee

is recommending that $20,000 be allocated for potential disbursement by the SAF Committee throughout

the next year.

COVID-19 Financial Impact Mitigation Fund

Allocation from SAF Operational Reserves | $500,000

Over the last several weeks, the Committee's staff has been working to assess the impact of the COVID-19

pandemic on SAF funded units. In particular, the Committee distributed a survey to gather information on

the effects of building closures on the services, operations, student employment, and lost revenues of each

unit. While this work identified significant financial and operational losses, it is too early to fully assess the

support that each unit will need to maintain their operations. However, the majority of the Committee felt

it was necessary to set aside $500,000 of the SAF reserve for potential distribution to mitigate the

pandemic's financial impacts. The Committee does not intend to use all of these funds and has created a

policy to govern their disbursement. All unused funds will be returned to the SAF reserve at the end of the

fiscal year.

Mental Health & Hall Health Task Forces

During Fall and Winter quarter, the SAF Committee participated in the Mental Health and the Hall Health

Task Forces that were charged by the Executive Office. The Committee will continue to work with the

Counseling Center, Hall Health, and the Office of VPSL as mental health services are transitioned to a more

centralized model over the next year. The Committee is also excited t continue working with Hall Health

over the next year to clarify their SAF budget. This will be a key step in aiding the transition of mental

health services and will allow the Committee to more confidently make investments in the Hall Health

Center going forward.

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Major Capital Projects & Capital Maintenance Requests

Establishment of the SAF Capital Planning Sub Committee

Over the past year, the Committee has been working closely with Capital Space Management in Facilities

and Asset Liability Management in Treasury to develop a new robust process for planning, evaluating, and

funding small capital expenditures as well as major projects. In early April, the Committee chartered the

Capital Planning Sub Committee as a new recommendation body to oversee and manage all items related

to capital planning and capital expenditures. In the future, this Sub Committee will be responsible for

developing and managing a SAF Capital plan in coordination with CSM and Treasury. This Capital Plan

will align with the University's and will to help plan for long-term projects, as well as determine annual

budgets for small capital expenditures.

IMA Pool & Locker Room Project (Recreation)

Pending Final Approval

In FY20, the SAF Committee authorized an allocation of $250,000 to fund the pre-design process for

Recreation’s pool & locker room renovation at the IMA. This project has received significant student

support over the past 4 to 5 years. In March, the Committee voted to support the funding of the project,

which has allowed it to be placed on the University's 6-Year Capital Plan. If the Committee moves forward

with the project, it will be funded through a combination of existing bond fee reserves and a small short-

term loan. The Committee is not considering the authorization of a new fee to fund this project. Instead, it

will be financed through existing means.

Committee will consider further action on the project in June of 2020. If approved by the Committee, it will

be submitted to the Board of Regents for consideration in September of 2020. The project is expected to be

completed over an 18-month to 2-year period, starting in the Summer of 2021.

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Capital Maintenance & Equipment Allocations

Total Allocation (From Facilities Renovation Reserves) | $957,146

As a part of the Committee’s efforts to reform our policies regarding capital projects and capital

expenditures, the Committee expanded the scope of our capital maintenance and equipment funding

program. We created a new system for reviewing capital requests and changed our funding source to

accommodate a larger capital allocations budget. In particular, the main Services & Activities Fee will no

longer be used to fund capital maintenance or other more regular capital expenditures. Rather, the annual

debt service surplus from the IMA and Facilities Renovation bond will be used to fund small capital

allocations. This surplus is projected to be approximately $1.4 million. The Committee is recommending

to spend $957,147 in FY21 to fund the 9 projects outlined below:

Request Title Recommended Allocation

HUB Bowling Alley Pinsetter Replacement $ 230,434

STLP Health Sciences Building Location Renovation $ 26,905

SVL Space Modernization $ 38,308

Recreation - Equipment Request $ 115,000

Recreation - Waterfront Roof and Gutter Replacement $ 410,000

Recreation - IMA Audio/Paging System $ 30,000

Recreation - IMA Field 3 Light Replacement $ 20,500

Recreation - International Squash Court Floor Maintenance $ 7,000

Recreation - Block Maintenance $ 79,000

Total $ 957,147

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SAF Committee Guidelines Proposed Edits

Overview

Every few years the SAF Committee Staff conduct a thorough review of the Committee’s Guidelines. Since

it has been some time since the last review, a number of potential edits were identified. The majority of the

proposed edit are either small logistical changes or other necessary edits. However, there are a few larger

edits including clarifying who can apply for SAF funding.

