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STARS MEMBER
HANDBOOK
Organization, Rules, Procedures
and General Information
NORTH BAY ATHLETIC ASSOCIATION 2015-2016 Season
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Table of Contents
PART A (Applicable To All STARS Members)
A01 Summary of Changes ........................................................................................... 4
A02 Common Terms .................................................................................................... 4
A03 Introduction ........................................................................................................... 5
A04 STARS Officers & Project Coordinators / Elections / Leadership Bonus ........ 5
A05 Meetings ................................................................................................................ 7
A06 Fundraising and Related Activities ..................................................................... 7
A07 Individual and Group Fundraising ...................................................................... 8
A08 NBAA Hosted Invitational Meets ......................................................................... 8
A09 Facility Maintenance and Special Projects ......................................................... 9
A10 Volunteer Program ............................................................................................. 10
A11 Volunteer Points System/Volunteer Credits ..................................................... 11
A12 Volunteering by Children ................................................................................... 12
A13 Volunteer Credit Activity Chart .......................................................................... 12
A14 Volunteer Credit Donation or Transfer ............................................................. 13
A15 Tuition Credit Awards Drawing ......................................................................... 14
PART B (Applicable only to Team or Group Gym Members)
B01 Gymnast Handbooks & Team/Group Gym Contract and Acknowledgment .. 15
B02 Competitive Team Training Fee (CTTF) ............................................................ 16
B03 Team or Group Gym Annual Promotional Activity Requirement ................... 17
B04 Competition Security Deposit ............................................................................ 17
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B05 Annual Competition Assessment ...................................................................... 18
B06 Competition Assessment Payments, Late Fees and Late Pay Suspension .. 20
B07 Alternate Payment Plans .................................................................................... 20
B08 TOPS Testing Assessment ................................................................................ 21
B09 New JO Level 6 through 10 Optional Gymnasts .............................................. 21
B10 Competitive Program Member’s Default ........................................................... 22
B11 NorCal Annual Gymnastics Competition Schedule ......................................... 23
B12 NBAA’s Competitive Program Meet Schedule ................................................. 23
APPENDICES (Informational For All STARS Members)
Appendix 1 Directory of NBAA and STARS Personnel ........................................... 25
Appendix 2 Description of STARS Leadership Positions ....................................... 27
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PART A (Applicable To All STARS Members)
A01 Summary of Changes 23 March 2015: General update of handbook to reflect current NBAA policies and STARS
procedures. Added or amended common terminology and incorporated new group names. Added the donation of volunteer credits, the individual and group fundraising and the alternate payment plans sections. Rearranged sections according to whether they are general in nature or related specifically to NBAA’s competitive teams.
A02 Common Terms Common terms used throughout the handbook include:
“Team” means any NBAA member who trains in a gymnastics class at the Junior Team level or the Xcel Bronze through Diamond levels or the JO Levels 3 through 10, inclusive.
“Instructional” means any NBAA member who trains in gymnastics or fitness classes not defined as a team class or level.
“Group Gym” means any NBAA member who trains in an instructional level gymnastics class and also participates in competitions where squads of athletes (minimum of six) perform together in two events, group floor exercise and group jump. Squads can be female, male, or mixed gender.
“Competitive Program” or “Competitive Team” means any member who trains as a Group Gym, Xcel or JO level gymnast.
“Parent” means the parent and/or legal guardian of any NBAA member.
“Handbooks” means the STARS Member Handbook and the Gymnasts Handbook.
“STARS Member” means the parent(s) of any NBAA member, whether or not they participate in a competitive program.
“STARS Calendar Year” or “Competition Year” means the period in any year that begins on July 1st and ends on the following June 30th.
“Fall Semester” means the portion of the STARS calendar year or competition year that begins on July 1st and ends on December 31st.
“Spring Semester” means the portion of the STARS calendar year or competition year that begins on January 1st and ends on June 30th.
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A03 Introduction Welcome to North Bay Athletic Association’s (NBAA) “STARS OF THE NORTH BAY” member
support group (STARS). The primary purpose of STARS is to support our gymnastic programs by raising funds for program and competition expenses, equipment purchases, and scholarships; by donating goods or supplies to defray the costs of major events or competitions; by participating in special events throughout the gymnastics year, and by meeting on a regular basis to facilitate communications within NBAA.
STARS is comprised of all NBAA member parents whose child participates in an instructional or team class. All member families who participate in the STARS member support group and its volunteer program have an opportunity to win substantial credits towards their monthly tuition. These credits are awarded based on the winning tickets selected in the Tuition Credit Awards drawing held after the close of each semester. Refer to Tuition Credit Awards Drawing on page 14 for more information.
Recognizing the high costs associated with gymnastics training and competitive gymnastics, and to assist STARS in fulfilling its primary supporting role, the NBAA Board of Directors (“BOD”) established the STARS volunteer program. Through this program, member families volunteer their time to support the gymnastics program. Volunteering also helps to reduce overall training and/or competition expenses through the funds raised at NBAA sponsored fundraising events.
Participation in STARS, and its associated volunteer program, is open to any individual or immediate family member of NBAA whose membership is in good standing. STARS is part of the NBAA non-profit organization and reports directly to the NBAA Executive Board (EBoard), and indirectly to the BOD. In performing its function as NBAA’s primary fundraising entity, STARS operates under a set of rules and the governance of its officers, directors and coordinators, as authorized by the BOD. The purpose of this handbook is to describe the organization, rules and procedures of the STARS support group.
The EBoard is comprised of the corporation’s five (5) officers and two (2) Program Directors. The EBoard’s function is to implement BOD policy and oversee management of the corporation, its facility(s) and STARS. In accordance with the provisions of the NBAA Bylaws, the parent who is elected to the STARS President position automatically assumes the position of NBAA Vice President of Operations and serves on the BOD and EBoard in that capacity.
A current directory of Program Staff, EBoard members, STARS Officers, Directors and Project Coordinators are listed in Appendix 1.
A04 STARS Officers and Project Coordinators / Elections / Leadership Bonus Any member parent of NBAA may serve in a leadership position as an officer or project
coordinator of STARS. Parents who faithfully perform the duties of these positions earn a sizeable volunteer credit bonus (the Leadership Bonus) for the volunteer points they earn each semester.
The STARS Officer positions are: President, Vice President, Secretary and Facility Director.
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The STARS Project Coordinator positions are: Concessions, Decorations, Fundraising, Meets, Raffles, Recycling and Web & Social Networking
The Leadership Bonus applicable to Officers is 30%. This bonus factor is applied to all volunteer points earned in the performance of their regular duties or any other approved volunteer activity for the purpose of calculating earned volunteer credits. This leadership bonus factor is in lieu of the bonus factor normally assigned to an activity (except for donations), as listed on page 12.
The Leadership Bonus applicable to Project Coordinators is 50% and is applicable only to volunteer points earned while performing the requirements of their position. Volunteer points earned on activities not directly related to their Project Coordinator position earn a bonus factor in accordance with those listed on page 12.
