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Malawi Flood Response – DTM Strategy / February 2015 1

Strategy

DISPLACEMENT TRACKING MATRIX

February 2015

Context Since the beginning of January 2015, heavy rains have affected 15 districts of Malawi, in particular in the Southern Region, resulting in the displacement of about 230,000 persons1. The Government of Malawi announced the Declaration of State of Disaster mid-January and a UNDAC2 team was deployed to support the Department of Disaster Management Affairs (DoDMA) in assessing the situation throughout the country. While approximately 250 displacement sites have been identified by DoDMA and the humanitarian community, site locations, demographics and information related to IDP needs remain weak. The International Organization for Migration (IOM), as lead agency of the Global Camp Coordination and Camp Management Cluster (CCCM) in natural disaster situations, has been working closely with the several Ministries of the Government of Malawi on the reinforcement of CCCM capacities within the country to better prepare for emergencies. IOM also benefits from a broad experience in establishing data collection systems for internally displaced persons (IDPs) in various countries and environments. This expertise will contribute to the current flood response through the implementation of the Displacement Tracking Matrix (DTM) that IOM is planning to initiate in the Southern Region of Malawi. IOM will work in close collaboration with DoDMA and humanitarian partners to implement the DTM in the six most affected districts of the country, namely Chikwawa, Mulanje, Blantyre, Nsanje, Zomba and Phalombe as of February 2015. Objective The Displacement Tracking Matrix (DTM) is a data collection system which allows tracking and monitoring of displaced populations. The assessment aims to map displacement sites, adjust IDP figures, assess needs, gaps, vulnerabilities and mobility of the displaced population while identifying IDPs’ places of origin and intentions of return. The main objective of the project is to provide the Government of Malawi and the humanitarian community with accurate and timely information on the population displaced in sites by the current floods, therefore facilitating advocacy and planning for the delivery of assistance.

1 DoDMA/UNRCO Sitrep #7 – 6 February 2015

2 United Nations Disaster Assessment and Coordination


Methodology Following a rapid assessment conducted by IOM in Blantyre and Nsanje districts and as per the preliminary results of the UNDAC mission, the DTM project was introduced to the Government and humanitarian actors to support the flood response in the most affected districts of the Southern Region of the country. It is expected that the DTM will cover 100% of the target zones of intervention3, representing about 250 displacement sites, based on current available figures. Three interventions areas have been pre-defined to ease logistical, reporting and coordination mechanisms:

Area Districts Actors Estimated # of sites

Zone A Chikwawa, Nsanje IOM, DoDMA, All Hands Volunteers 73

Zone B Blantyre, Mulanje IOM, DoDMA, All Hands Volunteers 37

Zone C Phalombe, Zomba Save the Children, DoDMA, All Hands Volunteers

140

Total 250

Each zone of intervention will be led by a DTM Area Coordinator, who will be in charge of managing the District Team Leaders and Data Processing Assistants. The number of enumerators per district will be adjusted based on the numbers of sites assessed throughout the data collection process. Moreover, DTM teams will work in close collaboration with DoDMA representatives at the national and field level as well as two partners, namely SAVE THE CHILDREN who benefits from a thorough knowledge and experience in Zomba and Phalombe districts. All Hands Volunteers will bring technical support to the DTM teams of the three areas.4 The DTM in Malawi will be implemented as per the following steps:

1. Step 1: Master List Update5

DTM teams will make use of the current list of sites shared by the Information Management Working Group to initiate the baseline assessment that will allow DTM teams to check and progressively improve the existing information. In order to update the Master List, DTM teams will conduct rapid assessments of each site to check whether it is still open, get its exact location, a new estimate of the IDP figures, as well as relevant information such as contact details of site focal points, site layout and photographs . If the DTM teams identify new displacement sites that are not present on the existing site, those will be added to the list and an SSID6 will be assigned to it. Once the rapid exercises have been completed and the data has been processed and compiled, IOM will disseminate the updated list of sites together with the corresponding map to DoDMA and the

3 Annex 1 : Map of targeted districts within the Southern Region

4 Annex 2 : DTM Team Malawi Structure

5 Annex 3 : Master List Update Form

6 Spontaneous Site Identification Number


humanitarian community. The Master List will be updated and shared on a regular basis with key stakeholders.

