state home construction grant program 2014 grant fundinggrant program timeline grant application and...
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State Home Construction Grant Program
2014 Grant Funding Grant Program Timeline
Grant Application and Award Update
2
2014 Grant Funding Plan
Funding(000s)
Start of Year Carryover $27,874
Appropriation $85,000
Operating Plan $112,874
Safety & Security Projects (#1-16) $18,508
Construction & Replacement (#17-20) $59,541
Award, Increases and Contingency $34,825
FY13 Conditional Awards (32) $56,216
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
3
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, historical & environmental assessments by June 15th
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
4
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
5
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States submit MOA and budget narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
6
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final & Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days)
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
VA Grant Program Timeline
Initial
Applications Due
May Dec – April 2014
State Funding Certs Due
June July – August
Final Grants Due
Request Conditional
Awards
7
Grant Award & Obligation
Sept – Jan 2015
• State Funding Certifications due August 1st
• Process Final and Conditional Grant Awards (60 days)
• Conditional Awards signed Aug – Sept (start 180 days )
• Funding Letters issued Dec 2013
• Initial applications due April 15th
• USE NEW FORMS
• 32 Conditional Grants - submit final application during February & March
• FY15 Priority List & Funding Letters
• Final Grant Applications due June 15th
• Project bids and final budget are VA approved
• States Submit MOA and Budget Narrative
• Request for 2014 Conditional Grant Award due May 1st
• Complete 35% drawings, environmental & historical assessments by June 15th
DRAFT/PRE-DECISIONAL
• Section A to be completed by April 15th
• Use New Forms http://www.va.gov/vaforms/default.asp
• Enter “0388” into Form Search box
• VA Form application checklist (10-0388-14)
• Renovations: A1 – 7 (no bed# change)
• Bed Construction/ Replacement: A1 – 13
• See VA Form 10-0388-1 (needs assessment)
8
Grant Program Update – Initial Applications
DRAFT/PRE-DECISIONAL
• Submit 424, 424C, 424D & Project Description in Grants.gov (minimum).
• Email remaining docs to SHCGP by April 15th.
• Do not resubmit docs in grants.gov.
• Project Description (A1) includes:
• Project start and end date (status).
• Completed projects not eligible for grant award.
• Identify all project work tasks with % cost for correct project ranking (1.1.A, 1.4.C; 1.4.D, etc.)
9
Grant Program Update – Initial Applications
DRAFT/PRE-DECISIONAL
• Safety/Security Projects receive FY funding (1.1.A - 1.1.H).
• Mitigate, replace & repair within SVH
• Safety sub groups include :
• Building construction: adding/replacing building utility systems or features 1.1.B
• Security : camera, fencing, door systems… 1.1.E
• Other : generators, resident lifts, nurse call… 1.1.H
10
Grant Program Update – Safety Projects
DRAFT/PRE-DECISIONAL
• All safety applications should have state matching funds.
• Safety projects can include multiple state homes.
• Project requires safety citation or VAMC assessment.
• Contact us to review before grants.gov submittal.
• Safety work must be the major cost of the application.
• Safety work >$400,000 are a single safety project.
• Safety work <$400,000 can be combined with other renovation work (1.4.C to 1.4.F) to meet the minimum total project cost.
11
Grant Program Update – Safety Projects
DRAFT/PRE-DECISIONAL
• Acceptable: 1.1.H ($500K)
• Safety: 1.1.H Nurse call $250K
• Safety: 1.1.F Fire Alarm $100K
• Window replacement 1.4.D $150K
• Not Acceptable: 1.4.D ($1100K)
• Safety: 1.1.F Detection $350K
• Roof replacement 1.4.D $750K
12
Grant Program Update – Safety Projects
DRAFT/PRE-DECISIONAL
• Application date used to rank projects (grants.gov).
• VA grant approval date used for 65% matching funds.
• VA does not authorize/approve construction starts.
• All approved costs are 65% eligible after VA approval.
• Submit updates, drawings, bids to VA for review if the state decides to proceed with project before grant award.
13
Grant Program Update – Construction Starts
DRAFT/PRE-DECISIONAL
• $78M in grant payments for FY2013; FYTD = $44.5M
• Identified 79 grants for closeout or lagging requests.
• Closed 46 grants with final payment 1Q14 (Nov-Feb).
• Currently making payments on 73 grants.
• Increase to >100 grants by 2015.
• Clear all payment requests each Friday.
14
Grant Program Update – Payments & Close out