Proposed Changes

All of the Edits below have been approved through unanimous consent of the committee:

[Item 1]: That four instances of gendered pronouns be stricken and replaced with non-gendered

pronouns.

[Item 2]: That all mentions of the University Administration Designee or similar wording, as

appropriate, be replaced with VP for Student Life.

[Item 3]: That Title 1, Section 7 be edited to read: “Any University unit or affiliated student group

may request funding from the S&A Fee through processes described in the S&A Fee Committee’s

policies.

[Item 4]: That a majority threshold of ⅔ for proposing changes to the guidelines be added to Title II,

Section 2c.

[Item 5]: That Title 2, Section 3c.1 be edited to remove timing restrictions on when the Committee

can propose new policy changes.

[Item 6]: That Title 2, Section 3c.3 be edited to read “The draft proposal must be made available to

units for a period of time to solicit comments prior to final passage by the Committee.”

[Item 7]: That Title 2, Section 3c.1 have additional language to set the threshold for enacting policy

changes at ⅔.

[Item 8]: That Title 3, Section 1a be edited to require that ⅔ of each student government delegation

be appointed before the Committee’s term can begin.

[Item 9]: That Title 3, Section 2b.3c be edited to read: “Another University Administration

representative.”

[Item 10]: That notice of new Chair elections be given a week in advance.

[Item 11]: That the Chair be given the authority to call a special meeting.

[Item 12]: That it be required that members of the Committee be trained in parliamentary procedure

and informed on historical allocations.

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[Item 13]: That language referencing new units be changed to prospective unit, for consistency with

changed policies.

[Item 14]: That the requirement for the University Administration Designee to attend the final

budget deliberations meeting be stricken.

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Denzil J. Suite, Vice President for Student Life

Box 351266, 101 Gerberding Hall, Seattle, WA 98195-1266

206.543.4972 [email protected]

May 27, 2020 Mr. Jeremy Moon Services and Activities Fee Committee Dear Mr. Moon, Thank you for your letter of May 27, 2020 providing the details of the allocations proposed by the Services and Activities Fee (S&A Fee) Committee for the 2020–21 academic year. Your recommendations to increase the Services and Activities Fee from $141 to $146, while maintaining the current levels for the Student Facilities Renovation Fee and the IMA Bond Fee are reasonable. The Committee’s recommended allocations are strategic and responsive to student needs. All of the programs and services the Committee intends to fund are important to our students. Further, your expanded support for key student-serving areas such as the ECC, HUB, Intellectual House (wǝɫǝbʔaltxʷ) and others will have a significant and positive impact on the student experience. I appreciate the Committee’s deep deliberations before reaching their conclusions. After careful review, I concur in the recommendations for fee assessment levels and all operational and major capital allocations. The budget will be presented to the Board of Regents for its consideration and action at its meeting on June 11, 2020, information on which will be communicated to you in the near future. Congratulations on a job well done. Your leadership and collaboration have been greatly appreciated. Sincerely,

Denzil Suite Vice President cc: Provost Mark Richards w/enclosure Members of the Services and Activities Fee Committee

ATTACHMENT 2A-14.2/206-20

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SAF Guidelines, June 2017 | 1

SERVICES AND ACTIVITIES FEE COMMITTEE

Guidelines

Title I | Services & Activities Fee

I. The Services & Activities Fee (the “S&A” Fee) is authorized by state statute for the express purpose of funding

student activities and programs. This may include, but is not limited to, the operation of student-related services

and the acquisition, construction, equipping, and betterment of lands, buildings and facilities.

II. Student services and activities fees are defined in state law as “fees, other than tuition fees, charged to all students

registering at the….state universities.” (RCW 28B.15.041.) For the purposes of these Guidelines, the S&A Fee

is defined as the compilation of such fees charged to all students registering at the University of Washington

Seattle Campus.