To qualify for a Leadership Bonus, time spent by officers or project coordinators must be active in nature and clearly associated with accomplishing a STARS purpose or objective. Time spent on passive or casual activities, such as reading emails or general social conversations with other STARS or NBAA members, does not qualify for volunteer points unless it generates a necessary productive action on the part of the officer or project coordinator. Furthermore, time associated with passive or casual activities for which volunteer point credit is claimed is limited to the portion of time spent that directly relates to the action taken. In no instance shall any officer or project coordinator request volunteer point credit for time expended on any activity that is not clearly required of their position and consistent with the best practices of STARS. Failure of a STARS officer or project coordinator to adhere to this policy will result in the loss of their Leadership Bonus for the current semester.
In order to provide continuity throughout the STARS calendar year, an officer position is filled by one individual for the entire STARS calendar year. Project Coordinator positions may be filled by multiple members throughout the year, as dictated by the needs of STARS and approved by its members, provided no more than one individual shall serve in any single project coordinator capacity at the same time. Members may serve in multiple project coordinator positions each semester provided the additional position(s) are vacant and no other qualified member has expressed interest in filling this position(s).
Officers and project coordinators for the upcoming STARS calendar year are nominated each May and elected each June at the regularly scheduled STARS meeting. Sign-up sheets for these positions are posted in the conference room at least two weeks prior to the May STARS meeting. All parents are encouraged to serve in any of the elected capacities. Nominees for these positions are elected by a majority voice vote of the members in attendance at the June meeting.
STARS officers and project coordinators are expected to actively participate in all STARS meetings. They should be prepared to update the membership concerning current or upcoming events; list any requirements they may have for these activities; make recommendations for improving the activities within their scope of work; and, provide other information relevant to their position.
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Generally, STARS officers and project coordinators report their time spent on activities related to their position for volunteer point credit on a semi-monthly basis to the STARS Vice President in a manner and form acceptable to the Vice President.
Appendix 2 of this handbook contains a general job description of each elected position.
A05 Meetings Meetings are normally held during the first week of each month at 6:30 pm for the purpose of
conducting STARS business. All STARS meetings are chaired by the STARS President (or STARS Vice President whenever the President is absent). A meeting reminder notice and the meeting agenda are sent via email to STARS parents and/or posted on the STARS bulletin board.
Attendance at monthly meetings is highly encouraged and member parents earn two (2) volunteer points (per spouse or partner) for each meeting they attend, not to exceed four (4) volunteer points per family per meeting.
The monthly STARS meetings provide a forum for members to obtain a wealth of information about upcoming events, important fundraiser information and planning and happenings at the gym within the instructional and competitive programs. The Team and Instructional Program Directors are available, for a short time, at each meeting for announcements and to address any general questions or concerns related to their programs.
If a member has something they wish discussed at the meeting, they must submit a written request directly to the STARS President via email or text message at least two days before the meeting.
Meeting minutes and other important announcements are distributed to all STARS members. Please make sure that your current email address and cell phone carrier (for SMS messaging) is on file with the STARS Secretary.
A06 Fundraising and Related Activities STARS is heavily involved in the planning, coordination and staffing of several gymnastic
competitions hosted each year by NBAA. These competitions provide the single largest source of annual fundraiser proceeds. Refer to page 8 for a description of these events.
STARS also conducts other onsite and offsite fundraising events for purposes of equipment acquisition and/or subsidizing training and competition expenses. Examples of some current and past activities include cookie dough sales, scrip sales, donations of recyclables (aluminum cans, glass and plastic bottles, etc.), candy sales and staffing a concession booth at offsite entertainment, sporting or NASCAR events.
Each summer the STARS Fundraising Coordinator prepares a schedule of possible fund raising activities for the upcoming year. Ideas for new fund raising activities are always welcomed and should be submitted for consideration in June to the current Fundraising Coordinator.
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The proposed fund raising schedule includes the planned date(s) for the fundraiser, the estimated number of parents required, a brief description of the activity and any special requirements, circumstances or financial considerations. After review by the STARS officers at their August meeting, the proposed fund raising schedule will be presented to the EBoard for final approval. The EBoard will review the proposed schedule with NBAA staff and provide STARS with its comments, if any, within two weeks after receiving the schedule. In general, the EBoard will accept the proposed STARS fund raising plan, unless it presents the potential for serious financial risk, conflicts with other planned events, or violates any of the policies or procedures of NBAA, as they may be amended from time to time.
Generally, 70% of the funds earned from volunteer fundraising activities are used to pay a significant portion of training and competition expenses, including team or instructional program overhead, coach session pay and travel and program operating expenses. The amount allocated to such expenses is referred to as the Gymnastics Training and Competition Allotment or GTCA. The GTCA allocation percentage is established by the EBoard and may vary slightly from year to year. Most fundraising proceeds, not directly allocated to the GTCA are used to fund equipment purchases, provide tuition scholarships and pay general administrative and facility expenses. Occasionally the BOD may designate in advance that all proceeds from a specified fundraiser are to be used for some other purpose. Offsite candy sales, car washes and the donation of recyclables are examples of such designated fundraisers. In such instances, families earn volunteer points but no funds are allocated directly to the GTCA.
A07 Individual and Group Fundraising Any member of NBAA can fundraise for their own personal or a family member’s tuition or competition expense without receiving prior permission from NBAA. Proceeds from such fundraisers must be made payable to the individual or family member and not NBAA. NBAA cannot accept fundraiser proceeds made on behalf of a member. Members may not use NBAA’s name or any NBAA personal property for the purposes of their fundraising. Furthermore, members cannot associate NBAA with their individual fundraising efforts, in any way whatsoever. Groups of individual NBAA members, whether or not they are part of an NBAA recognized class, group or team are prohibited from fundraising for their own personal or the group’s sole benefit, unless such fundraising is conducted separately and apart as individuals for the individual’s sole benefit. All group fundraising by members of NBAA shall be conducted in accordance with NBAA’s current fundraising policies. Proceeds from authorized group fundraising efforts shall be distributed for the benefit of all NBAA members.
Any violation of NBAA’s policy regarding individual or group fundraising is grounds for immediate dismissal and termination of the individual’s or group’s NBAA membership(s).
A08 NBAA Hosted Invitational Meets NBAA hosts several invitational gymnastic competitions per year. These events are usually held
at our facility in Vallejo, but could be held at an offsite location depending upon the size of the meet. These events are the largest fundraisers of the year for our non-profit organization. STARS generally provides all labor needed to plan, coordinate, supervise, order materials, decorate, teardown, re-setup, staff, and cleanup for each of these events.
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Facility preparation for each meet begins with a general gym cleanup which is normally scheduled for Sunday on the weekend before the actual meet. On cleanup day, the gym undergoes a thorough cleaning, both inside and outside. Any equipment required for the meet, including the competition floor, is checked and repaired.