2. Step 2: Site Assessment7

Secondly, DTM teams will start the full assessment of every open site identified through the Master List Update. The form, which has been implemented in other IOM missions, will be adapted to the specificities of the Malawi context Key informants such as IDP leaders, camp monitors or service providers will be intereviewed to capture reliable and accurate information with regard to site population demographics, needs and gaps of the displaced population. The interviews will be complemented by a direct observation by the enumerators to verify the information provided by key informants. Counting exercises will also be used to check the estimated number of households staying in a site and to get trends on the disaggregation by sex and age, using the Demographic Calculator8. After a first verification of the forms at the field level, the data will be further checked and cleaned in IOM’s offices in Lilongwe before being processed and analyzed for the production of the monthly DTM report. Capacity building DTM core staff will be trained in Blantyre, starting 3rd week of February. At the field level, the Team Leaders will be in charge of training the enumerators, with the assistance of the IOM focal point. DoDMA Officials will also participate in the different sessions and field exercises. The training session will focus on data collection techniques and methodologies and review in detail the site assessment questionnaire while introducing IOM’s data protection principles. A briefing on the use of PDAs (personal digital assistant) will also be conducted for the Data Processing Assistants since the ODK (open data kit) technology will be used to facilitate and speed up data processing. Moreover, IOM’s CCCM Trainer will brief the recently certified camp monitors on the objective and scope of the DTM Project, since those latter will be part of the key informants interviewed by the DTM Teams in the field. Implementation plan IOM started the development of the DTM project in mid-January 2015, in close collaboration with DoDMA and humanitarian partners. It is expected that the DTM will be rolled out in the six targeted districts by the end of February 2015.the first DTM results will be published by mid-march 2015. IOM teams and partners will be deployed to the field on a continuous basis to monitor the evolving displacement situation. One complete DTM report will be issued per month, while the tools will be progressively adjusted to better reflect the realities and specificities of the Malawian context, in particular at the end of the rainy season in April when IDPs will start returning home.

7 Annex 4 : Site Assessment Form

8 Annex 5 : Demographic Calculator


ACTIVITIES JANUARY 2015 FEBRUARY 2015 MARCH 2015

W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4

Baseline (Inventory of existing data), partners coordination

Tools, Methodology & Data Processing design

Recruitment

Training

Field Data Collection in six the targeted districts

Data Verification, Processing and Analysis

Publication and dissemination of DTM Report #1

Start of Round 2

ROUND 2 (completed by mid-April); R3 by mid-May etc… Annexes

1. Map of targeted districts within the Southern Region 2. DTM Team Structure 3. DTM Master List Update Form 4. DTM Site assessment Form 5. Demographic Calculator Form

Zone A : districts of Chikwawa & Nsanje Zone B : districts of Blantyre & Mulanje Zone C: districs of Phalombe & Zomba

A B

C

Displacement Tracking Matrix – Team Structure Malawi Flood Response 2015 Page 1 of 1