III. The S&A Fee and revenues generated by units funded by the S&A Fee are deposited and expended through the

University's budget and financial accounting systems, the responsibility for which resides with the University's

chief fiscal officer. The S&A Fee and associated revenues are subject to University policies, regulations and

procedures, and to the Budget and Accounting Act of the State of Washington. (RCW 43.88)

IV. The allowable level of the S&A Fee is authorized by the State Legislature.

V. The Board of Regents may exercise its authority to increase the S&A Fee to the authorized level and allocate

funds provided the Board of Regents has first sought the recommendation of the S&A Fee Committee or meets

an exception as defined within these Guidelines.

VI. The Board of Regents may exempt classes of students from the S&A Fee and may levy the fees at a rate

proportionate to the credit load of any part time student. It is recommended the Board of Regents seek the opinion

of the S&A Fee Committee prior to approving an exemption.

VII. Any University unit or affiliated student group may request funding from the S&A Fee through processes

described in the S&A Fee Committee’s policies.Any University unit may request funding from the S&A Fee.

VIII. The S&A Fee Committee (the Committee) is appointed pursuant to RCW 28B.15.044 and 28B.15.045 to review

and make recommendations regarding the collection, allocation, budgeting and use of the S&A Fee.

IX. All non-confidential information pertaining to the S&A Fee's budget shall be available to interested parties.

Title II | Sources of Committee Authority

I. State Statute

A. All decisions made regarding the S&A Fee will be made in accordance with relevant state statutes. Should

it be determined that any guidelines, policies, or decisions contradict current state law, state statute has

precedence.

B. The Committee may exercise authority granted directly by state law or delegated by either the Board of

Regents or University Administration through these Guidelines and policies.

C. The Committee may develop recommended changes to the state law, as needed, related to the S&A Fee.

Such recommendations will be communicated to the appropriate University and Student Government

representatives.

II. Committee Guidelines

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A. These Guidelines delineate the process and procedure to be used for developing recommendations regarding

the collection, allocation, budgeting, and use of the S&A Fee at the University of Washington Seattle

Campus.

B. The Board of Regents may amend or adopt new guidelines as it deems necessary, provided representatives

from the Student Government and the current Committee are given notice and an opportunity to comment

on proposed changes unless the Board determines that the interests of the University would be harmed by a

delay.

C. The Committee may recommend changes to these Guidelines through a ⅔ majority. Such recommendations

shall be subject to review by the VP for Student LifeUniversity Administration prior to being submitted for

consideration by the Regents. The VP for Student Life University Administration may suggest changes to

the Committee recommendation which the Committee shall be given the opportunity to review before they

are submitted for approval from the Regents.

III. Committee Policies

A. The Committee may recommend policies (“Committee Policies”) not inconsistent with state law and these

Committee Guidelines.

B. Committee Policies may relate to any topic, issue, or authority delegated to Committee through these

Guidelines.

C. Procedure for Adopting and Changing Committee Policies

1. The Committee may issue draft proposals to adopt new Committee Policies, amend current policies, or

remove old policies through a ⅔ majority vote. up until the submission of its annual budget

recommendations to the administration.

2. Draft proposals must include the specific language to be added, changed, or deleted along with a

statement explaining the intent of the change and the Committee's rationale for adoption.

3. The draft proposal must be made available to units for a period of time to solicit comments prior to final

passage by the Committee.The draft proposals must be made public along with directions on how to

provide comments to the Committee.

4. The Committee may recommend the final proposal to the VP for Student LifeUniversity Administration

for adoption. If the VP for Student Life University Administration adopts the proposal it will become a

fully enforceable Committee Policy. If the VP for Student Life University Administration does not

adopt the proposal within two academic weeks of the Committee's recommendation, the Committee may

submit the matter for resolution under the Dispute Resolution Procedure contained within these

Guidelines. The VP for Student Life University Administration may request additional time when

proposed policies are complex or require additional consultation.

5. Any proposal not enacted into policy by the end of the current Committee's Term expires. The next

Committee may choose to reconsider any proposal which has expired.

IV. Sturgis Standard Code of Parliamentary Procedure

A. In all matters not covered within these Guidelines or Committee Policies, the Committee will adhere to the

most current edition of Sturgis Standard Code of Parliamentary Procedure (Sturgis).