Teardown of the gym is normally performed on the night before actual competition. This activity consists of removing all equipment and mats not required for competition and storing them outside the facility, setting up bleacher areas for spectators, preparing the Concessions, Pro Shop and T-Shirt spaces, other vendor’s areas, covering the pit area with plywood, foam and carpet, setting up the meet scoring system, and performing final decoration and cleaning of the gym. Re-setting up the gym for Monday classes is performed on Saturday or Sunday immediately after the final competitive session is concluded.
Members assist during the actual meet by working a variety of positions. These duties include working a shift in the Concessions booth, performing janitorial services, serving as an event timer, assisting visitors with parking, announcing for the meet or awards ceremony, operating the music system, running to the store for food or supplies, and preparing the judge’s meals, to name just a few.
Hollywood Invitational The “Hollywood” meet is held in late October near the end of the compulsory season and
typically draws over 400 gymnasts from Northern California. It is the single largest fundraiser of the STARS calendar year and is the most likely candidate to be held at an offsite location. As its name implies, it is a “Hollywood” themed event. As such, the gym goes to great lengths to decorate the facility and provide a unique experience for all the competitors and spectators. The Hollywood Invitational is a JO level 3 through 5 compulsory meet. Sessions run all day Saturday and Sunday.
Mardi Gras Invitational The “Mardi Gras” themed meet provides a fun and festive environment for NBAA’s optional
season competition and is held each year in late February or early March. It is our second largest fundraiser of the competitive season. Upwards of 350 gymnasts from Northern California, Nevada and other states compete at our facility during sessions held all day Saturday and Sunday. Although, Mardi Gras is primarily an optional levels meet, competitors range from JO levels 2 through 8 plus Xcel. This meet offers spectators an excellent opportunity to watch superb custom routines performed by many of the more skilled gymnast’s in our area.
Springtime Invitational This meet is our newest event and showcases some of the best Group Gym teams in Northern
California. It is scheduled for mid-to-late April/early May. Upwards of 150 Group Gym level 1 through 6 competitors participate in the event. The Springtime Invitational is a one day meet.
A09 Facility Maintenance and Special Projects Parents are encouraged to help maintain our facility and/or volunteer their time working on
special projects or promotional activities. Any time spent working on facility maintenance, equipment repair or cleaning which are directly associated with the invitational meets is considered
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meet hours and not facility maintenance or special project hours. Facility maintenance and special projects are controlled and supervised by the STARS Facility Director. Promotional activities are controlled by the STARS Vice President and require EBoard approval of any activities not specifically listed in this handbook.
Sign-up sheets for each of these items are usually posted on the STARS Parent Bulletin Board two to three weeks in advance of the event or activity. Parents may also receive emails advising them of an upcoming activity.
Facility Maintenance In general, facility maintenance includes upkeep or repair of the following items:
Gymnastic or office equipment and fixtures.
Facility systems, such as the electrical, plumbing or sprinkler systems.
The exterior grounds including weed abatement, hedge trimming or watering.
Painting interior surfaces, such as walls or floors.
The Facility Director will post a list of maintenance needs with a parent sign-up sheet in the conference room which shows the number of parent volunteers needed for each item and the estimated duration of the activity.
Special Projects Special projects are activities that significantly improve or enhance the physical facility and its
operations or activities that provide a special benefit to the organization. Examples of such projects include the acquisition and installation of new equipment, the major renovation of an existing system or facility or the ongoing annual maintenance of NBAA’s computer systems. Writing articles for publication in local newspapers or distributing NBAA marketing materials to the businesses, homes or schools in our community are examples of activities that provide a special benefit to NBAA.
A10 Volunteer Program The STARS Volunteer Program is a system where member families earn points by serving in a
leadership position and/or by volunteering to work on fundraisers and other designated activities throughout the STARS calendar year. Generally, these activities include preparing for and staging several annual gymnastic competitions, working on other fundraisers, performing facility maintenance tasks, helping with special projects and participating in promotional events.
Parents, family members and friends earn volunteer points for each hour (or part thereof, to the nearest 15 minute increment) they volunteer to work the activities generally described on page 12 of this handbook. Volunteer points are earned only for the actual time volunteers perform a productive service and are limited to the volunteering needs and number of volunteers required for that activity, as determined by the individual in charge of the activity. Time spent simply attending a fundraiser or
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activity does not qualify for any volunteer point credit. Volunteer points may be earned by working on any STARS organizational committee, subject to the approval of the appropriate STARS officer or project coordinator.
A member’s extended family or friends may earn an unlimited number of volunteer points on behalf of the member. NBAA encourages the participation of extended family or friends for all scheduled projects or activities. During the year, volunteering activities may be added to the list of planned activities, subject to EBoard approval. In order to earn points, each person must sign-in on the appropriate volunteer hours form for the activity they are working.
STARS volunteers also support several gym related activities, such as cleanup days, equipment installations, facility maintenance, open house events, National Gymnastics Day, the Spring Fling and Winter Showcase festivals, and the 4th of July parades in Vallejo and Benicia. These events enhance our gymnastics program by helping to maintain the facility and promote the sport of gymnastics throughout the community
Volunteering at fundraisers and other NBAA sponsored activities is a crucial component to operating a successful gymnastics program. Not only does it serve to support our gymnastics programs and significantly reduce overall tuition and competition expense, but volunteering also facilitates a sense of unity, purpose and cooperation among gymnasts and their families. The ultimate success of the volunteer program depends on each family’s willingness to volunteer their time to maximize the benefits generated by helping out at fundraisers and other events.
A11 Volunteer Points System/Volunteer Credits
Generally, one volunteer point is earned for each hour (or part thereof, to the nearest 15 min. increment) worked on a listed activity. Refer to Volunteer Credit Activity Chart on page 12 for a description of the listed activities.
Volunteer points can also be earned, subject to certain limitations, by donating items for sale at fundraisers where the proceeds from the sale of the donated items are included in the total gross proceeds of the fundraiser or for certain fundraisers where the natural unit of measurement is net profit dollars raised rather than hours worked. In such instances, one point is earned for each $25 (or part thereof, to the nearest ¼ point increment) in approved donated item value or net profit dollar value attributable to the donating member. For a donated item to qualify for volunteer points, it must have a reasonably expected sales value of at least twice its declared donated item value. In general, donations and their value must be supported by a paid receipt or other appropriate documentation. All donations and their corresponding value must be approved by the STARS President, or their designee, before any volunteer points can be earned.
There is no limit to the number of volunteer points a STARS member can earn each semester through approved donations. However, only the first 4 volunteer points for Team or 1 volunteer point for Group Gym members earned from donating items each semester are counted in determining whether or not a member has satisfied their CTTF obligation.
Volunteer points are converted into volunteer credits by multiplying a member’s earned volunteer
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points per each activity by the applicable bonus factor for that activity, as listed in the chart on page 12. All volunteer points and calculated volunteer credits earned by a member during the current semester are posted monthly on the STARS member bulletin board by the STARS Vice President.
Volunteer points should not be confused with volunteer credits. They are different and are used for different purposes. Although used in calculating earned volunteer credits, the primary purpose of volunteer points is to determine a member’s exempt status with respect to any semester CTTF obligation. On the other hand, volunteer credits are used to determine the number of tickets earned each semester for the Tuition Awards Drawing.
