stress management for the crazed advisor presented by joe robinson © 2007 joe robinson
TRANSCRIPT
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Stress Managementfor the Crazed AdvisorPresented by Joe Robinson© 2007 Joe Robinson
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“Life is long if you know how to use it.”
—Seneca
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The Overload FallacyThe Overload Fallacy
> Work fills time
> False Urgency
> Busyness isn’t productivity
> “Mechanical Momentum”
> Work fills time
> False Urgency
> Busyness isn’t productivity
> “Mechanical Momentum”
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Reflex vs. ScienceReflex vs. ScienceReflex
> Constant cell, E-mail interruptions> Multitasking speeds up work> Answering that E-mail won’t take long
Reflex> Constant cell, E-mail interruptions> Multitasking speeds up work> Answering that E-mail won’t take long
The Science> Interrupted workers less productive> Multitasking slows you down> Each E-mail is a loss of 15 minutes
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Time to Draw the Line?
• E-mail growth rate: 66%
• 100 E-mails a day = 166 per day
next year, 275 the year after that,
456 the year after that
• Cost of 100 E-mails a day: 24,000
E-mails annually = 100 days
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Boundaries Manage Chaos
• Don’t sigh, qualify
> What’s the urgency?
> What are the consequences of waiting?
• Trade commotion for mobility
• Stoplights work
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“Where’s my BlackBerry?”
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“I’ll never get all this week’s nuts!”
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The Stress ExpressThe Stress Express
• “Perceived” danger
• Threat to coping ability
• Lack of control, latitude
Chronic stress
• “Perceived” danger
• Threat to coping ability
• Lack of control, latitude
Chronic stress
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Stress Trigger
Deadline, Colleague
Stress Response
Fear, Anger
Stress Symptoms
Back Pain
Chronic Stress
Back Pain
Hypertension
Insomnia
BurnoutDepression
Heart DiseaseStroke
3-Way Shutdown> Emotional exhaustion
> Depersonalization> Reduced accomplishment
The StressBurnout
Cycle
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Cost of Overperformance• A workaholic will die before an alcoholic
• Working more than 51 hours a week triples risk
of heart disease
• Chronic 11- and 12-hour days triples risk of injury
• Those who work more than 40 hours a week are twice as likely to report serious stress
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What stress?
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What Buries UsWhat Buries Us
• Productivity Paranoia
• Mistaken identity
• Output misconceptions
• Productivity Paranoia
• Mistaken identity
• Output misconceptions
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Productivity Revisited
• Productivity = Renewal + Energy
• Mind goes before body
• Fatigued brains look asleep
• Input fuels output
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The source of true productivity is
a refreshed and energized mind.
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Input
Output
Energy
Passion
Creativity
Growth
Money
Perseverance
Achievement
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Step 1 Recalibrate Time Pressure
• “I’m too busy”
• Thought before action
• The Speed Trap
• Is it an emergency?
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Step 2 Reframe Stress
• It’s the reaction
• Fear first, think later
• Identify stressors
• Change the story
• Attitude shift
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Step 3 Refuel EnergyStep 3 Refuel Energy
•• Strategic PausesStrategic Pauses• • Open up to the big pictureOpen up to the big picture• • Energy OpportunitiesEnergy Opportunities• • Input FridaysInput Fridays• • Time off is medicineTime off is medicine
•• Strategic PausesStrategic Pauses• • Open up to the big pictureOpen up to the big picture• • Energy OpportunitiesEnergy Opportunities• • Input FridaysInput Fridays• • Time off is medicineTime off is medicine
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You need a Strategic Pause...
> When pressure peaks
> You’re stuck
> Mistakes happen
> Concentration goes
> Daydreaming begins
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# 4 Set Boundaries
• Traffic lights
• Prevent self-infliction
• “No” as a productivity tool
• Communicate > ask > position
• Stop times
• Realistic deadlines
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#5 Do First Things First
Take time to get timeHigh-value tasks vs. low-valueOut of your head and on paperWhat’s important? Base campsIdentify time sinks
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Step 6: Control the E-Leash
• Check E-mail at designated times• Determine urgency• Turn off autocheck & noisemakers• Use “No Reply Necessary”• Don’t write longer than a paragraph• Set up focus zones• Identify unnecessary E-mail
• Check E-mail at designated times• Determine urgency• Turn off autocheck & noisemakers• Use “No Reply Necessary”• Don’t write longer than a paragraph• Set up focus zones• Identify unnecessary E-mail
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Step 7 Life Assurance
• Get on the calendar
• Find the participant element
• Leave the comfort zone
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The more active leisure life, the
higher your life satisfaction.
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LIVE THE ADVENTURE!Work Balance, Life-Immersion Solutions
Joe Robinson
Work to Live www.worktolive.info
> Work Balance Trainings> Work & Life Coaching> Keynotes > Workshops> Adventure Travel
Tel: 310-392-9580E-mail: [email protected]
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