B. At the request of any Committee Member, and with the permission of the Committee Chairperson, the

Committee may enter into informal discussion during which Sturgis will not apply. During this period

minutes will still be taken and no final decisions may be made. The Committee will leave informal discussion

at the request of any Committee Member and with permission of the Committee Chairperson.

Title III | Committee Structure

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I. Committee Term

A. The Committee's Term begins once at least 2/3rds of all the Student Government Representatives from each

student government and at least one University Administration Representative have been appointed.

B. The Committee's Term expires at the end of Spring Quarter of each year or the Regental approval of a final

budget, whichever is later, or earlier if the Committee votes to dissolve.

II. Committee Membership

A. The Committee is appointed by the University President (or theirhis or her delegate), and shall consist of

eleven voting members and five non-voting members. Committee members are appointed for a single term,

but may serve multiple terms if eligible, subject to being re-nominated and re-appointed as provided herein.

B. All groups listed below will nominate the number of appointees as specified to the University Administration

no later than the fifth week of Autumn Quarter. Returning committee members must be re-nominated and

re-appointed each year.

1. Six nominees from the Associated Students of the University of Washington

a) No more than one nominee may be a ASUW Director

b) It is recommended that at least one nominee be eligible to serve two full terms.

2. Five nominees from the Graduate & Professional Student Senate

a) No more than one nominee may be a GPSS Officer

b) It is recommended that at least one nominee be eligible to serve two full terms.

3. Three nominees from the University Administration. It is recommended, although not required, that:

a) one appointee be from the Office of the Vice President for Minority Affairs;

b) one appointee be from the Office of the Vice President for Student Life; and

c) Another University Administration representative.one appointee be from the Office of the Associate

Vice President for Medical Affairs.

4. Two nominees from the Faculty Senate. It is recommended, although not required, that one appointee

be from the Faculty Council for Student Affairs.

C. All groups making nominations should make every effort to nominate appointees who reflect the diversity

of their constituency.

D. The University Administration will make every effort to appoint nominated members in a timely fashion. If

any nominee is rejected, the University Administration will, to the extent possible, provide a written

explanation to the group responsible for making the nomination and the Interim Committee Chairperson.

E. For the purposes of these Guidelines, any nominated member properly appointed by the University

Administration will be referred to as a “Representative” of the group that nominated that member, i.e.,

Student Government Representative, Faculty Representative, or Administration Representative.

F. Membership Privileges & Responsibilities

1. Only Student Government Representatives may vote on matters before the Committee. Student

Government Representatives may not send a proxy. Administration Representatives may proxy for the

purposes of quorum.

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2. The Committee Chairperson may request that the appointing authority remove from the Committee a

non-voting member who fails to attend at least 60% of all regular meetings and that such member be

replaced by a new representative from that member's nominating group.

3. All members carry the responsibility to engage in Committee business and keep informed of topics

relevant to the S&A Fee. Members should make themselves available for public questioning and

comment, either through the campus press or the Student Governments.

G. Committee vacancies will be filled by the original nominating group. If a vacancy is not filled within two

weeks, the University President or theirhis or her delegate may appoint a person nominated by the Committee

Chairperson.

III. Committee Chairperson

A. At the fourth to last regular meeting the Committee Chairperson will ask for nominations for Chairperson

for the following year. All nominees will be given the opportunity to speak to the Committee. The nominee

receiving a majority vote will become the new Committee Chairperson at the end of Spring Quarter or

following the Regental approval of a final budget, whichever is later. At any Committee Member's request

the vote will be delayed a period of one week for further deliberation. The new Committee Chairperson must

be confirmed as an ASUW or GPSS committee nominee prior to the beginning of their term.

B. The Committee Chairperson must be a Student Government Representative.

C. The Committee Chairperson will preside over all Committee meetings. The Chairperson may appoint an

acting Chairperson in theirhis or her absence.

D. If the Committee Chairperson is either an Officer of the Graduate Professional Student Senate or a Director

of the Associated Student of the University of Washington, they must appoint an acting Committee

Chairperson from the other Student Government when considering funding requests from their Student

Government. This clause does not apply during the Final Budget Deliberation.

