start-up package a reference guide b c forest service m f
TRANSCRIPT
Start-up Start-up PackagePackage
A reference Guide
B C Forest Service
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Start-up Package ContentsStart-up Package Contents
► Introduction – ESF► As Built Roads► ESF – FTA on June
1st
► XML/GML► BCeID► Service Providers► ESF FTA Training► Exhibit A► Mapping
Standards
► Cutblock Labeling► RESULTS► Error messaging
strategy► Failed
Submissions Strategy
► Roles and Resp. of District Contacts
► Role and Resp. of Regional Contacts
Start-up PackageStart-up Package►The Start-up package is developed to
help guide districts with the implementation of ESF
►It contains ESF information and steps to be taken by District and Regional staff
►The package also contains information and key messages that should be passed on to local licensees
IntroductionIntroduction
Introduction to ESFLegislative Reporting
RequirementsESF – FTA on June 1st
Introduction to ESFIntroduction to ESFElectronic Forest Management Initiative
(e‑FM)► e-Access, e.g. online harvest billing
information, Silviculture and tenure reporting
► e-Records, e.g. electronic invoices for payment, i-expense
► e-Training, e.g. FRPA Training, Learn Link► e-Submissions, e.g. Electronic
Submission Framework (ESF), ECAS, HBS
Support and DirectionSupport and Direction
Bill 13 (Electronic Transactions Act), “record be in writing is satisfied if the record is in electronic form”, “signature of a person, that requirement is satisfied by an electronic signature”, “use is not mandatory”
Bill 74 (Forest and Range Practices Act), Section 142 “the furnishing of information on request or at specified times, and in a specified format including electronically”
Major electronic submission Major electronic submission applicationsapplications
► ESF – Electronic Submission Framework► ABR – As Built Roads► FTA – Forest Tenure Administration► RESULTS – Reporting Silviculture
Updates and Landstatus Tracking System► ECAS – Electronic Commerce Appraisal
System► HBS – Harvest Billing System► SPAR – Seed Planning and Registry
ESF and E-submissions ESF and E-submissions
ECAS
HBS
SPAR
FTA
RESULTS
AS Built Roads
ESF P
orta
l
Electronic Submission Electronic Submission ApplicationsApplications
These will: Reduce the number of requests for
information from clients, (save time and money for both)
Reduce the volume of paper submissions Reduce the manual processing of
information Capture data once at source eliminating
duplicate data entry
Electronic Submission Electronic Submission Framework - ESFFramework - ESF
►Single interface for all stakeholders►Shared data management and
accessibility► Improved Data quality►Secure website►Automation of business process►One consistent, standard data format
ESF ObjectivesESF Objectives►Map and attributes always together► Information accessible to clients►Reduce manual processing of map and
report information►Reduce transcribing and reconciliation
errors► Improve collection and integration of
information►Reduce administrative effort of MoF/MSRM
staff and clients
ESF ObjectivesESF Objectives►Reduce time for approval process►Potential cost reduction ►MoF Districts will no longer capture/enter
spatial and attribute data for licensee tenure and silviculture data
►Silviculture data (spatial and attribute) will be available via RESULTS for Inquiry, Reporting and for DDM approval
►Overall precision/accuracy of data will improve with less human intervention/filtering
Legislative requirements - Legislative requirements - OverviewOverviewRESULTS - Reporting
► More details provided under the RESULTS section► After June 1 Woodlot Licence are required to
submit annual reports by April 30, 2006
As Built Roads► Under the Forest Planning and Practices
Regulations, Section 86(2) and (3) and Forest Road Regulation, Section 8(3), agreement holders are required to report the previously as-built road information to the District Manager, in manner prescribed by the Minister
► It has been determined that the information will be reported electronically
Legislative requirements - Legislative requirements - OverviewOverview
As Built Roads - ABR►The Deadline for the first submission for
roads built to cover the time period April 1, 2003 to March 31, 2005 is December 31, 2005
►For more information on ABR, see the ESF website : http://www.for.gov.bc.ca/his/esf/index_abr.htm
Road Permit Clearance
As Built
Roads
ESF-FTA after June 1ESF-FTA after June 1►We will be working in the electronic
format►No hard copy submissions are required
to populate the corporate systems►Application triggers may be required
but are optional application letter/e-mail for FTA,
outlining the term and effective date appraisal maps for ECAS
ESF-FTA after June 1ESF-FTA after June 1
►Supporting hard copy information will be required in some circumstances TMS report for tenures with
conflicts outlining rationale for approval Road layout and design schedules
for approval as required by s 5.1 FRR
ESF-FTA after June 1ESF-FTA after June 1►There is no statutory requirement for
tenures to be submitted electronically Ministry direction to go to e-business
►Makes good business sense to populate our systems electronically
EffectiveEfficient
QuestionsQuestionsIntroduction to ESF
Legislative Reporting Requirements
ESF – FTA after June 1 B C Forest Service
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ESFESFXML/GML
BCeIDService Providers
FTA Training
ESF = XML and GMLESF = XML and GMLESF is...