International Organization for Migration, Malawi Flood Response 2015

Displacement Tracking Matrix (DTM) – Team Structure

DTM Project Officer

Lilongwe

DoDMA

Focal Point DoDMA

Focal Point

Zone A: Chikwawa/Nsanje

All Hands

Volunteer All Hands

Volunteers

Zone B: Blantyre/Mulanje Zone C: Zomba/Phalombe

DoDMA

Focal Point All Hands

Volunteers

DTM Area

Coordinator

Nsanje

DTM Area

Coordinator

Blantyre

DTM Area

Coordinator*

Zomba City

DoDMA

Lilongwe

Team

Leader

Chikwawa

Team

Leader

Nsanje

Data

Processing

Assistant

Chikwawa

Data

Processing

Assistant

Nsanje

Team

Leader

Blantyre/

Mulanje

Data

Processing

Assistant

Blantyre/

Mulanje

Team

Leader

Zomba

Team

Leader

Phalombe

Data

Processing

Assistant

Zomba

Data

Processing

Assistant

Phalombe

Enumerator 1

Enumerator 2

Enumerator 3

Enumerator 4

Enumerator 5

Enumerator 1

Enumerator 2

Enumerator 3

Enumerator 4

Enumerator 5

Enumerator 1

Enumerator 2

Enumerator 3

Enumerator 4

Enumerator 5

Enumerator 1

Enumerator 2

Enumerator 3

Enumerator 4

Enumerator 5

Enumerator 1

Enumerator 2

Enumerator 3

Enumerator 4

Enumerator 5

*Save the Children

Displacement Tracking Matrix - Master List Update v2 Malawi Flood Response 2015 Page 1 of 2


Displacement Tracking Matrix (DTM) - Form: Master List Update

Form Verification Verified by Date of Verification d d - m m - y y

Database Input Input by Date of Input d d - m m - y y

M-A. SURVEY DETAILS (QUICK UPDATE)

Date of Current Survey d d - m m - y y Enumerator Name

Survey Round Sex of Enumerator ⃝ Male ⃝ Female

No Organization/IDP/Host Community↓

Type (Gov. NGO, Com. Leader…)↓

Contact Name↓ Phone Number↓ Role↓

1.

2.

3.

4.

5.

M-B. SITE / SETTLEMENT AREA DETAILS (QUICK UPDATE)

Site ID (SSID) Site Status ⃝ Open ⃝ Closed

Site Name

Site Alternate Name

Site Start Date

d d . m m . y y Site Close Date (If applicable) d d . m m . y y

Comments

Region Use of the site before the displacement (Church, school, clinic, Admarc, EPA, Market…)

District

Traditional Area

GVH

Village

(GPS) Longitude

# # . # # # # #

(GPS) Latitude

# # . # # # # #

Distance from______________ to the site Km Site Classification ⃝ Planned ⃝ Spontaneous ⃝ Host Communities ⃝ Pre Identified/For Relocation Time from_________________to the site mn

Comments

Accessibility to Site ⃝ Yes ⃝ No, no physical access ⃝ No, because of security

Comments

Place of origin of the largest IDP group↓ Place of origin of the 2nd

largest IDP group↓

Region of origin Region of origin

District

of origin District of origin

Traditional Area

of origin Traditional Area of origin

GVH of origin GVH of origin

Village

of origin Village of origin

Comments

Possible cholera cases? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why?_________

Are there cholera preparedness activities? ⃝ Yes, on-going ⃝ Yes, planned ⃝ No ⃝ Unknown ⃝ No Answer, why?__

M-C. POPULATION DEMOGRAPHICS (QUICK UPDATE) No. of Households No. of Individuals Male Female

Comments

SSID: Site Name: Survey Date: d d - m m - y y Round:

Displacement Tracking Matrix – Master List Update v1 Malawi Flood Response 2015 Page 2 of 2

M-D. SKETCH / MAP OF THE SITE (QUICK UPDATE)

KETCH / MAP OF THE SITE

M-E. ADDITIONAL COMMENTS (QUICK UPDATE)

If possible, take also 2/3 pictures of the site D. SKETCH / MAP OF THE SITE

Displacement Tracking Matrix – V 3.1 Malawi Flood Response 2015 Page 1 of 4


Displacement Tracking Matrix (DTM) - Form: Site Assessment

Form Verification Verified by Date of Verification d d - m m - y y

Database Input Input by Date of Input d d - m m - y y

A. SURVEY DETAILS 1.1.a.1

Date of Current Survey d d - m m - y y 1.1.b.1

Enumerator Name 1.1.a.2

Survey Round 1.1.b.2

Sex of Enumerator ⃝ Male ⃝ Female

No Name of Respondent↓ Position/Title↓ Contact Details↓ Phone Number↓ Role↓

1.

2.

3.

4.

5.