E. The Committee Chairperson will keep informed of all issues related to the S&A Fee and advise the

Committee on issues as they arise. The University Administration and all units will honor requests for

information from the Committee Chairperson as if they originated from the Committee.

F. A new election for Committee Chairperson may be called by three voting members of the Committee. Notice

of a new election must be served to all Committee Members at least one week prior to the vote. The vote

must take place at the next Regular Committee Meeting following the request for a new election.

IV. University Administration Designee

A. The University President may appoint the VP for Student Life a University Administration Designee to fulfill

functions as assigned in these Guidelines and Committee Policies. The VP for Student LifeDesignee must

need not be one of the Committee's University Administration Representatives.

B. The VP for Student LifeDesignee will act as the principal intermediary between the Committee and the

Board of Regents.

C. The Designee appointed should have significant experience with issues related to the S&A Fee, student

activities, and the campus community.

D. The VP for Student LifeDesignee will make themselfhim/herself available to the Committee to answer

questions or respond to concerns as necessary.

V. Interim Committee

A. During the period falling outside of the Committee's Term, an Interim Committee will exist for time sensitive

issues. The Interim Committee will be comprised of the Committee Chairperson, the President of the

Associated Students of the University of Washington (or designee), the President of the Graduate &

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Professional Student Senate (or designee), one representative from the University of Administration (who

may not vote), and one Committee member who in the event that the Chairperson position becomes vacant

during the Interim Committee’s term will become the Interim Chairperson for the duration of the Interim

Committee’s term (who otherwise many not vote and need not be eligible to serve the following Committee’s

Term).

B. The Interim Committee may only hold Special Meetings called by any two members of the Interim

Committee and may do so no later than the sixth week of Autumn Quarter. The Interim Committee may

never meet during the Committee's Term.

C. The Interim Committee may exercise any authority, answer any question, or give any directive consistent

with the Committee's authority. The Interim Committee may not make recommendations to alter the

Guidelines or initiate a change in Committee Policy.

VI. Committee Staff

A. The Committee may recommend the funding for the employment of Committee staff using funds generated

by the S&A Fee.

B. Each staff position must have a written job description detailing qualifications and expectations of the

position.

C. The Committee Chairperson will act as a liaison between the Committee and the Committee Staff.

D. University employees filling Committee Staff positions may also work for other University entities with

costs of employment shared proportionate to the hours rendered between the Committee and such other

entity.

Title IV | Committee Procedure

I. Committee Meetings

A. Regular Meetings

1. The Committee Chairperson will establish a Regular Meetings schedule of the Committee at the

beginning of each quarter.

2. The agenda for Regular Meetings will be distributed to Committee Members at least 24 hours prior to

the meeting.

3. Any agenda including a vote to make a final recommendation must be distributed to Committee

members at least 72 hours prior to the meeting.

B. Special Meetings

1. A Special Meeting can be called by three or more of the Student Government Representatives.

2. A Special Meeting can be called by the VP for Student Life or the Chair of the Committee University

Administration Designee.

3. The agenda for a Special Meeting must accompany the call for a Special Meeting and must be issued to

all Committee Members at least 72 hours prior to the meeting.

C. Open Public Meetings Act Compliance

1. In addition to the notice requirements in Section 1(A)(iii) and Section 1(B)(iii), the Committee shall

comply with the Open Public Meeting Act.

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D. A quorum of the Committee will consist of at least four voting members, with at least one representative

from each Student Government, and one University Administration Representative.

1. Absent a quorum the Committee may make no final decision.

2. Absent a quorum the Committee may proceed with Unit Orientations and Budget Hearings, provided

minutes are kept and the lack of quorum is clearly indicated.

E. All meetings must be open and publicly announced.

F. Minutes will be taken at all meetings and following their approval by the Committee will be published for

public review.

II. Committee Training

A. All members of the Committee will be trained in the operations of the Committee, parliamentary procedure,

current year allocations, briefed on current discussions relating to the S&A Fee, and other materials deemed

necessary by the Committee Chairperson or the University Administration.