Within fifteen (15) days after the conclusion of each semester, the STARS Vice-President will calculate the total volunteer points and corresponding volunteer credits earned by each STARS member. STARS members, including extended family members and friends, are responsible for reporting all of their volunteer points earned in a semester to the STARS Vice President, in the manner prescribed in this handbook, not later than the last day of each semester. Failure to comply with this reporting requirement may result in the forfeiture of any unreported volunteer points.
A12 Volunteering by Children In general, children under the age of 18 are allowed to work fundraisers and approved
promotional activities for half credit. Children must participate productively in completing an assigned activity. Time spent simply attending an event or activity does not qualify for any volunteer point credit. All volunteer points earned by children in a semester are included when calculating a member’s total earned volunteer credits for that semester.
Applicable to Team and Group Gym members only:
A maximum of 4 volunteer points earned by team members or 1 volunteer point earned by Group Gym members under the age of 18 are counted towards satisfying their respective semester Competitive Team Training Fee (CTTF) obligation. Refer to Competitive Team Training Fee on page 16 for more information about a competitive program member’s CTTF obligation.
Each Team or Group Gym athlete is required to participate in a specified number of promotional events during each competition year before they can earn volunteer points for participating in such activities. Refer to Team or Group Gym Annual Promotional Activity Requirement on page 16 for more information.
A13 Volunteer Credit Activity Chart Each STARS member, except officers and project coordinators, who satisfies the qualification requirements for earning volunteer credits, as described above, will earn one (1) volunteer credit per each hour (or fraction thereof, in 15 min increments) or other volunteered unit times the applicable bonus factor for that activity:
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Activity Bonus Factor
Offsite Fundraiser (Recycling event, Entertainment, Sporting or NASCAR events, etc.) 1.50
Meets (Coordination, Preparation, Setup/Teardown or Day of activities) 1.00
Onsite Fundraiser (All meets, catalog sales, raffle sales, Cookie Dough, etc.) 1.00 **
Special Fundraiser (those events designated for a specific funding purpose) (Not Applicable)
Donated Item Value (One point per each $25 in value or portion thereof in nearest ¼ point increments) 1.00
Onsite Special Project (Must be pre-approved by EBoard) 1.20
Onsite Promotional Activity (eg., Spring Fling or Snowflake Festivals, Nat’l Gymnastics Day) 1.10
Offsite Promotional Activity (eg., 4th of July Parades, School demonstrations, etc.) 1.20
Maintenance or Cleanup Day Worker 1.20
STARS Meeting Attendance (except Officers and or Project Coordinators) 1.00
** Unit for determining earned volunteer points varies based on the type of fundraiser
Onsite fundraisers generally include all competitions sponsored by NBAA, whether or not they are held in our facility, and any fundraising activity that does not take place on the premises of an outside business establishment.
Offsite fundraisers include activities where the event is held or conducted on the premises of another business establishment. Examples of such fundraisers include staffing a concessions booth at a sporting or concert event, or hosting a spaghetti feed, crab feed or gaming event in an outside facility.
Special fundraisers have a pre-designated purpose and use for any funds raised. Members participating in such events earn volunteer points, but no volunteer credits. Examples of these events are car washes or the selling of candy or other items outside a local retail store.
A14 Volunteer Credit Donation or Transfer
A STARS member may donate or transfer any or all of the volunteer credits they earn in a given semester in excess of their first 45 credits to any other STARS member or members. Each party to the transaction must be a member in good standing at the time the transfer is affected. Any party to the proposed transfer will be disqualified from either transferring or receiving volunteer credits if they are delinquent in any financial obligation to NBAA. This right of donation or transfer applies only to volunteer credits earned in the current semester and not to any earned volunteer points, which are never transferable (donation of credits will not increase a member’s volunteer points which are used to determine CTTF. Transferred credits are not eligible for subsequent transferring to other members by any member receiving such a transfer.
Requests to transfer volunteer credits must clearly identify to whom the donation is being proposed and the actual number of percentage of excess credits the donating member wishes to
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transfer. Such requests shall be made in writing by email to both the STARS Vice President and the NBAA Treasurer, not later than the final day of the semester in which the credits were earned.
A15 Tuition Credit Awards Drawing
Each semester all STARS member families who provide volunteering assistance have the opportunity to win a tuition credit award in a random drawing. The total tuition credit awards value (TCAV) winnable by STARS families at each drawing is $4,000.00 per semester. The TCAV and number of awards may change annually, as determined by the EBoard. Drawings take place in September and February. Members need not be present to win. Members who are in default of their financial obligations to NBAA as of the date of the drawing are ineligible to receive an award.
STARS families earn tickets for the tuition credit awards drawing based on the number of volunteer credits they earn in the semester immediately preceding the semester in which the drawing occurs. STARS families with multiple gymnasts will have the volunteer credits earned or allocated to each gymnast totaled, for purposes of determining the actual number of tickets earned by that family. There is no limit to the number of tickets that can be earned by a STARS family in any semester. Only one tuition credit award can be won by any STARS family in any drawing. The number of tickets earned by each STARS family will be determined according to the schedule outlined in Table 1:
Table 1, Volunteer Credits Earned vs Total Tickets Earned Total Volunteer Credits Earned Each Semester
Total Number of Tickets Earned
Total Volunteer Credits Earned Each Semester
Total Number of Tickets Earned
0 to 44.99 0 285 to 304.99 13 45 to 64.99 1 305 to 324.99 14 65 to 84.99 2 325 to 344.99 15
85 to 104.99 3 345 to 364.99 16 105 to 124.99 4 365 to 384.99 17 125 to 144.99 5 385 to 404.99 18 145 to 164.99 6 405 to 424.99 19 165 to 184.99 7 425 to 444.99 20 185 to 204.99 8 445 to 464.99 21 205 to 224.99 9 465 to 484.99 22 225 tp 244.99 10 485 to 504.99 23 245 to 264.99 11 505 to 524.99 24 265 to 284.99 12 525 or more 1 additional ticket per
each full 20 volunteer credits earned
The appropriate number of tickets earned by each STARS family for a drawing will be determined and prepared by NBAA after the close of each semester. At a minimum, each ticket will show the family’s last name, their primary NBAA member number, the date of the drawing and the semester to which it applies. Tickets will be placed into a sealed container and stored in a secure location awaiting the drawing date.
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Winning tickets will be selected in the order of Grand Prize (1 ea. - $1,000), 1st Place (1 ea. - $500) and 2nd Place (10 ea. - $250). Drawings shall be conducted in accordance with NBAA’s Tuition Credit Awards Drawing Rules & Procedures policy.
The following rules apply to any awarded gift certificate and its redemption for tuition credit.
1. Gift certificates will only be honored for credit to a member’s future session or monthly tuition obligation. They cannot be used for any other purpose, including but not limited to, paying for direct or indirect competition expenses, birthday parties, past due amounts owed, Pro Shop purchases, and special event fees.