B. SITE/ SETTLEMENT AREA DETAILS 1.1.c.1

Site ID (SSID) 1.2.b.1

Is there Site Management Committee (SMC) at the site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? __________ 1.1.d.1

Site Name

1.1.e.1

Region 1.2.b.2

Is the SMC made up from the community at the site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? __________ 1.1.e.2

District

1.1.e.3

Traditional Area

1.2.b.7

SMC Focal Point Name 1.1.f.1

(GPS) Longitude

# # . # # # # # 1.2.b.8

SMC Focal Point Phone 1.1.f.2

(GPS) Latitude

# # . # # # # # 1.2.c.1

Is there Site Management Agency (SMA) at the site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? __________ 1.3.a.1

Site Classification

⃝ Planned ⃝ Spontaneous ⃝ Host Communities ⃝ Pre Identified/For Relocation

1.2.c.2 Type of

organization managing the site

⃝ Government ⃝ Armed Forces ⃝ Local NGO ⃝ International ⃝ Individual/Private ⃝ Religious Entity ⃝ None ⃝ Unknown ⃝ Other, what? ____________________________ ⃝ No Answer, why? ________________________

1.3.a.1 Site Type

⃝ Host Communities ⃝ Collective Settlement/Centre ⃝ Transitional Centre ⃝ Camp ⃝ Other, specify? _______________

1.2.c.3 SMA Name

1.2.c.4 SMA Focal Point Name

1.4.a.1 Site Start Date

d d . m m . y y

1.2.c.5 SMA Focal Point Phone

1.4.b.1 Site Expected

Closing Date

⃝ Unknown ⃝ < 2 weeks ⃝ < 1 month ⃝ < 2 months ⃝ > 2 months

1.2.a.1 Is there any registration

activity?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? __________

1.2.m.1 Is there a service provider

contact list?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? __________ 1.4.a.1

Closing Date

d d . m m . y y 1.1.i.1

Accessibility to Site

⃝ Yes ⃝ No, no physical access ⃝ No, because of security

1.2.n.1 Is WASH support being

provided at the site?


1.1.j.1 Estimated site area In meter squared

1.2.o.1 Is HEALTH support being


⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? __________ 1.3.d.1

Ownership of land of site

⃝ Public/Government ⃝ Private Building ⃝ Ancestral ⃝ Unknown

1.2.p.1 Is SHELTER/NFI support

being provided at the site?


1.3.c.1 What is the

most common type of shelter

⃝ Community Centre ⃝ Host Family House ⃝ Communal House ⃝ Individual House ⃝ Empty Building ⃝ School ⃝ Rakooba ⃝ Tent ⃝ No shelter ⃝ Tukul ⃝ Other, specify? ________

1.2.q.1 Is FOOD support being



1.2.r.1 Is PROTECTION support



1.2.s.1 Is EDUCATION support



1.2.t.1 Is LIVELIHOOD support



Place of origin of the largest IDP group↓ Place of origin of the 2nd

largest IDP group↓ 1.5.b.1

Region of origin 1.5.c.1

Region 1.5.b.2

District

of origin 1.5.c.2

District 1.5.b.3

Traditional Area

of origin 1.5.c.3

Traditional Area 1.5.b.4

GVH of origin 1.5.c.4

GVH 1.5.b.5

Village

of origin 1.5.c.5

Village

DoDMA



C. POPULATION DEMOGRAPHICS (BEST ESTIMATE NUMBER OF) Estimated IDP Population on the Site 2.1.a.1

No. of Families/HHs↓

Breakdown By Age/Gender

Infants (<1)

Children (1-5 y)

Youth (6-17 y)

Adults (18-59 y)

Elderly (60 +y )