III. Committee Work Schedule

A. Following Committee training the Committee will prepare the work schedule for the Term of the Committee.

The work schedule will include the period during which Unit Orientations will be given, the date on which

budget requests are due, the period during which Budget Hearings will be held, and the date for the Final

Budget Deliberation.

B. The Committee will also approve at this time:

1. All budget request forms to be completed by units seeking funding; and

2. General criteria by which budget requests will be evaluated.

IV. Unit Orientations

A. All units seeking continued funding from the S&A Fee must submit an orientation document prior to the

deadline set by the committee.

B. Units not previously supported by the S&A Fee must submit prospective unit documents a new unit

orientation document prior to the deadline set by the committee.

C. Orientation documents will include a review of all services provided, including those not directly funded by

the S&A Fee, current status of any capital assets, and a budget breakdown from the previous year.

D. Units are requested, to submit relevant information to the committee for review prior to their orientation

documents.

E. The Committee may request, and units will provide, additional information as needed.

F. All materials related to an orientation will be published for public review.

V. Budget Requests

A. The Committee may establish through Committee Policies different funds (i.e. operating, capital, savings)

supplied by the S&A Fee. Each fund may require a different budget request form providing information

deemed relevant by the Committee.

B. Budget Requests must be submitted in the form designated by the Committee. Deviation from the designated

form may result in the rejection of the request.

C. Once the deadline for Budget Requests has passed all submitted requests will be distributed to Committee

Members.

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D. Units that fail to submit their requests by the deadline may submit late only with the permission of the

Committee Chair upon showing of good cause.

E. Units that wish to amend their request after the deadline may do so with the permission of the Committee.

F. All budget requests will be published for public review.

VI. Budget Hearings

A. The Committee may call for any unit submitting a budget request to answer questions regarding the unit's

services, including those related but not directly funded by the S&A Fee, current status of any capital assets,

previous budget breakdowns, and the current budget request.

B. Should the Committee determine a single hearing is insufficient to discuss all issues presented in a unit's

request additional hearings may be scheduled.

C. The Committee may not recommend any extraordinary changes without holding a hearing on the impacted

unit.

D. Any Committee member may send written questions to a unit seeking funding which will be answered as

fully as possible. Written questions and answers must be distributed to other Committee members.

VII. Final Budget Deliberations

A. Following the completion of all Budget Hearings and any additional meetings the Committee may require,

the Committee will hold Final Budget Deliberations.

B. The Committee Chairperson should take special care to invite all units requesting funding, officials from the

Student Governments, campus press, and the public at large.

C. The University Administration Designee will attend and participate in the Final Budget Deliberation.

D. During the Final Budget Deliberation the Committee must approve:

1. The amount to be recommended for allocation to each unit requesting funding for the following

academic year; and

2. The level of the fees to be recommended for the following academic year.

E. The Committee may also decide any additional issues as deemed appropriate.

F. During these deliberations the Committee Chairperson will allow those in attendance to make comments on

pending decisions. The Committee Chairperson is authorized to close the comment period on the particular

question after everyone present has had the opportunity to speak at least once.

VIII. Chairperson's Letter

A. Following the Final Budget Deliberations the Committee Chairperson will draft a letter to the VP for Student

LifeUniversity Administration detailing the decisions of the Committee and the associated rationales for

each decision.

B. The Chairperson will ensure minority viewpoints expressed during the Final Budget Deliberation are

included in the letter.

C. The letter will be distributed to the Committee for review and comment prior to being sent to the VP for

Student LifeUniversity Administration.

IX. Administrative Review

A. Upon receipt of the Chairperson's Letter, the VP for Student Life University Administration will review the

recommendations of the Committee. The VP for Student LifeUniversity Administration may review any

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materials provided to the Committee in its review, but should refrain from considering materials not available

to the Committee.

B. If the VP for Student LifeUniversity Administration agrees with all of the Committee recommendations the

VP for Student LifeUniversity Administration Designee will draft a letter to the Board of Regents stating

that opinion. The Committee Chairperson's Letter will be attached to the letter to the Board of Regents.

C. If the VP for Student LifeUniversity Administration disagrees with any of the Committee recommendations

it will notify the Committee in writing. The Chairperson will call a Committee meeting to discuss the

disagreement with the VP for Student LifeUniversity Administration. The Committee may decide to change

the recommendation to conform with the concerns of the VP for Student LifeUniversity Administration.