Designed on top of industry technology standards (XML / GML)
XML = Extensible Markup Language — language for documents that contain structured data — Attributes
GML = Geography Markup Language is a subset of XML that includes both spatial and non‑spatial properties of geo features — Linework
BCeIDBCeIDBCeID Registration:
► Government IDs given to companies to securely access BC Government internet sites
► Enrolment package is sent to the company
► Company identifies a profile manager
► Profile manager manages IDs for their company.
BCeIDBCeID Approaches to Electronic
Submissions►In‑house systems and resources►Use of qualified service providers
Access for Service Providers►Consulting companies can submit on
behalf of a license by using Forest Company’s BCeID account
►Licensees are responsible to manage their own account (data)
►http://www.for.gov.bc.ca/his/esd/bceidrequest.htm
Service Providers for FTAService Providers for FTA► List of Service Providers (Request for
Expression of Interest)► Integrated Woods Services Ltd.► Forsite Consultants Ltd.► Cariboo Forest Consultants Ltd.► Coast Forest Management Ltd.► Inland Timber Management Ltd.► J.S. Thrower & Associates Ltd.► Spatial Mapping Ltd.► Pacific Geo Tech Systems Ltd.► BC Network► Chartwell Consultants Ltd.
Service Providers for FTAService Providers for FTA Not Inclusive nor Exhaustive IMG is currently reviewing list for new
qualified providers who wish to be listed Please ensure that the service providers
are able to submit for As Built Roads and RESULTS before using their services
http://www.for.gov.bc.ca/his/esd/serviceproviders.htm
FTA Application Training for FTA Application Training for Staff and LicenseesStaff and Licensees
► Request for Proposal (RFP) has been issued for additional training to be carried out through summer and fall
QuestionsQuestionsXML/GML
BEeIDService ProvidersESF FTA Training
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Exhibit AExhibit Aandand
Mapping StandardsMapping StandardsBy
Ministry of Sustainable Resource Management
Land Information BCIntegrated Registry Branch
Exhibit AExhibit AWorking towards improved
quality of Exhibit A by:► enhancing FTA auto-generated
Exhibit A ► implementing Tenure Update
Tools (TUT)► reviewing and updating
standards
TENURE UPDATE TOOLSTENURE UPDATE TOOLS►LIM staff will receive training in
May/June 2005►ability to create legible Exhibit A
that will meet legal requirements►ability to view submissions in
greater detail than is currently available with the standard web applications
ESF
FTA INBOXMAP REPORT
STATUS REVIEWRESOLUTION
CLEARED
ISSUE TENURE
FTA EXHIBIT A
ACCEPTABLE
YES
NO
TUT EXHIBIT A
RETURN EX A TO FTA
ACCEPTABLE
TUT
FTA
ESF
EXHIBIT A WORKFLOW
INDUSTRY SUBMISSION
CREATE LINEWORK
Tenure Update Tool
CREATE LINEWORK
MOF EZILINK
Until June 1st
After June 1st, only for Range and non-major
FLTC and Private land with timber
reserve
MAPPING STANDARDS – PROGRESS TO MAPPING STANDARDS – PROGRESS TO DATEDATE
►Report completed by Pat Ringwood for RTEB on “Description of Forest Act Tenures”
►Group formed to review Chapter 52 and prepare a draft for review
►Group formed to draft standards for FTA Exhibit A
ESF TENURE SUBMISSION ESF TENURE SUBMISSION STANDARDSSTANDARDS
►ESF – FTA Submission Guide►Industry Guide to Preparing Forest
Tenure and Permit Documents via ESF
►ESF website: http://www.for.gov.bc.ca/his/esd/esubmissions.htm
QuestionsQuestions
Exhibit AMapping
Standards
ESFESFCutblock Labeling
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Cut Block Labelling and ID for FTA and Cut Block Labelling and ID for FTA and RESULTSRESULTS
► Cut Block Naming Convention Cutblock ID
► 10 - alpha, numeric, spaces ► no symbols
► Road Naming Convention Section ID
► 10 - alpha, numeric, spaces ► No symbols
Cut Block Labelling and ID for FTA and Cut Block Labelling and ID for FTA and RESULTSRESULTS
If traditionally the district has changed the licensee submission so that the Section ID on the exhibit A is different than on the application, there is a need to communicate these changes to licensee
MUST HAPPEN Either the district must accept the section of road
the way the licensee calls it, or the licensee must call the section of road the way the district has it on the map.
