Stretching BudgetsStretching Budgets

EfficiencyEfficiency Quality management/self Quality management/self

auditaudit Continuous improvement Continuous improvement

processesprocesses Benchmarking/statisticsBenchmarking/statistics Resource sharingResource sharing

Financial ResponsibilityFinancial Responsibility

Business case/business risk managementBusiness case/business risk managementLong term financial planning/asset Long term financial planning/asset

managementmanagementActivity based costingActivity based costingZero-based budgetingZero-based budgetingAnnual Budget Planning and ReviewAnnual Budget Planning and Review

Cost CuttingCost Cutting

Developing a percentage “hurt” Developing a percentage “hurt” statementstatement

Priority setting to lowest levelPriority setting to lowest level Staff planning to reduce staff Staff planning to reduce staff

strategically as other ways to strategically as other ways to managing emergemanaging emerge

Strategic OutsourcingStrategic Outsourcing

Focus on core competenciesFocus on core competenciesEvaluate all processes and shift those that Evaluate all processes and shift those that

are non-core to external providersare non-core to external providers

EfficiencyEfficiency

Self AuditSelf Audit

• ObjectivesObjectives

• ImplementationImplementation

• OutcomesOutcomes

• ImprovementImprovement

ObjectivesObjectives

What is the intent for the activity, the thinking What is the intent for the activity, the thinking and planning it undertakes to design the and planning it undertakes to design the strategies, and the processes and strategies, and the processes and infrastructure to achieve the intent?infrastructure to achieve the intent?

What are we aiming to achieve?What are we aiming to achieve? What are the goals and strategies we have What are the goals and strategies we have

established?established? What structures and processes have been What structures and processes have been

established to achieve our intent? Why?established to achieve our intent? Why? How do we intend to measure performance?How do we intend to measure performance?

ImplementationImplementation

How is the process implemented? Was it How is the process implemented? Was it done as we intended?done as we intended?

How have strategies structures and How have strategies structures and processes been put into practice?processes been put into practice?

To what extent have they been integrated To what extent have they been integrated into normal operations?into normal operations?

OutcomesOutcomes

What are the achievements that have been What are the achievements that have been made against the objective? What are the gaps?made against the objective? What are the gaps?

Were they what we set out to achieve?Were they what we set out to achieve? How is this demonstrated e.g. measures such as How is this demonstrated e.g. measures such as

benchmarking internally and externally, benchmarking internally and externally, statistics, performance indicators, best practice? statistics, performance indicators, best practice? What is the value of what we did?What is the value of what we did?

How do we know the results flow from the How do we know the results flow from the strategies and their implementation? How is the strategies and their implementation? How is the effectiveness monitored?effectiveness monitored?

How are the results communicated and used?How are the results communicated and used?

ImprovementImprovement

What has been learned and have we used this What has been learned and have we used this information to change our approach?information to change our approach?

What activities or improvements are planned as What activities or improvements are planned as a result of the assessment?a result of the assessment?

How the process of quality improvement is being How the process of quality improvement is being undertaken?undertaken?

How the effectiveness and appropriateness of How the effectiveness and appropriateness of the approach is monitored?the approach is monitored?

What are the priorities for action? What are the priorities for action?

Locally, nationally and internationallyLocally, nationally and internationally

• Consortia agreementsConsortia agreements• Collecting agreementsCollecting agreements• Services agreementsServices agreements• Cooperative arrangementsCooperative arrangements• Reciprocal servicesReciprocal services• Best practiceBest practice

Resource Sharing

Developing a Business PlanDeveloping a Business Plan

• Business ConceptBusiness Concept

• Customer Customer

• FinancesFinances

Activity Based CostingActivity Based Costing

• What work is done?What work is done?

• Who does it?Who does it?

• How long does it take?How long does it take?

• What outputs are produced?What outputs are produced?

• Who uses them?Who uses them?

Annual Budget ProcessAnnual Budget Process

• Planning prioritiesPlanning priorities• Existing and new proposalsExisting and new proposals• PrioritiesPriorities• 5 year budget cycle5 year budget cycle• Variations to budgetVariations to budget• Justification for new resourcesJustification for new resources• Quarterly reviewQuarterly review

Strategic OutsourcingStrategic Outsourcing

BenefitsBenefits• A clearer strategic focusA clearer strategic focus• Potential cost savingsPotential cost savings• Better resource allocationBetter resource allocation• Access to leading practicesAccess to leading practices• Access to expertiseAccess to expertise