TOTAL

Male 2.1.c.1 2.1.c.2 2.1.c.3 2.1.c.4 2.1.c.5 2.1.b.2

Female 2.1.d.1 2.1.d.2 2.1.d.3 2.1.d.4 2.1.d.5 2.1.b.3

Total 2.1.f.1 2.1.f.2 2.1.f.3 2.1.f.4 2.1.f.5 2.1.b.1

D. PERSONS WITH SPECIAL VULNERABILITIES (BEST ESTIMATE NUMBER OF) 2.2.c.1

Pregnant Women # 2.2.i.2

Unaccompanied Minors # 2.2.d.1

Breastfeeding Mothers # 2.2.i.4

Orphaned Minors # 2.2.g.1

Persons w/ Physical Disabilities # 2.2.n.1

Single-female headed Households # 2.2.h.1

Persons w/ Mental Disabilities # 2.2.o.1

Single-male headed Households # 2.2.x.1

Elderly Persons # 2.2.p.1

Single-child headed Households # 2.2.f.1

Persons w/ Chronic Diseases/Serious Medical Conditions #

E. MOBILITY 2.3.c.1

Date of arrival of first IDP group d d - m m - y y 2.3.b.4

Have IDPs been displaced previously?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ________ 2.3.c.2

Date of arrival of last IDP group d d - m m - y Y

Intended Area of Return in the Country↓ 2.3.e.1

Area of intended return for the largest IDP group

⃝ Place of Origin ⃝ Nearest Village ⃝ Other in the Country ⃝ None, stay here ⃝ Out of the Country ⃝ No Answer, why? ___________________

2.3.e.2 Region Intended return

2.3.e.3 District

Intended return

2.3.e.4 Traditional Area

Intended return

2.3.e.5 GVH Intended return

2.3.f.1 Is there relocation site

planned for the IDPs?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ________ 2.3.e.6

Village

Intended return

2.3.f.5 If YES, Relocation Site Name New Camp Name

2.3.g.1 Estimated % of IDPs sleeping in the site ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown

2.3.e.7 What is preventing the

largest IDP group of returning home?

⃝ Accessibility ⃝ Lack of food ⃝ House damaged/destroyed ⃝ Lack of safety ⃝ No livelihood ⃝ Basic infrastructures damaged/flooded ⃝ Nothing ⃝ Unknown ⃝ No Answer, why? ________________________________________________________

F. SHELTER AND NON FOOD ITEM (NFI) 3.1.a.1

% of HH living outside (no shelter) ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.1.b.1

% of HH living in tents ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.1.c.1

% of HH living in makeshift/self-made shelter ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.1.d.1

% of HH living indoors (solid walls) ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.2.a.1

% of HH have access to electricity ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.2.b.1

% of HH have access to safe cooking facilities ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.2.c.1

% of HH have private living area ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown 3.7.c.2

% of HH have mosquito nets ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown

Needed NFI↓ 3.7.j.1

Most ⃝ Plastic sheeting ⃝ Blankets ⃝ Mosquito nets ⃝ Kitchen sets ⃝ Soap ⃝ Bucket ⃝ Other ⃝ None 3.7.j.1

2nd most ⃝ Plastic sheeting ⃝ Blankets ⃝ Mosquito nets ⃝ Kitchen sets ⃝ Soap ⃝ Bucket ⃝ Other ⃝ None 3.7.j.1

3rd most ⃝ Plastic sheeting ⃝ Blankets ⃝ Mosquito nets ⃝ Kitchen sets ⃝ Soap ⃝ Bucket ⃝ Other ⃝ None

Other, specify 3.8.b.1

Is there a need for shelter repair materials? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _______________

G. WATER, SANITATION AND HYGIENE (WASH) 4.1.a.1

Location of site's main water source (walking, one-way)

⃝ On-site (<20 minutes) ⃝ On-site (>20 minutes) ⃝ Unknown ⃝ Off-site (<20 minutes) ⃝ Off-site (>20 minutes) ⃝ No Answer, why? ______

4.1.i.5 Have water points (hand-pump, piped, …) been improved?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ______

4.1.i.6 How operational are they?