This is a communication issue with the district and the licensee
WebsiteWebsiteElectronic Submission Framework Website►To the ESF submission Application:
http://extranet7.for.gov.bc.ca/esf/init.do►Many Links off http://www.for.gov.bc.ca/his/esf
QuestionsQuestionsCut Block Labeling
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ESF and RESULTSESF and RESULTS
OverviewOverviewOverview
ESF
Transform
Industry, BCTS,Consultants
FTARESULTS
Op DBSpatial
SRM
LRDWCopy
OP DBAttribute
MoF
TMS
WebsiteMap Report
Client
Ministry
Legislated RESULTS Reporting Legislated RESULTS Reporting Requirements by ESF SubmitterRequirements by ESF SubmitterMajor licensees Community Forest
AgreementTHSPR s45-48 (code)FPPR s86 (FRPA)
Woodlot licenseesWLFMR s86 (Code)WLPPR s76 (FRPA)
Community Salvage LicenceFPPR s46.1 (FRPA)FPPR s86 (FPRA)
BC Timber SalesReport by Policy (Code)FPPR 86 (FRPA)
District Manager (NRFL, FLC)FRPA 30 / FPPR s46Report by Policy
Third Party TransfersFRPA 29.1 / FRPA 94 / FPPR 86
Non Replaceable Forest Licence ( NRFL)Non Replaceable Forest Licence ( NRFL)& Forestry License to Cut& Forestry License to Cut
►District Manager has free growing obligation (plan, report, declare)
►District Manager as the submitter►EziLink tool to create ESF submission►Minister must report free growing
accomplishments as part of MOF Service Plan Reporting
RESULTS Submission TypesRESULTS Submission TypesBefore June 1, 2005
► Paper Forms, maps, amendments, standards Licensees send paper submissions to district office who
forwards to service providers or entered by district staff
► On-line directly into RESULTS Amendments, Stocking Standards proposals,
Declarations► ESF
Opening Definition, Disturbance and Activity report, Forest Cover and Declarations
RESULTS v1.5 currently in use RESULTS v2.0 release planned May 10, 2005
RESULTS Submission TypesRESULTS Submission Types
After June 1, 2005►On-line directly into RESULTS ►ESF Submissions
RESULTS v2.0 release planned May 10, 2005
RESULTS v3.0 release planned Jan 2006
►No more Paper
On-Line Submission On-Line Submission ExamplesExamples
►RESULTS v 1.5 (currently) Standards proposals Updates / corrections Amendments / approved variation Declarations
►RESULTS v 2.0 (additional after May) Annual silviculture treatment summary Opening amalgamations Section 108 applications
ESF Submission TypesESF Submission Types
► RESULTS v 1.5 (current) Opening definition / stocking standards ID Disturbance activity Silviculture activity (spatial optional) Forest cover updates Declarations
► RESULTS v 2.0 (after May 10th) Amendments, updates, approved variations Annual Silviculture Treatment Summary for FRPA blocks WTP’s as a layer Seed transfer rule violation tracking Automatic opening number generator
What do you need to start?What do you need to start?
In addition to BCeID / IDIR and ESF submitterUsers need to get assigned RESULTS roles:
RESULTS View – look only
RESULTS Update – allows for making changes and submitting stocking standards and amendment requests
RESULTS Declaration – adds milestone declarations to what can be done.
RESULTS Approval – MoF only allows for approval of amendments and stocking standard applications.
