Step-by-step: How to get on your e-mail

Click on Internet explorer on your desktop and in the address box at the top type in http://vle.olchs.lancs.sch.uk/ Then scroll down right to the bottom of moodle and you will find this row of links below. Click on the one that says e-mail.

Step-by-step on how to get on your emailYou will already have been given your username. This is the same username you log in to on the school computers. The password is yours to choose and change whenever you want.

Whichever year you came to school in, that’s the number that you put at the start in the username. For example, if you started high school (in year 7) in 2012, your username would start as 12. Then you put the first letter of your first name then all your last name.

E.g. 12jsmith

Or if you want you can type in your whole e-mail address which would look like 12jsmith@olchs.lancs.sch.uk then your password.

When you have logged on to Microsoft Office Outlook Web Access, (Microsoft Exchange) your screen should have a

similar layout to the one in the picture. Now you can start to learn all the exciting things you can do with E-mail!

Things you can do with e-mail1. Compose and Send: Write an email and send it to others.

2. Reply: Reply to an email that you received.

3. Forward: Pass on an email that you received to others.

4. Attachment: You can send files with your email such as: pictures, music, software and documents.

How do you send an e-mail?

On your e-mail page, at the top you should see a strip of buttons. If you press the New button with the envelope, it will open a page where you can write an e-mail. The picture on the right is what it should look like.

What do you use the buttons for?

In here, you type the full e-mail address of the person you want to send your email to.

Type a title for your message.

Type your message in this box. You can change your font, make it bold, italics or underline certain words.You can change the colour or highlight certain words and bullet point a list and change the size of your writing.

“Carbon copy." Anybody’s e-mail listed in the Cc: field of a message receives a copy of that message when you send it. All other recipients of that message can see that the person you selected as a Cc: recipient received a copy of the message.

To insert someone in a Bcc field, you need to click on the Cc tab and then type an e-mail address in the Bcc tab at the bottom, then click OK. Bcc stands for "blind carbon copy.” Bcc: recipients are invisible to all the other recipients of the message (including other Bcc: recipients). For example, if you send a message To: jdoe@olchs.lancs.sch.uk and Bcc: kdoe@olchs.lancs.sch.uk, then jdoe sees himself as the message's only recipient. Kdoe, on the other hand, is "in the know"—she can see that you sent the message To: jdoe, and that you blind-copied her.

What do you use the buttons for?

When you have finished filling out the message in the main box, filled the subject and all your recipients, click send.

Press this to save long messages a bit at a time, your computer may crash then you have to start again.

To include an attachment, click browse then select the file. After you have selected the file click attach. The file will be uploaded to your message.

This is your address book. You can insert contacts from here. You may not remember some important e-mail addresses, so it is important you can keep them safe here.

This is to ‘check names’. You can make sure it is the right person you are sending the e-mail to.

This is for messages of high importance, it can bring more attention to the recipient.

This is for a message which is for low importance to the recipient.

This is used to insert your signature. You can change this in options in message options.

This is to useful to check your spelling. It will underline words that are spelt incorrectly.

What you have learnt already

You should know how to do bullet point one from before:

1. Compose and Send: Write an email with all the advanced features like adding a signature, including fonts/underlining and spell check etc… and send to other e-mail addresses and how to attach files to an e-mail.

How to reply and forward an e-mail you have received

ReplyForward

When you reply to an e-mail you are replying to a person who sent you that e-mail. When you forward a message, you are sending the same e-mail you received to another e-mail address so they can have that e-mail as well.

How do you delete your messages?

When you have decided you do not want an e-mail in you inbox, you can delete it. Just click on the X button that the arrow above is pointing at.

If you want to delete more than one message at a time, hold down Ctrl on your keyboard and with your mouse, right-click the messages you want to delete. When you have picked all the ones you want to delete, let go of the mouse and keyboard and press the X button (delete button).

What if I deleted an e-mail I wanted to keep by mistake?Don’t worry. Just go into your Deleted Items on the left of your email and it will be in there. You can click on it then send it to yourself, it will appear then back in your inbox.

BE CAREFUL ABOUT DELETING DELETED ITEMS. YOU CAN’T GET THEM BACK!

E-mail security

1. Always sign out of your e-mail account, especially if you are using a public computer!

2. Beware of messages that: Ask you to click on a link, login and verify personal information. You receive and you don’t know the sender, do not reply to them. Don’t open attachments off people you don’t know, it could be a virus

and wipe out all your files!