⃝ 100% ⃝ ˃50% ⃝ ˂50% ⃝ Not operational ⃝ Unknown ⃝ No Answer, why? _____

4.1.b.1 Main non-drinking

water source available

⃝ Ponds/canals ⃝ Hand pumps ⃝ Piped water supply ⃝ Tankers ⃝ Bottled water ⃝ Surface water ⃝ Protected Well ⃝ Unprotected Well ⃝ Lake/dam ⃝ Spring ⃝ Water truck ⃝ None ⃝ Other, specify? __________ ⃝ No Answer, why? __________



4.1.f.1 Main drinking water

source available

⃝ Ponds/canals ⃝ Hand pumps ⃝ Piped water supply ⃝ Tankers ⃝ Bottled water ⃝ Surface water ⃝ Protected Well ⃝ Unprotected Well ⃝ Lake/dam ⃝ Spring ⃝ Water truck ⃝ None ⃝ Other, specify? __________ ⃝ No Answer, why? __________

4.2.a.1 Avg amount of water

available /day/person

⃝<5ltr ⃝5-10ltr ⃝10-15ltr ⃝>15ltr ⃝ Unknown ⃝ No Answer, why? __

4.1.g.1 Is the drinking

water potable? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _________

4.3.e.1 What are the

main problem with the water?

⃝ Odor/Smell ⃝ Taste ⃝ Suspended Solids ⃝ None ⃝ Other, specify? ______________

4.3.a.1 Are there complaints

about drinking water quality?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _________

4.4.j.1 Condition of most of

the latrines

⃝ Good (Hygienic) ⃝ Not so good (Not hygienic) ⃝ Non Usable ⃝ Unknown ⃝ No Answer, why? _____________________________________________________________

4.4.a.1 Number of functioning toilets on-site

# 4.4.b.1

Availability of separate male and female toilets

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _________ 4.6.a.1

Main garbage disposal

⃝ No waste disposal system ⃝ Garbage pit ⃝ Burning ⃝ Unknown ⃝ Other, specify _____________________ ⃝ No answer, why? ___________________

4.5.b.1 Availability of separate

bathing areas


4.8.b.1 Do toilets/bathrooms

have locks from the inside?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _________ 4.6.b.1

Number of garbage disposal?

# 4.6.c.1

Garbage and Solid

Waste problem in site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ________

4.7.g.1 Availability of hand-washing

station filled in with water and soap close to the toilets?

⃝ Yes ⃝ None ⃝ Unknown ⃝ Yes but no soap/water inside ⃝ No Answer, why? ________

4.7.g.2 Evidence of hand-

washing practices?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ______

4.7.g.3 Hygiene

promotion campaign?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ______ 4.4.n.1

Evidence of open defecation?


H. FOOD AND NUTRITION 5.1.a.1

Is there access to food (dist, vouchers, … ) ⃝ Yes, onsite ⃝ Yes, offsite ⃝ No ⃝ Unknown ⃝ No Answer, why? __ 5.1.e.1

Is there access to a market near from the site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ___ 5.2.f.1

Frequency of food (or cash/vouchers) distribution

⃝ Everyday ⃝ Twice a week ⃝ Once a week ⃝ Every 2 weeks ⃝ Once a month ⃝ Irregular ⃝ Never ⃝ Unknown ⃝ No Answer, why? _______________

5.1.d.1 Most common source

for obtaining food

⃝ Cash ⃝ Distribution ⃝ Host Community Donation ⃝ Cultivated ⃝ None ⃝ Unknown ⃝ Other, specify ______________ ⃝ No answer, why? _______________

6.1.a.1 Screening for malnutrition conducted in the area?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ___

6.1.b.1 Availability of suppl. feeding for pregnant & lactating mothers


6.1.c.1 Availability of supplementary feeding for children


I. HEALTH

Prevalent health problem at the site↓ 7.1.b.1

Most ⃝ Diarrhea ⃝ Malaria ⃝ RTI ⃝ Measles ⃝ Bloody Diarrhea ⃝ Malnutrition ⃝ None ⃝ Other 7.1.b.1

2nd Most ⃝ Diarrhea ⃝ Malaria ⃝ RTI ⃝ Measles ⃝ Bloody Diarrhea ⃝ Malnutrition ⃝ None ⃝ Other 7.1.b.1

3rd Most ⃝ Diarrhea ⃝ Malaria ⃝ RTI ⃝ Measles ⃝ Bloody Diarrhea ⃝ Malnutrition ⃝ None ⃝ Other

Other, specify 7.2.a.3

Regular access to medicine


7.2.a.1 Access to health

facility ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ___________

7.2.b.1 Location of Health

Facilities/Services ⃝ On-site (< 3 km) ⃝ On-site (> 3 km) ⃝ Off-site (< 3 km) ⃝ Off-site (> 3 km) ⃝ Mobile Clinic ⃝ None ⃝ Unknown ⃝ No Answer, why? ___________

7.2.c.2 Who is the main provider

of health facilities/services?