2. Gift certificates have no cash value.
3. They are not transferrable and can be redeemed only by the STARS family who won the award.
4. They expire one year after their award date.
Although a STARS family may only win one tuition credit award per semester, they are eligible to win in every semester they remain in good standing with NBAA and participate in the STARS Volunteer Program.
PART B (Applicable To Only Team and Group Gym Members)
B01 Gymnast Handbooks & Team/Group Gym Contract and Acknowledgment The rules, procedures, policies, and general information applicable to NBAA’s gymnastics teams
are contained in separate handbooks, entitled the “Team Gymnast Handbook” and the “Group Gym Gymnast Handbook”. Team and Group Gym parents and their athletes must be familiar with the contents of their respective handbook. As a condition of participation in the Team or Group Gym programs, members and their families must adhere to the rules, policies and procedures contained therein. Failure to do so may lead to disciplinary action and possible dismissal.
Parents of gymnasts who participate in Team (including Junior Team) or Group Gym must sign a contract and acknowledgement form stating they have received their STARS member and gymnast handbooks, reviewed the applicable sections with their gymnast(s), and agree to all of the rules, procedures, responsibilities and financial obligations contained therein. The acknowledgment form is the competitive contract between NBAA and the member and is signed upon joining Team or Group Gym. It remains in effect for so long as the gymnast is an active member of the team or group gym program and/or until the end of the then current semester.
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B02 Competitive Team Training Fee (CTTF) Each semester a lump sum Competitive Team Training Fee (CTTF) is charged to all gymnasts who train in the competitive program. The regular fee per semester per gymnast per family for JO Levels 3-10 is $750.00, for Xcel is $500.00, and for Group Gym is $100.00. Families having multiple team gymnasts receive a 5% reduction in their total family semester CTTF requirement (and associated volunteer point requirement) for each additional competitive gymnast. CTTF is used to pay training expenses (including competitive program operating and overhead expenses) not charged to the member through their monthly tuition. CTTF is due and payable by the last day of each semester. CTTF payments are made either directly to NBAA, as an additional tuition payment for that semester or indirectly by the member earning an exemption as the result of their volunteering efforts during the semester. Table 2 below indicates the number of volunteer points required to earn an exemption from the semester CTTF obligation. NOTE: The CTTF obligation is not applicable to Junior Team gymnasts, whether or not they also participate in the TOPS program.
Table 2, CTTF Exemption Information
Program
Fall Semester
Minimum Volunteer Points required per family to earn a full CTTF
exemption*
Spring Semester
Minimum Volunteer Points required per family to earn a full CTTF
exemption*
Junior Team 0 0
Group Gym 4 16**
Xcel: 1 gymnast 2 gymnasts 3 gymnasts
20
38 (family) 54 (family)
20
38 (family) 54 (family)
JO Levels 3 – 10: 1 gymnast 2 gymnasts 3 gymnasts
30
57 (family) 81 (family)
30
57 (family) 81 (family)
* Values shown above are per each gymnast in a family, unless otherwise indicated. ** 12 volunteer points must be earned by supporting the NBAA hosted Group Gym competition
Members earning less than the minimum number of qualified volunteer points needed to receive a full CTTF exemption in a semester receive a partial CTTF exemption at the rate of $25 per each qualified volunteer point, or portion thereof, earned in that semester. Members earning a partial exemption towards their CTTF requirement must pay any outstanding CTTF balance owed by the final day of each semester. A member’s failure to pay any CTTF owed when due constitutes an immediate and automatic default by the member of their financial obligation to NBAA.
Members who join the competitive program mid-semester receive a prorated CTTF obligation for that semester based on how many months remain in the semester and the number of available volunteering opportunities.
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B03 Team or Group Gym Annual Promotional Activity Requirement As part of a gymnast’s commitment to their sport and their team, all team athletes are required to
participate in at least three (3) special promotional events held throughout each competition year without earning any volunteer points. Likewise, all Group Gym gymnasts are required to participate in at least one (1) special promotional activity per each competition year without earning any volunteer points. These events include the 4th of July parades, National Gymnastics Day open house, scheduled offsite instructional program promotional events, the Spring Fling and Winter Showcase festivals, and other promotional activities approved by the EBoard.
The failure of any Team or Group Gym athlete to participate in at least their minimum number of required promotional activities each competition year will result in additional tuition being assessed at the rate of $50 per each required event in which they fail to participate. Payment of any such additional tuition owed is payable to NBAA not later than 30 days following the end of the most recently completed competition year.
Parents, siblings, extended family members and friends of instructional or team program athletes who participate in a promotional event earn volunteer points. Non-competing instructional level athletes have no annual requirement to participate in any promotional activity.
Once a Team or Group Gym athlete completes their minimum promotional activity requirement for the year, they will receive volunteer points for any additional promotional events in which they participate.
B04 Competition Security Deposit All competitive program members are required to pay a one-time refundable security deposit upon joining their respective teams. The security deposit will remain intact and on account for so long as the member remains in the program and is in good standing with NBAA. The security deposit serves to guarantee that a member’s financial obligations with respect to training and competition are met. The amount of the security deposit requirement may change from time to time, as determined by the EBoard. The current security deposit requirement per each competitive program member is:
JO levels 3 through 10, inclusive - $300 Xcel levels Bronze through Diamond, inclusive - $200 Group Gym levels 1 through 8, inclusive - $100
Security deposits are fully refundable to members upon their departure from a competitive program, provided they have satisfied all of their financial, volunteering and promotional obligations, subject to the following proviso. Refunds of available security deposit funds are made within thirty (30) days after a member notifies the NBAA Treasurer in writing by letter or email of their departure from their competitive program and requests a refund of their security deposit. The Treasurer will determine the available amount for refunding to the member based on the total security deposit funds on account less any current or future unpaid expense for which the member may be obligated. Except in cases of a member’s default with respect to financial, volunteering or promotional obligations to NBAA, security deposit funds may not be used to pay a member’s tuition, competition or other fees and expenses.
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New JO level 3 through level 10 team members fund their security deposit requirement by making three (3) monthly deposit installments of $100 each beginning in their first full month after joining the team. Families with two or more JO level 3 through 10 team gymnasts are allowed an additional three (3) months to fund their total security deposit requirement in cases where multiple family member accounts are to be funded simultaneously.
New Xcel level team members fund their security deposit requirement by making two (2) monthly deposit installments of $100 each beginning in their first full month after joining the team. Families with two or more Xcel level gymnasts are allowed an additional two (2) months to fund their total security deposit requirement in cases where multiple family member accounts are to be funded simultaneously.
New Group Gym members pay their security deposit requirement in full within thirty (30) days after joining the program. Families with two or more Group Gym gymnasts are allowed an additional thirty (30) days to fund their total family security deposit requirement in cases where multiple family member accounts are to be funded simultaneously.
