step 1: go to :
TRANSCRIPT
Step 2: Go to Business Rentals Tab
Step 3: Select Business Rental Reservations
Step 4: Input University Rental Program Number and Pin as illustrated below then click “Sign In” or press enter.
Step 5: Enter your preferred ZIP (or City, State or Airport), pick up date & time, return date & time, and Vehicle Class. Then click the search button.
Reminder: Vehicle class will always be Full Size at the minimum.
Step 6: This page lists all the locations that are in the 76549 area since that was my preferred location. You must then “Select” your preferred location to continue.
Step 7: Your selected vehicle class “Full size” will show. Select and Continue
Step 8: Enter the Renter’s name, Number and email. Disregard the Credit Card Type Line. Below you will see that it ask if you are traveling on behalf of TAMU Central Texas- Direct Bill for this rental. Mark “YES”. The following question is if you are authorized and choosing to bill TAMU Central Texas- Direct Bill for this rental? Mark “YES” NOTE: The confirmation will be emailed to the email address provided.
Step 8 CONT: Please input the Renter’s Driver License Number and Issued State. Then click “Continue”
Step 9: You must input the Driver`s License Expiration date and Date of birth. Click Continue.
Step 10: Review all of your information to ensure it is accurate. If changes need to be made click “change” next to the category which you need to make changes. Once all information have been verified and is accurate click “Book Now”
Final Screen is the rental confirmation.
**If you decide to enter the renters contact information, I would recommend printing this and attaching it to the travel documents.
***If you have decided to enter your contact information, you do not need to print this since you will receive an email with the confirmation number.
Step 1: Go to http://www.enterprise.com
Enterprise Cancelation Instructions
Step 2: When wanting to cancel a rental reservation you must click Modify or Cancel an Existing Reservation.
Step 3: You must input the confirmation number, renters name. Then “Find my reservation”
**If you do not have the confirmation number you may enter the email address that was used to make the reservation and an email will be sent to you with the confirmation number.
Step 4: Review if it is the correct reservation that you wish to cancel. Then click “Continue”
Step 5: Your reservation information will pull up, review if it is the correct reservation that you wish to cancel. Then click “Cancel Reservation”
Step 6: If you are sure you want to cancel the reservation click “Yes, Cancel”
Final Screen: Will show you that your reservation has been cancelled and an email will be sent to the email address that was listed.
Rental Vehicles• Spouses and children are allowed in rental vehicles while sponsor is traveling on official University business;
however, it is highly discouraged by System Risk Management. Please note that these family members are not covered under the Texas A&M University System insurance policy so if family members travel with you, you must use your own personal insurance or purchase the insurance Enterprise offers at your own personal expense. You will not be reimbursed should you choose to take out this added insurance.
• You may get a rental vehicle for prospective employees, guest speakers, etc. at the contracted rate, if authorized. Reservations are made in exactly the same manner as those for employees. Since these are non-employees, instead of a travel request, there will be a memo. A rental vehicle request form will still need to be completed. Should someone of this nature choose to drive instead of fly, and it is authorized by the department chair, you can place the reservation with the Enterprise location closest to them.
• You may reserve a rental vehicle for any employee at the location of their choosing. Some prefer to pick up their vehicles at a location close to their residence due to convenience.
• Travel paperwork, to include rental vehicle requests, will be completed prior to traveling arrangements. • Once paperwork is completed and signed, you will go to www.enterprise.com to make your rental reservation
following the attached instructions. • Fuel will need to be purchased with your personal card or DART card. Original receipt will need to be provided. • Once the renter returns, you will collect the pink sheet from Enterprise.• Once you have received all necessary documents to process the rental, fill out the voucher prep form, get the
appropriate signature(s), and submit to Accounts Payable. This packet will include the voucher prep form, the pink sheet from Enterprise, the travel request, the rental vehicle request, and the invoice from Enterprise.
• Note: Fuel purchased with your personal card will need to be submitted with a travel voucher, rental vehicle request, and travel request.