CITY OF DES MOINESSTREET USE PROCESS

2013 IMT DES MOINES MARATHON

COMMITTEE MEMBERS

• Sgt. Chip Beardsley, Police Department• Jennifer Bohac, Traffic and Transportation• Chris Burch, IMT Des Moines Marathon• Suann Donovan, Community Development • Josh Garrett, Historic East Village• Beth Johnson, Downtown Community Alliance• Tony Lafata, DART• Glenn Lyons, Downtown Community Alliance• Monica McCroskey, City Manager’s Office• Doug Philiph, City Legal• Elizabeth Presutti, DART• Kandi Reindl, City Manager’s Office• Amedeo Rossi, 80-35• Emily Toribio, Ingersoll Live• Carl Voss, Councilmember/Historic East Village

STREET USE TEAM

Created in 1999 as a one stop shop for special event organizers

CURRENT STREET USE TEAM MEMBERS

CITY STAFF:

Cody Christensen, Building Safety

Laura Baumgartner, City Clerk’s Office

Kandi Reindl, City Manager’s Office (Chair)

Monica McCroskey, City Manager’s Office

Tom Patava, Fire Department

Jon Hobbs, Library

Brian Becker, Parks and Recreation

Sgt. Jack Beardsley, Police Department

Andy Foster, Public Works

Scott Sanders, Risk Management

Mark Garrett, Traffic and Transportation

COMMUNITY LIASONS:

Nancy Williams, Dept. of General Services

Beth Johnson, Downtown Community Alliance

Bill McElrath, Civic Center

Randy McKern, DART

Scott Blanchard, Operation Downtown

Paulette Lester, Convention & Visitor’s Bureau

PAST EVENTS

• 1999 – 37 events• 2000 – 172 events• 2001 – 184 events• 2002 – 159 events• 2003 - 140 events• 2004 – 138 events• 2005 – 148 events• 2006 – 159 events• 2007 – 159 events• 2009 – 185 events• 2009 – 178 events• 2010 – 177 events• 2011 – 201 events• 2012 – 193 events

2013

• 223 events

– 22 parades

– 40 timed events (runs/walks)

– 83 commercial street closures (festivals, concerts, markets)

– 78 residential street closures (block parties)

FEB. STREET USE MEETING AGENDA

STREET USE TEAM MEETING

AGENDA

Wednesday, February 26, 2014

Des Moines City Council Chambers

400 Robert D. Ray Drive

8:30 AM Winefest, Nikki Seyverson, June 6-7, 2014

8:45 AM Drake Road Races, Brian Brown

9:00 AM Hy-Vee Triathlon, Darin Hirl, August 31, 2014

9:15 AM Court to Court, Samuel Huff, April 5, 2014

9:30 AM Drake University Parade Latasha Stiger, April 13, 2014

9:45 AM Tractor Trailer Concert Series, Teddy Hawley,/Tommy Bomstad , April 18, 2014

10:00 AM Recycled Resolution, Stephanie Jessen , April 19, 2014

10:15 AM Aids Project of Central Iowa, Ryan Crane, May 10, 2014

10:30 AM Color Foam 5K, Sarah Monaghan, June 7, 2014 (conference call)

CURRENT FEES/REQUIREMENTS

• $100 Street Use Application Fee if submitted 90 days prior to the event• $50 late fee if submitted less than 90 days• 51% approval needed on required petition• No petition required for events lasting less than one hour with parades

and timed athletic events being exempt• Diagram of the area or route• Certificate of insurance (parades are exempt)• No two events can be within 1,000 foot of each other without approval

from the event organizer who submitted their application first.• Police order (traffic control plan) provided to applicant by Traffic and

Transportation• Applicant required to attend street use meeting which are held once a

month (one stop shop)

STAFF TIME NOT COVERED BY FEES

• CMO (2 personnel) – 800 hrs./yr. (40%)

• Police (2 personnel)– 1,000 hrs./yr. (50%)

• Fire – (several personnel) - 400 hrs./yr. (20%)

• Traffic and Transportation (2 personnel) –1,000 hrs./yr. (50%)

• Approximately $114,000 not recovered in fees

OTHER CITIES

FEE PETITION OTHER

KANSAS CITY $100 Yes/60% Newspaper publication

MINNEAPOLIS $200-$2775 Yes/75% Time restrictions

WEST DES MOINES $150 Yes/90% (residential)

OMAHA $25 Yes/No %/proof of notification

CEDAR RAPIDS Bills for direct service No/Notification required Public Safety Grant

RECOMMENDATIONS

• Increase street use application fee to $250 to align with trail usage permit fee. Some events will require both the trail and street use permits

• Implement administrative fee not to exceed actual direct costs

• Increase late fee dependant upon when application is submitted; i.e. 60 days = $50; 45 days = $75; 30 days = $100; less than 30 days = denied

• Increase petition approval percentage from 51% to 60%• Increase buffer zone between events from 1,000 feet to

1,800 feet; approval needed by both the City and the event organizer

RECOMMENDATIONS, cont’d.

• Require the use of the trail system for smaller runs/walks with 1,000 or less participants

• Provide and encourage suggested routes/closures that are less impactful on businesses, residents and bus routes

METER BAGGING

METER BAGGING

TRAFFIC CONTROL RECOMMENDATIONS

• Require additional fee if staff provides a traffic control plan (if not covered by administrative fee)

• Require Traffic Control Barricade Plans for new events (for parade/run/festival or non-standard block party)

• $50 review fee to review Traffic Control Barricade Plan for new events

• Applicant required to submit Traffic Control Barricade Plan minimum 60 days before event for review if a new event

• Sample plans will be provided to the applicant for creation of a Traffic Control Barricade Plan for their event

• Fee review for barricades and no parking

NOTIFICATION RECOMMENDATIONS

• Event organizers to provide fliers with maps, closure times and contact information including cell phone number to property manager and businesses for distribution to tenants in buildings

• Place upcoming events on City’s website neighborhood by neighborhood both pending and approved

• Create email distribution list of upcoming events• Expand notification area, i.e. soft closure• Use Push notifications on smart phones

QUESTIONS?