B05 Annual Competition Assessment At the beginning of each competition year, the NBAA Treasurer will prepare the annual
competition assessment statement for all competition program members. The competition assessment statement is final for the applicable season, unless otherwise noted on the statement or in instances where there is a structural change in the competition schedule. Payment of a member’s annual competition assessment is accomplished by making periodic monthly payments on the dates and in the amounts shown on their statement.
Generally, statements will be emailed to competing team members within thirty (30) days after the start of each competition year. Prior to receipt of their annual competition assessment statement, competing team members always have the following installment payment obligation for the months of July and August, in addition to any security deposit payments owed for these months.
JO levels 3 through 5 - $375 payable by July 5th and $325 payable by August 5th.
JO levels 6 through 10 - $250 payable by July 5th and $125 payable by August 5th.
Xcel (All levels) - $150 payable by July 5th. (No installment payment is owed for August).
The remaining balance for each competing team member is payable during the months of September through November for JO levels 3 through 5; September through December for JO levels 6 through 10; and, September through January for all Xcel levels.
Competition assessment statements for Group Gym members are prepared and emailed in September of each competition year with installment payments due in the months of November through March.
Annual statements show the competing member’s name, the number of meets covered by the assessment and which competition expenses are covered and paid for through the assessment.
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Updated statements showing payments received by NBAA are provided periodically throughout the competition year, on an as required basis.
Each competition year’s annual assessment is based on the schedule of competitive events, as established by the Team Program Director in June. It includes all expenses for gymnast dues, competition leotards, meet fees and coaching expenses associated with the competition schedule. The annual competition assessment is the total amount payable each year by competitive program members, subject to the following conditions and/or exclusions.
The assessment includes all originally scheduled competitive events through the NorCal State Championships, if applicable, for each competitive program member. It does not include any expense for competing in more than one NorCal State Championship event in any given competition year.
Unless specifically noted on a member’s competition assessment statement that the USAG regional championship meet for their level is included in their original assessment, qualifiers to this championship event will receive a separate assessment, if they choose to participate.
Members who qualify for the USAG Western or National championship event will receive an additional assessment for that event.
JO level 5 members who transition to JO level 6 or 7 in the same competition year and choose to compete at level 6 or 7 during the optional season will receive an additional assessment based on their choice of available options, as discussed on page 21.
The annual assessment excludes any expense associated with training clinics, choreography, music preparation, private lessons, gymnast travel to events or airports and associated lodging expense (except for the JO level 6-10 team travel meet), gymnast meal or incidental expenses, parent travel, lodging, meals or incidental expenses, and clothing or accessories other than the prescribed competition leotard.
TOPS testing expenses are excluded from the annual competition assessment and are assessed separately. For convenience purposes, TOPS members will receive a combined TOPS/Competition Assessment statement. Refer to the TOPS Testing Assessment on page 21 for more information.
Should the Team Program Director add a competitive event to the schedule (including a 2nd NorCal State Championship for JO level 3 through level 5 members) after the annual competition assessment is published, competitive program members may opt out of the added event without cost or penalty. Members who choose to participate in the added event will receive a separate assessment for the event.
The annual competition assessment excludes any and all expenses not specifically provided for above.
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B06 Competition Assessment Payments, Late Fees and Late Pay Suspension Scheduled monthly payments for a competitive program member’s annual competition
assessment are made on an installment basis. Payments must be received on or before the 5th day of the month in which they are due to avoid a late fee and possible suspension. Payments are made at the NBAA front office during regular business hours. The front office normally closes at 7:00 pm on Monday through Friday and at 1:00 pm on Saturday. Acceptable forms of payment are: check, money order, credit card, bank transfer or cash. Payments made by credit or debit card must be “grossed up” by 3% to cover associated 3rd party transaction fees. It is the responsibility of the member to add the 3% fee to the amount of their scheduled payment when paying by credit or debit card. Payments by check or money order may be placed in the black mail box located in the Team Program Director’s office whenever the front office is closed. DO NOT DEPOSIT CASH IN THE BLACK MAILBOX!
In the event an installment payment due date falls on a day that NBAA is closed for regular business, including Sundays, holidays or meet days, payment can be made on the next regular business day, without penalty. Otherwise, to be considered timely, an installment payment must be received by NBAA’s front office before the office closes on the date it is due. A payment placed in the black mailbox on the due date, but after the front office is closed, is considered late.
All late payments and/or short payments of $25 or more are charged a late fee. Late fees are assessed at the rate of 10% of the unpaid balance rounded off to the nearest dollar or $10, whichever amount is greater. Late fees on small past due balances of $25 or less are incurred only in cases where they are more than 30 days past due.
Whenever a competitive program member has a past due competition assessment balance of more than $25, they are automatically suspended from participating in future competitions until the past due amount, including applicable late fees, is paid. In such cases, the member may be scratched from upcoming meets and any meet fees previously paid on their behalf will be forfeit unless refunded to NBAA by the host facility.
In addition to the standard installment payment plan, as discussed in this and the previous section, NBAA offers a limited number of alternate payment arrangements for paying each year’s competition assessment. Refer to the next section entitled Alternate Payment Plans for more information about possible alternative payment arrangements.
B07 Alternate Payment Plans In addition to the standard competition assessment installment payment plan, NBAA offers a
limited number of 8-month and 12-month payment options. Alternate payment plans are awarded on a first-come, first-served basis. Contact the NBAA Treasurer to inquire about the availability of such a plan for any given competition year.
8-Month Payment Plan – Provides for near equal monthly installment payments to be made during the months of July through February. A $50 annual fee is included in the competitive program member’s annual competition assessment. Members may remain on this plan indefinitely.
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A maximum of ten (10) such plans are available in any given competition year.
12-Month Payment Plan – Provides for near equal monthly installment payments to be made during the months of July through June. No annual fee. This plan requires a member to save 25% of their current annual competition assessment amount in a separate savings account for use in future years. The savings requirement is payable in 12 near equal monthly installments. Maximum term is 36 consecutive months. A maximum of six (6) such plans are available in any given competition year. This plan is designed to assist members in accumulating sufficient funds over time to easily transition into a standard or 8-month payment plan at the end of the 36-month term. In the event a member leaves the competitive program prior to the end of the term, all accumulated savings on account are fully refundable provided the member is in good standing with respect to their financial, volunteering and promotional obligations.
B08 TOPS Testing Assessment Gymnasts who participate in the TOPS program receive a separate annual assessment which
covers their associated testing expenses. The assessment is prepared by the NBAA Treasurer in April based on the planned number of testing events, as scheduled by the Team Program Director. Distribution of the assessment to members is made by email in early May. Payment of the annual TOPS assessment is made through installment payments during the months of May through July.
The TOPS testing assessment covers all expenses for originally scheduled testing events and the TOPS National testing in Texas each October for qualifying gymnasts, including entry fees, USAG registration fees, if applicable, coach payroll and meals expense and their travel or lodging expense. It does not include expenses for travel to and from testing sites within California or to airports, car rentals or airport parking fees, nor does it cover any expenses relating to a gymnast’s participation in TOPS national events or camps or incurred as the result of adding testing event(s) to the originally published schedule. If incurred, such expenses will be billed to TOPS participants through an additional assessment.