However, should the Committee reject those concerns the matter will be referred to the Dispute Resolution

process.

X. Dispute Resolution

A. The following process is to be used if any issue is referred to the Dispute Resolution process through these

Guidelines or Committee Policy, or if any Committee member claims that the Guidelines have not been

followed, that the Committee participation has been unduly curtailed, or that funds have been used

inappropriately.

B. Parties involved in an issue referred to the Dispute Resolution process shall meet in good faith in an effort

to achieve a decision which is best for all involved.

C. If, after engaging in a good faith effort to achieve a resolution, any of the parties involved determines that

the issue cannot be resolved through further good faith discussions, the issue shall be considered a “Dispute,”

and within fourteen days thereafter, a Dispute Resolution Committee will be convened by the S&A Fee

Committee Chairperson comprised of:

1. Three S&A Fee Committee members chosen by the S&A Fee Committee Chairperson from among the

Student Government Representatives;

2. Three representatives chosen by the Board of Regents;

3. One student selected by the S&A Fee Committee who will chair the Dispute Resolution Committee and

only vote in the case of a tie; and

4. Two representatives from the University Administration who will serve in an advisory capacity and may

not vote.

D. The President of the Associated Student of the University of Washington and the President of the Graduate

& Professional Student Senate may attend meetings of the Dispute Resolution Committee, but may not vote.

E. The Dispute Resolution Committee will meet in good faith, and settle by vote any and all Disputes.

F. All decisions of the Dispute Resolution Committee will be presented to the Board of Regents for their

consideration along with appropriate materials.

G. The decision of the Board of Regents regarding the resolution of all disputes is final.

XI. Regential Approval

A. After receiving both letters, as specified in Section 9, the Board of Regents will consider the

recommendations of the Committee and the VP of Student Life.

B. All recommendations emerging from the Dispute Resolution Process will be considered by the Board of

Regents. The recommendations of the Committee, University Administration, and the Resolution Process

will be presented by the Committee Chairperson and the University Administration Designee.

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C. The Committee’s recommendations and those of the University Administration shall be required before a

final decision unless the Board of Regents determine such a decision is necessary to avoid defaulting on debt

to be repaid by the S&A Fee or an emergency. The Board of Regents must give the Committee adequate

notice in all other cases to render an opinion on any issue related to the collection or distribution of funds

from the S&A Fee. (RCW 28B.15.045)

D. Members of the Board of Regents shall adhere to the principle that Committee recommendations be given

priority consideration on funding items that do not fall into the categories of preexisting contractual

obligations, bond covenant agreements, or stability for programs affecting students.

XII. Notification of Budget Request Determination

A. The Committee Chairperson shall provide notice to all units submitting an application for funding stating

the outcome of their request following a final decision by the Board of Regents.

B. This notice must state specific amounts to be allocated, any specific instructions approved by the Regents,

and any recommendations issued by the Committee.

C. Notice must be in writing and copies must be retained by Committee Staff.

XIII. Letter to the Next Committee

A. After the Board of Regents issues its final decision regarding the Committee's recommendations the

Committee Chairperson, with advice from the Interim Committee Chairperson, will draft a letter to be

distributed to the next Committee's membership.

B. The letter should:

1. detail the recommendations and outcomes from the Board of Regents meeting;

2. outline discussions and thinking from the Committee's deliberative process;

3. discuss input and instructions given to units to provide evidence to the next Committee of what is

reasonably expected from units receiving funding;

4. suggest topics for Committee consideration; and

5. describe the outgoing Committee's long‐term planning and how this year's decisions fit into that plan.

Title V | Committee Powers & Limitations

I. Annual Reporting

A. During Committee Training the University Administration will present to the Committee a summary of

projected income and costs of all funded units for the current academic year.

B. Prior to the Final Budget Deliberation the University Administration will present to the Committee projected

income from the S&A Fee at its current level and other reasonable alternatives for the next academic year.

C. During the Budget Hearings the University Administration will present a report on the current state of all

debt to which S&A Fee funds are obligated.