⃝ Government ⃝ NGO ⃝ INGO ⃝ Local Clinic ⃝ Other, specify? _________ ⃝ None ⃝ Unknown ⃝ No Answer, why? ______________________________

J. EDUCATION 8.1.b.1

Access to formal/informal education services for children from displaced HHs


8.2.a.1 Location of formal/informal education

facilities/services for children from displaced HHs↓

8.2.b.1 Distance to nearest

education facility

⃝ <1km ⃝ <2km ⃝ <5km ⃝ <10km ⃝ >10km ⃝ Unknown ⃝ No Answer, why? ____________

⃝ Onsite ⃝ Offsite ⃝ None ⃝ Unknown ⃝ No Answer, why? ___________________

8.3.a.1 % of the children at the site attending school ⃝ None ⃝ < 25% ⃝ < 50% ⃝ < 75% ⃝ >75% ⃝ Unknown



K. LIVELIHOOD 9.1.a.1

Occupation/trade of majority of displaced households (coping mechanism)

⃝ Pastoralism ⃝ Agro-Pastoralism ⃝ Fishing ⃝ Petty Trade ⃝ Farming ⃝ None ⃝ Collecting firewood ⃝ Unknown ⃝ Daily Labourer ⃝ Other, specify? _______________ ⃝ No Answer, why? ________________

9.2.h.1 Number of HH in the site with source of income

# 9.3.a.2

Is there livestock on site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ____________ 9.2.i.1

Access to income generating activities↓

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _______________________________

9.1.c.1 Do IDPs have access

to land for cultivation? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ____________

L. PROTECTION OF CHILDREN, WOMEN, AND OTHER VULNERABLE PERSONS 10.1.a.2

Security is provided on-site?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _______

10.1.e.1 Security incidents are

reported in the site? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ______

10.1.b.1 Who provides

the main security in the site?

⃝ Self Organized ⃝ Police ⃝ Military ⃝ Local Authorities ⃝ Community Leaders ⃝ Unknown ⃝ Political Leaders ⃝ Religious Leaders ⃝ None ⃝ Other, specify? ________________________ ⃝ No Answer, why? ___________________________________________________________________

10.2.g.1 Most common type of

security incidents reported occurring in the site

⃝ Alcohol/drug-related disturbance ⃝ Friction with host community ⃝ Unknown ⃝ Friction among site residents ⃝ Armed conflict ⃝ Theft ⃝ Crime ⃝ None ⃝ Other, specify? _____________________ ⃝ No Answer, why? ______________________

10.2.h.1 Most common type of

GBV incidents reported occurring in the site

⃝ Sexual harassment/molestation ⃝ Exchange of goods/food for sex ⃝ Sexual abuse ⃝ Domestic violence ⃝ Rape/attempted rape ⃝ Unknown ⃝ None ⃝ Other, specify? _____________________ ⃝ No Answer, why? ______________________

10.2.h.4 Most common type of

traditional harmful practices reported occurring in site

⃝ Early/forced marriage ⃝ Female genital mutilation/cutting ⃝ Forced recruitment ⃝ Forced family separations ⃝ Other forms of exploitation (forced labor/forced begging) ⃝ None ⃝ Unknown ⃝ Other, specify? ________ ⃝ No Answer, why? _______________

10.2.i.1 Most common type of child protection

incidents reported occurring in site

⃝ Child physical abuse ⃝ Child emotional abuse ⃝ Unknown ⃝ None ⃝ Other, specify? _________________ ⃝ No Answer, why? _____________