B09 New JO Level 6 through 10 Optional Gymnasts This policy applies only to the following categories of gymnasts who join or move up to the NBAA
optional team after the start of the current competition year (July 1st):
Category #1: Any NBAA gymnast who competed during the compulsory season as a Level 5 gymnast and moved up to Level 6 or 7 at the conclusion of the Fall season; or,
Category #2: Any gymnast who joins the NBAA optional team from another facility as a Level 6 or above gymnast.
Gymnasts who fall into either of these categories, have the following options with respect to which competitive events they will compete in during their first year as a member of NBAA’s optional team. A category #1 gymnast may choose from any of the four options listed below. A category #2 gymnast may choose between option #3 and option #4 only. A gymnast’s choice presumes they have acquired the necessary skills to compete in their level. Gymnasts who choose either options
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#2, #3 or #4 will receive an additional competition assessment and statement commensurate with their choice.
Options:
1. Participate in no optional level competition during their first optional level season. (This option is generally not recommended since it results in a full year of no optional level competitive experience.) Any gymnast who chooses this option will compete in NBAA’s spring semester home meets as a level 5 compulsory gymnast.
2. Compete as a level 6 or 7 gymnast in NBAA spring semester home meets only during the optional season, plus any championship events to which they might qualify.
3. Participate in all scheduled NorCal meets, including any championship events to which they might qualify. (Selection of this option precludes a gymnast from participating in any designated travel or out-of-state meets during their first regular optional season.)
4. Participate in all scheduled meets and championship events.
New optional level gymnasts must notify NBAA of their option choice within one (1) week of joining the optional team by sending an email to the Team Program Director and NBAA Treasurer. NBAA’s Treasurer will respond in kind within three (3) working days after receiving such notice and provide the gymnast’s parents with their applicable competition assessment statement.
B10 Competitive Program Member’s Default Any competitive member who fails to pay their annual membership fee, monthly tuition, security deposit, competition assessment installments, CTTF amounts owed or any other financial obligation when due is in default of their contract with NBAA and subject to immediate suspension from the competitive program at the discretion of the NBAA Treasurer. Unpaid past due amounts, including applicable late fees, exceeding thirty (30) days will result in an automatic suspension of the member from training and competitive activities, unless a special payment plan is previously agreed to by NBAA and the member. Unpaid past due amounts, including applicable late fees, exceeding sixty (60) days will result in a member’s automatic dismissal from the competitive program, absent of an agreed to special payment plan. All special payment plans must be approved by the NBAA Treasurer. NBAA is under no obligation to provide any member with advance notice of possible suspension or dismissal from the competitive program as a result of the failure to pay their financial obligations when due.
Prior to any possible suspension or dismissal action, a member may request a special payment plan from the NBAA Treasurer. Requests must be in writing and clearly state the dates and amounts the member proposes to pay their present and future financial obligations. The Treasurer will respond with a notice of approval or denial of the member’s proposal within 3 days after receiving such a request. The Treasurer is under no obligation to accept any proposed special payment plan. Furthermore, the Treasurer may impose additional requirements on any member
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proposed payment plan, if it is deemed necessary to protect the best interests of NBAA and its members.
During any period of suspension from competitive activities, a member forfeits all claims to previously paid meet entry fees, whether or not they are refunded to NBAA by the host facility. Furthermore, suspension from the competitive program does not relieve the member from any obligation to pay current or future financial obligations which occur during the term of the suspension or are customarily owed for the current semester, including monthly tuition, annual membership fees, annual competition assessments and any CTTF obligations.
If a member is dismissed from the competitive program, NBAA will confiscate all unallocated funds previously paid by the member, including security deposits, for the purpose of paying or mitigating the member’s debt. Furthermore, NBAA reserves the right to pursue all means legally available to it in order to collect any remaining unpaid debt, including collection expenses and reasonable attorney fees.
Should a dismissed member wish to return to the competitive program, they may do so upon paying any past due amounts owed and receiving approval from the Team Program Director and the NBAA EBoard. As a minimum condition for their reinstatement, NBAA will require sufficient deposits be made and/or other guarantees to ensure the default situation will not reoccur.
B11 NorCal Annual Gymnastics Competition Schedule The annual competition schedule for Northern California is published by the Northern California
Women’s Gymnastics Association (NorCal www.norcal-gymnastics.org) in June of each year. NorCal is the USAG governing body for our region (Region One) and includes the “states” of Northern California, Southern California, Nevada, Arizona and Utah. Usually, there are between three to six NorCal competitions on any given weekend during the compulsory season and two or three competitions per weekend during the optional season. In addition, weekend competitions are held in Southern California and other states.
Any USAG affiliated gym may apply to host a USAG sanctioned competition(s) in March of each year for events to be held during the following competition year. At NBAA, our application is prepared and submitted by our Meet Director. NorCal reviews all applications and produces a preliminary schedule in May that is reviewed and commented upon by all interested parties. There is no guarantee that the dates requested by a club will be the dates assigned to that meet by NorCal. There are two general considerations used when setting the season’s meet schedule. The first is the availability of judges for each weekend and the second is that, due to contractual considerations, priority is given to those clubs who host their competition in an offsite facility.
B12 NBAA’s Competitive Program Meet Schedule During the JO level 3 to level 5 Fall compulsory season (late August through late November)
NBAA’s compulsory team gymnasts will participate in up to seven competitions plus the Fall season’s NorCal State Championships, if they qualify for such during the season. Regular season meets are usually comprised of five or six NorCal club hosted meets (including our home meet,
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“Hollywood”), and one “travel” meet held in either Southern California or Nevada (usually Reno). Additionally, the compulsory team will participate in our Mardi Gras home meet held in February or March.
NBAA’s optional team (JO levels 6 to 10) generally participate in six or seven regular season competitions (mid-December to Mid-march), plus the NorCal State Championships, should they qualify for such during the season. At the NorCal State Championship meet, JO level 7-10 gymnasts may qualify for the USAG Region One Championship meet. At Regionals, level 9 and 10 gymnasts may qualify for Westerns or the JO National Championships, as applicable to their level. Optional level gymnasts who are high school sophomores, juniors or seniors may also compete in the USAIGC College Bound meet. The optional team’s regular season customarily includes three or four NorCal club hosted events (including “Mardi Gras”), the Critique meet (levels 8 to 10) plus two or three out-of-state competitions. Out-of-state optional level competitions in prior years have included travel to Honolulu, New York, Chicago, Phoenix, Kansas City, Las Vegas, Salt Lake City, Reno, Hilton Head Island, Seattle and Coeur D’Alene.
NBAA’s Xcel team members usually participate in four competitive events plus the NorCal State Championship meet, if they qualify. The Xcel competition season runs from January through May. Xcel members who qualify for the NorCal State Championship meet are required to participate in that event. At “States”, Xcel gymnasts may qualify for the USAG Xcel Region 1 Championship. Since this championship meet is often held at an out-of-state location, participation is entirely at the discretion of the qualifying gymnast. The four regular season invitational meets scheduled for the Xcel team include three NorCal away meets plus the NBAA hosted Mardi Gras meet. NorCal away meets are usually located within an hour’s driving time from our facility.
