Student Data User Group 9/25/2012 - Agenda

• News

• Business Objects Tips/FAQs How-To’s Highlights

• Using measures in Web Intelligence

• New Webi documents in Student Public Folders

News – Recent & Upcoming Changes Next Student Data Office Hours: 10/18/12

Register in KnowledgeLink

NGSS Project – Vendor demos held, feedback given to vendors

Business Objects Tips/FAQs How-To’s Highlight • How to ensure that a formula entered into a report exported from

Excel is treated as a formula, not as text.

2. then change the type to ‘General’.

Business Objects Tips/FAQs How-To’s Highlight

• How to copy a data value from a Webi document so it can be pasted into other applications such as SRS screens, etc.

Business Objects Tips/FAQs How-To’s Highlight

For example, right click on a single Penn_ID, Copy as text

Then… in SRS Screen 003, put cursor on PennID, paste the value.

Using Measures in Web Intelligence

What is a Measure?

A type of Universe object (objects are Dimensions, Measures, or Details)

Must be numeric (but not all numbers are Measures)

Can be given a default aggregation rule (Sum, Count, Average, Min, Max, None…)

Will behave differently in different contexts

Measures, continued

Aggregate objects in the student universes

Objects with “Sum” or “Count” in the name Should be used in summary queries only If you are bringing in person-specific detail, such as

Penn_ID, it really doesn’t make any sense to bring in an object called “Count PennID.”

Always validate the results Especially if they are from a universe object that is

aggregating for you, or variables you create that are measures that aggregate. If the results aren’t correct, it is most likely a calculation context issue.

Some universe measures are changing

Universe Folder Object old format new format

STDTCANQ Course Inventory (all branches) Crosslisting Count Measure, with default aggregation: SUM

Measure, with default aggregation: None

STDTCANQ Degree Pursual GPA (DP) Measure, with default aggregation: Average

Measure, with default aggregation: None

STDTCANQ Degree Term Term Registered Credit (DT) Measure, with Default aggregation: SUM

Dimension

STDTCANQ Student Term Dissertation Term Count (ST) Measure, with default aggregation: SUM

Measure, with Default aggregation: NONE

STDTCANQ Student Term Tot Diss Term Count (ST) Measure, with default aggregation: SUM

Measure, with Default aggregation: NONE

BRS Detail and BRS Combined BRS Fee Rate Amount Measure, with default aggregation: SUM

Dimension

BRS Combined Student Term Dissertation Term Count (ST) Measure, with default aggregation: SUM

Measure, with Default aggregation: NONE

Because they can cause unnecessary confusion when the calculation context changes, we are making the following changes:

Becoming an expert at using and creating Measures

Allow time for result validationReview the SAP documentation on “Using

Functions, Formulas and Calculations in Web Intelligence”

Consider taking an Advanced Webi class: http://www.upenn.edu/computing/isc/training/oncampus.html

for further reading: http://michaelwelter.wordpress.com/2011/07/31/removing-the-confusion-from-calculation-contexts/

Additions to Corporate Reports LibraryLeave & Hiatus new subfolder

Returned from LeaveOn Leave - expected to have returned On Leave – no expected return date Readmitted from HiatusActive program – no registered credits Existing report moved “Currently On Leave”

Wrap-up

Next Student Data Office Hours: 10/18/12 Next SDUG Meeting: November or December

• Suggestions for topics/ presentations/ speakers

• Volunteer(s) to present