10.2.i.4 Most

reported problem in receiving support

⃝ Fighting between recipients at distribution points ⃝ Not enough assistance for all entitled ⃝ Lack of Documentation ⃝ Some specific groups are excluded ⃝ People need to bribe for assistance ⃝ Exclusion of children without adult supervision ⃝ Assistance was physically inadequate for most vulnerable ⃝ Non-affected groups are given humanitarian assistance ⃝ Interference in distribution of aid ⃝ Assistance did not respond to the actual need ⃝ Exclusion of families for unknown reasons ⃝ Distribution excludes women-headed HHs ⃝ Distribution excludes children-headed HHs ⃝ Distribution excludes elderly persons and people with disabilities ⃝ Unknown ⃝ None ⃝ Other, specify? ____________________________________________ ⃝ No Answer, why? _____________

10.1.c.1 No. of designated

safe/recreational places for children #

10.1.f.1 Do the majority of people have

ID card or other documentation? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ______________

10.1.d.1 Number of designated

safe/social places for women #

10.2.j.2 Reporting/referral mechanism

for GBV survivor ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ______________

10.3.a.3 Do women feel unsafe in the site? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _____________________

10.3.a.1 Do men feel unsafe in the site? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _____________________

10.3.a.2 Do children feel unsafe in the site? ⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? _____________________

10.2.n.1 Relationship amongst IDPs

⃝ Excellent ⃝ Good ⃝ Poor ⃝ Unknown ⃝ No Answer, why? ______

10.2.o.1 IDPs Relationship with Host Communities

⃝ Excellent ⃝ Good ⃝ Poor ⃝ Unknown ⃝ No Answer, why? ______

10.1.s.1 Is there adequate lighting in the

majority of communal point? (WASH facilities, public spaces…)

⃝ Yes, there is lighting and it is adequate ⃝ No lighting

⃝ Yes, there is lighting but it is NOT adequate ⃝ Unknown

⃝ No Answer, why? ____________________________________________________

M. COMMUNICATION 11.1.a.1

Where do most residents mostly get their information from?

⃝ Local Leader ⃝ Families/Friends ⃝ Authorities ⃝ None ⃝ Mobile Phone ⃝ Site Management ⃝ Unknown ⃝ Radio/News ⃝ Other, specify? ______________________ ⃝ No Answer, why? _______________________

11.1.c.1 What is the main topic on

which the community is requesting information on?

⃝ Access To Services ⃝ Distribution ⃝ Registration ⃝ Shelter ⃝ Safety and Security ⃝ How to get Information ⃝ Other Relief Assistance ⃝ Situation In Areas Of Origin ⃝ None ⃝ Unknown ⃝ Other, specify? __________ ⃝ No Answer, why? ____________

11.3.a.1 Travel abroad opportunities are being

discussed/advertised within the community?

⃝ Yes ⃝ No ⃝ Unknown ⃝ No Answer, why? ________

11.3.a.2 If YES,

which country?

Make separate note if there are additional comments for the site

Displacement Tracking Matrix – Demographic Calculator Malawi Flood Response 2015 Page 1 of 1


Displacement Tracking Matrix (DTM) - Form: Demographic Calculator

After completing the Site Assessment, please fill in the below form:

Site ID (SSID) Site Name

District

Traditional Area

Fill in household (HH) details, providing the total number of household members present on the site and indicating

the appropriate age range and sex for each household member. Select randomly 20 households (HH) from camp-like

locations and get the information from the Head of Household (HoH) or any adult member.

Example 1: A household has Father 41; Mother 38; Daughter 15; Son 17; Grandmother 65.

Example 2: A single-headed household has Mother 30: Daughter 2; Daughter 3; Son 7.

Record as follows:

HH

Total 0 (less than 1) 1-5 6-17 18-59 60+ Total

Male Female Male Female Male Female Male Female Male Female Male Female

Ex 1 5 0 0 0 0 1 1 1 1 0 1 2 3

Ex 2 4 0 0 0 2 1 0 0 1 0 0 1 3

Provide the breakdown of 20 households, following the above example :

HH

Total 0 (less than 1) 1-5 6-17 18-59 60+ Total

Male Female Male Female Male Female Male Female Male Female Male Female

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

Total

% 100

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