NBAA’s Group Gym team members participate in four or five competitive events each year. Their competitive season runs from January through June. The regular season invitational meets scheduled for the Group Gym team include three or four NorCal away meets plus the NBAA hosted Springtime meet. NorCal away meets are usually located within an 85 mile driving distance from our facility. Each June, a Nationals competition is held at either an east coast or west coast site on alternating years. Participation in this Nationals event is solely within the discretion of the Group Gym team members.
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APPENDICES (Informational For All STARS Members)
Appendix 1 Directory of NBAA and STARS Personnel Coaching and Office Staff
Position Name (Telephone: 707.643.9622)
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NBAA Executive Board (EBoard) Position Name Telephone Number
*Corporate Officer and Member of the NBAA Board of Directors
STARS Officers and Program Coordinators Position Name Telephone Number
Officers
Project Coordinators
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Appendix 2 Description of STARS Leadership Positions
The following is a list of primary duties of each of the STARS leadership positions of Officers, and Program Coordinators. The list is not all inclusive but provides a general outline of what each position entails.
President
Acts as STARS member support group representative as Vice President of Operations position on NBAA Board of Directors and Executive Board. Attends all BOD and EBoard meetings.
Prepares the STARS meeting agenda and chairs each meeting.
Communicates and informs STARS about upcoming promotional activities, fundraisers, meets, and other events.
Acts as liaison between the members of STARS and NBAA management.
Meets with new Team and Group Gym members and conducts the competitive program orientation meetings.
Attends major fundraising preparation & coordination meetings.
Coordinates with other STARS Officers or Project Coordinators in the implementation of NBAA policy and STARS rules and procedures.
Provides general coordination and leadership of STARS member support group.
Supervises NBAA’s Injury and Illness Prevention Program.
Vice President
Monitors, records and reports on authorized volunteer points and credits earned by STARS members relating to fund raisers, promotional events, maintenance activities, donations and special projects.
STARS expert with respect to the support group’s rules and procedures and the applicable policies or procedures of NBAA.
Prepares all forms required for STARS fundraising or promotional event sign-in, the reporting of volunteering work performed and monthly summaries of volunteer points and volunteer credits earned by each STARS member.
Develops and maintains a reporting system for tracking promotional events worked by all Team and Group Gym members.
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Reports volunteer points and credits earned by STARS volunteers on a monthly basis.
Communicates timely with STARS members (either in-person, at STARS meetings, SMS messages, or by email) regarding STARS volunteer requirements and milestones that must be achieved in order for a member to earn an exemption from having to directly pay each semester’s CTTF or an additional annual tuition assessment.
Serves as STARS final authority with respect to volunteer points or credits earned in a semester and the compliance of STARS members with the requirements of the volunteer program.
Coordinates with other STARS Officers or Project Coordinators in implementing STARS rules or procedures.
Reports final volunteer points and credits earned each semester to the NBAA Treasurer within 15 days after the conclusion of a semester.
Conducts STARS meetings in the absence of the STARS President.
Secretary
Records, transcribes, and distributes Minutes of STARS meetings to members and NBAA management.
Notifies parents of meetings and prepares Roll Call Sheets.
Maintains records of all STARS member contact information and distributes a contact list to STARS members and NBAA management.
Coordinates with other STARS Officers or Project Coordinators regarding STARS rules and procedures.
Processor and holder of the executed Competitive Team Contract and Acknowledgement forms for Team and Group Gym members, all parent information forms and all other documentation signed by a STARS members.
Distributes STARS Member Handbook and gymnast handbooks, as applicable, to STARS members.
Maintains STARS files and file cabinet, as required.
Assists with note taking at Coordinator’s Meetings, as required.
Facilities Director
Responsible for the daily upkeep of building and equipment.
Organizes and coordinates scheduled maintenance and gym cleanup days.
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Manages and oversees the cleanliness, inventory, and storage of maintenance supplies in the gym and in the shed.
Acts as the organizer and site coordinator for all NBAA sponsored meets, promotional or other fundraising events, including gym teardown/setup.
Conducts a quarterly safety inspection of all facility and gymnastics equipment.
Maintains a list of current maintenance items that need completing and posts the list on the STARS bulletin board.
Serves as NBAA’s Cal OSHA Emergency Plan Manager. Responsible for developing, maintaining and implementing NBAA’s Emergency Action and Fire Protection plans.
Concessions Coordinator
Coordinates with STARS officers, directors and coordinators for volunteer staffing at all NBAA sponsored meets and onsite promotional and/or fundraising events.
Prepares inventory lists of concession supplies, determines volume of food items needed, validates status of appliances, and solicits the STARS member support group, as necessary.
Oversees and facilitates the concession operations during all NBAA sponsored meets and onsite promotional and/or fundraising events.
Decorations Coordinator
Coordinates with STARS officers, directors and coordinators for volunteer staffing at all NBAA sponsored meets and promotional and/or fundraising events.
Maintains the cleanliness, storage, and inventory of the STARS section of the mezzanine area.
Orders, maintains, and repairs decorations.
Oversees the set-up and tear down of decorations at NBAA sponsored meets and promotional and/or fundraising events.
Fundraising Coordinator
Develops and maintains a yearly fundraising schedule.
Coordinates fundraising activities with EBoard and the NBAA Director of Promotions and Fundraising.
Coordinates with STARS officers, directors and coordinators for volunteer staffing at all fundraising events requiring STARS participation.
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Meet Coordinator
Serves as the liaison between the Meet Director, NBAA management and STARS.
Communicates policies, practices and requirements established by the Meet Director to NBAA management
Leads and facilitates all general meet planning meetings with project coordinators and key volunteer personnel.
Oversees and/or arranges for site and host hotel selections, equipment rentals or purchase requirements, gymnast gifts, judges/Meet Director lodging reservations, individual and team awards ordering and delivery, purchases of meet decorations and all other required meet supplies.
Meets with EBoard during weekly meetings, as needed.
Prepares parent volunteer sign-up sheets and solicits volunteer staffing for all required positions.
Oversees all coordinators/key personnel to ensure their planning needs and all meet responsibilities are met.
Raffle Coordinator
Coordinates with STARS officers and project coordinators for volunteer staffing at all NBAA sponsored meets and promotional and/or fundraising events.
Manages and oversees the preparation, storage, and inventory of raffle prizes and baskets.
Recycling Coordinator
NBAA representative with VALCORE:
Actively encourages members to recycle materials at VALCORE;
Arranges for NBAA volunteers to staff all assigned VALCORE activities;
Maintains recycling facilities at the gym, including sorting and transporting materials to VALCORE for recycling; and,
Maintains relationship with used ink or toner cartridge recycling organizations, including collection, packaging and shipment of collected items.