II. Requests for Information

A. The Committee may make reasonable requests for access to any existing non-confidential information,

report, legal opinion, analysis, or policy decision reasonably related to the S&A Fee. Such requests will be

filled by the University Administration within three academic weeks, unless the Administration shows

reasonable cause for an extension.

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B. The Committee will be apprised of the cost to comply with a request for information that requires expenditure

of university resources beyond those already budgeted. The Committee may allocate funds from its budget

to cover such costs or choose to forgo the requested information.

III. Oversight

A. The Committee may participate in the budgetary oversight of any unit receiving funding to ensure allocations

are spent in accordance with budget requests and Committee instructions.

B. The Committee may give input on the operation of any unit receiving funding at either the Unit Orientation,

Budget Hearing, or Final Budget Deliberation. Units are encouraged to incorporate such input whenever

possible.

C. The Committee may recommend an instruction be issued with an allocation specifying restrictions on how

the funds may be spent. Such instructions may not be used by the Committee to engage in micromanaging;

however, should the Committee determine a unit is consistently disregarding input, specific instructions may

be recommended. All such instructions must be incorporated into the Chairperson's Letter and shall be

subject to Administration Review and Regent Approval.

IV. Recommendations

A. The Committee may issue recommendations to the Board of Regents on any of the following issues:

1. Level to be assessed by the S&A Fee. Such levels must be consistent with the restrictions imposed by

RCW 28B.15.041.

2. Annual allocations for the next academic year.

3. The use of SAF fund balances, collected through either operational or capital fees, for purposes within

the committee’s purview.

4. Alterations to allocations for the current academic year.

5. Issuing bonds to which S&A Fee funds will be obligated.

6. The creation of new specialized S&A Fees.

7. Capital expenditures and savings plans.

8. The management of the Fund Balance.

9. Revisions to related State Statutes and Committee Guidelines.

10. University investigations of units that the Committee believes have improperly spent allocated funds or

disregarded Committee instructions.

B. The Committee may not issue recommendations to the Board of Regents which:

1. Reduce the annual funding allocation to the Student Governments unless ⅔ of the all voting members

agree.

2. Threaten to default on bonds to which S&A Fee funds are obligated.

3. Involve issues not reasonably related to the S&A Fee.

V. Mid-year Allocations

A. The Committee may recommend, with the approval of the VP for Student Life University Administration

and subject to approval by the Board of Regents, changes to a unit's allocation at the unit's request. The

Committee may not recommend decreasing the level of allocation.

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B. The Committee may authorize, with the approval of the VP for Student LifeUniversity Administration, the

spending of funds reserved in the Fund Balance for specific purpose approved during previous Committee

Terms. All such previous designations must be approved by the Board of Regents.

VI. Committee Funding

A. The Committee Chairperson, with the assistance of Committee Staff, may request funds from the S&A Fee

for the purposes of operating the Committee.

B. Committee Staff may spend from the Committee's allocation with the approval of the Committee

Chairperson for regularly budgeted items. The Committee Chairperson will report all such authorizations to

the Committee.

C. Non-budgeted items must be approved by the Committee.

Adopted July 20th, 2006 by Jonathan Evans (Chair)

Revised June 2011 by Conor McLean & Mallory Martin (Co-‐Chairs)

Revised May 2014 by Kiehl Sundt (Chair)

Revised May 2015 by Abe McClenny (Vice Chair)

Revised May 2016 by Mac Zellem (Chair)

Revised June 2017 by Abe McClenny (Chair)

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Presenter’s Biographical Information

Jeremy Moon is a graduate student at the University of Washington

pursuing a master’s degree in public administration. He recently

completed his bachelor’s degree, also here at the UW, in political science

and mathematics. Jeremy has a passion for public finance and

development economics. He plans to pursue a career working to utilize

strategic investments and policy changes to further develop communities

in the US and abroad. He also has a passion for studying human rights

and aims to make it a central part of his future work.

In addition to his studies, Jeremy has been an active student leader and

member of the Services & Activities Fee Committee for several years.

Jeremy has served two terms as Chair of the Committee and will be

pursuing new avenues for student advocacy next year. Outside of school, Jeremy works as a private tutor,

as well as a private banker and client relationship consultant with U.S. Bank.

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