structured data capture (sdc) pilots template insert the name of your pilot / organization here...
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Structured Data Capture (SDC)Pilots Template
Insert the Name of Your Pilot / Organization HereMM/DD/YYYY
Pilot Team (Lead Organization)
• Identify the members of your organization who will be supporting this pilot. If possible include the role he/she will play in the pilot and contact information
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Name Role Email
Full Disclosure?
• Please document any items you believe should be shared with the community or other pilot and project teams, in the spirit of ‘full disclosure’.
• You may also use this section to document any other risks or concerns you may have.
Goal of the Pilot
• Please download and review the IHE SDC Profile: http://wiki.siframework.org/IHE+SDC+Profile (a link to the IHE Website where you can obtain the latest version of the profile is provided in the Announcements section)
• Please include a write up or create a diagram of what you intend to show/prove/support during the pilot process.– Make this an actionable statement with specifics. – Also include in this description what you hope to gain from this
pilot.
– Note than an example SDC Workflow and the SDC Solution Plan are provided as references in the next two slides.
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CDE Library
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1
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EHR System
External Data Repository
DisplayedForm
Sends requested form/template
Fills, stores/transmits structured data
Sends request for form/template
3 Converts, populates and displays form
Extract, Transform,
and Load Data by form/ template
Forms Manager
Forms Filler
Actor Key
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Structured Data Capture
Form Library
External Repository
MetadataSource
SD
C S
cop
e
Form/TemplateRepository
SpecifiedForm/Template
SDC Workflow (Reference)
SDC Solution Plan is presented in terms of 3 Transactions:• Transaction 1A: Form/Template Request and Response without
Patient data• EHR System sends request for blank form/template to Form/Template
Repository • Form/template Repository sends requested blank form to EHR System
• Transaction 1B: Form/Template Request and Response with Patient data• EHR System sends request for form/template with relevant patient data to
Form/Template Repository• Form/Template Repository sends form/template with pre-populated
patient data to EHR system
• Transaction 1C: EHR System sends completed form/template to External Data Repository
• See the IHE SDC Profile for more details: – http://wiki.siframework.org/IHE+SDC+Profile
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SDC Solution Plan (Reference)
Pilot Team (Roles)
• Please use this section to identify which role your organization (and any partner organizations) will take on, based on those outlined in the IHE SDC Profile.
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IHE Profile Role Description Organization Name
Form Filler Retrieves forms from a Form Manager as and when required. When requesting a form, the Form Filler can optionally provider EHR context information by providing pre-population xml data in the request for use by the Form Manager.
Form Manager Supplies forms to Form Fillers based upon form retrieval requests. May return a form, or the returned form may be selected or constructed based upon context information supplied in the form retrieval request.
Form Receiver Receives and processes completed or partially completed forms instance data from a Form Filler.
What Relevant Purpose (from the Use Case) does your Pilot support?• Please read the SDC Use Case and identify what area your pilot will
focus on. Link to download Consensus Approved Use Case: http://wiki.siframework.org/Structured+Data+Capture+Use+Case
• Clinical Research• Patient Centered Outcomes Research (PCOR)• Patient Safety Reporting• Public Health Reporting• Determination of Coverage• Other: ____(Please specify)
Minimum Configuration
• What is your current technical / infrastructure set up?• What systems / applications will you be using to conduct the pilot?• Examples:
– Ambulatory Electronic Health Record (EHR) system– Form/Template repository– External database (which one/type)– Existing interfaces– New interfaces (to be developed as part of the pilot)
Timeline
• What is your proposed timeline? • Guidance: ~6 months minimum / ~1 year maximum• Evaluation: starts @ 6-9 months / final evaluation when pilot is
complete• Milestones/Activities are examples. Please feel free to edit as
needed.
Milestone / Activity Target Date Responsible Party
Kickoff
Design
Development
QA and Test
Demonstration
Evaluation
Success Criteria
• What will you/your organization use to determine the success of this pilot? This needs to be quantitative and not subjective in as much as possible. – Example: Establish a process within your organization where XX
% of their Incident Reports are completed electronically.
In Scope / Out of Scope
• If you already know what will be in and out of scope for your pilot (beyond the Implementation Guidance (IG) or the Use Case) please document it here.
Risks & Challenges
• Please identify any risks or challenges. Be sure to include proposed mitigations/solutions for each risk.
Questions / Needs
• Please include those items you wish to consider any questions you have or hope the pilot addresses.
• Additionally, please include those items you need in order to succeed.
• We will try to accommodate as many of these needs as possible within the scope of ONC, S&I and SDC (and resource availability).
Useful Links
• SDC Wiki Main Page: http://wiki.siframework.org/Structured+Data+Capture+Initiative
• Use Case: http://wiki.siframework.org/Structured+Data+Capture+Use+Case
• IHE SDC Profile:• http://wiki.siframework.org/IHE+SDC+Profile
• Pilots Wiki Page: http://wiki.siframework.org/Structured+Data+Capture+Pilots
SDC Contact Information
• For questions, please contact your support team– Initiative Coordinator: Ed Hammond ([email protected])– ONC Lead: Farrah Darbouze ([email protected])– Project Manager: Jenny Brush ([email protected])– Technical Lead and Harmonization Support: Vijay Shah ([email protected])– Standards Development Support: Perri Smith ([email protected])