CRS Authority – For generating reports (comes with IDIR, but not with BCeID
ESF & RESULTS Authority ESF & RESULTS Authority versus versus
Legally Authorized to SubmitLegally Authorized to Submit
► ESF Submitter Company Profile Manager and IMG
► RESULT Update & Declaration BCeID holder and IMG
► Authorized by Agreement holder, BCTS Manager, District Manager Licensee signing matrix
► Professionally qualified, RPF Amendments, standards proposals, declarations
Go to the web page for dates and registration
RESULTS TrainingRESULTS Training
RESULTS OVERVIEW
OBLIGATION REPORTING
(SUBMISSIONS)
AMENDMENTS, UPDATES, and
APPROVED VARIATIONS
STOCKING STANDARDS
RESULTS and MAPVIEW
GENERATING REPORTS -
BASIC
GENERATING REPORTS - ADVANCED
GENERATING REPORTS – PLANNING ASSISTANCE
For info email [email protected]
http://www.learningestore.com/bcmof
RESULTS TimelinesRESULTS Timelines► April 31st, 2005
End of fiscal 2005 and RESULTS reporting period► May 10th, 2005
RESULTS v2.0 release date new functionalities added to ESF and RESULTS
► May 31, 2005 All 2004/05 silviculture reports must be submitted
► June 1st, 2005 E-submissions mandatory for 2005/06 reporting All remaining paper submissions for 2004/05 reporting period are sent to
service providers or entered by district staff► Jan 31st, 2006
RESULTS v3.0 with Workflow added and data/process streamlining► May 31st, 2006
All 2005/06 silviculture reports must be submitted► Application Bulletins:
Webpage: http://www.for.gov.bc.ca/pscripts/his/apb/profile.asp
Managing the RESULTS InBoxManaging the RESULTS InBox
►Licensee submits Amendments Standards
►Ministry reviews details, approves or rejects Amendments Standards
►Inbox Clean up of DRAFT openings
District Manager Responsibilities District Manager Responsibilities
in the Electronic Worldin the Electronic World► No longer manually signing SP amendment
approval letters► No longer manually signing stocking
standard proposals► Use RESULTS InBox to
Retrieve/review then accept or reject E-mail notification is sent to licensee
► As Data Resource Managers, DM is responsible for accurate entry of data according to standards set by Data Custodian
Running ReportsRunning Reports
► Milestone reports Regeneration Free growing
These reports will be run on a routine basis to track declarations
► Opening Summary This report will be provide a detailed summary of
all information in RESULTS for a specified opening(s).
► FDP & FSP Standards Report Prints out standards under a FDP or FSP in either
a .pdf or .csv format
Wildlife Tree Retention Wildlife Tree Retention
► Licensees required at completion of harvesting to retain 7.0% of the total area of the cutblocks harvested in the fiscal year and 3.5% of a cutblock
► Compliance reporting will use RESULTS forest cover submission areas and attributes
► Wildlife tree retention areas may relate to more than one cutblock, therefore each retention area polygon must be related to a RESULTS opening.
► Forest cover submissions will assign reserve polygons a Reserve type: riparian, wildlife, dispersed, other
► Forest cover submission sent to layer in the LRDW that will then be used as encumbrance in the Exhibit A report.
Tenures and Stewardship Tenures and Stewardship RolesRoles
► Must work together► Blocks not in FTA must be resolved► Review of FDP/FSP stocking standards and
amendments roles► Cutblock naming convention► Opening number assignments► TSR and links to FSP► District needs to ‘map’ their business flow► See CD for RESULTS Business Mapping
from Chilliwack Forest District information
QuestionsQuestionsRESULTS on June
1st
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ESFESFError Messages
Failed SubmissionsAPPHELP
Error messaging strategyError messaging strategy► Improved Error Messaging for
RESULTS is now available► FTA will have significantly better
error messages by June 1► The plan is to have an English
descriptive error message which will be linked to a web based description of the solution
Failed Submission StrategyFailed Submission Strategy► Planning meeting has been held ► Dona Stapley will head up a working group
of district, regional, branches, licensee and consultants formed. The group will make recommendations as to how to best deal with failed submissions
► Present RecommendationDistrict staff are the first point of contact for failed ESF
and RESULTS submissions
APPHELPAPPHELP The first line of support for failed
submissions is the District Contact. Most errors are data related and can be solved by district staff
Once the district contact has determined that it is a system or data related issue, they will forward problem to APPHELP
If problem is not resolved at APPHELP, then it escalates to HQ specialist
From there it escalates to Programming Contactors — VIVID/Pangaea
Advice: Subscript to Notifications Updates
QuestionsQuestionsError Messages
Failed Submissions
APPHELP
Roles and Roles and
ResponsibilitiesResponsibilities District Contacts
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District ContactsDistrict ContactsRoles and Responsibilities of District
Contacts: The current list of District contacts was
established to assist in identifying district participants and help organize the workshops
In the Deputy Minister’s letter to licensees, commitment was made to identify contacts to help with issues arising from submissions
District Contact will establish joint ESF working groups with licensees so that they are aware of procedures
Failed Submission and APPHELP procedures point to the district contacts as the first line of support
Process to identify the District Process to identify the District Contact:Contact:
In the Business Mapping section in the afternoon, get into a group discussion regarding:
The anticipated types and volume of calls from licensees;
The level of knowledge required to understand the nature of the call and to either solve them or re‑direct them to appropriate persons in the district or APPHELP
Time and work load factor (no more paper maps to handle) and training requirements.
