stephen carter, head of einvoicing uki making the move to e-invoicing: a buyers perspective
TRANSCRIPT
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Stephen Carter, Head of eInvoicing UKi
MAKING THE MOVE TO E-INVOICING: A BUYERS PERSPECTIVE
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ON THE MENU
1. What’s happening around us2. Why make the move to e-invoicing?3. What’s stopping you make the jump?4. How to make the switch to digital thinking5. What should you takeaway?
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WHAT IS E-INVOICING?
What is it?• Working Smart or ‘digitally’• ‘Smart’ communications• Strategy solution for trading
What isn’t it?• Just invoicing but ordering• Just PDF• Just a tactical fix
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WHAT’S HAPPENING AROUND US?
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MOBILE WORKING, MOBILE ACCESS
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DIGITAL THINKING
Physical thinking
• Buyer send PO with lots of line items• Supplier consolidates line items to send one invoice• Buyer processes each line item manually• Buyer allocates costs codes per line item• Buyer consolidates and issues payments • Supplier reconciles payments across accounts • Supplier & Buyer completes VAT information
10-15 days in lapsed time, total cost > £20?
Why? Because it saves paper and that’s how we’ve always done it!
Digital thinking
• Buyer send e-Order per ‘line’ item• Supplier e-invoices per ‘line’ item
• Automatic match of PO to Invoice• Automatic pay on approved invoice• Automatic reconciliation of payment• Even automatic VAT collection
In real-time with a total cost < £1
Why not? Because our process is based around paper and our suppliers will not move!
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WHY MAKE THE MOVE TO E-INVOICING?
Cost reduction Automation & EfficiencyRelationships
& Cash Management
Tactical Strategic
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WHAT’S STOPPING YOU?
Existing TechnologyInvestments
Lack of InternalICT Availability
Organisation Culture based in the Physical rather than Digital
Tactical Strategic
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HOW TO MAKE THE JOURNEY
Knutsford Office = Paper Birmingham = Lack of InternalICT Availability
London Office = Digital
Tactical Strategic
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GOOGLE GIVES THREE OPTIONS
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EXPLORING THE OPTIONS : DRIVE
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EXPLORING THE OPTIONS : FLY
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EXPLORING THE OPTIONS : TRAIN
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EXPLORING THE OPTIONS
The ERP Approach The ICT Approach The Cloud Approach
Expensive but bypasses roadblocksQuick if you forget the start and endGreat if you don’t have any legacy
For 30% of the journey you can do the day job
Cheap, ignoring the hidden costs
You’ll need to wait sometimesWe’re all in this together
Forget the day job but we’d fly if we could!
Affordable but not at peak timesYou know what you’re getting
You can jump on and off
For 60% of the journey you can do your day job
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WHAT WAS THE POINT OF THAT?
What we’ve learnt is:• You need to know why and where
you’re going • To reduce risk & cost you need to plan
your journey• Being in control is important but so is
being able to work• Bypassing Birmingham is important
but the cost can be very high• Your own culture, habits and drivers
influence what option you take!
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MAKING E-INVOICING HAPPEN
Plan to switch technology investments that don’t support Digital or are stopping change?
Include ICT in the planning but let them get on-board when they
are ready
Switch organisation culture to think Digital
and focus on value add
Let suppliers to get on-board, when they and you are ready
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HOW TO MAKE THE MOVE
Evolve, learn and add capabilities along the
journey
Pick an e-Invoicing partner that’s flexible, really thinks digital and knows where you’re going
Focus on your core business drivers and your
partner will keep you on the right track
Plan to support the change to eInvoicing now rather than tomorrow.
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CASH IS KING
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THE E-INVOICING MENU
Technical Maturity Supplier Size Transactional Volume
PDF e-Invoicevia E-mail
CloudScan orOutsourced
Suppliers
Open Network
PORTALBack OfficeIntegration
INV POPOINVPO PO INV INV INV
€$£
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FIVE TAKEAWAYS
1. The suppliers are ready for e-invoicing2. E-invoicing needs to be part of a digital transformation strategy3. You have simple, low risk options to move ahead now 4. Processes built around physical thinking minimise the benefits5. Evolve your business and let ‘Basware take the strain’
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THANK YOU