Process to identify the District Process to identify the District Contact:Contact:
The nature and volume will be dependent of the readiness of licensees and the number of new licensees who will be submitting for the very first time.
Please consider both FTA and RESULTS applications and the possibilities of licensees going to service providers.
Come up with a proposal for the district contact to take back to your DMT. You may also want to suggest alternates.
District/Licensees Working group set District/Licensees Working group set upup
Structure — District e-FM Group and selection of Licensee District Contact person:
Include staff that is doing work on any of the business applications in the district. Remember all of the systems that we have are inter‑related at some point
Select a chair for the group (could also be the district contact)
Select the District Contact.
Initial TasksInitial Tasks Form e-FM Group — Chair and/or District
Contact Debrief DMT and get approval for District
Contact Complete ESF integration business
mapping for All CP and RP processes
e-FMGroup(2-5)
Tenures and Engineering
LIM/GIS
Stewardship
Corporate
Services
C & E
Initial TasksInitial Tasks Present learning’s from ESF Workshop at
an all Staff Meeting Send out invitation to Licensees, including
Woodlot and BCTS, regarding the formation of the joint working group
Set a meeting date and time before June 1 - suggest no more than a half day meeting
e-FMGroup Licensees
Joint Licensee Working Group
Key Messages to delivery to Licensees Key Messages to delivery to Licensees (All licensees including BCTS, WL and (All licensees including BCTS, WL and
CFL)CFL) Have you heard about ESF and the
extension? Is your company ready to submit
electronically after June 1? Do you know the key deadlines for ABR
and RESULTS and what your company is planning to do to get ready?
Are you going to be using service providers and who are they?
Review New Mapped Business Processes
Key Messages to delivery to Licensees Key Messages to delivery to Licensees (All licensees including BCTS, WL and (All licensees including BCTS, WL and
CFL)CFL) Know your District Contact Formation of the Joint Working Group
— all licensees or only representatives from majors and WL associations?
Forum for discussing Data issues. Long term role of e‑FM Group — meet
to prepare before the other two deadlines (ABR and RESULTS)
QuestionsQuestionsDistrict Contacts
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Roles and Roles and
ResponsibilitiesResponsibilities Regional Contacts B C Forest Service
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Regional ContactsRegional ContactsRoles and Responsibilities of Regional Contacts:
After the June 1 implementation deadline, the Regional Contacts will have to take on the role providing leadership and coordination for the Districts.
Help and monitor the formation of the District Licensees joint working groups.
Report out to Provincial Coordinator regarding the formation of the District e-FM group, and the holding of the first joint licensee meeting before June l
Process to identify the Regional Process to identify the Regional ContactContact
There will be a need to assess the current representation in view of the commitment and work load requirements. In addition, a decision should be made as to if this person should be from the regional or district office.
The provincial coordinator will assist in this process.
QuestionsQuestionsRegional Contacts
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Business MapBusiness Mapppinging
Building ESF into your business process
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Building ESF into your business Building ESF into your business processprocess
►You should have at least one current mapped business process here today
►For the mapping exercise: Review where ESF will change your
business flow Redesign Determine who will be responsible for
handling the InBox’s Where all outputs (such as ECAS, Exhibit A
etc ) will converge to produce a CP/RP for final approval
Building ESF into your business Building ESF into your business processprocess
Define key success factors and performance measurements
If time permits, start a route card Appoint a presenter and report back to
the group
Main CPProcess
Triggers - E-mail or Letter and 2 appraisal
maps
START
Tenures
Initiates route cards
Lim Starts
Clearance
StartsECAS
Process
DocumentPreparation
Queue
Document to DM or Designate for
signature
District Staff
•FTA Approval
• Distribute doc to Licensee/File
•ECAS Approval
END
Tenure Flow-Overview
►THE END
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